Provision of Ambulance Services and Outsourcing ERT Services at Matla Power Station for a Period of Five (5) Years.

Tender Summary:

MPGXC006225

2020-08-04 10:00

2020-09-03 10:00

Medical Services, Occupational Health and Safety

Delmas, Emalahleni, Kriel, Mpumalanga

ESKOM

ESKOM Tenders

Bid Number: MPGXC006225
Bid Description: Provision of Ambulance Services and Outsourcing ERT Services at Matla Power Station for a period of five (5) years.


Name of Institution: Eskom Holdings SOC
Place where goods, works or services are required: Matla Power Station
 


Date Published:  30 June 2020
Closing Date / Time: 3 September 2020
Enquiries:
Contact Person: Nozipho Sibanyoni
Email: [email protected]
Telephone number: 017 612 6603
FAX Number: 086 660 6619


Where bid documents can be obtained:
Website: www.eskom.co.za
Physical Address:

Where bids should be delivered:
Physical Address:


Eskom Tender Box


Ground Floor


No. 10 Smuts Avenue


Witbank/Emalahleni


Mpumalanga


Briefing Session
A Optional briefing session will be held on:
Date: 4 August 2020
Time: 10:00am
Venue: Matla Power Station, Procurement.


Special Conditions:  Confirmation of attendance


 



{TENDER_DOCUMENTS_TEXT_START} Invitation to Tender
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11 February 2020
February 2023
ESKOM HOLDINGS SOC LTD
INVITATION TO TENDER
Provision of Ambulance Services and Outsourcing ERT Services at Matla
Power Station for a period of five (5) years.
Tender number
MPGXC006225
Issue date
30 June 2020
Closing date and time
03 September 2020 at 10:00am
Tender validity period
90 days from the closing date and time
Clarification meeting
Date: 4 August 2020
Time: 10:00am
Venue: Matla Power Station
Procurement Boardroom
Kriel/Delmas Road
Kriel
2271
Tenders are to be delivered to the following
address on the stipulated closing date and
time:
Eskom Tender Box
Ground Floor
No. 10 Smuts Avenue
Witbank/Emalahleni
Mpumalanga
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Page 1 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
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February 2023
Invitation to Tender
Eskom Holdings SOC Ltd (hereinafter “Eskom”) invites you to submit a tender for the provision of
Ambulance Services and Outsourcing ERT Services at Matla Power Station for a period of five (5)
years.
The enquiry documents are supplied to you on the following basis:

Free of charge
Eskom has delegated the responsibility for this tender to the Eskom Representative whose name and contact
details are set out in the Tender Data. A submission of a tender/proposal by you in response to this Invitation will
be deemed as your acceptance of the Eskom Standard Conditions of Tender (to be accessed via
www.eskom.co.za).
Queries relating to these Invitation documents may be addressed to the Eskom Representative.
Yours faithfully
____________________________________________
Mandla Mkhonza
Procurement Manager
Date: ________________________________________
Confidential
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Page 2 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
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Document
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Review Date
240-114238630
Rev 9
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11 February 2020
February 2023
Contents of Invitation to Tender documents
1.
Invitation to tender
1.1 Standard Conditions of Tender
1.2 Tender Data
1.3 Commercial Tender returnables
2.
Evaluation process and criteria
2.1 Basic Compliance
2.2 Mandatory tender returnables
2.3 Pre-qualification criteria (if applicable)
2.4 Local content and production (applicable where designated materials are included)
2.5 Functionality
2.6 Financial evaluation
2.7 Price and preference scoring
2.8 Objective criteria (if applicable)
2.9 Contractual requirements
3.
Condition of contract (see contract conditions attached)
NEC3 Term Service Contract
4.
Scope of work
The activity involves the rendering of Fire rescue services e.g. Structural fire, grass fire,
chemical fire, gas fire, rescue, motor vehicle incidents, hazmat incident and EMS
Team Captain x 3
Fire Fighters x 15
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File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
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Document
Identifier
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Review Date
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Rev 9
N/A
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February 2023
Provision of Ambulance Services and Outsourcing ERT Services at Matla Power Station for a period of
five (5) years.
ITEM
NO
DESCRIPTION
UOM
QTY
RATE
AMOUNT
The works information is provided and no claims arising
from brevity of description of items fully described in the
said works information will be entertained
Works Information/scope of work are incorporated to satisfy
the requirements of this project. Such information shall take
precedence
The contractor's prices for all items throughout this
document must take account of and include for all
obligations, requirements and specifications given in the
said works information/scope of work
SECTION A
PRELIMINARY AND GENERAL
Transport
Months
Accommodation
Months
Health and Safety Requirements
Annually
60
-
60
-
5
-
SUB TOTAL
SECTION B
LABOUR
HOURS (RATE TO INCLUDE SAT, SUNDAYS, PUBLIC
HOLIDAYS AND CALL OUTS AS WELL AS SHIFT
ALLOWANCES)
Manhours
Team Captain x 3
Manhours
Fire Fighters x 15
43920
-
219600
-
EMERGENCY MEDICAL SERVICES
Months
Ambulance
60
Sub-Total
Excl. Vat
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Page 4 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
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February 2023
The following documents listed hereunder are attached to this enquiry.
Number
Description
6.1
6.2
6.3
*Acknowledgement form
*Tenderer’s particulars
* Integrity Declaration Form
(refer to www.eskom.co.za for the Supplier
Integrity Pact that suppliers are required to
download and read )
CPA Requirements for Local Goods/Services
6.4
6.5
6.6
6.7
6.8
6.9
6.10
Annexure/to be
downloaded and
attached
Annexure A
Annexure B
Annexure C
Attached
(Y/N)
Annexure D
Y
CPA(IG) for Foreign Goods/Services (if
applicable)
SBD 6.2- Declaration Certificate for Local
Production and Local Content (only
applicable if designated materials are
included).
Annexure E
Y
Annexure F1
Y
Annexure C-Local Content DeclarationSummary Schedule
Annexure F2
Annexure D-Imported Content Declaration –
Supporting Schedule to Annexure C
Annexure F3
Annexure E-Local Content DeclarationSupporting Schedule to Annexure C
Annexure F4
SBD 1 -Invitation to Bid must be filled out by
all tenderers and submitted with the tender at
tender submission deadline
SBD 6.1- Preference Points Claim Form in
terms of PPPFA 2017 regulations
Tax Evaluation questionnaire to determine
whether a company, close corporation (CC)
or Trust is a personal service provider for
purposes of PAYE [only to be attached for
services type of contracts].
Supplier Development & Localisation (SDL&I)
Undertaking (if applicable )
Annexure G
Y
Annexure H
Y
Procurement
Practitioner to
download from
Hyperwave
Y
To be obtained
from SDL&I)
Y
Y
Y
Y
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Page 5 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
1.2
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The Tender Data makes several references to the Eskom Standard Conditions of Tender and
in those instances, the clause numbers are referenced hereunder. If the Eskom Standard
Conditions of Tender is not attached to the Invitation to Tender; then the tenderers are
required to download this from www.eskom.co.za. The “Tender Data” as detailed herein shall
take precedence over the Standard Conditions of Tender in the event of any ambiguity or
inconsistency between the two documents.
Clause Number from Standard
Conditions of Tender
1.1 Parties
The Employer is Eskom Holdings SOC Ltd
1.3 Enquiry documents
The Eskom Representative is:
Name: Nozipho Sibanyoni
Tel: 017 612 6603
E-mail: [email protected]
The Invitation to tender number is: MPGXC006225
1.4 Type of Invitation to Tender/RFP
See the content list above for the enquiry documents.
This invitation to tender is:
1.6 Eskom's rights to accept or reject
any tender
2.1 Eligible tenders
Tender Data
1. An open Invitation to tender
The tender shall be for the whole of the contract.
Submit a tender only if the tenderer (whether a single company or a
structure similar to a Joint Venture) complies with the eligibility
criteria stated in the Tender Data and the tenderer, or any of his
principals, is not under any restriction to do business with
Eskom/State Owned Companies.
Tenderers are deemed ineligible to submit a [tender] if
 Tenderers have the nationality of a country on any international
sanctions list. A tenderer shall be deemed to have the nationality
of a country if the tenderer is a national or is constituted,
incorporated, or registered and operates in conformity with the
provisions of the laws of that country. This criterion shall also
apply to the determination of the nationality of proposed
subcontractors or suppliers for any part of the Contract including
related services.
 Tenderers submit more than one [tender/proposal] either
individually or as a partner in a joint venture (JV) or
consortium
 [Tenders] submitted by a JV or consortium where the
JV/consortium agreement does not explicitly state that the
Confidential
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File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender






2.2 -2.5 Tender Closing
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parties of the JV or consortium shall be jointly and severally
liable for the execution of the Contract in accordance with the
Contract terms.
A Tenderer must not have a conflict of interest.
All
Tenderers found to have a conflict of interest shall be
disqualified. A Tenderer may be considered to have a
conflict of interest with one or more parties in this [tendering]
process, if :
o (a)they
have
a
controlling
partner/majority
shareholder in common; or
o (b)they have a relationship with each other, directly or
through common third parties, that puts them in a
position to have access to information about or
influence on the tender/proposal of another Tenderer,
or influence the decisions of the Employer regarding
this bidding process;
Tenders signed by non- authorized persons
Where the tenderers are not registered on National
Treasury’s Central Supplier Database (except Foreign
Suppliers)
A tender that fails to meet any pre-qualifying criteria
stipulated in the tender documents is an unacceptable tender
(section 4 (2) of PPPFA Regulations
Any tenderer that is restricted by National Treasury
A tenderer that sub-contracts 100% Scope of Work.
Ineligible tenderers will be disqualified.
The deadline for [Tender] submission is :
Date 3 September 2020
Time 10:00am
No questions during the tendering period will be answered
telephonically.
Questions must be submitted in writing, either via email or fax
through to:
Name: Nozipho Sibanyoni
Email: [email protected]
Late Tenders will not be accepted
Tenders are to be submitted to the Eskom tender box at the
following physical address:
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Page 7 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
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THE TENDER OFFICE
Eskom Tender Box
Ground Floor
No. 10 Smuts Avenue
Witbank/Emalahleni
Mpumalanga
2.9 Copy of original tender
The tenderer must submit the tender as a complete original tender,
plus one (1) hard copy of the original tender at tender submission
deadline. Eskom may also require that one (1) additional complete
soft copy of the original tender is required in electronic format.
Where a Tenderer does not submit one (1) complete original
tender, plus one (1) hard copy of the original tender at tender
submission deadline, the tenderer will be disqualified.
2.13 Tender Validity Period
The tender validity period is 12 weeks
2.16 Site/clarification meetings
A [clarification meeting/site visit] with representatives of the
Employer will take place as follows:
Date: 4 August 2020
Time: 10:00am
Venue: Matla Power Station
Procurement
Kriel/Delmas Road
Kriel
2271
Tenderers must confirm their intention to attend with the Eskom
Representative stating the name, position and contact details of
each proposed attendee.
NB: All attendees to take into account COVID 19 precautionary
measures
2.17 Clarification on enquiry documents
Please note that if the tender stipulates that a site/clarification
meeting is mandatory/compulsory; then suppliers must attend
such meeting. Those suppliers who do not attend such
mandatory/compulsory meeting will be disqualified and will not
be evaluated.
The tenderer will notify the Employer of any clarifications required
before the closing time for clarification queries, which is 5 working
days before the deadline for tender submission.
Confidential
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Page 8 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
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Identifier
Document
Identifier
Effective Date
Review Date
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2.23 Alternative tenders
Alternative tenders are not allowed.
2.25 Conditions of contract
3.4 Opening of tenders
The conditions of contract will be the NEC3 Term Service Contract
(TSS)
If security for performance (e.g. Performance Bond) is required, the
names of two financial institutions that the tenderer will approach
must be submitted with the tender.
Tenders will not be opened
3.5 Prices to be read out
Prices will not be read out
3.9 Basic Compliance
Basic compliance for this invitation to tender are:
2.31 Provision of security for
performance



3.10 Mandatory tender returnables
Meet the eligibility criteria for a tenderer
Submit one (1) hard copy of the original tender to Eskom
Submit a complete original tender with commercial, financial
and technical information
 Submission of the mandatory commercial tender returnables
as at stipulated deadlines.
 Central Supplier Database (CSD) number (MAA………)
Not applicable
3.11 Pre-qualification criteria
Pre-qualification criteria is applicable
The following mandatory pre-qualification criteria are applicable
herein:1. LEVEL 1 and 2
stipulated minimum B-BBEE status level]
A Certified Copy of a Valid B-BBEE Certificate issued by a SANAS
accredited Verification Agency, or
A Certified Copy of a fully completed Sworn Affidavit for either
EME or QSE (See key notes below), or
A Valid Copy of B-BBEE Certificate issued by CIPC for EMEs’
only, or
Note 2: Joint Ventures can only submit a Consolidated, Valid and
Certified Copy of B-BBEE Certificate issued by a SANAS Accredited
Verification Agency specific for this tender.
In addition, the following documents must be submitted (Non
Mandatory):
tenderers shall submit certified copies of CIPC registration
documents;
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Page 9 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
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Identifier
Document
Identifier
Effective Date
Review Date
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N/A
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February 2023
Certified Identity Document(s) of Company Shareholders or
Members;
Certified copy of Shareholders certificate [for Pty (Ltd) entities].
Tenderers submitting B-BBEE Sworn Affidavits must ensure that the
affidavits meet the following key requirement to ensure their validity:
a) Name/s of deponent as they appear in the identity document and
the identity number.
b) Designation of the deponent as the director, owner or member
must be indicated in order to know that person is duly authorised to
depose of an affidavit. (Mark the applicable option).
c) Name of enterprise as per enterprise registration documents
issued by the CIPC, where applicable, and enterprise business
address.
d) Percentage of black ownership, black female ownership and
designated group. In the case of specialised enterprises as per
Statement 004, the percentage of black beneficiaries must be
reflected. (No blank spaces to be left).
e) Indicate total revenue for the year under review and whether it is
based on audited financial statements or management account.
(Mark the applicable option).
f) Financial year end as per the enterprise’s registration documents,
which was used to determine the total revenue. (Financial year end
to be stipulated by day/month/year).
g) B-BBEE Status level. An enterprise can only have one status
level. (Tick applicable level)
h) Empowering supplier status must be indicated. For QSEs, the
deponent must select the basis for the empowering supplier status.
i) Date deponent signed and date of Commissioner of Oath must be
the same. (The sworn affidavit must be signed in the presence of the
Commissioner of Oath. Furthermore the Commissioner must also
sign and stamp)
j) Commissioner of Oath cannot be an employee or ex officio of the
enterprise because, a person cannot by law, commission a sworn
affidavit in which they have an interest
3.12 Designated materials and
thresholds
3.13 Functionality requirements
3.15 Evaluation of price
Designated material thresholds is not applicable
Functionality requirements are applicable
NB: Refer to attached Technical Evaluation Criteria
Prices will be evaluated as follows:



Inclusive of VAT
Making the specified correction for arithmetical errors
Excluding contingencies in any bill of quantities or activity
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Page 10 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender




3.17 Evaluation of B-BBEE
3.18 Ranking of tenders
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schedule.
Making an appropriate adjustment for any other acceptable
variations, deviations, or alternative tenders submitted.
Making a comparison of the Net Present Value of each
adjusted tender based on the tendered programme (if
provided) and prices, on the estimated effect of Price
Adjustment Factors and rate of exchange fluctuations (if
applicable) and on other evaluation parameters relating to
uncertainty and risk, where applicable.
Unconditional discounts must be taken into account for
evaluation purposes;
Conditional discounts must not be taken into account for
evaluation purposes but should be implemented when
payment is effected.
Prices will be scored out of 80 points
B-BBEE status will be scored out of 20 points in accordance with
PPPFA.
If a tenderer fails to submit proof of B-BBEE status level, the
tenderer will not be disqualified (except if B-BBEE level is a prequalification criterion). The tenderer will, however, be awarded 80
points for price and will score 0 points for B-BBEE level /status (out
of 20)
Suppliers will be ranked by applying the preferential point scoring
based on the relevant system as stipulated hereunder]:
3.19 Objective Criteria (if applicable)
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80/20 (for estimated values above R30 000 and up to R50M
inclusive of VAT) or
state that either 80/20 will apply should there be a degree of
uncertainty on which PPPFA Point allocation system will
apply; the lowest acceptable tender will be used to
determine the applicable preference system
Eskom will then add the score from Pricing and the
B-BBEE level together and rank the suppliers from the highest to the
lowest.
Objective criteria are applicable
Please note: “Eskom reserves the right to award the tender to a
supplier who may not be the highest scoring/highest
ranked tenderer, in line with Section (2) (1) (f) of the
PPPFA; subject to the right to negotiate on the objective
criteria with the three highest ranked tenderers
respectively before award is made.
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File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
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Effective Date
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February 2023

