Sampling, Conditioning and Analysis System Upgrade at Lethabo Power Station Over a Period of 5 Years

Tender Summary:

MPGXC005666R1

See details below or the tender documentation

2020-08-24 10:00

Laboratory and Analytical Equipment, Repair and Installation of Machinery and Equipment, Sensors, Measuring Instruments, PLC and SCADA

Free State, Sasolburg

ESKOM

ESKOM Tenders

Bid Number:MPGXC005666R1
Bid Description:SAMPLING, CONDITIONING AND ANALYSIS SYSTEM UPGRADE AT LETHABO POWER STATION OVER A PERIOD OF 5 YEARS 


Name of Institution: ESKOM
Place where goods, works or services are required: LETHABO POWER STATION
 


Date Published:  29/06/2020
Closing Date / Time: 24/08/2020 @ 10H00 SAST
Enquiries:
Contact Person: VELLY MAVASA
Email: [email protected] 
Telephone number: 016 457 5493
FAX Number:


Where bid documents can be obtained:
Website: ESKOM  TENDER BULLETIN - https://tenderbulletin.eskom.co.za/Tenders/Docs?TENDERID=44395 
Physical Address:
Where bids should be delivered:
Physical Address:


ESKOM TENDER BOX, GROUND FLOOR NO.10 SMUTS AVENUE


WITBANK/EMALAHLENI


MPUMALANGA


GPS Co-ordinates


Latitude: 25.87723S


Longitude: 29.21629E


Briefing Session
NOT APPLICABLE


Special Conditions: 


Kindly check and download all tender documents on Eskom tender bulletin - https://tenderbulletin.eskom.co.za/Tenders/Docs?TENDERID=44395


 



{TENDER_DOCUMENTS_TEXT_START} Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
ESKOM HOLDINGS SOC LTD
INVITATION TO TENDER
FOR
SAMPLING, CONDITIONING AND ANALYSIS SYSTEM UPGRADE AT LETHABO
POWER STATION OVER A PERIOD OF 5 YEARS
Tender number
MPGXC005666R1
Issue date
25 June 2020
Closing date and time
24 August 2020 at 10h00
Tender validity period
120 days from the closing date and time
Clarification meeting
N/A
Tenders are to be delivered to the following
address on the stipulated closing date and
time:
ESKOM TENDER BOX, GROUND FLOOR NO.10
SMUTS AVENUE
WITBANK/EMALAHLENI
MPUMALANGA
GPS Co-ordinates
Latitude: 25.87723S
Longitude: 29.21629E
Confidential
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No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.
Page 1 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
Invitation to Tender
Eskom Holdings SOC Ltd (hereinafter “Eskom”) invites you to submit a tender for the Sampling,
Conditioning and Analysis System Upgrade at Lethabo Power Station over a period of 5 years.
The enquiry documents are supplied to you on the following basis:

Free of charge
Eskom has delegated the responsibility for this tender to the Eskom Representative whose name and contact
details are set out in the Tender Data. A submission of a tender by you in response to this Invitation will be
deemed as your acceptance of the Eskom Standard Conditions of Tender (to be accessed via
www.eskom.co.za).
Queries relating to these Invitation documents may be addressed to the Eskom Representative.
Yours faithfully
____________________________________________
Thelma Ndimande
Middle Manager Procurement (acting)
25/06/2020
Date: ________________________________________
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Page 2 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
The following documents listed hereunder are attached to this enquiry.
Number
Description
6.1
6.2
6.3
*Acknowledgement form
*Tenderer’s particulars
* Integrity Declaration Form
(refer to www.eskom.co.za for the Supplier
Integrity Pact that suppliers are required to
download and read )
CPA Requirements for Local Goods/Services
6.4
6.5
6.6
6.7
6.8
6.9
6.10
1.2
Annexure/to be
downloaded and
attached
Annexure A
Annexure B
Annexure C
Attached
(Y/N)
Annexure D
Y
CPA(IG) for Foreign Goods/Services (if
applicable)
SBD 6.2- Declaration Certificate for Local
Production and Local Content (only
applicable if designated materials are
included).
Annexure E
Y
Annexure F1
Y
Annexure C-Local Content DeclarationSummary Schedule
Annexure F2
Y
Annexure D-Imported Content Declaration –
Supporting Schedule to Annexure C
Annexure F3
Y
Annexure E-Local Content DeclarationSupporting Schedule to Annexure C
Annexure F4
Y
SBD 1 -Invitation to Bid must be filled out by
all tenderers and submitted with the tender at
tender submission deadline
SBD 6.1- Preference Points Claim Form in
terms of PPPFA 2017 regulations
Tax Evaluation questionnaire to determine
whether a company, close corporation (CC)
or Trust is a personal service provider for
purposes of PAYE [only to be attached for
services type of contracts].
Supplier Development & Localisation (SDL&I)
Undertaking (if applicable )
Annexure G
Y
Annexure H
Y
Procurement
Practitioner to
download from
Hyperwave
Y
To be obtained
from SDL&I)
Y
Y
Y
Y
The Tender Data makes several references to the Eskom Standard Conditions of Tender and
in those instances, the clause numbers are referenced hereunder. If the Eskom Standard
Conditions of Tender is not attached to the Invitation to Tender/Request for Proposal; then
Confidential
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Page 3 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
the tenderers are required to download this from www.eskom.co.za. The “Tender Data” as
detailed herein shall take precedence over the Standard Conditions of Tender in the event of
any ambiguity or inconsistency between the two documents.
Clause Number from Standard
Conditions of Tender
Tender Data
1.1 Parties
The Employer is Eskom Holdings SOC Ltd
1.3 Enquiry documents
The Eskom Representative is:
Name: Velly Mavasa
Tel: 016 457 5493
E-mail: [email protected]
The Invitation to tender number is : MPGXC005666R1
1.4 Type of Invitation to Tender/RFP
See the content list above for the enquiry documents.
This invitation to tender is:
 An open Invitation to tender
1.6 Eskom's rights to accept or reject
any tender
The tender shall be for the whole of the contract.
2.1 Eligible tenders
Submit a tender only if the tenderer (whether a single company or a
structure similar to a Joint Venture) complies with the eligibility
criteria stated in the Tender Data and the tenderer, or any of his
principals, is not under any restriction to do business with
Eskom/State Owned Companies.
Tenderers are deemed ineligible to submit a tender if
 Tenderers have the nationality of a country on any international
sanctions list. A tenderer shall be deemed to have the nationality
of a country if the tenderer is a national or is constituted,
incorporated, or registered and operates in conformity with the
provisions of the laws of that country. This criterion shall also
apply to the determination of the nationality of proposed
subcontractors or suppliers for any part of the Contract including
related services.
 Tenderers submit more than one tender either individually or
as a partner in a joint venture (JV) or consortium
 Tenders submitted by a JV or consortium where the
JV/consortium agreement does not explicitly state that the
parties of the JV or consortium shall be jointly and severally
liable for the execution of the Contract in accordance with the
Contract terms.
Confidential
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Page 4 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender






