Completion of Caba Community Hall in Ward 10

BID NOTICE AND INVITATION TO BID

REQUEST FOR PROPOSAL FOR COMPLETION OF CABA COMMUNITY HALL IN WARD 10

Proposals are hereby invited by Ntabankulu Local Municipality from suitably qualified, experienced, and competent contractors for the construction of the projects tabled below:

The minimum specifications are detailed in the Bid document.

Punctuality will be adhered to. The briefing session will strictly be 45 minutes.  The briefing sessions will cover all three (03) bids after which bidders and the representatives of the municipality will proceed to the respective sites. The briefing session will be conducted at the municipal grounds, within the municipal premises. A roll call will be done at every site inspection to ensure bidders do attend the compulsory briefing session and site inspections.

Bid documents may be obtained from the Ntabankulu Local Municipality offices at ERF 85, Main Street, Ntabankulu, 5130, during office hours 08H00 to 16H30 (Monday to Thursday), and 08H00 to 15H30 on Fridays. Bid documents will be available from Thursday, 08 October 2020. A non-refundable cash payment of R424.00 or bank guaranteed cheque made out in favour of Ntabankulu Local Municipality is required upon collection of the tender document.

EFT payments can also be made to the Municipality on the following details:

• Account Name:                              Ntabankulu Local Municipality
• Cheque Account Number:              62233334250
• Brach Code:                                    250035
• Reference:                                      Company Name

Bids are to be completed in accordance with the conditions attached to the Bid document and must be sealed and indorsed with the relevant bid number and must be deposited in the official bid box clearly marked “COMPLETION OF CABA COMMUNITY HALL IN WARD 10” in the main entrance of the Ntabankulu Municipality at ERF 85, Main Street, Ntabankulu, 5130 not later than 12H00 (Note the dates per table above), at which time bids will be opened in public. Bids shall be valid for a period of 90 days after the closing date of the submission of bids. Under no circumstances will late tenders be accepted.

Service providers are requested to attach these requirements for their bids on the pages indicated in the document:

• Valid SARS Tax compliance status document with pin
• Entity registration documents.
• Certified ID copies for the entity owners
• Proof of BBBEE registration and status level contributor.
• A trust, consortium or joint venture must submit a consolidated B-BBEE status level verification certificate for every separate bid and a joint venture agreement
• Project team with their full CV’s
• Proposed work programme
• Proof of municipal rates clearance or a signed lease agreement by both parties or confirmation that there is no billing where the entity is based
• Proof of registration with the CIDB for the required CIDB grading designation
• An approved formal guarantee or a letter of intent from the proposed guarantor
• Letter of good standing from the Department of Labour in terms of Compensation for Occupational Injuries and Diseases Act 130 of 1993 (As amended)
• Proposed Occupational Health and Safety Plan
• All prospective service providers are required to apply on Central Supplier Database in order to do business with all organs of the State in the Republic of South Africa at https://secured.csd.gov.za. Non registration will be regarded as non-responsive and be disqualified from the bid.

Failure to submit the mandatory document will deem the tender non responsive and it will not be evaluated further.

Functionality will be evaluated based on the following criteria and bidders who failed to score a minimum functionally assessment of 70% will be considered non-responsive and will not be evaluated further:

The provisions of the Preferential Procurement Regulations 2017 will apply. Evaluation methods that will be used is Method 3: Financial Offer and Preference

NTABANKULU LOCAL MUNICIPALITY reserves the right not to accept the lowest tender or any tender. Late, incomplete, telegraphic, or facsimile tenders will not be considered. The Council is not bound to accept the lowest or any proposal and reserves the right to accept the whole or part of the proposal or any tender or to furnish reasons for its decisions.

Further technical enquiries should be directed to Ms. A. Hlehliso at [email protected] or 083 443 4849 and procurement or SCM enquiries should be directed to Mr. O. Mdudi at [email protected] or 082 786 0772 during office hours i.e. between 08h00 and 16h30.