Contractual Requirements
(if applicable )
Tenderers will not be disqualified if they do not comply
with the objective criteria
 Functionality and any element of the B-BBEE scorecard
may not be used as objective criteria.
Contractual Requirements may include the following :
 SHEQ requirements; and/or
 Financial statements; and/or
 SD&L requirements; and/or
 Any other as stipulated ___________________________
Please Note:
Contractual requirements are not evaluation criteria. They are
required to be met and assessed after the evaluation and
ranking of the tenders. Proof that the highest ranked tenderer is
able to meet the contractual requirements, must be submitted
prior to contract award.
Failure to meet “Contractual Requirements “by the stipulated
deadlines; may result in the tenderer being regarded as nonresponsive and ineligible for contract award.
In the event that there are further documents/actions that are
required during execution of the contract, these must be made
contractual conditions and compliance thereto must be
managed in terms of the contract.
CIDB Requirements (where applicable
for Engineering and Construction Works
Contracts)
CIDB Requirements not applicable
Safety and Health requirements:
SHEQ is an objective criteria which means that tenders will be given an opportunity to submit
once, within seven working days the SHEQ documents which they would have missed or not
submitted during the tender close out. Only those tenderers who submitted/responded within the
specified time will be considered and those who did not respond will be rendered non-responsive.
SHEQ will only evaluate the shortlisted suppliers who passed the mandatory requirements.
Signed Annexure B Acknowledgement Form
OHS Policy signed by the Tenderer's CEO or MD.
OHS Budget Breakdown covering the scope of works.
Health and safety plan
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File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
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Baseline Risk Assessment
Past 3 years OHS Statistics (fatalities, LTI's and Legally Reportable Incidents) suffered by the
tenderer (if none signed letterhead to this effect must be forwarded)
Past 3 years OHS Legal notices issued against the tenderer e.g. Department of labour (if none
signed letterhead to this effect must be forwarded)
Tenderer's valid letter of good standing with compensation fund or licensed insurer.
Medical fitness certificate x 1 or Medical surveillance programme for non-operational suppliers or
supplier with no employees
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Page 13 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
SECTION A
(TENDERER)
Invitation to Tender
ENQUIRY/
CONTRACT No:
ENQUIRY/
CONTRACT
DESCRIPTION
SECTION B (ESKOM)
CLAUSE 4
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Provision of Ambulance Services and Outsourcing ERT Services at Matla
Power Station for a period of five (5) years.
CLAUSES OF QM
58 SPECIFICATION
CLAUSE 3
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CLAUSE DESCRIPTION
INDICATE WITH AN
(X) AS APPLICABLE
OR (-) IF NOT
APPLICABLE
PRE-CONTRACT AWARD QUALITY REQUIREMENTS
X
(*Select Only Applicable Category). NB: Not more than one category must be
selected. Also indicate whether site assessment is applicable.
X
Category 1 (refer to clause 4.1.1 of QM 58)
-
Category 2 (refer to clause 4.1.2 of QM 58)
-
Category 3 (refer to clause 4.1.3 of QM 58)
X
Category 4 (refer to clause 4.1.4 of QM 58)
-
Supplier and Sub-supplier Site Assessment (refer to clause 4.2 of QM 58)
-
POST-CONTRACT AWARD
CLAUSE 5
Contract Execution
(refer to clause 5.1 of QM 58)
X
Supplier Quality Performance Monitoring Phase (refer to clause 5.2 of QM 58)
X
STANDARD CONDITIONS
CLAUSE 6
Eskom Rights of Access (refer to clause 6.1 of QM 58)
X
Eskom Rights to Information (refer to clause 6.2 of QM 58)
X
Preservation and Storage (refer to clause 6.3 of QM 58)
X
Supplier Quality Audits (refer to clause 6.4 of QM 58)
X
Nonconformities and Nonconforming Outputs Identified by Eskom (refer to clause 6.5 of
QM 58)
Special Processes (refer to clause 6.6 of QM 58)
SECTION D
(TENDERER)
SECTION C (ESKOM)
CLAUSES OF ISO
9001 STANDARD
CLAUSE DESCRIPTION
X
X
INDICATE WITH AN
(X) AS APPLICABLE
OR (-) IF NOT
APPLICABLE
CLAUSE 4
CLAUSE 5
Context of the Organisation
Leadership
X
CLAUSE 6
Planning
X
CLAUSE 7
Support
X
CLAUSE 8
Operation
X
CLAUSE 9
Performance Evaluations
X
CLAUSE 10
Improvement
NAME
X
X
DESIGNATION
DATE
SIGNATURE
TENDERER’S
QUALITY
REPRESENTATIVE
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Page 14 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
Quality Requirements
Supplier Quality Management:
List of Tender Returnables Documents
Category 3: Quality
Requirements
Unique
Identifier
Revision
Effective Date
Specification
240-12248652
2
2018/10/26
QM 58
Deliverables to be evaluated
indicator = 1
Weights
SECTION A : Quality Management System Requirements ISO 9001
Objective evidence of documented QMS that is not certified but complies with ISO
9001
Apply
(Yes=1)
A.1 QMS Manual or a document that defines and describes the QMS and
its scope or Quality Method statement based on scope.
1
A.2 Quality Policy Approved by top management.
1
A.3 Quality Objectives Approved by top management.
1
A.4 Records required by ISO 9001 standard (List of Records)
1
A.5 Control of documented information
1
A.6 Documented information for Control of nonconforming outputs
1
A.7 Documented information for Nonconformity and Corrective action
1
A.8 Documented information for Internal audit
1
Section A Score
SECTION B :
105658000)
25%
8
Evidence of QMS in operation (Tender Quality Requirements -Ref QM-58 /240Apply
(Yes=1)
B.1 Documented information for defined roles, responsibilities and
authorities
B.2 Documented information for Control of Externally Provided Processes,
Products and Services
Section B Score
1
25%
1
2
SECTION C: Contract Quality Plan Requirements (Ref QM-58 and 240-109253698).
Draft Contract Quality Plan specific to the scope of work as described in the tender
documents (Ref ISO 10005)
NB! Draft Contract/Project Quality Plan has important QA
Apply
deliverables
(Yes=1)
Section C Score
1
20%
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Page 15 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
SECTION D: Quality Control Plan Requirements (Ref QM-58 or 240-109253302)
QCP /Checklist/ ITP (Quality Control Plans) as per Scope of Works (Ref ISO 10005 &
QM 58)
NB! Example of an Inspection and Test Plan (ITP) or Quality Control
Apply
Plan (QCP) on similar and/ or previous work done
(Yes=1)
1
Section D Score
1
SECTION E : User defined additional Requirements & miscellaneous (Ref QM-58)
Customer specific requirements & other standards and required can be listed and
evaluated here
Apply
(Yes=1)
E.1 Form A is completed and signed.
1
Section E Score
20%
10%
1
Environmental requirements:
Environmental Objective Criteria
Yes/No
Category B: Contractors
Comments
All contractors performing work for or on behalf of Matla Power Station
and that their activities might cause harm to the environment as per
scope of work by environmental practitioner professional
discretion. These contractors are required to submit minimum
requirements of ISO14001:2015, which are:
Environmental Policy:
Aspects and Impacts register associated with the scope of work:
Operational Controls:
Compliance obligations:
Completion of Environmental Contractors Assessment form:
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Page 16 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Template
Identifier
Document
Identifier
Effective Date
Review Date
Invitation to Tender
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
Corporate Social Investment
Successful shall be expected to contribute 2% towards corporate social investment initiatives
to benefit communities around Matla. This item shall be negotiated with the successful
bidder.
Criteria
CSI
Expected CSI (%)
2%
Target (%)
2%
Proposal
Supplier Localisation and Development
Requirements are attached.
Please note:
Eskom reserves the right to negotiate with preferred bidders after a competitive bidding
process or price quotations; should the tendered prices not be deemed market-related.
Main contractors/ suppliers are discouraged from subcontracting with their subsidiary
companies as this may be interpreted as subcontracting with themselves and / or using their
subsidiaries for fronting. Where a main contractor subcontracts with a subsidiary this must be
declared in tender documents.
A report containing a list of potential sub-contractors may be drawn by accessing the following
link: www.csd.gov.za
“proof of B-BBEE status level of contributor” means(a) the B-BBEE status level certificate issued by an authorised body or person; or
(b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or
(c) any other requirement prescribed in terms of the Broad-Based Black Economic
Empowerment Act;
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Page 17 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
1.3 TENDER RETURNABLES
The tenderer must submit the returnables set out hereunder as part of its tender. Returnables that are
mandatory for evaluation will result in disqualification if not submitted at tender closing.
Reference
Basic Compliance
Pre-qualification criteria :
 B-BBEE levels
Returnables from supplier
One (1) Original tender plus one (1) Hard
copy of the original tender
“Proof of B-BBEE status level of
contributor”
Returnables
mandatory
for evaluation
purposes and
due at tender
closing


Please Note that :
“proof of B-BBEE status
level of contributor”
means(a) the B-BBEE status
level certificate issued by
an authorised body or
person; or
(b) a sworn affidavit as
prescribed by the B-BBEE
Codes of Good Practice;
or
(c) any other requirement
prescribed in terms of the
Broad-Based Black
Economic
Empowerment Act;
Level 1 and 2
CSD number

Signed Sub-contracting intent agreement

“Proof of B- BBEE status level of
contributor” for sub-contractor belonging to
designated group

Annexure A
Acknowledgement Form

Annexure B
Tenderers Particulars

Annexure C
Integrity Pact Declaration form

Annexure D
CPA for local goods/services (if applicable)

Annexure E
CPA(IG) for imported goods/services (if
applicable)
SBD 6.2 -Declaration certificate for local
production and content and Annexures C, D,
E(only applicable where designated
materials are included)

Annexure F1-F4
Any other supporting documents to verify the
status of the main contractor or subcontractor( as may be stipulated in 3.11)
Returnables
mandatory for
contract award
and due prior to
contract award


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Page 18 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Annexure G (applicable for
all suppliers including
Foreign suppliers)
Annexure H
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
SBD 1- to be submitted with the tender at
tender submission deadline

SBD 6.1- Preference Points Claim Form in
terms of PPPFA 2017 regulations


Supplier Development &
Localisation
(SD&L) Undertaking
(if applicable)

Letter of intent to form a JV/consortium
Additional Documents
required in event of JV:-
*“proof of B-BBEE status
level of contributor”
means:(a) the B-BBEE status
level certificate issued by
an authorised body or
person; or
(b) a sworn affidavit as
prescribed by the B-BBEE
Codes of Good Practice;
Valid joint venture agreement confirming the
rights and obligations of each of the joint
venture partners and their profit-sharing
ratios.
Written confirmation that the joint venture will
operate as a single business entity
(incorporated) for the duration of the contract
(this may be included as an obligation within
the JV agreement)
“proof of B-BBEE status level of
contributor” means:(a) the B-BBEE status level certificate issued
by an authorised body or person; or
(b) a sworn affidavit as prescribed by the BBBEE Codes of Good Practice; or
(c) any other requirement prescribed in terms
of the Broad-Based Black Economic
Empowerment Act;
(as may be applicable for the particular
tendering entity )
Details and confirmation of a single
designated bank account in the name of the
JV and independent of the individual JV
partners, as set out in the joint venture
agreement.
Failure on the part of the supplier to submit
“proof of B-BBEE status level of
contributor” for purposes of evaluation and
scoring by the tender closing will not result in
disqualification (if tenderer is otherwise
deemed to be responsive/acceptable in all
other aspects and it is not a pre-qualification
criterion). The tenderer will, however, be
scored zero on B-BBEE for purposes of
PPPFA scoring and ranking.