2.2 -2.5 Tender Closing
2.9 Copy of original tender
2.13 Tender Validity Period
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A Tenderer must not have a conflict of interest.
All
Tenderers found to have a conflict of interest shall be
disqualified. A Tenderer may be considered to have a
conflict of interest with one or more parties in this tendering
process, if :
o (a)they
have
a
controlling
partner/majority
shareholder in common; or
o (b)they have a relationship with each other, directly or
through common third parties, that puts them in a
position to have access to information about or
influence on the tender/proposal of another Tenderer,
or influence the decisions of the Employer regarding
this bidding process;
Tenders signed by non- authorized persons
Where the tenderers are not registered on National
Treasury’s Central Supplier Database (except Foreign
Suppliers)
A tender that fails to meet any pre-qualifying criteria
stipulated in the tender documents is an unacceptable tender
(section 4 (2) of PPPFA Regulations
Any tenderer that is restricted by National Treasury
A tenderer that sub-contracts 100% Scope of Work.
Ineligible tenderers will be disqualified.
The deadline for Tender submission is :
Date 24 August 2020
Time 10h00am SAST
Late Tenders will not be accepted
Tenders are to be submitted to the Eskom tender box at the
following physical address:
THE TENDER OFFICE
ESKOM TENDER BOX, GROUND FLOOR NO.10 SMUTS
AVENUE
WITBANK/EMALAHLENI
MPUMALANGA
GPS Co-ordinates
Latitude: 25.87723S
Longitude: 29.21629E
The tenderer must submit the tender as a complete original tender,
plus one (1) hard copy of the original tender at tender submission
deadline. Eskom may also require that one (1) additional complete
soft copy of the original tender is required in electronic format.
Where a Tenderer does not submit 1 hard copy of the original tender
at tender submission deadline, the tenderer will be disqualified.
The tender validity period is 16 weeks
Confidential
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.
Page 5 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
2.16 Site/clarification meetings
N/A
2.17 Clarification on enquiry documents
The tenderer will notify the Employer of any clarifications required
before the closing time for clarification queries, which is 10 working
days before the deadline for tender submission.
2.23 Alternative tenders
Alternative tenders are not allowed.
2.25 Conditions of contract
The conditions of contract will be the NEC Engineering and
Construction (ECC) Contract
N/A
2.31 Provision of security for
performance
3.4 Opening of tenders
Tenders will be opened at the same date and time as the tender
deadline;
3.5 Prices to be read out
Tenders will be opened on:
Place: ESKOM TENDER BOX, GROUND
FLOOR NO.10 SMUTS AVENUE
WITBANK/EMALAHLENI
MPUMALANGA
GPS Co-ordinates
Latitude: 25.87723S
Longitude: 29.21629E
Date: 24 August 2020
Time: 10h00am SAST
Prices will not be read out.
3.9 Basic Compliance
Basic compliance for this invitation to tender are:



3.10 Mandatory tender returnables
Meet the eligibility criteria for a tenderer
Submit one (1) hard copy of the original tender to Eskom
Submit a complete original tender with commercial, financial
and technical information
 Submission of the mandatory commercial tender returnables
as at stipulated deadlines.
 Central Supplier Database (CSD) number (MAA………)
A tenderer that does not submit mandatory documents/information in
required in mandatory documents by the required deadlines as
stipulated in the Tender Returnable section of the respective
Invitation to Tender; will be deemed non-responsive.
3.11 Pre-qualification criteria
Pre-qualification criteria are not applicable.
3.12 Designated materials and
thresholds
Designated material thresholds is applicable
If applicable stipulate which materials are identified as designated
Confidential
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Ltd, Reg No 2002/015527/30.
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File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
materials and what thresholds the tenderers must meet in order to
be evaluated further.
Detailed tables are attached hereunder – Page 13 &14
Tenderers need to complete and submit Annexure F1-F4 hereto as
evidence of compliance with this requirement.
The dti has appointed SABS as the official verification agency for
local content in terms of designated products.
3.13 Functionality requirements
A tender that fails to meet the minimum stipulated threshold for
local production and content will be disqualified.
Functionality requirements are applicable
The functionality criteria is attached as supporting document named
Technical evaluation
3.15 Evaluation of price
Tenderers who do not meet the threshold for functionality scoring will
be disqualified and not be evaluated further
Prices will be evaluated as follows:







3.17 Evaluation of B-BBEE
Inclusive of VAT
Making the specified correction for arithmetical errors
Excluding contingencies in any bill of quantities or activity
schedule.
Making an appropriate adjustment for any other acceptable
variations, deviations, or alternative tenders submitted.
Making a comparison of the Net Present Value of each
adjusted tender based on the tendered programme (if
provided) and prices, on the estimated effect of Price
Adjustment Factors and rate of exchange fluctuations (if
applicable) and on other evaluation parameters relating to
uncertainty and risk, where applicable.
Unconditional discounts must be taken into account for
evaluation purposes;
Conditional discounts must not be taken into account for
evaluation purposes but should be implemented when
payment is effected.
Prices will be scored out of 90 points
B-BBEE status will be scored out of 10 points in accordance with
PPPFA.
If a tenderer fails to submit proof of B-BBEE status level, the
tenderer will not be disqualified (except if B-BBEE level is a prequalification criterion). The tenderer will, however, be awarded 90
Confidential
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Ltd, Reg No 2002/015527/30.
Page 7 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
3.18 Ranking of tenders
Contractual Requirements
(if applicable )
CIDB Requirements (where applicable
for Engineering and Construction Works
Contracts)
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points for price and will score 0 points for B-BBEE level /status (out
of 10)
Suppliers will be ranked by applying the preferential point scoring
based on the relevant system as stipulated hereunder]:
3.19 Objective Criteria (if applicable)
Template
Identifier
Document
Identifier
Effective Date
Review Date
90/10 (for estimated values above R50M inclusive of VAT)
Eskom will then add the score from Pricing and the
B-BBEE level together and rank the suppliers from the highest to the
lowest.
Objective criteria not applicable
Contractual Requirements may include the following :
 SHEQ requirements; and/or
 Financial statements
Please Note:
Contractual requirements are not evaluation criteria. They are
required to be met and assessed after the evaluation and
ranking of the tenders. Proof that the highest ranked tenderer is
able to meet the contractual requirements, must be submitted
prior to contract award.
Failure to meet “Contractual Requirements “by the stipulated
deadlines; may result in the tenderer being regarded as nonresponsive and ineligible for contract award.
In the event that there are further documents/actions that are
required during execution of the contract, these must be made
contractual conditions and compliance thereto must be
managed in terms of the contract.
CIDB Requirements
1. It is estimated that tenderers must have a Construction
Industry Development Board (CIDB) contractor grading of
6ME or higher
Please note:
Eskom reserves the right to negotiate with preferred bidders after a competitive bidding
process or price quotations; should the tendered prices not be deemed market-related.
Main contractors/ suppliers are discouraged from subcontracting with their subsidiary
companies as this may be interpreted as subcontracting with themselves and / or using their
subsidiaries for fronting. Where a main contractor subcontracts with a subsidiary this must be
declared in tender documents.
Confidential
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Page 8 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
A report containing a list of potential sub-contractors may be drawn by accessing the following
link: www.csd.gov.za
“proof of B-BBEE status level of contributor” means(a) the B-BBEE status level certificate issued by an authorised body or person; or
(b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or
(c) any other requirement prescribed in terms of the Broad-Based Black Economic
Empowerment Act;
1.3 TENDER RETURNABLES
The tenderer must submit the returnables set out hereunder as part of its tender. Returnables that are
mandatory for evaluation will result in disqualification if not submitted at tender closing.
Reference
Basic Compliance
Returnables from supplier
One (1) hard copy of the tender
For
evaluation
purposes and
due at tender
closing

“Proof of B-BBEE status level of
contributor” for main contractor
CSD number

Signed Sub-contracting intent agreement

Any other supporting documents to verify the
status of the main contractor or subcontractor( as may be stipulated in 3.11)

For contract
award and due
prior to
contract award

Annexure A
Acknowledgement Form

Annexure B
Tenderers Particulars

Annexure C
Integrity Pact Declaration form

Annexure D
CPA for local goods/services (if applicable)

Annexure E
CPA(IG) for imported goods/services (if
applicable)

Confidential
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Ltd, Reg No 2002/015527/30.
Page 9 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Annexure F1-F4
Annexure G (applicable for
all suppliers including
Foreign suppliers)
Annexure H
Template
Identifier
Document
Identifier
Effective Date
Review Date
SBD 6.2 -Declaration certificate for local
production and content and Annexures C, D,
E(only applicable where designated
materials are included)
SBD 1- to be submitted with the tender at
tender submission deadline
SBD 6.1- Preference Points Claim Form in
terms of PPPFA 2017 regulations
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Supplier Development &
Localisation
(SD&L) Undertaking
(if applicable)

Letter of intent to form a JV/consortium
Additional Documents
required in event of JV:-
*“proof of B-BBEE status
level of contributor”
means:(a) the B-BBEE status
level certificate issued by
an authorised body or
Valid joint venture agreement confirming the
rights and obligations of each of the joint
venture partners and their profit-sharing
ratios.
Written confirmation that the joint venture will
operate as a single business entity
(incorporated) for the duration of the contract
(this may be included as an obligation within
the JV agreement)
“proof of B-BBEE status level of
contributor” means:(a) the B-BBEE status level certificate issued
by an authorised body or person; or
(b) a sworn affidavit as prescribed by the BBBEE Codes of Good Practice; or
(c) any other requirement prescribed in terms
of the Broad-Based Black Economic
Empowerment Act;
(as may be applicable for the particular
tendering entity )
Details and confirmation of a single
designated bank account in the name of the
JV and independent of the individual JV
partners, as set out in the joint venture
agreement.
Failure on the part of the supplier to submit
“proof of B-BBEE status level of
contributor” for purposes of evaluation and
scoring by the tender closing will not result in
disqualification (if tenderer is otherwise
deemed to be responsive/acceptable in all




Confidential
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Page 10 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
person; or
(b) a sworn affidavit as
prescribed by the B-BBEE
Codes of Good Practice;
or
(c) any other requirement
prescribed in terms of the
Broad-Based Black
Economic
Empowerment Act;
other aspects and it is not a pre-qualification
criterion). The tenderer will, however, be
scored zero on B-BBEE for purposes of
PPPFA scoring and ranking.
Tax Clearance Certificates
A certified copy of a tax clearance certificate
is still required by Foreign suppliers (with a
footprint in South Africa- but who are not on
CSD and have not provided a SARS pin
number ) and Local suppliers (who have not
provided their SARS e-filing PIN number for
verification by Eskom and/or their CSD
profile / CSD number) .
Foreign suppliers with no footprint in South
Africa, must still complete the SBD1
document, however no proof of tax
compliance is required.
Evaluation questionnaire to determine
whether a company, close corporation (CC)
or Trust is a personal service provider for
purposes of PAYE]
To the extent that the tenderer falls within
the definition of a “designated Employer” as
contemplated in the Employment Equity Act
55 of 1998, the tenderer is required to
furnish the Employer with proof of
compliance with the Employment Equity Act,
including proof of submission of the
Employment Equity report to the Department
of Labour. (South African tenderers only)

Valid proof of the required cidb grading
designation for the main contractor; JV and
/or sub-contractor as may be required in the
tender data at tender closing deadline or
within 21 working days from the closing date
of submission of tenders if this is agreed with
the Employer
Tax Evaluation
Questionnaire (if services
contract and was included
as annexure)
Compliance with
Employment Equity Act
CIDB (where applicable)
240-114238630
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Confidential
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Ltd, Reg No 2002/015527/30.
Page 11 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Shareholding
Template
Identifier
Document
Identifier
Effective Date
Review Date
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Shareholding organogram and detailed
breakdown (for each individual company/JV
member) clearly identifying percentages
owned by individual shareholders (full names
& ID Numbers) and other entities (provide full
legal/trading name and respective identifying
registration/trust numbers)
Completed NEC/FIDIC pricing schedule and 
contract data.
NEC/FIDIC
Documentation
Additional documents
required (ECSA/
SACPCMP/CVs/
permits/licenses/ specific
registration documents
(if applicable to scope of
work)
DOCUMENTS REQUIRED UNDER CONTRACT REQUIREMENTS
COIDA - Original certificate of good standing
or proof of application issued by the
Compensation Fund (COID) or a licensed
compensation insurer (South African
tenderers only)
Documents that may be required per scope
of work

Other
safety/quality
documents as required
per scope of works
Environmental
Documents that may be required as per
scope of work
Due Diligence
Audited Financial Statements of the tenderer
for the previous 18 months, or to the extent
that such statements are not available, for
the last year. Tenderers must note that in the
case of a joint venture or special purpose
vehicle (SPV) especially formed for this
tender, audited financial statements for each
participant in the JV / SPV is required.
Start-up enterprises formed within the last 12
months are not required to send in
statements, but if successful with their tender
will be required to send statements for the
first year when once available.

