REQUEST FOR QUOTATION (RFQ) NUMBER: PR 10112407 (Please use this number as reference when sending quotations and supporting documentation) DESCRIPTION The Road Accident Fund (RAF) wishes to appoint a suitable service provider to conduct Advanced Trial Advocacy Training for five (5) days for seven (7) delegates. RFQ ISSUED DATE 23 October 2025 RFQ VALIDITY PERIOD 30 days from the closing date. CLOSING DATE AND TIME 29 October 2025 @ 11:00 EXPECTED DATE SERVICES IS REQUIRED Once Purchase Order has been issued COMPULSORY BRIEFING SESSION/ SITE VISIT/SITE INSPECTION N/A DELIVERY ADDRESS OF GOODS/SERVICES Venue to be provided by Service Provider around Pretoria RFQ RESPONSES MUST BE EMAILED TO: All quotations should be emailed to Rfq-Menlyn.procurement@raf.co.za [HYPERLINK: mailto:Rfq-Menlyn.procurement@raf.co.za] Failure to follow these instructions will result in your quote not being considered. ENQUIRIES REGARDING THIS RFQ SHOULD BE SUBMITTED VIA E-MAIL TO Enquiries can be directed at this e-mail address khensanimab@raf.co.za [HYPERLINK: mailto:khensanimab@raf.co.za] Important Notes to this RFQ: Service providers/suppliers should ensure that RFQ responses are emailed to the correct email address; (Rfq-Menlyn.procurement@raf.co.za [HYPERLINK: mailto:Rfq-Menlyn.procurement@raf.co.za]) If the quotation is late, it shall not be accepted for consideration. The RAF reception is generally accessible 8 hours a day (07h45 to 16h00); 5 days a week (Monday to Friday) for delivery of goods. All suppliers are required to complete and sign all Annexures to this document (Standard Bidding Documents and documents for submission under Mandatary Evaluation, where applicable). Points claimed for Preferential Procurement Specific Goals will be verified through CSD. Suppliers who have a disability must provide a valid medical certificate issued by a registered medical practitioner as proof of disability (RAF reserves the right to verify this information). RAF will ONLY conduct business with CSD Registered suppliers. Should you not be contacted within 14 working days of an issued RFQ, consider your proposal/quotation unsuccessful. Prohibition of Gifts & Hospitality: "Except for the specific goods or service procured by the Road Accident Fund, service providers/suppliers are required not to offer any gift, hospitality or other benefit to any RAF official. To avoid doubt, branded marketing material is considered to be a gift. Furthermore, should any RAF official request a gift, hospitality or other benefit, the service providers must report the matter to our toll-free fraud line at 0800 005919." If solicited bribery matters are not reported, service provider will be deemed an accomplice and will be restricted from conducting business with all Organs of State. *HDI - means a South African Citizen who (a) due to the apartheid policy, had no franchise in national elections prior to the introduction of the Constitution of the Republic of South Africa, 1983(Act No.110 of 1983) or the Interim Constitution of the Republic of South Africa,1993 (Act No.200 of 1993); (b) is a female; or (c) has a disability. CONTENTS Annex A : TERMS AND CONDITIONS OF REQUEST FOR QUOTATION (RFQ) 3 Annex B : GENERAL CONDITIONS OF CONTRACT 4 Annex C : RFQ SPECIFICATION 5 Annex D : EVALUATION CRITERIA 6 Annex E : COST BREAK DOWN 8 Annex F : STANDARD BIDDING DOCUMENTS 9 TERMS AND CONDITIONS OF REQUEST FOR QUOTATION (RFQ) SERVICE PROVIDER/SUPPLIER: ................................................................................... REGISTRATION NUMBER: .................................................................................. CSD UNIQUE SUPPLIER REGISTRATION NUMBER: .................................................................................. ADDRESS: .................................................................................. CONTACT PERSON: ................................................................................... TEL: ................................................................................... RAF's standard conditions of purchase shall apply. RAF will not conduct business with suppliers whose tax matters are not declared to be in order by SARS. Goods or services shall be delivered and accepted against an official and RAF Award Letter or Purchase Order (PO) signed and duly authorised RAF official. The RAF reserves the right to not make payment or accept the goods or services should the goods or services be delivered to the RAF before the RAF Award Letter or PO is issued. (An official authorised RAF PO should have the Supply Chain Management (SCM): Manager signature or such other official duly authorised in terms of the RAF's Delegations of Authority and Approval Framework),Description of the item, Quantity of items purchased, Date of delivery of the item, Total amount of the items purchased inclusive of where applicable VAT and other applicable taxes. This RFQ will be evaluated based on the 80/20 preference point system applicable to bids with a Rand value equal to, or above R2 000.01 and up to a rand value of R1 000 000.00 (all applicable taxes included). The RAF may elect to apply the 80/20 preference point system to price quotations with a rand value less than R2 000.01. I, the undersigned (NAME).......................................................certify that: I have read and understood the conditions of this RFQ. I have supplied the required information, and the information submitted as part of this RFQ is true