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Page 19 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
or
(c) any other requirement
prescribed in terms of the
Broad-Based Black
Economic
Empowerment Act;
Tax Clearance Certificates
Tax Evaluation
Questionnaire (if services
contract and was included
as annexure)
Compliance with
Employment Equity Act
CIDB (where applicable)
Shareholding
A certified copy of a tax clearance certificate 
is still required by Foreign suppliers (with a
footprint in South Africa- but who are not on
CSD and have not provided a SARS pin
number ) and Local suppliers (who have not
provided their SARS e-filing PIN number for
verification by Eskom and/or their CSD
profile / CSD number) .
Foreign suppliers with no footprint in South
Africa, must still complete the SBD1
document, however no proof of tax
compliance is required.
Evaluation questionnaire to determine
whether a company, close corporation (CC)
or Trust is a personal service provider for
purposes of PAYE]
To the extent that the tenderer falls within
the definition of a “designated Employer” as
contemplated in the Employment Equity Act
55 of 1998, the tenderer is required to
furnish the Employer with proof of
compliance with the Employment Equity Act,
including proof of submission of the
Employment Equity report to the Department
of Labour. (South African tenderers only)
Valid proof of the required cidb grading
N/A
designation for the main contractor; JV and
/or sub-contractor as may be required in the
tender data at tender closing deadline or
within 21 working days from the closing date
of submission of tenders if this is agreed with
the Employer

Shareholding organogram and detailed
breakdown (for each individual company/JV
member) clearly identifying percentages
owned by individual shareholders (full names
& ID Numbers) and other entities (provide full
legal/trading name and respective identifying
registration/trust numbers)


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Page 20 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
Completed NEC/FIDIC pricing schedule and
NEC/FIDIC
contract data.
Documentation
Additional documents
required (ECSA/
SACPCMP/CVs/
permits/licenses/ specific
registration documents
(if applicable to scope of
work)
DOCUMENTS REQUIRED UNDER CONTRACT REQUIREMENTS
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023

COIDA - Original certificate of good standing
or proof of application issued by the
Compensation Fund (COID) or a licensed
compensation insurer (South African
tenderers only)
Documents that may be required per scope
of work

Other
safety/quality
documents as required
per scope of works
Documents that may be required as per
Environmental
scope of work
Audited Financial Statements of the tenderer
Due Diligence
for the previous 18 months, or to the extent
that such statements are not available, for
the last year. Tenderers must note that in the
case of a joint venture or special purpose
vehicle (SPV) especially formed for this
tender, audited financial statements for each
participant in the JV / SPV is required.
Start-up enterprises formed within the last 12
months are not required to send in
statements, but if successful with their tender
will be required to send statements for the
first year when once available.

Safety
Quality



DOCUMENTS REQUIRED UNDER FUNCTIONALITY/TECHINICAL CRITERIA
Technical
(required
functionality scoring)
for 1 As per attached Technical Evaluation
Criteria

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Page 21 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
ANNEXURE A
ACKNOWLEDGEMENT FORM
We are in receipt of the Invitation to Tender/Proposal from Eskom Holdings SOC Ltd and the
following addenda issued by Eskom:
1.
2._______________________________________________________________________-3.
--------------------------------------------------------------------------------------------------------------------------We confirm that the documentation received by us is: (Indicate by ticking the box)
Correct as stated in the Invitation to Tender / RFP Content List, and that each document is
complete. 
Or:
Incorrect or incomplete for the following reasons: 
Cataloguing Acknowledgement:
[Please select the relevant statement by ticking the appropriate box below]:
1.
We agree to provide the cataloguing information as described in the tender
submission. 
2.
We have already supplied Eskom with the cataloguing information pertaining to this
enquiry in a previous contract/order [insert previous invitation to tender/RFQ
number]
 __________
We do not intend to provide the cataloguing information for the required scope /
specifications. for the reasons stated hereunder: 
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
3.
4.
I confirm that I am a Distributor/Importer/Agent and my Principal, being the Original
Equipment Manufacturer (OEM) is or is not in the position to supply cataloguing
information for items. See attached letter from OEM confirming his position.

Invitation to Tender/Request for Proposal No: ____________________
Name of company/JV: _______________________________________
Country of registration_______________________________________
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Page 22 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
Name of contact person:______________________________________
Contact details of contact person:
Tel (landline) ______________________
Cell phone_________________________
e-mail address______________________
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Page 23 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
ANNEXURE B
TENDERER’S PARTICULARS
The tenderer must furnish the following particulars where applicable:
Indicate the type of tendering structure by marking with an ‘X’ (where applicable provide registration number):
Individual tenderer
Unincorporated Joint venture (registration number
for each member of the JV)
Incorporated JV
Other
Please complete the following:
Name of lead partner/member in case of JV
CIPC Registration Number (for each individual
company / JV member)
VAT registration number (for each individual
company / JV member)
CIDB registration number (for each individual
company/JV member if applicable), respective
contractor grading designation for each individual
company/JV member , and combined cidb contractor
grading designation (for JVs)
Shareholding information (for each individual Include as separate tender returnable if required.
company/JV
member)
clearly
identifying
percentages owned by individual shareholders (full
names & ID Numbers) and other entity shareholders
(provide full legal/trading name and respective
identifying registration/trust numbers)
Contact person
Telephone number
E-mail address
Postal address (also of each member in the case of
a JV)
Physical address (also of each member of the JV)
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Page 24 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
If subcontractors are to be used, indicate the following for the main sub-contractor(s). Add to the list of
applicable.
Name of contractor
CIPC Registration number
VAT registration number
CIDB Registration number (if applicable) and CIDB grade
specified for the sub-contractor as may be stipulated in the
Tender Data
Shareholding organogram /breakdown (for each individual
company/JV member) clearly identifying percentages
owned by individual shareholders (full names& ID Numbers)
and other entities (provide full legal/trading name and
respective identifying registration/trust numbers)
Proposed Scope of work to be done by sub-contractor
Contact person
Telephone number
Fax number
E-mail address
Postal address
Physical address
1. If you are currently registered as a vendor with Eskom, please provide your Vendor
registration number with Eskom.________________
2. If you are currently registered as a vendor on the Treasury Central Supplier
Database(CSD) please provide your supplier registration number with
Treasury_____________
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Page 25 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
3. Please note that it is mandatory for you to register on National Treasury’s CSD, if you
intend doing work with any State department or State owned entity/company.
4. You may register online at National Treasury website on www.treasury.gov.za
5. Alternatively, you may contact [] [insert the name and contact details of the
relevant person from Eskom’s Vendor Management department, who can
assist you further with the registration on CSD].
6. If you are registered on SARS Efiling system, please provide your pin number in
order to verify your tax compliant status___________________
7. If you are required to be tax compliant as per SBD 1, but are not registered on CSD
( foreign suppliers) or have not provided your SARS Efiling pin, please confirm that
you have attached/will send a copy of a current valid tax compliant certificate as a
tender returnable (by contract award stage).
YES
NO
8. If sub-contracting is prescribed in the specific enquiry, you need to compete 8.1- 8.7

8.1 Confirm if you intend sub-contracting
YES



NO
8.2 What percentage will you be sub-contracting? _____%
8.3 To whom do you intend sub-contracting? _______________________________
8.4 Is the said sub-contractor registered on CSD?
YES
NO


8.5 If yes to 8.4, please provide CSD number.______________________________
8.4 Please confirm B-BBEE level of said sub-contractor______________________

8.5 Which designated group does the sub-contractor belong to:a. Black people
b. Black people who are youth
c. Black people who are women
d. Black people with disabilities
e. Black people living in rural or underdeveloped areas or townships
f. Cooperatives which are 51% owned by Black people
g. Black people who are military veterans
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Page 26 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
If Eskom decides to apply the sub-contracting provision as specified in Regulation
4(c) all tenders above the prescribed maximum threshold for quotations must be
advertised through an open competitive bidding process subject to potential
tenderers meeting the 30% minimum subcontracting requirement to EMEs or QSEs
that are 51% owned by the following enterprises:
8.6 Please confirm that you have attached your signed intent to sub-contract
document.
YES
NO
8.7 Have you attached proof of sub-contractor’s belonging to designated group
YES
NO
A. Single tenderers
I, the undersigned, _________________________________________(Full names)
hereby confirm that I am duly authorised to sign all documents in connection with this
tender and any contract resulting from it, on behalf of ___________________
(insert the full legal name of the tenderer).
Signature: _______________
Designation: ____________________
Date: _________________
B. Joint Ventures
We, the undersigned, are submitting this tender in Joint Venture and hereby
authorise Mr/Ms _______________________________________(full names), an
authorised signatory of _______________________________________, (insert the
full legal name of the business entity serving as the lead partner) acting in the
capacity of lead partner, to sign all documents in connection with the tender and any
contract resulting from it on our behalf.
We attach to this Schedule a copy of the joint venture agreement which incorporates
a statement that all partners are liable jointly and severally for the execution of the
contract and that the lead partner is authorised to incur liabilities, receive instructions
and payments and be responsible for the entire execution of the contract for and on
behalf of any and all the partners.
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Page 27 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Legal Name of Joint
Venture Member
Template
Identifier
Document
Identifier
Effective Date
Review Date
Full Name and Capacity of Authorised
Signatory
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
Signature
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Page 28 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
ANNEXURE C
INTEGRITY DECLARATION FORM
(Form to be completed and signed by supplier/tenderer as Invitation to Tender/RFP returnable or as part of
contract modification documentation)
1. DECLARATION OF INTEREST
I/We understand that any natural/legal person, including employees of the State and/or those related to an
Eskom employee/director (as per the definition of “related” set out hereunder), may tender to Eskom.
However, in view of possible allegations of favouritism (the practice of showing favour to, or giving
preference to some person/group, to the detriment of, or at the expense of another that is entitled to equal
treatment or an equal opportunity), should the resulting tender, or part thereof, be awarded to such
natural/legal person, as described herein, it is required that the tenderer/s declare such interest/relationship
where:



the tenderer/s employees/directors are also employees/contractors/consultants/ directors in the
state or a state owned entity.
the tenderer/s employees/directors are also employees/contractors/consultants/ directors of Eskom
the tenderer/s employees/directors are also employees/contractors/consultants or directors in
another entity together with Eskom employees/consultants/contractors/ directors
the legal person/s (including its employees/contractors/directors/members/ shareholders) on whose
behalf the tender documents are signed, is in some other way “related” to an Eskom
employee/contractor/consultant/director involved in the tender evaluation/tender adjudication/tender
negotiation. “Related” meaning that: an individual is related to another individual of they are married, or live together in a
relationship similar to marriage;
 or are separated by no more than two degrees of natural or adopted consanguinity or affinity;
 an individual is related to a juristic person if the individual directly or indirectly controls the
juristic person, as determined in accordance with the definition of “control” (as per
Companies Act section 2(1) ) ; and
 a juristic person is “related” to another juristic person if : (1)either of them directly/indirectly controls the other, or the business of the other, as
determined in accordance with the definition of “control”(as per Companies Act
section 2(1) );
 (2) either is a subsidiary of the other; or

