B.k. Matlala Secondary School

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Tender Notice and Invitation to Tender
B.K. MATLALA SECONDARY SCHOOL
Employer Tender Number: LDE/IA/B22/2019/20 (EDDP 184/150)
cidb Reference Number: 100073122
INDEPENDENT DEVELOPMENT TRUST PRETORIA INVITES TENDERS FOR APPOINTMENT OF A CONTRACTOR TO
CONSTRUCT SMALL ADMIN BLOCK, RENOVATE 15 CLASSROOMS, REFURBISH EXISTING SCHOOL HALL, NEW STEEL
PALISADE FENCE, DEMOLISH 11 PIT TOILETS, DRILL MAND EQUIP BOREHOLE AND PROVIDE 20KL WATER STORAGE
TANKS. REFURBISH THE 19 ENVIROLOOS
It is estimated that tenderers should have a cidb contractor grading of 5GB.
Preferences are offered to tenderers who A Tender for Category 5GB or higher CIDB Registered Contractors

Only tenderers who CSD
> Valid CSD registration report printed from the CSD website with supplier number
Company Resolution letter >
Proof of authority to sign the document must be submitted e.g. company resolution
COIDA / FEM Letter of Good standing > A Valid Letter of Good Standing (Workman's Compensation, COIDA) or FEM Letter of
Good Standing. If JV all partners must submit their letter from the Department of Labour
CIDB Grading > Required CIDB Grading equivalent for the works. JV’s to submit consolidated CIDB Grading
Bill of Quantity > Fully and duly completed detailed Bill of Quantities. All items in the original Bill of Quantities must be priced (rates
and amounts and totals) with the exception of preliminaries (contractor can select options in line with the PBA JBCC March 2005
Edition 4.1), written in Ink. No Copies, no correctional fluids or a lead pencil will be used in the BOQ. Only black ink must be used to
complete documents. Any mistakes must be neatly crossed out and countersigned by all relevant parties. All blanks spaces to be
completed.
Consortium / Joint Venture agreement > Where Applicable, Join Venture Agreement must be signed by all parties of the JV and
stamped by the commissioner of oaths.
Form of Offer > Fully & Duly Completed and Signed form of offer and witnessed. All blanks spaces to be completed.
SBD 1 > Fully & Duly Completed and signed Invitation to BID, Part A and B (SBD 1). All blanks spaces to be completed. Bidders to
indicate items that are not applicable.
SBD 4 > Fully & Duly Completed and Signed Declaration of Interest Form (SBD 4). All blanks spaces to be completed. Bidders to
indicate items that are not applicable.
SBD 6.1 > Fully & Duly Completed and Signed Preference points claim form in terms of PPPFA, Procurement Regulations 2017 (SBD
6.1). All blanks spaces to be completed. Bidders to indicate items that are not applicable.
SBD 6.2 > Fully & Duly Completed and Signed Local content form (SBD 6.2) including all the annexures C,D & E. Bidders must return
Annexure C. All blanks spaces must be completed. Bidders to indicate items that are not applicable.
Only locally (South Africa) manufactured product that meet the stipulated minimum threshold for local content will be considered
(Preferential Procurement Regulations 2017).
A Bid that fails to meet the stipulated threshold for local production and content is unacceptable and it will be disqualified
SBD 8 > Fully & Duly Completed and Signed SBD 8 Form. All blanks spaces to be completed. Bidders to indicate items that are not
applicable.
SBD 9 > Fully & Duly Completed and Signed SBD 9 Form. All blanks spaces to be completed. Bidders to indicate items that are not
applicable.

No Copies, no correctional fluids or a lead pencil will be used on any of the submitted forms. Only black ink must be used to complete
documents. Any mistakes must be neatly crossed out and countersigned by all relevant parties.

