ETHEKWINI MUNICIPALITY Occupational Health & safety Unit Site Specific Health and Safety Specification in terms of 2014 Construction Regulations 5.1(b) Document Title HSS 418.06.25 Site Specific Health and Safety Specification Client eThekwini Municipality Road Provision Project Name Routine structural maintenance repairs to municipality-owned retaining walls within the eThekwini Contract Number 1R-32862 n/a Revision Date 26/06/2025 Compiled by: Name: Siziwe Chiliza Approved BY: signature Name: Arty Zondi signature Construction Health and Safety Specification Page 1 Table of contents 1. Project Description and site access 2. Limitation of liability 3. Purpose of the Construction Health and Safety Specification 4. Project Health and Safety Cost 5. Scope of Work 6. Compensation for Occupational Injuries and Diseases Act, 130 of 1993 7. Notification of Construction Work 8. Management and Supervision of Construction 8.1 Construction Manager 8.2 Construction health and safety officer 8.3 Construction Supervisor 9. Principal Contractor's Health and Safety Plan 10. Hazard Identification and Risk Assessment 1 1. Health and Safety File 12. Close—out and Consolidated Health and Safety File 13. Health and Safety Training 14. Incidents Management & First Aid 1 5. Health & Safety Audits 1 6. Fire Precautions on Construction Site 1 7. Electrical Installations on Construction Sites 18. Personal Protective Equipment (PPE) and Clothing 19. Occupational Health and Safety Signage 20. Duties of Principal Contractors and Contractors 21 . Public Health and Safety 22. Construction Employees Facilities 23. Housekeeping and General Safeguarding on Construction Site 24. Construction Medicals 25. Health and Safety Representative and SHE Committee 26. Stacking and Storage on Construction Site 27. Emergency Procedures 28. Induction and Toolbox Talk Programme 29. Construction vehicle and mobile plant 30. Organogram 31 . Carrying out construction work in a residential place Construction Health and Safety Specification Page 2 1. PROJECT DESCRIPTION AND SITE ACCES This contract outlines the routine maintenance of all retaining walls within the eThekwini Metropolitan boundaries. A list of these walls will be provided upon appointment. 2. LIMITATIONS OF LIABILITY The Principal Contractor shall enter into a Mandatory Agreement with the Client, as defined in Section 37(2) of the Occupational Health and Safety ACT. The Principal Contractor shall ensure that each contractor appointed by the principal Contractor and each sub-contractor appointed by a contractor also into a Mandatory Agreement with the Principal Contractor, as defined in Section 37(2) of the Occupational Health and Safety ACT. These agreements shall be included in the Principal Contractor's H&S File on site and be valid for the duration of the contractors' work on the construction site. 3. PURPOSE OF THE CONSTRUCTION SPECIFICATION This document defines the minimum management requirement that is to be implemented by the Principal Contractor/ Contractor for the management of Health and Safety on any eThekwini Municipality project. The aim of this document is to present the health and safety aspects that need to be controlled and managed on the project. This Health and Safety specification identifies and encompasses the working behaviors and safe work practices that are expected of all employees, Vendors and Contractors, Sub-Contractors and Visitors, engaged on construction site. Providing a guideline to comply with best Health & Safety practices and the Occupational Health and Safety Act85/1993 as amended, including reference to applicable legislative requirement. 4. PROJECT HEALTH AND SAFETY COST The Client must ensure that potential Principal Contractor submitting tenders have made adequate provision for the cost of health and safety measures. The Principal Contractor shall allow in their cost provision for complying with the requirements of this Construction Health and Safety Specification; resources for the following Health and Safety controls shall be in place. Construction Health and Safety Specification Page 3 NO. H&S cost item 1. Construction Health and Safety A part-time Construction health and safety officer is Officer required to ensure that the health and safety Ian is implemented on site. 2 Medical certificate of fitness Medical examination of all employees and certification of fitness by an Occupational Medicine Practitioner 3 Personal Protective Equipment Personal Protective Equipment to be provided as per risk exposure, including but not limited to hands protection, and face protection 4 Public protection To reduce risk exposure to the employees and members of the public 5 6 Employee facilities Trainings and competency Drinking water, ablution toilet etc.. Electrician, Risk assessor, Incident Investigator and Firefighter, first aider, Fall protection 7 8 Safety file Health and safety signage Full completed with all documents All signatures must be displayed 5. SCOPE OF WORK The work to be carried out includes, among other things, the following: a) Preliminary and general requirements. b) Access scaffolding with work platforms fully protected with shutter board. c) Accommodation of traffic. a. Rail – In accordance with the rail authority specification SPK7/1. b. Road deviations and appropriate signage. c. Accommodation of pedestrian and non-motorised traffic. d) Supply, preparations and application of non-shrink epoxy grout to concrete surface cracks. Construction Health and Safety Specification Page 4 e) Clearing of overgrown vegetation including, but not limited to, grubbing of trees and poisoning the roots with a herbicide such as Two-Step SC or similar approved, removal of refuse, litter, and sand present within the retaining wall structure to an approved tip site. f) Repair concrete spalling. g) Repair surfaces of reinforced wall structures. h) Removal and replacement of precast members and elements on retaining wall structures. i) Cleaning and painting of steel and concrete wall structures. j) Repair damaged guardrails as and when directed. k) Repair and restore damaged handrailing systems to match retaining walls. l) Supply, install and compact earthworks adjacent retaining walls. m) Replace damaged masonry blocks on retaining wall structure. n) Repair and clean any drainage systems to retaining walls. 