 (3)a person directly/indirectly controls each of them, or the business of each of them,
as determined in accordance with the definition of “control”
the tenderer/s and one or more of the tenderers in this tendering/RFP process have a controlling
partner in common, or a relationship with each other, directly or through common third parties, that
puts them in a position to have access to information about or influence on the tender/proposal of
another tenderer, or influence the decisions of Eskom regarding this bidding process;
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Page 29 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
To give effect to the provisions above, please complete the table hereunder with all required information.
Full
Name
&
Capacity/
Position within tenderer (e.g.
employee/Director/member/
owner/shareholder)
Identity
Number
Confirm and provide
details (including
employee number) if
you are a State/State
owned entity
employee/contractor/
director.
Full Names &
Capacity/Position of
Eskom employee/
director/ consultant
and details of the
relationship or
interest(marital/
familial/personal/
financial etc.)
To your
knowledge
is this
person
involved in
the
evaluation/
adjudication/
negotiation
of tenders
1. If any employee/director/member/shareholder/owner of tenderer/s is also currently employed by
Eskom, state whether this has been declared and whether there is authorisation(Y/N) to undertake
remunerative work outside public sector employment, and attach proof to this declaration.
_________________________
2. Do the tenderer/s and other tenderer in this tendering/RFP process share a controlling partner or have
any relationship with each other, directly or through common third parties? (Y/N) If Yes, attach proof to
this declaration.________________________
2. DECLARATION OF FAIR TENDERING PRACTICES
This serves as a declaration that when goods/services are being procured, all reasonable steps have been
taken to address and/or prevent the exploitation of the procurement process and the use of any unfair
tendering practices.
A [tender/proposal] will be disqualified if the tenderer/s, or any of its directors have:
 abused the institution’s procurement process (e.g. bid rigging/collusion)
 committed fraud or any other improper conduct in relation to such system.
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Page 30 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
Please complete the declaration with an ‘X” under YES or NO
Item
1.1
Question
Yes/No
No
Is
the
tenderer/s(or
any
of
its
directors/members/shareholders)
listed
on
National
Treasury’s Database of Restricted Suppliers as
companies/persons prohibited from doing business with the
public sector
[Note: Companies/persons who are listed on the
Database were informed in writing of this restriction by
the Authority/Accounting Officer of the institution that
imposed the restriction after the audi alteram partem
rule was applied].
The Database of Restricted Suppliers can be accessed on
the National Treasury’s website (www.treasury.gov.za).
1.2
Is the tenderer/s (or any of its directors / members /
shareholders)? listed on the Register for Tender Defaulters
in terms of section 29 of the Prevention and Combatting of
Corrupt Activities Act (No 12 of 2004)
The Register for Tender Defaulters can be accessed on the
National Treasury’s website (www.treasury.gov.za).
1.3
1.3.1
Was
the
tenderer/s
(or
any
of
its
directors/members/shareholders) convicted by a court of
law (including a court outside South Africa) for fraud and/or
corruption with respect to the procurement/tendering
processes/procedures during the past five years?
Provide details.
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File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
1.4
1.5
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
Was
the
tenderer/s(or
any
of
its
directors/members/shareholders) prohibited from doing
business
with
any
International
Financial
Development/funding Agency or Lending Institution
Is there any history/record of the tenderer/s (or any of its
directors/members/shareholders) failing to meet their
contractual obligation with any SOC?
I, the undersigned, ________________________________________hereby confirm that I am duly
authorised to sign all documents in connection with this tender and any contract resulting from it on behalf
of ______________________________________________________(insert the full legal name of the
tenderer)
I declare that I have read and understood the provisions of the Supplier Integrity Pact, that all
information furnished herein is correct, that it is understood that the tenderer’s tender/proposal
may be rejected, and that Eskom will act against the tenderer should any aspect of this this
declaration prove to be false.
Signature:
Designation
signing:
Date:
and
capacity
in
which
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Page 32 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
Joint Ventures
I, the undersigned, ______________________________________________hereby confirm that acting in
the capacity of lead partner, I am duly authorised to sign all documents in connection with the tender and
any contract resulting from it on behalf of
______________________________________________________________(insert the full legal name of
the JV ).
I declare that I have read and understood the provisions of the Supplier Integrity Pact, that all
information furnished herein is correct, that it is understood that the JV’s tender/proposal may be
rejected, and that Eskom will act against the JV should any aspect of this this declaration prove to
be false.
Signature:
Designation and capacity in which signing :
Date:
(A copy of the joint venture agreement which incorporates a statement that all partners are liable
jointly and severally for the execution of the contract and that the lead partner is authorised to
incur liabilities, receive instructions and payments and be responsible for the entire execution of
the contract for and on behalf of any and all the partners is attached to the invitation to
tender/Request for proposal).
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Page 33 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
ANNEXURE D
CPA REQUIREMENTS FOR LOCAL GOODS AND SERVICES (SOUTH AFRICA)
THE APPLICATION OF CONTRACT PRICE ADJUSTMENT (CPA) TO TENDER
SUBMISSIONS
This Section will not be applicable to professional services contract
1.
APPLICATION OF CPA
Eskom will afford Tenderers an opportunity to propose additional/alternate offers to the
abovementioned. Additional Offers, which are optional, will only be considered if a fully
compliant Main Offer is submitted and acceptable
CPA conditions may apply if the contractual duration is to be longer than 12 months. If the
contractual duration will be less than or equal to 12 months, a fixed priced offer must be
submitted.
2.
TENDER SUBMISSIONS
Tenderers shall comply with the following requirements:
a.
Main offer:

A Main Offer that is fully compliant with the CPA requirements as specified in
the Enquiry.

This condition is mandatory unless a fully fixed priced offer is submitted. If
more than one offer is submitted, then the fully CPA compliant offer must be
indicated as the Main Offer.
Failure to do so may result in the supplier’s offer(s) being disqualified.
b.
Additional/Alternative offer:
Additional offers, which are optional, will only be considered if a fully compliant main
offer is submitted and acceptable:
 A fixed priced offer in addition to the fully CPA compliant main offer; or
 Any other offer with CPA specifications which deviate from the CPA
requirements specified in the enquiry. However it is compulsory that all such
deviations are sufficiently substantiated.
Additional/Alternative Offers must be clearly indicated as such
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Page 34 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
3.
Template
Identifier
Document
Identifier
Effective Date
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Rev 9
N/A
Rev N/A
11 February 2020
February 2023
ESKOM’S PREFERRED INDEX LIST
Eskom’s preferred index list is set out hereunder in Tables 1 and 2. The index list
comprises indices that could be used in the Tenderers main offer.
4.
FOREIGN PORTION OF THE TENDER/AGREEMENT PRICE
In instances where the preferred index list does not specify a foreign index which is
required for the specific agreement, the following must apply:


5.
NUMBER OF FORMULAE & INDICES

6.
The source of an index must be that of the national statistical institute of the relevant
country or a generally acknowledged statistical (e.g. industry) body in or for that
country, e.g. BEAMA and MEPS.
The index must be the equivalent, or if unavailable, the nearest equivalent index to
that of the specific prescribed local index.
The Tenderer is limited to a maximum of 10 (ten) indices in total, i.e.: a maximum of
5 local indices and maximum of 5 foreign indices, excluding the fixed portion per CPA
formula, per offer/agreement.
CPA FIXED PORTION
A minimum of 15% of the total agreement value is to be fixed when a CPA formula
applies; except in the case of professional services or consulting agreements.
7.
BASE DATE
 In instances of indices or other references published monthly, the Base Date is to be:
The month before the month in which the Enquiry closes
 In instances where the reference figures, e.g. market prices, are published daily or at
more intervals than once a month:
The average for the month before the month in which the Enquiry closes
 In this case, the following shall apply:
o
Where the average is published:
The average published price in the currency Eskom will be exposed to. e.g.
The currency in which Eskom will effect payment
o
Where a high, low and mean are published:
The mean
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Page 35 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
o
Template
Identifier
Document
Identifier
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Rev 9
N/A
Rev N/A
11 February 2020
February 2023
Where other prices than the Cash Settlement or Cash Sellers Price are
published:
The Cash Settlement or Cash Sellers Price

8.
Where applicable, these principles, must also apply for the CPA “cut-off” date.
CPA FOR PROFESSIONAL SERVICES
The preferred index to be used for adjusting these agreements is the country specific
CPI Headline index.
The price adjustment factor will be effective from each contractual anniversary of the
base date. This must be the average of the country specific CPI Headline index figures
published for the last twelve month period (cycle) ending before the contract anniversary
date.
No fixed portion is mandatory.
Signed
Date
Name
Position
Tenderer
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Page 36 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
Table 1: Preferred Local Index List -this list of indices needs to be relevant to the commodity.
Buyers need to check and include the relevant indices.
Labour
Commodities
Labour general
(hourly paid)
SEIFSA, C3,
actual labour
cost
Steel
StatsSA, P0142.1
Table 2, basic
iron and steel
Copper
SEIFSA, F,
copper metric ton
Labour general
SEIFSA, C3 (a),
actual labour
cost (field force)
where
subsistence
allowance is
paid
Aluminium
SEIFSA, R,
aluminium
Zinc
SEIFSA, F, zinc
Lead
SEIFSA ,F, lead
Processed
material
Mechanical
engineering
material
SEIFSA, G,
mechanical
engineering
material
Transport
Others
SEIFSA, L2, road
freight costs
StasSA, PO141 CPI
(Headline) all items
OR
SEIFSA, D-2 (CPI)
Electrical
engineering
material
SEIFSA, G-1,
electrical
engineering
material
Building and
construction
material
SEIFSA, G,
building and
construction
material
StasSA,
PO142.1), PPI
 Final
Manufactur
ed Goods