FUNCTIONALITY EVALUATION
Total Functionality Points attainable for Quality = 100
o35 points – Experience on similar scale projects

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o10 points –Safety, Health & Environmental & Quality (SHEQ) Plan
o20 points – Qualifications & Competencies of Key staff
o10 points – Project Specific Programme schedule and cash flow
o10 Points– Schedule / Availability of Plant & Equipment
o15 Points – Client Reference

Experience on similar scale project:Per Project/Relevant Grading
Value of work evaluation (No points will be allocated for value of works for Civil Engineering Projects, Water, Transport, Traffic
Engineering] and all Electrical & Mechanical Projects)

Value of work (5GB)Rating
3.1m and aboveVery Good
2.1m – 3mGood
1.1m – 2mSatisfactory
0.5m – 1mPoor
0m – 0.5mNot Submitted

Nature of work evaluation
Nature of WorkRating
Construction of major and renovations of Hospitals, Clinics, Schools, Libraries, Hotels, Malls, shopping Complex, Courts, Office blocks,
Town Houses, prisons, Church, Civic centerVery Good
Construction and renovation of Residential Houses and Community hall, indoor sport complex and stadiaGood
Construction and renovations of Enviro-loo toilets, Low cost houses (RDP), Taxi Rank.Satisfactory
Construction and renovations of residential household toilets (VIP toilets)Poor
Engineering Projects (Water, Transport, Traffic Engineering, Electrical & Mechanical Projects).No points
Qualifications & Key Personnel
Qualifications and Competencies of Key Projects Resources20Very Good (Score 100)Points allocated for required competencies &
Built Environment qualification of allocated personnel for the project in consideration. Required Key Project Resources;
Verification Certificate from SAQA must be attached for International qualifications in order to get points
1. Project Manager:
2. Site Agent:
20
Good (Score 90)15
Satisfactory (Score 70)10
Poor (Score 40)5
Very Poor (Score (10)1

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Not Submitted (0)0
EducationProject Manager (List a minimum of 1 for each)
Professionally Registered Personnel (CV, Proof of registration, Proof of qualifications (Building=Pm, Arch,QS .Civil, PM,CE,)20
Non Registered Personnel (with Degree, Proof of Qual + CV)15
Non Registered Personnel (Diploma, Proof of Qual + CV)10
Non Registered Personnel (Certificates, Proof of Qual + CV)1
CompetenceYears of Experience-1 to 2 (Degree/Diploma, Proof of qualifications + CV)1
Years of Experience-3 to 5 (Degree/Diploma, Proof of qualifications + CV) 10
Years of Experience-5 to 6 (Degree/Diploma, Proof of qualifications + CV) 15
Years of Experience-above 6 (Degree/Diploma, Proof of qualifications + CV)20
Site Agent (List a minimum of 1 for each)
EducationRegistered Personnel (Degree/Diploma, Proof of qualifications + CV)20
Non Registered Personnel (Degree/Diploma, Proof of qualifications + CV)10
CompetenceYears of Experience-1 to 2 (Degree/Diploma, Proof of qualifications + CV)1
Years of Experience-3 to 5 (Degree/Diploma, Proof of qualification + CV)10
Years of Experience-above 6 (Degree/Diploma, Proof of qualification + CV)20
Schedule / Availability of Plant & Equipment
Plant and Equipment Description (With proof of ownership /rental )
Plant and Equipment 1Heavy duty machinery, TLBs, Excavators, Rollers
Plant and Equipment 2Trucks, 6- 10 trucks, Water tanks
Plant and Equipment 3LDVs, Bakkies
Plant and Equipment 4Scaffolding, Trestles, Step Ladders, Concrete Mixers, Generators, Jack Hammer
Plant and Equipment 5Spades, Shovels, Wheel Barrows
Plant and Equipment 6Hand tools, Screw Drivers, Trovel, Hammers, Drills,
Grinders
Plant & Equipment10Proof of any Required P&E Submitted (Owned)In order to demonstrate capacity to deliver on time the tenderers
will need to demonstrate the following:
(i) Having access to the minimum required Plant and Equipment for the project at hand
(ii) Demonstrate whether such Plant & Equipment is Owned or will be Rented with proof of available plant and equipment
(iii) Submit Proof thereof of such Plant & Equipment in existence
(iv) P&E Submitted Without Proof-Rental letter without indicating the available plant/equipment10
Proof of any Required P&E Submitted (Rental ) with the Lessee’s ownership documents7,5
P&E Submitted Without Proof1
Not Submitted0
Client References
The Tenderer shall provide details of his performance on each of the previous projects listed in the “Relevant Experience” returnable
schedule. “Client Reference Scorecards” will be completed, signed by each of the respective Clients and principal agents and stamped
both the client and the principal agent for the projects listed in the “Relevant Experience” returnable schedule.
Contracting Document