Safety
Quality



DOCUMENTS REQUIRED UNDER FUNCTIONALITY/TECHINICAL CRITERIA

Technical (required for functionality scoring)
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File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
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Rev
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February 2023
SD&L Requirements
Supplier Development & Localisation’s mandate is to achieve maximum and sustainable
local development impact through leveraging Eskom’s procurement spend in a manner that
allows flexibility within the business in order to accommodate government local development
initiatives and policies. This shall be achieved by positively influencing the following KPI’s:
Local Content, Skills Development, Supplier Development, Job Creation and
Industrialization. As a State-Owned Enterprise, Eskom is increasingly utilised as a front line
implementation channel for the concept of a “Developmental State” as such the following
strategy shall apply:
Local Production and content
Steel Products and Component for Construction
Steel Value-added Products




Fabricated Structural Steel
Joining/Connecting Components
Frames
Fasteners




100%
100%
100%
100%



100%
100%
100%
Steel Value-added Products



Plates
Sheets
Sections
Pumps, Medium Voltage (MV) Motor and Associated
Accessories




Casting or Frame Fabrication
Fabrication and winding of the Rotor Core
Accessories
Assembly and testing of the fully-built unit
Valves products and actuators
70%




100%
100%
100%
100%
70%
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Page 13 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
Electrical and telecom cables %
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
90%
The tenderer must complete, sign and submit the following mandatory returnable for
designated products:
 Annexure C (Local Content Declaration - Summary Schedule).
 Annexure D (Imported Content Declaration - Supporting Schedule to Annex C)
 Annexure E (Local Content Declaration - Supporting Schedule to Annex C)
 SBD6.2 (Certificate for declaring local content and production).
Department of Trade and Industry may at any point in time appoint SABS to verify that the
tenderers comply with the designated local content and production as stipulated in National
treasury instruction notes.
If the quantity; input materials and/ or components of plates and associated equipment
required cannot be wholly sourced from South African (SA) based manufactures to achieve
the designated local content threshold at any particular time, bidder should request and
obtain written exemption from the Department of Trade and Industry (DTI). Such
exemption applications should be submitted and approvals should be obtained prior to the
closure of the bid(s) concerned. The DTI in consultation with the procuring organ of state
and the local industry will consider the exemption application on a case-by-case basis.
Bidder should refer to national treasury Designated Sector Instruction Number 12 of
2016/2017 Paragraph 4.2.
A tender that fails to meet the minimum stipulated threshold for local production will
be deemed unresponsive.
Broad Based Black Economic Empowerment (BBBEE)
Suppliers shall be allocated points in accordance with the Preference Points Scorecard 90/10 preference point system will be applicable.
Tenderers who do not submit B-BBEE Verification Certificate or a valid Sworn Affidavit will
score zero (0) but not be disqualified from the tender process. Should such a tenderer be
recommended, they will have to submit the valid B-BBEE certificate prior to commencing
with the project.
NB: The supplier shall maintain or improve upon their current B-BBEE Contribution level for
the duration of the contract. The supplier will be required to submit a new B-BBEE certificate
within three (3) months, should ownership of the company change during the life of the
contract.
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Page 14 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Template
Identifier
Document
Identifier
Effective Date
Review Date
Invitation to Tender
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
Supplier Development & Localisation (SD&L) Undertakings
This is a returnable at contracting stage and mandatory. Eskom will negotiate on it and
make the final agreement a contract condition.
Note: All the undertakings shall be sourced from previously disadvantaged
Communities around Sedibeng and Fezile Dabi District Municipalities.
Skills Development
Skills development targets are in line with Standard for Developing Skills through
Infrastructure Contracts published by the Construction Industry Development Board (“the
CIDB Skills Standard”).The skills development will be negotiated with the supplier to reach
100% compliance as per the CIDB Regulations. The process of developing these skills shall
involve the participation by suppliers directly and also through their supply network. In
certain cases, the SETAs accredited training providers can be approached to participate in
developing critical and scarce skills.
Contractors are responsible for achieving the contract skills development goal and are
provided with a number of methods for measuring their achievements.
They may, if need be, devolve some of their obligations onto subcontractors. Bursaries will
be offered towards the theoretical and practical training of the following qualifications:
Table 2: Skills Development
Skills Type
Number
learners
of Intake
Outcome
Rigger
2
Tackler
Trade Test Certificate
Welders
2
N3
Trade Test Certificate
Mechanical fitter
2
N3
Trade Test Certificate
Electrician
1
N3
Trade Test Certificate
Total
7
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Page 15 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
Job Creation
Suppliers should propose the number of jobs to be created and/or retained as a direct result
of the contract. These proposals shall be made in the table 4 below. Job creation proposal
by tenderers does not form part of the tender evaluation criterion. It is however, part of
Eskom’s contribution towards the Government’s job-creation initiatives as contained in the
New Growth Path (NGP) and the National Development Plan (NDP).
Eskom has made a number of empowerment commitments to the local communities
surrounding the areas where construction activities are conducted; amongst these are
commitments to be considered for local empowerment possibilities in its procurement
strategy. In doing this Eskom is seeking to ensure that the local communities’ benefits from
its procurement spend, through wealth generation and capacity development, and that this
benefit is spread as widely as possible throughout the community.
Local pool criteria:
Type of jobs
Target set (local-to-site)
General workers
100%
Semi-skilled
70%
Skilled
30%
Suppliers Proposal
NB: Contractors need to have exhausted the local pool prior to them employing skilled
workers from outside.
Table 4: Job creation
To be c omplet ed by Tenderer
Number of jobs to be created as a result
of this contract
Number of jobs to be retained as a result
of this contract
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Page 16 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
Corporate Social Investment
The tenderer is required to submit a CSI Proposal to a value of at least 0.5% of the
Contract value towards the benefit of local to site communities.
Reporting
The suppliers shall on a quarterly basis submit a report to Eskom in accordance with Data
Collection Template on their compliance with the SD& L obligations described above.
Eskom shall review the quarterly reports submitted by the suppliers within 60 (sixty) days of
receipt of the reports and notify the suppliers in writing if their SD&L obligations have not
been met.
The SD&L Implementation Schedule which must be completed by the suppliers and returned
to SD&L representative for acceptance 21 days after contract award. This will be used as a
reference document for monitoring, measuring and reporting on the supplier’s progress in
delivering on their stated SD&L commitments.
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Page 17 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
ANNEXURE A
ACKNOWLEDGEMENT FORM
We are in receipt of the Invitation to Tender from Eskom Holdings SOC Ltd and the following
addenda issued by Eskom:
1.
2._______________________________________________________________________-3.
--------------------------------------------------------------------------------------------------------------------------We confirm that the documentation received by us is: (Indicate by ticking the box)
Correct as stated in the Invitation to Tender Content List, and that each document is
complete. 
Or:
Incorrect or incomplete for the following reasons: 
Cataloguing Acknowledgement:
[Please select the relevant statement by ticking the appropriate box below]:
1.
We agree to provide the cataloguing information as described in the tender
submission. 
2.
We have already supplied Eskom with the cataloguing information pertaining to this
enquiry in a previous contract/order [insert previous invitation to tender/RFQ
number]
 __________
We do not intend to provide the cataloguing information for the required scope /
specifications. for the reasons stated hereunder: 
___________________________________________________________________
___________________________________________________________________
___________________________________________________________________
3.
4.
I confirm that I am a Distributor/Importer/Agent and my Principal, being the Original
Equipment Manufacturer (OEM) is or is not in the position to supply cataloguing
information for items. See attached letter from OEM confirming his position.