6. COMPENSATION FOR OCCUPATIONAL INJURIES AND DISEASES ACT The Principal Contractor, each contractor and each sub-contractor shall submit proof of Good Standing with CODA Commissioner or a Mutual Association licensed in terms of Section 30 of COIDA, prior to starting any work on site. A copy of the Letter of Good Standing with COIDA Commissioner must be included in the H&S Plan of each contractor working on the site and must remain updated for the duration of the construction work. 7. NOTIFICATION OF CONSTRUCTION WORK The Principal Contractor must at least 7 days before that work is to be carried out notify the provincial director in writing in a form similar to Annexure 2 if the intended construction work will— Include excavation work. Include working at a height where there is risk of falling. Include the demolition of a structure; or Include the use of explosives to perform construction work. A contractor who intends to carry out construction work that involves construction of a single-story dwelling for a client who is going to reside in such dwelling upon completion, must at least 7 days before that work is to be carried out notify the provincial director in writing in a form similar to Annexure 8. MANAGEMENT AND SUPERVISION OF CONSTRUCTION WORK During the submission of your health and safety file for approval, please ensure that at least the following appointments are submitted with the file: Construction Health and Safety Specification Page 5 Construction manager CR8(1) Construction work supervisor CR8(7) Construction health and safety officer CR8(5) — part-time Risk assessor CR9(1) Incident investigator GAR9(2) Electrical installation controller EIR5(4) and proof of registration with DOL as an electrical installer or contractor Fall protection planner 8.1 Construction Manager The Principal Contractor shall appoint in writing a full-time competent person as the construction manager with the duty of managing all construction on the site including the duty of ensuring occupational health and safety compliance. The Construction Manager must demonstrate competency in relation to work being performed and the ability to manage construction work which may include making all statutory appointments in terms of health and safety. 8.2 Construction health and safety officer The Principal Contractor shall appoint a part-time competent Construction Health and Safety Officer for the construction work, with at least 1 years in the construction industry as a construction health and safety officer. 8.3 Construction supervisor A Construction Manager must in writing appoint construction supervisors responsible for construction activities and ensuring occupational health and safety compliance on the construction site. A contractor must, upon having considered the size of the project, in writing appoint one or more competent employees for different sections thereof to assist the construction supervisor contemplated in sub regulation (7), and every such employee has, to the extent clearly defined by the contractor in the letter of appointment, the same duties as the construction supervisor: Provided that the designation of any such employee does not relieve the construction supervisor of any personal accountability for failing in his or her supervisory duties in terms of this Regulation. 9. PRINCIPAL CONTRACTOR'S HEALTH AND SAFETY PLAN The Principal Contractor shall submit a suitable, sufficiently documented, and coherent specific health and safety plan based on the Client documented Health and Safety Specification. The health and safety plan shall include but not limited to the following: Objectives Scope of work Management of construction and supervision Monitoring and review plan Sub-contractor management CODA Risk Assessment & Safe Working Procedures Incident Management First Aid Emergency procedures Fire Prevention & Protection Public Health and Safety PPE provision Health & Safety Signage Construction Health and Safety Specification Page 6 Construction Vehicles and Mobile Plants Hand tools management Electrical Tool Management Electrical installation on construction site Construction Employees Facilities Health & Safety Policies Health and Safety Training & Competencies Housekeeping Inductions Medicals Stacking and Storage Internal and external Audit Inspection Registers Toolbox Talks Carrying out construction work in a residential place Hot works Fall protection 10. HAZARD IDENTIFICATION AND RISK ASSESSMENT The Principal Contractor shall before commencement of any construction and during such construction works have risk assessments performed by appointed competent person in writing which forms part of the health and safety plan to be applied. The provisions of Regulation 9 of the Construction Regulations shall be followed in every detail. 