Or
Intermediat
e
Manufactur
ed Goods
OR
SEIFSA
Table U
Producer
Price Index
(PPI
- final
manufactured
GOODS OR
Intermediate
Manufactured
Goods
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Page 37 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
Table 2: Preferred Foreign Index List
Labour
National Statistical
Institute,
Country-specific
general labour index
Commodities
MEPS,
Country-specific
general steel
index
LME, Copper
LME, aluminium
LME, zinc
LME, lead
Closing date of tender
Processed
material
National
Statistical
Institute,
Country-specific
mechanical
engineering
material
National
Statistical
Institute,
Country-specific
electrical
engineering
material
National
Statistical
Institute,
Country-specific
building and
construction
material
Transport
National
Statistical
Institute,
Countryspecific
general
transport cost
index
Others
National
Statistical
Institute,
Country-specific
CPI (Headline)
National
Statistical
Institute,
Country-specific
PPI
__________/__________/__________
TENDERER’S SIGNATURE ______________________________
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File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
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Rev 9
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Rev N/A
11 February 2020
February 2023
ANNEXURE E
CPA (IG) REQUIREMENTS FOR FOREIGN GOODS AND SERVICES
CONTRACT PRICE ADJUSTMENT AND FOREX PAYMENTS – IMPORTATION
Failure to propose contract price adjustment methods, either by completing this document or
proposing alternative methods for any portion of the tender price, will lead to that portion of
the tender price being considered fixed.
Where space in this document is insufficient, the tenderer shall submit the required
information on separate schedules, duly referenced to this document.
Where foreign exchange is involved, and Eskom will cover the risk forward, the methods of
payment listed in Part 1 are the only acceptable methods. It must be noted that Eskom
considers Payment Method 1 to be the default payment method.
PART 1: PAYMENT OF FOREIGN COMMITMENTS
Payment of Eskom’s foreign commitment in foreign currency will be made either:
Payment Method 1A:
To a nominated bank account in a foreign country in a foreign currency
(payment will be made to the party and account nominated by the supplier
in the contract, and not to any other party);
Please note that the contracting party must be the direct importer of the goods
Applicable (Y / N)
Payment Method 1B;
To a valid SARB approved CFC account in South Africa, in a foreign currency (payment will
be made to the party and account nominated by the supplier in the contract, and not to any
other party).
Please note:
 The contracting party must be the direct importer
 For payment purposes, Eskom will require both the foreign (commercial ) invoice and
the local tax invoice
 The foreign currency values on both the commercial and local invoice must be the
same. Eskom will not pay any profit in foreign currency.
 Service related payments are excluded from this option;
Applicable(Y/N) or
Payment Method 2:
In South African Rand at the selling spot rate of exchange obtained by
Eskom’s Treasury on the date that the forward cover is cancelled. Eskom
will notify the supplier of the date that the forward cover is cancelled as well
as the intended payment date, which will be as per the agreed payment terms.
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Page 39 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
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Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
Any exchange rate adjustment after Eskom has notified the supplier of the date
and the rate which the forward cover is cancelled, will be for the account of
the supplier.
Please note:
 The contracting party has to be the direct importer of the goods.
 This payment option is not applicable for the payment of services
Applicable (Y/N)………..
An indemnity in writing confirming that the supplier will not buy forward cover is required
where Payment Method 1 or 2 is contracted.
[Payment Method 2 must be accepted by the Commercial Policy and Procedure
Manager before the tender documentation is sent out, but at the latest before the
tender closing date. If it is not approved before tender closing, Payment Method 1 will
be the default.]
Fixed ZAR pricing
The tenderer may elect to be responsible for the hedging of the exposure of the imported
content. However, Eskom reserves the right to have line of sight of the exchange rates to be
quoted by the tenderer. This entails a simultaneous exercise of the verification of the
exchange rates to be used.
Applicable (Y/N)………..
Please note: Eskom will require substantiating proof of importation at the time of invoicing, if
payment methods 1A,1B and 2 are selected.
Where goods were previously imported into stock by the supplier, for delivery to various
customers, including Eskom, the price quoted must be in South African Rand. In such cases
Eskom will not undertake any foreign exchange commitment or arrange forward cover.
PART 2: EXCHANGE RATES
The tenderer shall use the exchange rate as at 12H00 on the date of the advertisement of
the tender. The source of the exchange rates shall be the South African Reserve Bank
(www.resbank.co.za)
Please note that the tenderer is required to submit proof of the SARB rate/s used.
PART 3: ADJUSTMENT OF IMPORTATION COSTS, ETC
The values in Rand included in the tender/contract price for the following costs shall be
based on rates ruling for the month prior to the closing date of the tender and any variation in
these rates applied to the value included in the tender price will be for Eskom’s account.
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File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
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Rev 9
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Rev N/A
11 February 2020
February 2023
RATES/TARIFFS
Sea/Air Freight
Bunker Adjustment Factor
Currency Adjustment Factor
Marine Risk Insurance (MRI) (Eskom will provide cover)
Rate for Extension of MRI after Arrival of Goods at Site (if required)
Wharfage
Landing Charges
Customs Duties
RSA Port on which Import Charges are Based
PART 4: ADJUSTMENT OF OVERSEAS MANUFACTURE, EXPATRIATE LABOUR AND
OTHER COSTS (To be read in conjunction with Eskom CPA Index)
Eskom requires a fixed portion (free of price adjustment) appropriate to the nature of the
contract.
The methods/formulae proposed in this part shall clearly identify the base month, the period
over which adjustment will apply, the elements of labour and materials and source of the
indices/rates/prices to be used.
The source of indices/prices/rates nominated in this part shall be from a recognised
publishing authority. It must be clearly and completely defined. Supplier in-house indices are
not acceptable.
The value of overseas manufacture, labour and material costs (ex-works), inland
transportation, expatriate labour, etc. included in the tender/contract price shall be subject to
adjustment in accordance with the methods stated hereunder.
The base indices/prices/rates shall be those ruling for the month prior to the month of the
closing of the enquiry.
4.1 MANUFACTURING CPA METHOD (LABOUR AND MATERIAL)
Please submit your proposals for this section on a separate sheet of paper as an annexure.
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Invitation to Tender
Template
Identifier
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Identifier
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Review Date
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
4.2 EXPATRIATE LABOUR METHOD
Please submit your proposals for this section on a separate sheet of paper as an annexure.
4.3 OTHER VALUES METHOD (e.g. Engineering fees, design fees, barging, inland
transportation, etc.)
Please submit your proposals for this section on a separate sheet of paper as an annexure.
PART 5: ADJUSTMENT OF LOCAL MANUFACTURE/SUPPLY MATERIAL, TRANSPORT
AND ERECTION COSTS
The contract price adjustment method for local manufacture or partly local manufacture from
imported stock, equipment or plant cost, transport cost within the RSA and local
erection/installation cost shall be in accordance with the attached Eskom CPA Principles
PART 6: GUIDELINES FOR CONTRACT PRICE ADJUSTMENT CLAIMS --- PART 2, 3
AND 4
1 When the percentage increase or decrease between two indices/prices/tariffs is
calculated, the earlier figure shall be taken as the base.
2
Where portions of the works are delivered at different times, contract price adjustments
shall be made in respect of appropriate portions of the contract price.
3
Where the terms of payment of the contract allow progress payments, other than
Eskom’s standard payment terms, the agreed contract price adjustment method shall be
applied to the value of such payment and to the date and level of completion to which
payment is linked.
4
Where any figure given in a table is therein stated to be a provisional figure or is
subsequently amended, the figure as ultimately confirmed or amended in the publication
concerned shall apply.
5
Where the appropriate claim indices/prices, as defined in terms of the agreed formulae,
are not available or are provisional, interim claims based on the last published confirmed
or revised indices/prices as at the date of delivery/installation may be submitted. When
the confirmed or revised index/price becomes available the final claim may be
submitted, provided that such claim is received within 180 days of the date of
delivery/installation.
6
Where requested by Eskom, the contractor shall submit publications showing base
indices/prices/rates as they become available as well as updated values at three
monthly intervals during the course of the contract.
7
Where it is considered necessary Eskom reserves the right to call for any documentary
evidence to substantiate claims.
Closing date of tender
__________/__________/__________
TENDERER’S SIGNATURE _______________________________
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ANNEXURE F1
SBD 6.2
DECLARATION CERTIFICATE FOR LOCAL PRODUCTION AND CONTENT FOR
DESIGNATED SECTORS
This Standard Bidding Document (SBD) must form part of all bids invited. It contains general
information and serves as a declaration form for local content (local production and local
content are used interchangeably).
Before completing this declaration, bidders must study the General Conditions, Definitions,
Directives applicable in respect of Local Content as prescribed in the Preferential
Procurement Regulations, 2017, the South African Bureau of Standards (SABS) approved
technical specification number SATS 1286:2011 (Edition 1) and the Guidance on the
Calculation of Local Content together with the Local Content Declaration Templates [Annex
C (Local Content Declaration: Summary Schedule), D (Imported Content Declaration:
Supporting Schedule to Annex C) and E (Local Content Declaration: Supporting Schedule to
Annex C)].
1. General Conditions
1.1. Preferential Procurement Regulations, 2017 (Regulation 8) make provision for the
promotion of local production and content.
1.2. Regulation 8.(2) prescribes that in the case of designated sectors, organs of state must
advertise such tenders with the specific bidding condition that only locally produced or
manufactured goods, with a stipulated minimum threshold for local production and
content will be considered.
1.3. Where necessary, for tenders referred to in paragraph 1.2 above, a two stage bidding
process may be followed, where the first stage involves a minimum threshold for local
production and content and the second stage price and B-BBEE.
1.4. A person awarded a contract in relation to a designated sector, may not sub-contract in
such a manner that the local production and content of the overall value of the contract
is reduced to below the stipulated minimum threshold.
1.5. The local content (LC) expressed as a percentage of the bid price must be calculated
in accordance with the SABS approved technical specification number SATS 1286:
2011 as follows:
LC = [1 - x / y] * 100
Where
x
is the imported content in Rand
y
is the bid price in Rand excluding value added tax (VAT)
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Prices referred to in the determination of x must be converted to Rand (ZAR) by
using the exchange rate published by South African Reserve Bank (SARB) at 12:00
on the date of advertisement of the bid as indicated in paragraph 4.1 below.
The SABS approved technical specification number SATS 1286:2011 is
accessible on http:/www.thedti.gov.za/industrial development/ip.jsp at no cost.
1.6. A bid may be disqualified if this Declaration Certificate and the Annex C (Local Content
Declaration: Summary Schedule) are not submitted as part of the bid documentation;
2. The stipulated minimum threshold(s) for local production and content (refer to
Annex A of SATS 1286:2011) for this bid is/are as follows:
Description of services, works or goods
Stipulated minimum threshold
_______________________________
_______%
_______________________________
_______%
_______________________________
_______%
3. Does any portion of the goods or services offered
have any imported content?
(Tick applicable box)
YES
3..1
NO
If yes, the rate(s) of exchange to be used in this bid to calculate the local content as