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JBCC Series 2000 PBA March 2005, Edition 4.1

Bidders are required to score minimum points of 70 (70%) for quality / Functionality stated in tender data. Tenderers who fail to meet
the required minimum number of points functionality stated in the tender data will not be evaluated further
Points or scoring 80/20
Price offer = 80
B-BBEE = 20
B-BBEE Evaluation
oLevel 1 Contributor = 20
oLevel 2 Contributor = 18
oLevel 3 Contributor = 14
oLevel 4 Contributor = 12
oLevel 5 Contributor = 8
oLevel 6 Contributor = 6
oLevel 7 Contributor = 4
oLevel 8 Contributor = 2
oNon-Compliant Contributor = 0

B-BBEE
A tenderer must submit proof of B-BBEE status level of contributor. A tenderer failing to submit proof of B-BBEE status level of
contribution or is a non-compliant contributor to B-BBEE may not be disqualified, but may only score points out of 80 for price; and
scores 0 points out of 20 for B-BBEE.
Tenderers who qualify as EMEs should submit Original Sworn affidavit signed by the EME representative and attested by a
Commissioner of oaths.
Joint Ventures Consortia entities must submit a consolidated B-BBEE certificate from SANAS Accredited verification Agency in order to
qualify for points for their B-BBEE status level as an unincorporated entity. Including EMEs and QSE, Sworn affidavit for joint venture
will not be considered as is not valid.
Instruction notes:
•All blanks spaces must be completed on all the SBD forms.
•Bidders to indicate items that are not applicable to them on all the forms.
•Bidders are advised to fill in the correct information on all the SBD forms.
are eligible to submit tenders.
The Physical Address for collection of Tender documents is:
22 Hans Van Rensburg Street
Polokwane

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Polokwane
0700
Documents may be collected during work hours after 09h00 on 2021/08/02
A non-refundable tender deposit of R0.00 payable by is required on collection of the Tender documents.
Tender documents must be downloaded from the IDT's Website as follows: www.idt.org.za from the 2nd of August 2020. Tenders must
only be submitted on the tender documentation that is downloaded from the stipulated websites. The retyping of the tender document is
not permitted.

Queries relating to the issues of these documents may be addressed to:
Mohapi Sheea
Tel No. 015 295 0000
Fax No. 015 295 6559
E-mail. Mohapis@idt.org.za
or
Mamikie Mashele
Tel No. 015 295 0000
Fax No. 015 295 6995
E-mail. MamikieM@idt.org.za
or
Dineo Mokobane
Tel No. 015 295 0000
Fax No. 015 295 6559
E-mail. DineoL@idt.org.za
A clarification meeting with representitives of the Employer will take place at Due to COVID 19 Regulations, A non- compulsory briefing
meeting will be held on 10 August 2021 @11:00 via zoom on the link provided below IJoin Zoom Meeting https://idt-orgza.zoom.us/j/8432823233?pwd=NXBSVHpzeklZZ0J1dG1nZzFxemVwUT09 on 2021/08/10 starting at 11h00.
The closing time for receipt of Tenders is 11h00 on Wednesday, 01 September 2021.
Telephonic, Telegraphic, Telex, Facsimile, Emailed and Late Tenders will not be accepted.
Tenders may only be submitted on the tender documentation that is issued.
Requirements for sealing, addressing, delivering, opening and assessment of Tenders are stated in the Tender Data.

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Joint Ventures, Consortia and Subcontracting:

Most large tenders are composed of tasks in a number of different fields, and it is not always possible for a single company to cater for all of them, and therefore Joint Ventures and Consortia are formed to then submit a tender together.

Government tenders are also requiring the subcontracting of a percentage of the tender work, and the trouble is then finding Subcontractors to comply with the tender requirements

To assist companies with finding tender partners and subcontractors, you can now submit your contact details and company information on this page, so other interested parties can contact you for purposes of forming Joint Ventures and subcontracting

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NOTE: This is not a tender application form, it is meant to facilitate the meeting of partners to form a Joint Venture or Subcontractor relationship for this tender only


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