11. HEALTH AND SAFETY FILE The Client must discuss and negotiate with a Principal Contractor the content of the Health and Safety Plan and thereafter finally approve the Health and Safety plan for implementation. The recommended Health and Safety file shall include the following: SHE Policy PPE Policy Notification of Construction work Client Health & Safety Specification and Baseline Principal Contractor Health & Safety Plan Letter of good standing Section 37.2 Mandatory Agreement Contractor appointment letter in terms of CR 5.1 (k) Legal appointments and competencies Risk Assessments as per scope of work Safe Working Procedures for each task Incident/Accident Management Procedures LOA from SCM Organogram as per appointments Copy of OHS Act and Construction Regulations 2014 Health and Safety Induction program me Emergency Procedures Medical Certificate of fitness Toolbox Talks Program me/ Plan Fall protection plan Construction Health and Safety Specification Page 7 12. CLOSE- OUT CONSOLIDATED HEALTH AND SAFETY FILE The Principal Contractor shall compile a consolidated H&S file and hand over to eThekwini municipality, Human settlements Unit (project manager responsible for the project). OHS Unit will conduct a project close out using the appropriate checklist before the completion of the project. The closeout file forms part of the project completion requirements for the retention payment. 13. HEALTH AND SAFETY TRAINING The Principal Contractor shall ensure that employees are trained on health and safety measures this shall include but not limited to: Written Safe Working Procedures Risk Assessments Health and Safety Plan and other policies Fall protection plan Emergency Procedures/ Plan Incident management procedures Induction Toolbox Talks 14. INCIDENTS MANAGEMENT & FIRST AID All incidents and accidents as per Section of the Act must be reported, recorded and investigated as per General Administration Regulation 8 & 9. Where a fatality or permanent disabling injury or incident occurs on the Construction site, the Client must ensure that the Principal Contractor provides the Provincial Director with a report contemplated in Section 24 of the Act and the report includes the measures that the Principal Contractor intends to implement to ensure a safe construction site. 15. HEALTH AND SAFETY AUDITS The Client must ensure that periodic health and safety audits are conducted at intervals mutually agreed upon between the Principal Contractor and the Client at least every 30 days, the copy of the health and safety audit report must be provided to the Principal Contractor within seven days after the audit. 16. FIRE PRECAUTIONS ON CONSTRUCTION SITE The Principal Contractor shall provide suitable fire extinguishers which shall be serviced regularly in accordance with the manufacture's recommendations. Safety signage shall be prominently displayed in all areas where fire extinguishers are located. The Principal Contractor shall arrange for training of the relevant personnel, in the use of fire extinguishers. The provisions of Regulation 29 of the Construction Regulations as well as Regulation 9 of Environmental Regulation for Workplaces shall be followed in every detail. 17. ELECTRICAL INSTALLATIONS AND MACHINERY ON CONSTRUCTION SITE. The Principal Contractor shall designate a competent electrician in writing who shall control all electrical installations. All temporary electrical installations used by the contractor are inspected at least once a week by a competent person and the inspection findings are recorded in a register kept on the construction site. All Electrical machinery is inspected by the authorized operator or user on daily basis using a relevant checklist prior to use and the inspection findings are recorded in a register kept on the construction site. The provisions of Regulation 5, 6 & 9 of the Electrical Installation Regulations shall be followed in every detail. Construction Health and Safety Specification Page 8 18. PERSONAL PROTECTIVE EQUIPMENT AND CLOTHING. The Principal Contractor shall ensure that every employee is issued with, and wears SANS-approved P.P.E. as per the conducted risk assessment. Failure to use protective equipment as per the risk assessment shall require disciplinary intervention and this process shall be documented in the induction. No employer shall in respect of anything which he is in terms of this Act required to provide or to do in the interest of health or safety of an employee make any deductions from any employee's remuneration or require or permit any employee to make any payment to him or to any other person. The provisions of Regulation 2 of the General Safety Regulations shall be followed in every detail. 19. OCCUPATIONAL HEALTH AND SAFETY SIGNAGE The Principal Contractor shall erect and maintain quality safety signage. The signage shall include but is not limited to: The construction work permit number displayed at the entrance (if applicable) Access restrictions A sign indicating that all visitors must report to the site office and must be accompanied by the Principal Contractor when accessing the site The name and telephone number of the responsible person(s) Emergency telephone number(s) PPE to be worn at the site When falling objects may occur, relevant barricading and warning signs must be erected Excavations, heights structures, temporary structures and all risk areas must be indicated as per the specific methods defined in the H&S Plan. 20. DUTIES OF PRINCIPAL CONTRACTORS AND CONTRACTORS Contractors and sub-contractors must be given a copy of the H&S specification and any additional specification issued by the Client and shall comply with these specifications integrally. All employers working on the site shall conform to the standard in the CHSS. All the duties of the Principal Contractor in this CHSS equally apply, in full, to contractors of such Principal Contractor and to sub-contractors of such contractors. The Principal Contractor shall ensure that the comprehensive and updated list of alts the contractors and sub-contractors on site includes: A reference to the agreements between the parties, including all contractors Section 37(2) agreements with the Principal Contractor The type of work being done The date of the approval of the H&S Plan The date of expiry of the COIDA certificate of good standing The date of the last monthly audit The provisions of Regulation 7 of the Construction Regulations shall be followed in every detail. 