prescribed in paragraph 1.5 of the general conditions must be the rate(s) published
by SARB for the specific currency at 12:00 on the date of advertisement of the bid.
The relevant rates of exchange information is accessible on www.reservebank.co.za
Indicate the rate(s) of exchange against the appropriate currency in the table below
(refer to Annex A of SATS 1286:2011):
Currency
Rates of exchange
US Dollar
Pound Sterling
Euro
Yen
Other
NB: Bidders must submit proof of the SARB rate (s) of exchange used.
4.
Where, after the award of a bid, challenges are experienced in meeting the stipulated
minimum threshold for local content the dti must be informed accordingly in order for the
dti to verify and in consultation with the AO/AA provide directives in this regard.
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LOCAL CONTENT DECLARATION
(REFER TO ANNEX B OF SATS 1286:2011)
LOCAL CONTENT DECLARATION BY CHIEF FINANCIAL OFFICER OR OTHER
LEGALLY RESPONSIBLE PERSON NOMINATED IN WRITING BY THE CHIEF
EXECUTIVE OR SENIOR MEMBER/PERSON WITH MANAGEMENT RESPONSIBILITY
(CLOSE CORPORATION, PARTNERSHIP OR INDIVIDUAL)
IN RESPECT OF BID NO. .................................................................................
ISSUED BY: (Procurement Authority / Name of Institution):
.........................................................................................................................
NB
1
The obligation to complete, duly sign and submit this declaration cannot be
transferred to an external authorized representative, auditor or any other third party
acting on behalf of the bidder.
2
Guidance on the Calculation of Local Content together with Local Content
Declaration
Templates
(Annex
C,
D
and
E)
is
accessible
on
http://www.thdti.gov.za/industrial development/ip.jsp. Bidders should first complete
Declaration D. After completing Declaration D, bidders should complete Declaration
E and then consolidate the information on Declaration C. Declaration C should be
submitted with the bid documentation at the closing date and time of the bid in
order to substantiate the declaration made in paragraph (c) below. Declarations
D and E should be kept by the bidders for verification purposes for a period of at
least 5 years. The successful bidder is required to continuously update Declarations
C, D and E with the actual values for the duration of the contract.
I, the undersigned, …………………………….................................................... (full names),
do hereby declare, in my capacity as ……………………………………… ………..
of ...............................................................................................................(name of bidder
entity), the following:
(a)
The facts contained herein are within my own personal knowledge.
(b)
I have satisfied myself that:
(i)
(c)
the goods/services/works to be delivered in terms of the above-specified bid
comply with the minimum local content requirements as specified in the bid,
and as measured in terms of SATS 1286:2011; and
The local content percentage (%) indicated below has been calculated using the
formula given in clause 3 of SATS 1286:2011, the rates of exchange indicated in
paragraph 4.1 above and the information contained in Declaration D and E which has
been consolidated in Declaration C:
Bid price, excluding VAT (y)
R
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File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
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Imported content (x), as calculated in terms of SATS 1286:2011
Stipulated minimum threshold for local content (paragraph 3 above)
Local content %, as calculated in terms of SATS 1286:2011
R
If the bid is for more than one product, the local content percentages for each
product contained in Declaration C shall be used instead of the table above.
The local content percentages for each product has been calculated using the
formula given in clause 3 of SATS 1286:2011, the rates of exchange indicated in
paragraph 4.1 above and the information contained in Declaration D and E.
(d)
I accept that the Procurement Authority / Institution has the right to request that the
local content be verified in terms of the requirements of SATS 1286:2011.
(e)
I understand that the awarding of the bid is dependent on the accuracy of the
information furnished in this application. I also understand that the submission of
incorrect data, or data that are not verifiable as described in SATS 1286:2011, may
result in the Procurement Authority / Institution imposing any or all of the remedies as
provided for in Regulation 14 of the Preferential Procurement Regulations, 2017
promulgated under the Preferential Policy Framework Act (PPPFA), 2000 (Act No. 5
of 2000).
SIGNATURE:
DATE: ___________
WITNESS No. 1
DATE: ___________
WITNESS No. 2
DATE: ___________
Annexure F2- _Local content Declaration-Summary Schedule (annex C)
Annexure F3 - Imports Declaration-Supporting schedule to Annex
C(annex D)
Annexure F4 - Local Content Declaration-Supporting Schedule to
Annex C (annex E)
Adobe Acrobat
Document
Adobe Acrobat
Document
Adobe Acrobat
Document
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File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
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ANNEXURE G
SBD 1
PART A
INVITATION TO BID
YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF DEPARTMENT/ PUBLIC ENTITY)
BID NUMBER:
CLOSING DATE:
CLOSING TIME:
DESCRIPTION
THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7).
BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID
BOX SITUATED AT (STREET ADDRESS)
SUPPLIER INFORMATION
NAME OF BIDDER
POSTAL ADDRESS
STREET ADDRESS
TELEPHONE NUMBER
CODE
NUMBER
CODE
NUMBER
CELLPHONE NUMBER
FACSIMILE NUMBER
E-MAIL ADDRESS
VAT REGISTRATION NUMBER
B-BBEE STATUS LEVEL VERIFICATION
CERTIFICATE
[TICK APPLICABLE BOX]
IF YES, WHO WAS THE CERTIFICATE
ISSUED BY?
AN ACCOUNTING OFFICER AS
CONTEMPLATED IN THE CLOSE
CORPORATION ACT (CCA) AND NAME
THE APPLICABLE IN THE TICK BOX
TCS PIN:
Yes
OR
CSD No:
B-BBEE STATUS
LEVEL SWORN
AFFIDAVIT
No
Yes
No
AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE
CORPORATION ACT (CCA)
A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN
ACCREDITATION SYSTEM (SANAS)
A REGISTERED AUDITOR
NAME:
[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/SWORN AFFIDAVIT(FOR EMEs& QSEs) MUST BE SUBMITTED
IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]
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Invitation to Tender
ARE YOU THE ACCREDITED
REPRESENTATIVE IN SOUTH AFRICA
FOR THE GOODS /SERVICES /WORKS
OFFERED?
SIGNATURE OF BIDDER
CAPACITY UNDER WHICH THIS BID IS
SIGNED (Attach proof of authority to
sign this bid; e.g. resolution of
directors, etc.)
Yes
No
240-114238630
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[IF YES ENCLOSE PROOF]
ARE YOU A FOREIGN
BASED SUPPLIER FOR
THE GOODS /SERVICES
/WORKS OFFERED?
………………………………
DATE
TOTAL NUMBER OF ITEMS OFFERED
BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO:
DEPARTMENT/ PUBLIC ENTITY
CONTACT PERSON
TELEPHONE NUMBER
FACSIMILE NUMBER
E-MAIL ADDRESS
Yes
No
[IF YES ANSWER PART B:3
BELOW ]
TOTAL BID PRICE (ALL
INCLUSIVE)
TECHNICAL INFORMATION MAY BE DIRECTED TO:
CONTACT PERSON
TELEPHONE NUMBER
FACSIMILE NUMBER
E-MAIL ADDRESS
PART B
TERMS AND CONDITIONS FOR BIDDING
1. BID SUBMISSION:
1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR
CONSIDERATION.
1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR ONLINE
1.3. BIDDERS MUST REGISTER ON THE CENTRAL SUPPLIER DATABASE (CSD) TO UPLOAD MANDATORY INFORMATION NAMELY:
(BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS; AND BANKING
INFORMATION FOR VERIFICATION PURPOSES). B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE
SUBMITTED TO BIDDING INSTITUTION.
1.4. WHERE A BIDDER IS NOT REGISTERED ON THE CSD, MANDATORY INFORMATION NAMELY: (BUSINESS REGISTRATION/
DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS MAY NOT BE SUBMITTED WITH THE BID
DOCUMENTATION. B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING
INSTITUTION.
1.5. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT 2000 AND THE PREFERENTIAL
PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER
LEGISLATION OR SPECIAL CONDITIONS OF CONTRACT.
2. TAX COMPLIANCE REQUIREMENTS
2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.
2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE
THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFILE AND TAX STATUS.
2.3 APPLICATION FOR TAX COMPLIANCE STATUS (TCS) OR PIN MAY ALSO BE MADE VIA E-FILING. IN ORDER TO USE THIS
PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH THE WEBSITE WWW.SARS.GOV.ZA.
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2.4 BIDDERS MAY ALSO SUBMIT A PRINTED TCS TOGETHER WITH THE BID.
2.5 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A
SEPARATE PROOF OF TCS / PIN / CSD NUMBER.
2.6 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD
NUMBER MUST BE PROVIDED.
3.
QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS
3.1. IS THE BIDDER A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)?
YES
NO
3.2. DOES THE BIDDER HAVE A BRANCH IN THE RSA?
YES
NO
3.3. DOES THE BIDDER HAVE A PERMANENT ESTABLISHMENT IN THE RSA?
YES
NO
3.4. DOES THE BIDDER HAVE ANY SOURCE OF INCOME IN THE RSA?
YES
NO
IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN, IT IS NOT A REQUIREMENT TO OBTAIN A TAX COMPLIANCE STATUS / TAX
COMPLIANCE SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3
ABOVE.
NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID.
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Annexure H
SBD 6.1
PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL
PROCUREMENT REGULATIONS 2017
This preference form must form part of all bids invited. It contains general information and
serves as a claim form for preference points for Broad-Based Black Economic
Empowerment (B-BBEE) Status Level of Contribution
NB:
1.
1.1
BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL
CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF
B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT
REGULATIONS, 2017.
GENERAL CONDITIONS
The following preference point systems are applicable to all bids:
-
the 80/20 system for requirements with a Rand value of up to R50 000 000 (all
applicable taxes included); and
the 90/10 system for requirements with a Rand value above R50 000 000 (all
applicable taxes included).
1.2
a) The value of this bid is estimated to exceed/not exceed R50 000 000 (all
applicable taxes included) and therefore the ………….. preference point system
shall be applicable; or
b) Either the 80/20 or 90/10 preference point system will be applicable to this tender
(delete whichever is not applicable for this tender).
1.3
1.4
Points for this bid shall be awarded for:
(a)
Price; and
(b)
B-BBEE Status Level of Contributor.
The maximum points for this bid are allocated as follows:
POINTS
PRICE
B-BBEE STATUS LEVEL OF CONTRIBUTOR
Total points for Price and B-BBEE must not
exceed
1.5
100
Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor
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together with the bid, will be interpreted to mean that preference points for B-BBEE
status level of contribution are not claimed.
1.6
2.
The purchaser reserves the right to require of a bidder, either before a bid is
adjudicated or at any time subsequently, to substantiate any claim in regard to
preferences, in any manner required by the purchaser.
DEFINITIONS
(a)
“B-BBEE” means broad-based black economic empowerment as defined in
section 1 of the Broad-Based Black Economic Empowerment Act;
(b)
“B-BBEE status level of contributor” means the B-BBEE status of an entity in
terms of a code of good practice on black economic empowerment, issued in
terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;
(c)
“bid” means a written offer in a prescribed or stipulated form in response to an
invitation by an organ of state for the provision of goods or services, through price
quotations, advertised competitive bidding processes or proposals;
(d)
“Broad-Based Black Economic Empowerment Act” means the Broad-Based
Black Economic Empowerment Act, 2003 (Act No. 53 of 2003);
(e)
“EME” means an Exempted Micro Enterprise in terms of a code of good practice
on black economic empowerment issued in terms of section 9 (1) of the BroadBased Black Economic Empowerment Act;
(f)
“functionality” means the ability of a tenderer to provide goods or services in
accordance with specifications as set out in the tender documents.
(g)
“prices” includes all applicable taxes less all unconditional discounts;
(h)
“proof of B-BBEE status level of contributor” means:
1) B-BBEE Status level certificate issued by an authorized body or person;
2) A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice;
3) Any other requirement prescribed in terms of the B-BBEE Act;
(i)
(j)
“QSE” means a qualifying small business enterprise in terms of a code of good
practice on black economic empowerment issued in terms of section 9 (1) of the
Broad-Based Black Economic Empowerment Act;
“rand value” means the total estimated value of a contract in Rand, calculated at
the time of bid invitation, and includes all applicable taxes;
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3.
3.1
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POINTS AWARDED FOR PRICE
THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS
A maximum of 80 or 90 points is allocated for price on the following basis:
80/20
or
90/10
Pt  P min 