Invitation to Tender/Request for Proposal No: ____________________
Name of company/JV: _______________________________________
Country of registration_______________________________________
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Page 18 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
Name of contact person:______________________________________
Contact details of contact person:
Tel (landline) ______________________
Cell phone_________________________
e-mail address______________________
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Page 19 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
ANNEXURE B
TENDERER’S PARTICULARS
The tenderer must furnish the following particulars where applicable:
Indicate the type of tendering structure by marking with an ‘X’ (where applicable provide registration number):
Individual tenderer
Unincorporated Joint venture (registration number
for each member of the JV)
Incorporated JV
Other
Please complete the following:
Name of lead partner/member in case of JV
CIPC Registration Number (for each individual
company / JV member)
VAT registration number (for each individual
company / JV member)
CIDB registration number (for each individual
company/JV member if applicable), respective
contractor grading designation for each individual
company/JV member , and combined cidb contractor
grading designation (for JVs)
Shareholding information (for each individual Include as separate tender returnable if required.
company/JV
member)
clearly
identifying
percentages owned by individual shareholders (full
names & ID Numbers) and other entity shareholders
(provide full legal/trading name and respective
identifying registration/trust numbers)
Contact person
Telephone number
E-mail address
Postal address (also of each member in the case of
a JV)
Physical address (also of each member of the JV)
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Page 20 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
If subcontractors are to be used, indicate the following for the main sub-contractor(s). Add to the list of
applicable.
Name of contractor
CIPC Registration number
VAT registration number
CIDB Registration number (if applicable) and CIDB grade
specified for the sub-contractor as may be stipulated in the
Tender Data
Shareholding organogram /breakdown (for each individual
company/JV member) clearly identifying percentages
owned by individual shareholders (full names& ID Numbers)
and other entities (provide full legal/trading name and
respective identifying registration/trust numbers)
Proposed Scope of work to be done by sub-contractor
Contact person
Telephone number
Fax number
E-mail address
Postal address
Physical address
1. If you are currently registered as a vendor with Eskom, please provide your Vendor
registration number with Eskom.________________
2. If you are currently registered as a vendor on the Treasury Central Supplier
Database(CSD) please provide your supplier registration number with
Treasury_____________
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Page 21 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
3. Please note that it is mandatory for you to register on National Treasury’s CSD, if you
intend doing work with any State department or State owned entity/company.
4. You may register online at National Treasury website on www.treasury.gov.za
5. Alternatively, you may contact [] [insert the name and contact details of the
relevant person from Eskom’s Vendor Management department, who can
assist you further with the registration on CSD].
6. If you are registered on SARS Efiling system, please provide your pin number in
order to verify your tax compliant status___________________
7. If you are required to be tax compliant as per SBD 1, but are not registered on CSD
( foreign suppliers) or have not provided your SARS Efiling pin, please confirm that
you have attached/will send a copy of a current valid tax compliant certificate as a
tender returnable (by contract award stage).
YES
NO
8. If sub-contracting is prescribed in the specific enquiry, you need to compete 8.1- 8.7

8.1 Confirm if you intend sub-contracting
YES



NO
8.2 What percentage will you be sub-contracting? _____%
8.3 To whom do you intend sub-contracting? _______________________________
8.4 Is the said sub-contractor registered on CSD?
YES
NO


8.5 If yes to 8.4, please provide CSD number.______________________________
8.4 Please confirm B-BBEE level of said sub-contractor______________________

8.5 Which designated group does the sub-contractor belong to:a. Black people
b. Black people who are youth
c. Black people who are women
d. Black people with disabilities
e. Black people living in rural or underdeveloped areas or townships
f. Cooperatives which are 51% owned by Black people
g. Black people who are military veterans
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Page 22 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
If Eskom decides to apply the sub-contracting provision as specified in Regulation
4(c) all tenders above the prescribed maximum threshold for quotations must be
advertised through an open competitive bidding process subject to potential
tenderers meeting the 30% minimum subcontracting requirement to EMEs or QSEs
that are 51% owned by the following enterprises:
8.6 Please confirm that you have attached your signed intent to sub-contract
document.
YES
NO
8.7 Have you attached proof of sub-contractor’s belonging to designated group
YES
NO
A. Single tenderers
I, the undersigned, _________________________________________(Full names)
hereby confirm that I am duly authorised to sign all documents in connection with this
tender and any contract resulting from it, on behalf of ___________________
(insert the full legal name of the tenderer).
Signature: _______________
Designation: ____________________
Date: _________________
B. Joint Ventures
We, the undersigned, are submitting this tender in Joint Venture and hereby
authorise Mr/Ms _______________________________________(full names), an
authorised signatory of _______________________________________, (insert the
full legal name of the business entity serving as the lead partner) acting in the
capacity of lead partner, to sign all documents in connection with the tender and any
contract resulting from it on our behalf.
We attach to this Schedule a copy of the joint venture agreement which incorporates
a statement that all partners are liable jointly and severally for the execution of the
contract and that the lead partner is authorised to incur liabilities, receive instructions
and payments and be responsible for the entire execution of the contract for and on
behalf of any and all the partners.
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Page 23 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Legal Name of Joint
Venture Member
Template
Identifier
Document
Identifier
Effective Date
Review Date
Full Name and Capacity of Authorised
Signatory
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
Signature
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Page 24 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
ANNEXURE C
INTEGRITY DECLARATION FORM
(Form to be completed and signed by supplier/tenderer as Invitation to Tender/RFP returnable or as part of
contract modification documentation)
1. DECLARATION OF INTEREST
I/We understand that any natural/legal person, including employees of the State and/or those related to an
Eskom employee/director (as per the definition of “related” set out hereunder), may tender to Eskom.
However, in view of possible allegations of favouritism (the practice of showing favour to, or giving
preference to some person/group, to the detriment of, or at the expense of another that is entitled to equal
treatment or an equal opportunity), should the resulting tender, or part thereof, be awarded to such
natural/legal person, as described herein, it is required that the tenderer/s declare such interest/relationship
where:



the tenderer/s employees/directors are also employees/contractors/consultants/ directors in the
state or a state owned entity.
the tenderer/s employees/directors are also employees/contractors/consultants/ directors of Eskom
the tenderer/s employees/directors are also employees/contractors/consultants or directors in
another entity together with Eskom employees/consultants/contractors/ directors
the legal person/s (including its employees/contractors/directors/members/ shareholders) on whose
behalf the tender documents are signed, is in some other way “related” to an Eskom
employee/contractor/consultant/director involved in the tender evaluation/tender adjudication/tender
negotiation. “Related” meaning that: an individual is related to another individual of they are married, or live together in a
relationship similar to marriage;
 or are separated by no more than two degrees of natural or adopted consanguinity or affinity;
 an individual is related to a juristic person if the individual directly or indirectly controls the
juristic person, as determined in accordance with the definition of “control” (as per
Companies Act section 2(1) ) ; and
 a juristic person is “related” to another juristic person if : (1)either of them directly/indirectly controls the other, or the business of the other, as
determined in accordance with the definition of “control”(as per Companies Act
section 2(1) );
 (2) either is a subsidiary of the other; or

 (3)a person directly/indirectly controls each of them, or the business of each of them,
as determined in accordance with the definition of “control”
the tenderer/s and one or more of the tenderers in this tendering/RFP process have a controlling
partner in common, or a relationship with each other, directly or through common third parties, that
puts them in a position to have access to information about or influence on the tender/proposal of
another tenderer, or influence the decisions of Eskom regarding this bidding process;
Confidential
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Page 25 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
To give effect to the provisions above, please complete the table hereunder with all required information.
Full
Name
&
Capacity/
Position within tenderer (e.g.
employee/Director/member/
owner/shareholder)
Identity
Number
Confirm and provide
details (including
employee number) if
you are a State/State
owned entity
employee/contractor/
director.
Full Names &
Capacity/Position of
Eskom employee/
director/ consultant
and details of the
relationship or
interest(marital/
familial/personal/
financial etc.)
To your
knowledge
is this
person
involved in
the
evaluation/
adjudication/
negotiation
of tenders
1. If any employee/director/member/shareholder/owner of tenderer/s is also currently employed by
Eskom, state whether this has been declared and whether there is authorisation(Y/N) to undertake
remunerative work outside public sector employment, and attach proof to this declaration.
_________________________
2. Do the tenderer/s and other tenderer in this tendering/RFP process share a controlling partner or have
any relationship with each other, directly or through common third parties? (Y/N) If Yes, attach proof to
this declaration.________________________
2. DECLARATION OF FAIR TENDERING PRACTICES
This serves as a declaration that when goods/services are being procured, all reasonable steps have been
taken to address and/or prevent the exploitation of the procurement process and the use of any unfair
tendering practices.
A [tender/proposal] will be disqualified if the tenderer/s, or any of its directors have:
 abused the institution’s procurement process (e.g. bid rigging/collusion)
 committed fraud or any other improper conduct in relation to such system.
Confidential
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Page 26 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
Please complete the declaration with an ‘X” under YES or NO
Item
1.1
Question
Yes/No
No
Is
the
tenderer/s(or
any
of
its
directors/members/shareholders)
listed
on
National
Treasury’s Database of Restricted Suppliers as
companies/persons prohibited from doing business with the
public sector
[Note: Companies/persons who are listed on the
Database were informed in writing of this restriction by
the Authority/Accounting Officer of the institution that
imposed the restriction after the audi alteram partem
rule was applied].
The Database of Restricted Suppliers can be accessed on
the National Treasury’s website (www.treasury.gov.za
1.2
Is the tenderer/s (or any of its directors / members /
shareholders)? listed on the Register for Tender Defaulters
in terms of section 29 of the Prevention and Combatting of
Corrupt Activities Act (No 12 of 2004)
The Register for Tender Defaulters can be accessed on the
National Treasury’s website (www.treasury.gov.za).
1.3
1.3.1
Was
the
tenderer/s
(or
any
of
its
directors/members/shareholders) convicted by a court of
law (including a court outside South Africa) for fraud and/or
corruption with respect to the procurement/tendering
processes/procedures during the past five years?
Provide details.
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Page 27 of 51
File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
Invitation to Tender
1.4
1.5
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-114238630
Rev
9
N/A
Rev
N/A
11 February 2020
February 2023
Was
the
tenderer/s(or
any
of
its
directors/members/shareholders) prohibited from doing
business
with
any
International
Financial
Development/funding Agency or Lending Institution
Is there any history/record of the tenderer/s (or any of its
directors/members/shareholders) failing to meet their
contractual obligation with any SOC?
I, the undersigned, ________________________________________hereby confirm that I am duly
authorised to sign all documents in connection with this tender and any contract resulting from it on behalf
of ______________________________________________________(insert the full legal name of the
tenderer)
I declare that I have read and understood the provisions of the Supplier Integrity Pact, that all
information furnished herein is correct, that it is understood that the tenderer’s tender/proposal
may be rejected, and that Eskom will act against the tenderer should any aspect of this this
declaration prove to be false.
Signature:
Designation
signing:
Date:
and
capacity
in
which
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Joint Ventures
I, the undersigned, ______________________________________________hereby confirm that acting in
the capacity of lead partner, I am duly authorised to sign all documents in connection with the tender and
any contract resulting from it on behalf of
______________________________________________________________(insert the full legal name of
the JV ).
I declare that I have read and understood the provisions of the Supplier Integrity Pact, that all
information furnished herein is correct, that it is understood that the JV’s tender/proposal may be
rejected, and that Eskom will act against the JV should any aspect of this this declaration prove to
be false.
Signature:
Designation and capacity in which signing :
Date:
(A copy of the joint venture agreement which incorporates a statement that all partners are liable
jointly and severally for the execution of the contract and that the lead partner is authorised to
incur liabilities, receive instructions and payments and be responsible for the entire execution of
the contract for and on behalf of any and all the partners is attached to the invitation to
tender/Request for proposal).
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ANNEXURE D
CPA REQUIREMENTS FOR LOCAL GOODS AND SERVICES (SOUTH AFRICA)
THE APPLICATION OF CONTRACT PRICE ADJUSTMENT (CPA) TO TENDER
SUBMISSIONS
This Section will not be applicable to professional services contract
1.
APPLICATION OF CPA
Eskom will afford Tenderers an opportunity to propose additional/alternate offers to the
abovementioned. Additional Offers, which are optional, will only be considered if a fully
compliant Main Offer is submitted and acceptable
CPA conditions may apply if the contractual duration is to be longer than 12 months. If the
contractual duration will be less than or equal to 12 months, a fixed priced offer must be
submitted.
2.
TENDER SUBMISSIONS
Tenderers shall comply with the following requirements:
a.
Main offer:

