Provision of Debt Collection Services

NLM/BTO/DCS/2020/2021

2020-09-15 00:00

Tender Closed on: 2020-09-29 00:00

https://tenderbulletins.co.za/tender-award/tender-award-2470g-supply-and-delivery-of-energy-efficiency-luminaires/

Debt Collection and Rent Collection Services

Eastern Cape, Tabankulu

Ntabankulu Local Municipality

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Ntabankulu Local Municipality Tenders

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Bid Number: NLM/BTO/DCS/2020/2021
Bid Description: Debt Collection Services
Name of Institution: Ntabankulu Local Municipality
Place where goods, works or services are required: Erf 85 Main Street, Ntabankulu, 5130
 

Date Published:  08 September 2020
Closing Date / Time: 29 September 2020-12H00
Enquiries:1
Contact Person: XN Venn
Email: [email protected]
Telephone number: 071 273 8746
 

Enquiries:2
Contact Person: O Mdudi
Email: [email protected]
Telephone number: 082 789 0772

Where bid documents can be obtained:
Physical Address: Erf 85 Maint Street, Ntabankulu, 5130
Where bids should be delivered:
Physical Address: Erf 85 Main Street, Ntabankulu, 5130

Briefing Session
A compulsory briefing session will be held virtualy
 

Special Conditions:

Virtual link will be available on the municipality website

A non-refundable amount of R200 or bank guaranteed cheque made out in favour of Ntabankulu Local Municipality is required upon collection of the tender document. EFT payment can also be made to the Municipality on the following details:

Account Name:                    Ntabankulu Local Municipality

Cheque Account Number:   62233334250

Brach Code:                         250035

Reference:                           DCS & Company Name

 

BID NOTICE AND INVITATION TO BID

BID NO : NLM/ BTO/DCS/2020/2021

DEBT COLLECTION SERVICES

Ntabankulu Local Municipality is calling upon competent, experienced and suitably qualified Service Providers to submit proposals for debt collection services at Ntabankulu Local Municipality for a period of 3 years.

 

Bid documents may be obtained from the Ntabankulu Local Municipality offices at ERF 85, Main Street, Ntabankulu, 5130, during office hours 08H00 to 16H30 (Monday to Thursday), and 08H00 to 15H30 on Fridays . Bid documents will be available immediately after the briefing session. A non-refundable cash payment of R200.00or bank guaranteed cheque made out in favour of Ntabankulu Local Municipality is required upon collection of the tender document. EFT payments can also be made to the Municipality on the following details:

·         Account Name:                                 Ntabankulu Local Municipality

·         Cheque Account Number:                62233334250 (First National Bank)

·         Brach Code:                                      250035

·         Reference:                                        DCS & Company Name

 

A compulsory Virtual briefing meeting/session has been scheduled for 15 September 2020 at 12H00 a Virtual link will be available on the municipality website.  

Bids are to be completed in accordance with the conditions attached to the Bid document and must be sealed and endorsed with the relevant bid number and must be deposited in the official bid box clearly marked “DEBT COLLECTION SERVICES, BID NO: NLM/BTO/DCS/2020/2021” in the main entrance of the Ntabankulu Municipality at ERF 85, Main Street, Ntabankulu, 5130 not later than 12h00 on 29 September 2020, at which time bids will be opened in public. Bids shall be valid for a period of 90 days after the closing date of the submission of bids. Under no circumstances will late tenders be accepted.

Service providers are requested to attach these requirements for their bids on the pages indicated in the document:

·         Valid Tax SARS compliance pin

·         Proof of company registration  

·         Certified ID copies for the entity owners

·         Valid original or certified copy of BBBEE Verification Certificate to claim Preferential points

·         Company profile will all completed projects, CV’s of Employees

·         Appointment letters and proof of project completion/progress report from 2 traceable references

  • Proof of municipal rates clearance or a signed lease agreement by both parties or confirmation that there is no billing where the entity is based
  • A trust, consortium or joint venture must submit a consolidated B-BBEE status level verification certificate for every separate bid and a joint venture agreement.
  • All prospective service providers are required to apply on Central Supplier Database in order to do business with all organs of the State in the Republic of South Africa at https://secured.csd.gov.za. Non registration will be regarded as non-responsive and be disqualified from the bid.

Failure to submit the mandatory documents will deem the tender non responsive and it will not be evaluated further.

Functionality will be evaluated based on capacity and experience and bidders who do not have a minimum functionally assessment of 70% will be considered non-responsive and not evaluated further.

 

Criteria

Points

Registration with Council for Debt Collectors and / or Debt Counsellors Association of South Africa

10

Relevant experience with contactable references (attach certified copy/ie of appointment letters, certified reference letters):

5 years and above               20

3-4 years                              15

1-2                                         10

20

 

Automated debt Management System

20

Geographical Capacity (Human Resources and Office Space)

20

Indigent Management Methodology

10

Detailed work plan with clear targets

20

Total

100

The primary criteria in selection will be cost and BBBEE status level of contribution.  80/20 Preference Points System will be used as per NTABANKULU LOCAL MUNICIPALITY Supply Chain Management policy. 80 points shall be for Financial Offer and 20 points for the BBBEE level contributor which will be evaluated as follows:

B-BBEE STATUS LEVEL CONTRIBUTOR

NUMBER OF POINTS

1

20

2

18

3

14

4

12

5

8

6

6

7

4

8

2

Non compliant

0

 

 

 

NTABANKULU LOCAL MUNICIPALITY reserves the right not to accept the lowest tender or any tender. Late, incomplete, telegraphic, or facsimile tenders will not be considered. The Council is not bound to accept the lowest or any proposal and reserves the right to accept the whole or part of the proposal any tender or to furnish reasons for its decisions.

 

Further enquiries should be directed to XN Venn at 071 273 8746 or Mr O. Mdudi @ [email protected] or 082 786 0772 during office hours i.e. between 08h00 and 16h30


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