Ps  801 

P min 

Pt  P min 

Ps  901 

P min 

or
Where
4.
4.1
5.
5.1
Ps
=
Points scored for price of bid under consideration
Pt
=
Price of bid under consideration
Pmin
=
Price of lowest acceptable bid
POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR
In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations,
preference points must be awarded to a bidder for attaining the B-BBEE status level
of contribution in accordance with the table below:
B-BBEE Status Level of
Contributor
Number of points
Number of points
(90/10 system)
(80/20 system)
1
10
20
2
9
18
3
6
14
4
5
12
5
4
8
6
3
6
7
2
4
8
1
2
Non-compliant
contributor
0
0
BID DECLARATION
Bidders who claim points in respect of B-BBEE Status Level of Contribution must
complete the following:-
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6.
6.1
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B-BBEE STATUS LEVEL OF CONTRIBUTOR CLAIMED IN TERMS OF
PARAGRAPHS 1.4 AND 4.1
B-BBEE Status Level of Contributor:
=
………(maximum of 10 or 20 points)
(Points claimed in respect of paragraph 7.1 must be in accordance with the table
reflected in paragraph 4.1 and must be substantiated by relevant proof of B-BBEE
status level of contributor.
7.
7.1
SUB-CONTRACTING
Will any portion of the contract be sub-contracted?
(Tick applicable box)
YES
7.1.1
NO
If yes, indicate:
i)
What
percentage
of
the
contract
subcontracted............…………….…………%
ii) The
name
of
the
contractor…………………………………………………………..
iii) The
B-BBEE
status
level
of
contractor......................................……………..
will
be
sub-
the
sub-
iv) Whether the sub-contractor is an EME or QSE
(Tick applicable box)
YES
NO
v) Specify, by ticking the appropriate box, if subcontracting with an enterprise in
terms of Preferential Procurement Regulations,2017:
Designated Group: An EME or QSE which is at least 51% owned
by:
EME
QSE


Black people
Black people who are youth
Black people who are women
Black people with disabilities
Black people living in rural or underdeveloped areas or townships
Cooperative owned by black people
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Black people who are military veterans
OR
Any EME
Any QSE
8.
DECLARATION WITH REGARD TO COMPANY/FIRM
8.1
Name
of
company/firm:…………………………………………………………………………….
8.2
VAT
registration
number:……………………………………….…………………………………
8.3
Company
number:…………….……………………….…………………………….
8.4
TYPE OF COMPANY/ FIRM
registration

Partnership/Joint Venture / Consortium

One person business/sole propriety

Close corporation

Company

(Pty) Limited
[TICK APPLICABLE BOX]
8.5
DESCRIBE PRINCIPAL BUSINESS ACTIVITIES
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
……………………………………………………………………………………………….
8.6
8.7
COMPANY CLASSIFICATION

Manufacturer

Supplier

Professional service provider

Other service providers, e.g. transporter, etc.
[TICK APPLICABLE BOX]
Total
number
of
years
the
company/firm
business:……………………………
has
been
in
Confidential
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the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.
Page 54 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Template
Identifier
Document
Identifier
Effective Date
Review Date
Invitation to Tender
8.8
240-114238630
Rev 9
N/A
Rev N/A
11 February 2020
February 2023
I/we, the undersigned, who is / are duly authorised to do so on behalf of the
company/firm, certify that the points claimed, based on the B-BBE status level of
contributor indicated in paragraphs 1.4 and 6.1 of the foregoing certificate, qualifies
the company/ firm for the preference(s) shown and I / we acknowledge that:
i) The information furnished is true and correct;
ii) The preference points claimed are in accordance with the General Conditions
as indicated in paragraph 1 of this form;
iii) In the event of a contract being awarded as a result of points claimed as shown
in paragraphs 1.4 and 6.1, the contractor may be required to furnish
documentary proof to the satisfaction of the purchaser that the claims are
correct;
iv) If the B-BBEE status level of contributor has been claimed or obtained on a
fraudulent basis or any of the conditions of contract have not been fulfilled, the
purchaser may, in addition to any other remedy it may have –
(a)
disqualify the person from the bidding process;
(b)
recover costs, losses or damages it has incurred or suffered as
a result of that person’s conduct;
(c)
cancel the contract and claim any damages which it has
suffered as a result of having to make less favourable
arrangements due to such cancellation;
(d)
recommend that the bidder or contractor, its shareholders and
directors, or only the shareholders and directors who acted on a
fraudulent basis, be restricted by the National Treasury from
obtaining business from any organ of state for a period not
exceeding 10 years, after the audi alteram partem (hear the
other side) rule has been applied; and
(e)
forward the matter for criminal prosecution.
WITNESSES
……………………………………….
1.
……………………………………..
2.
…………………………………….
SIGNATURE(S) OF BIDDERS(S)
DATE:
…………………………………..
ADDRESS
…………………………………..
…………………………………..
Confidential
…………………………………..
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.
Page 55 of 55
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Weight
(%)
Sections
TECHNICAL EVALUATION CRITERIA: MATLA POWER STATION: OUTSOURCE ERT AND REGISTERD AMBULANCE
KPI - Criteria
Evaluation
Criteria Evaluation
Indicator
Requirements
Source
%
Floor
Calculation method
SECTION 1: TECHNICAL REQUIREMENTS
(NC x %) / TC
Company Profile
Document and
Experience
Score
Ceiling
NC = Number of certificate submitted
Source
% = percent allocated per competence
TC = Total number of certificate
100%
Technical
Requirements
Company
Capability and
Experience
Required
Personnel and
Qualifications
Submission of all the
requested information
listed on the right
hand side column
(source column)
3 Qualified Team
Captain with atleast 3
years’ experience
NB: Attached the
qualifications to the CV
Provide the following
information listed below.
1. Provide traceable
evidence of executed work,
contracts with completion
certificates or letter
whereby firefight and
medical response project
was successfully
completed
1% - 1-5 months
5%
3% - 6 month to a year experience and
same of similar job perform with references
document submitted
5% - > 2 years’
experience and
performed same or
similar job with
references
4% - 1

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