A Main Offer that is fully compliant with the CPA requirements as specified in
the Enquiry.

This condition is mandatory unless a fully fixed priced offer is submitted. If
more than one offer is submitted, then the fully CPA compliant offer must be
indicated as the Main Offer.
Failure to do so may result in the supplier’s offer(s) being disqualified.
b.
Additional/Alternative offer:
Additional offers, which are optional, will only be considered if a fully compliant main
offer is submitted and acceptable:
 A fixed priced offer in addition to the fully CPA compliant main offer; or
 Any other offer with CPA specifications which deviate from the CPA
requirements specified in the enquiry. However it is compulsory that all such
deviations are sufficiently substantiated.
Additional/Alternative Offers must be clearly indicated as such
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ESKOM’S PREFERRED INDEX LIST
Eskom’s preferred index list is set out hereunder in Tables 1 and 2. The index list
comprises indices that could be used in the Tenderers main offer.
4.
FOREIGN PORTION OF THE TENDER/AGREEMENT PRICE
In instances where the preferred index list does not specify a foreign index which is
required for the specific agreement, the following must apply:


5.
NUMBER OF FORMULAE & INDICES

6.
The source of an index must be that of the national statistical institute of the relevant
country or a generally acknowledged statistical (e.g. industry) body in or for that
country, e.g. BEAMA and MEPS.
The index must be the equivalent, or if unavailable, the nearest equivalent index to
that of the specific prescribed local index.
The Tenderer is limited to a maximum of 10 (ten) indices in total, i.e.: a maximum of
5 local indices and maximum of 5 foreign indices, excluding the fixed portion per CPA
formula, per offer/agreement.
CPA FIXED PORTION
A minimum of 15% of the total agreement value is to be fixed when a CPA formula
applies; except in the case of professional services or consulting agreements.
7.
BASE DATE
 In instances of indices or other references published monthly, the Base Date is to be:
The month before the month in which the Enquiry closes
 In instances where the reference figures, e.g. market prices, are published daily or at
more intervals than once a month:
The average for the month before the month in which the Enquiry closes
 In this case, the following shall apply:
o
Where the average is published:
The average published price in the currency Eskom will be exposed to. e.g.
The currency in which Eskom will effect payment
o
Where a high, low and mean are published:
The mean
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Where other prices than the Cash Settlement or Cash Sellers Price are
published:
The Cash Settlement or Cash Sellers Price

8.
Where applicable, these principles, must also apply for the CPA “cut-off” date.
CPA FOR PROFESSIONAL SERVICES
The preferred index to be used for adjusting these agreements is the country specific
CPI Headline index.
The price adjustment factor will be effective from each contractual anniversary of the
base date. This must be the average of the country specific CPI Headline index figures
published for the last twelve month period (cycle) ending before the contract anniversary
date.
No fixed portion is mandatory.
Signed
Date
Name
Position
Tenderer
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Table 1: Preferred Local Index List -this list of indices needs to be relevant to the commodity.
Buyers need to check and include the relevant indices.
Labour
Commodities
Labour general
(hourly paid)
SEIFSA, C3,
actual labour
cost
Steel
StatsSA, P0142.1
Table 2, basic
iron and steel
Copper
SEIFSA, F,
copper metric ton
Labour general
SEIFSA, C3 (a),
actual labour
cost (field force)
where
subsistence
allowance is
paid
Aluminium
SEIFSA, R,
aluminium
Zinc
SEIFSA, F, zinc
Lead
SEIFSA ,F, lead
Processed
material
Mechanical
engineering
material
SEIFSA, G,
mechanical
engineering
material
Transport
Others
SEIFSA, L2, road
freight costs
StasSA, PO141 CPI
(Headline) all items
OR
SEIFSA, D-2 (CPI)
Electrical
engineering
material
SEIFSA, G-1,
electrical
engineering
material
Building and
construction
material
SEIFSA, G,
building and
construction
material
StasSA,
PO142.1), PPI
 Final
Manufactur
ed Goods