21. PUBLIC HEALTH AND SAFETY The site shall always be secured to prevent the unauthorized access of persons to construction risk areas. Appropriate health and safety signage shall be posted and access control to site must be exercised via a single access point. All members entering the site must indicate in what capacity them visiting the site. The access point must be designed and constructed to allow for temporary parking, entry of construction vehicles, entry of personnel transport vehicles and entry of individual workers and other persons. The principal Contractor shall ensure that each person visiting the site shall be inducted to the site and such abridged induction shall outline the hazards from on-site activities and the precautions to be observed to avoid or minimize those risks. Visitors must only enter when accompanied by a responsible person designated by the Principal Contractor. Construction Health and Safety Specification Page 9 22. CONSTRUCTION EMPLOYEES FACILITIES The Principal Contractor shall provide at or within reasonable access of every construction site, the following clean, hygienic and maintained facilities: (a) Shower facilities after consultation with the employees or employees representatives, or at least one shower facility for every 15 persons; (b) at least one sanitary facility for each sex and for every 30 workers; (c) changing facilities for each sex; and (d) sheltered eating areas. The provisions of Regulation 2, 3, 4, 6, 7, 9 of the Facilities Regulations shall be followed in every detail. 23. HOUSEKEEPING AND GENERAL SAFEGUARDING ON CONSTRUCTION SITE The Principal Contractor shall appoint a person responsible for general housekeeping and stacking and storage of materials and equipment on the entire site. The provisions of Regulation 27 of the Construction Regulations shall be followed in every detail. 24. CONSTRUCTION MEDICALS A Principal Contractor must ensure that all his or her employees have a valid medical certificate of fitness specific to the construction work to be performed and issued by an Occupational Health Practitioner in the form of Annexure 3. 25. HEALTH AND SAFETY REPRESENTATIVE AND SHE COMMITTEE Health and Safety Representatives • The Principal Contractor shall ensure that Health and Safety Representatives are appointed in writing and exercise their functions as defined in OHSA. • The Principal Contractor shall elect and appoint a health and safety representative regardless of the number of employees on the site. • The H&S representative shall always be on site and report to the Health and Safety Officer and Construction Manager. Health and Safety Committee • • The Principal Contractor shall ensure that the H&S committee meets monthly The Principal Contractor's management and each contractor shall be represented at the H&S committee meeting; contractors with more than 20 employees shall have an H&S representative at each committee meeting and each contractor shall have a management member attending each H&S committee meeting. 26. STACKING AND STORAGE ON CONSTRUCTION SITE A Principal Contractor must, in addition to compliance with the provisions for the stacking of articles in the General Safety Regulations, 2003, ensure that— A competent person is appointed in writing with the duty of supervising all stacking and storage on a construction site; Adequate storage areas are provided; are demarcated storage areas; and storage areas are kept neat and under control. 27. EMERGENCY PROCEDURES/ PLAN Principal contractor shall submit a detailed Emergency Procedures/ Plan for approval by the client prior to commencement of work on site. The procedures shall detail the response plan including the following: Construction Health and Safety Specification Page 10 List of key competent personnel Details of emergency services Action or steps to be taken in the event of emergencies Information on hazardous material Emergency events relevant to the project 28. INDUCTION AND TOOLBOX PROGRAMME No contractor may allow or permit any employee or person to enter any site unless that employee or person has undergone health and safety induction training pertaining to the hazards prevalent on the site at the time of entry. A contractor must ensure that all visitors to a construction site undergo health and safety induction pertaining to the hazards prevalent on the site and must ensure that such visitors have the necessary personal protective equipment. A contractor must at all times keep on his or her construction site records of the health and safety induction training contemplated in sub-regulation (6) and such records must be made available on request to an inspector, the client, the client's agent or the principal contractor; The Principal Contractor must ensure that the toolbox talks are conducted on weekly basis and the training records kept on the safety file. 29. CONSTRUCTION VEHICLES AND MOBILE PLANTS For any use of construction vehicle and mobile plant in the construction site, contractor must comply with all the provisions of Construction Regulation 23. 30. ORGANOGRAM Contractor shall submit an organogram outlining the site safety, health and environmental management structure as per appointment. The organogram must reflect the project and the company name and must have legal references. 31. CARRYING OUT CONSTRUCTION WORK IN A RESIDENTIAL PLACE The contractor must highlight the approach on how he/ she will ensure cooperation with other affected parties in the area e.g., Residents, Local businesses ect. Construction Health and Safety Specification Page 11