and correct. Signature: ______________________________ Date: ______________ Capacity: _________________________ GENERAL CONDITIONS OF CONTRACT http://ocpo.treasury.gov.za/Resource_Centre/Legislation/General%20Conditions%20of%20Contract-%20Inclusion%20of%20par%2034%20CIBD.pdf RFQ SPECIFICATION BACKGROUND TO THE ROAD ACCIDENT FUND The Road Accident Fund (RAF) is a schedule 3A Public Entity established in terms of the Road Accident Fund Act, 1996 (Act No. 56 of 1996), as amended. Its mandate is the provision of compulsory social insurance cover to all users of South African roads, to rehabilitate and compensate persons injured as a result of the negligent driving of motor vehicles in a timely and caring manner, and to actively promote the safe use of our roads. The customer base of the RAF comprises not only the South African public, but all foreigners who may have had accidents within the borders of the country. The RAF head office is in Centurion there will be other Customer Experience Centres in each province in the country. BACKGROUND OF THE PROJECT The Road Accident Fund (RAF) wishes to appoint a suitable service provider to provide Advanced Trial Advocacy Training. DETAILED SPECIFICATION Number of delegates: Seven (7) Province and the area: Gauteng, Pretoria/ Hatfield area Venue arrangements and training cost: Venue and refreshments to be provided by the service provider Tea and Lunch Course fees must include all course materials and examinations. Duration of training: Five (5) days, from 08:00 - 16:00 Course Specification: Trial Preparation: Organizing a trial notebook and preparing evidence Jury Selection: Understanding the voir dire process to access potential jurors Opening Statements: Crafting a compelling introduction to the case Witness Examination: Learning the art of questioning during direct and cross examination Closing Arguments: Summarizing the case and persuading the jury to reach a favourable verdict Important Notes: The service provider must have accreditation with SETA or QCTO or Higher Education and Training Authority (See Annexure D for Evaluation Criteria) The training must be on Advanced Trial Advocacy The training provider to provide Certificate of attendance for each successful candidate upon course completion. EVALUATION CRITERIA The evaluation criteria will be based on the following requirements: Mandatory Requirements. Evaluation for Price and Specific Goals based preference system on the 80/20. All Bidders who do not meet Mandatory Requirements will be disqualified and will not be considered for further evaluation on Price and Specific Goals based preference system on the 80/20 Phase 1. Mandatory Requirements Service Providers must indicate by ticking (√) correct box indicating that they Comply OR do Not Comply. Number Description Comply Not Comply 1 Accreditation The service provider must be accredited with SETA (Sector Education Training Authority) or QCTO (Quality Council for Trades and Occupations) or Higher Education and Training Authority. The service provider must submit valid proof of the letter of accreditation or accreditation certificate by the closing date and time of the RFQ. The RAF reserves the right to validate and confirm validity. Substantiate / Comment Price and Specific Goals Evaluations The evaluation for Price and points claimed for Preferential Procurement Specific Goals, in terms of Preferential Procurement Policy Framework Act, 2022, shall be based on the 80/20 principle as follows: Evaluation criteria Points 1. Price 80 2. Specific Goals # Specific Goal Proof Points Allocation 1 An HDI refers to a South African citizen who had no franchise in national elections prior to the introduction of the Constitution of the Republic of South Africa, (Act N0. 8 of 1996) or the Constitution of the Republic of South Africa, Act NO.5 of 2005. (Includes a minimum of 51% ownership or more) CSD Report 10 2 Women (minimum 51% ownership or more) ID copy / CSD report 8 3 (Persons living with disabilities (minimum 51% ownership or more) Valid medical certificate issued by an accredited medical practitioner 2 20 Total 100 COST BREAK DOWN All prices must be VAT inclusive (if VAT registered) and must be quoted in South African Rand (ZAR). All VAT vendors are required to include VAT on their proposed prices, should they fail to do so the actual quoted price will be deemed an all-inclusive price and will be accepted as such. No VAT amount will be included after the award. Should the service provider who is not VAT-registered charge VAT, the service provider will be automatically disqualified. Only prices completed in the table below will be accepted for evaluation purposes. No price changes will be accepted after the official Award Letter / Purchase Order (PO) is issued. NO. ITEM DESCRIPTION QUANTITIES UNIT PRICE TOTAL PRICE 1. Advanced Trial Advocacy Training for five (5) days (As per specification) 7 2. Morning Tea and Lunch for five (5) days 7 3. Training Venue for five (5) days for seven (7) delegates 1 4. Other Costs (if applicable) 1 GRAND TOTAL VAT (IF VAT REGISTERED) GRAND TOTAL (VAT INCLUSIVE - IF VAT REGISTERED) I, the undersigned (Name and Surname) ________________________________________ certify that I agree to render the services as per the specification and as per the above cost breakdown. Signature of service provider: _____________________________. STANDARD BIDDING DOCUMENTS SBD 4 Bidders Disclosure SBD 6.1 in Terms of PPR 2022 Annexure A: Security Measures