Or
Intermediat
e
Manufactur
ed Goods
OR
SEIFSA
Table U
Producer
Price Index
(PPI
- final
manufactured
GOODS OR
Intermediate
Manufactured
Goods
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Table 2: Preferred Foreign Index List
Labour
National Statistical
Institute,
Country-specific
general labour index
Commodities
MEPS,
Country-specific
general steel
index
LME, Copper
LME, aluminium
LME, zinc
LME, lead
Closing date of tender
Processed
material
National
Statistical
Institute,
Country-specific
mechanical
engineering
material
National
Statistical
Institute,
Country-specific
electrical
engineering
material
National
Statistical
Institute,
Country-specific
building and
construction
material
Transport
National
Statistical
Institute,
Countryspecific
general
transport cost
index
Others
National
Statistical
Institute,
Country-specific
CPI (Headline)
National
Statistical
Institute,
Country-specific
PPI
__________/__________/__________
TENDERER’S SIGNATURE ______________________________
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ANNEXURE E
CPA (IG) REQUIREMENTS FOR FOREIGN GOODS AND SERVICES
CONTRACT PRICE ADJUSTMENT AND FOREX PAYMENTS – IMPORTATION
Failure to propose contract price adjustment methods, either by completing this document or
proposing alternative methods for any portion of the tender price, will lead to that portion of
the tender price being considered fixed.
Where space in this document is insufficient, the tenderer shall submit the required
information on separate schedules, duly referenced to this document.
Where foreign exchange is involved, and Eskom will cover the risk forward, the methods of
payment listed in Part 1 are the only acceptable methods. It must be noted that Eskom
considers Payment Method 1 to be the default payment method.
PART 1: PAYMENT OF FOREIGN COMMITMENTS
Payment of Eskom’s foreign commitment in foreign currency will be made either:
Payment Method 1A:
To a nominated bank account in a foreign country in a foreign currency
(payment will be made to the party and account nominated by the supplier
in the contract, and not to any other party);
Please note that the contracting party must be the direct importer of the goods
Applicable (Y / N)
Payment Method 1B;
To a valid SARB approved CFC account in South Africa, in a foreign currency (payment will
be made to the party and account nominated by the supplier in the contract, and not to any
other party).
Please note:
 The contracting party must be the direct importer
 For payment purposes, Eskom will require both the foreign (commercial ) invoice and
the local tax invoice
 The foreign currency values on both the commercial and local invoice must be the
same. Eskom will not pay any profit in foreign currency.
 Service related payments are excluded from this option;
Applicable(Y/N) or
Payment Method 2:
In South African Rand at the selling spot rate of exchange obtained by
Eskom’s Treasury on the date that the forward cover is cancelled. Eskom
will notify the supplier of the date that the forward cover is cancelled as well
as the intended payment date, which will be as per the agreed payment terms.
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Any exchange rate adjustment after Eskom has notified the supplier of the date
and the rate which the forward cover is cancelled, will be for the account of
the supplier.
Please note:
 The contracting party has to be the direct importer of the goods.
 This payment option is not applicable for the payment of services
Applicable (Y/N)………..
An indemnity in writing confirming that the supplier will not buy forward cover is required
where Payment Method 1 or 2 is contracted.
[Payment Method 2 must be accepted by the Commercial Policy and Procedure
Manager before the tender documentation is sent out, but at the latest before the
tender closing date. If it is not approved before tender closing, Payment Method 1 will
be the default.]
Fixed ZAR pricing
The tenderer may elect to be responsible for the hedging of the exposure of the imported
content. However, Eskom reserves the right to have line of sight of the exchange rates to be
quoted by the tenderer. This entails a simultaneous exercise of the verification of the
exchange rates to be used.
Applicable (Y/N)………..
Please note: Eskom will require substantiating proof of importation at the time of invoicing, if
payment methods 1A,1B and 2 are selected.
Where goods were previously imported into stock by the supplier, for delivery to various
customers, including Eskom, the price quoted must be in South African Rand. In such cases
Eskom will not undertake any foreign exchange commitment or arrange forward cover.
PART 2: EXCHANGE RATES
The tenderer shall use the exchange rate as at 12H00 on the date of the advertisement of
the tender. The source of the exchange rates shall be the South African Reserve Bank
(www.resbank.co.za)
Please note that the tenderer is required to submit proof of the SARB rate/s used.
PART 3: ADJUSTMENT OF IMPORTATION COSTS, ETC
The values in Rand included in the tender/contract price for the following costs shall be
based on rates ruling for the month prior to the closing date of the tender and any variation in
these rates applied to the value included in the tender price will be for Eskom’s account.
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RATES/TARIFFS
Sea/Air Freight
Bunker Adjustment Factor
Currency Adjustment Factor
Marine Risk Insurance (MRI) (Eskom will provide cover)
Rate for Extension of MRI after Arrival of Goods at Site (if required)
Wharfage
Landing Charges
Customs Duties
RSA Port on which Import Charges are Based
PART 4: ADJUSTMENT OF OVERSEAS MANUFACTURE, EXPATRIATE LABOUR AND
OTHER COSTS (To be read in conjunction with Eskom CPA Index)
Eskom requires a fixed portion (free of price adjustment) appropriate to the nature of the
contract.
The methods/formulae proposed in this part shall clearly identify the base month, the period
over which adjustment will apply, the elements of labour and materials and source of the
indices/rates/prices to be used.
The source of indices/prices/rates nominated in this part shall be from a recognised
publishing authority. It must be clearly and completely defined. Supplier in-house indices are
not acceptable.
The value of overseas manufacture, labour and material costs (ex-works), inland
transportation, expatriate labour, etc. included in the tender/contract price shall be subject to
adjustment in accordance with the methods stated hereunder.
The base indices/prices/rates shall be those ruling for the month prior to the month of the
closing of the enquiry.
4.1 MANUFACTURING CPA METHOD (LABOUR AND MATERIAL)
Please submit your proposals for this section on a separate sheet of paper as an annexure.
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4.2 EXPATRIATE LABOUR METHOD
Please submit your proposals for this section on a separate sheet of paper as an annexure.
4.3 OTHER VALUES METHOD (e.g. Engineering fees, design fees, barging, inland
transportation, etc.)
Please submit your proposals for this section on a separate sheet of paper as an annexure.
PART 5: ADJUSTMENT OF LOCAL MANUFACTURE/SUPPLY MATERIAL, TRANSPORT
AND ERECTION COSTS
The contract price adjustment method for local manufacture or partly local manufacture from
imported stock, equipment or plant cost, transport cost within the RSA and local
erection/installation cost shall be in accordance with the attached Eskom CPA Principles
PART 6: GUIDELINES FOR CONTRACT PRICE ADJUSTMENT CLAIMS --- PART 2, 3
AND 4
1 When the percentage increase or decrease between two indices/prices/tariffs is
calculated, the earlier figure shall be taken as the base.
2
Where portions of the works are delivered at different times, contract price adjustments
shall be made in respect of appropriate portions of the contract price.
3
Where the terms of payment of the contract allow progress payments, other than
Eskom’s standard payment terms, the agreed contract price adjustment method shall be
applied to the value of such payment and to the date and level of completion to which
payment is linked.
4
Where any figure given in a table is therein stated to be a provisional figure or is
subsequently amended, the figure as ultimately confirmed or amended in the publication
concerned shall apply.
5
Where the appropriate claim indices/prices, as defined in terms of the agreed formulae,
are not available or are provisional, interim claims based on the last published confirmed
or revised indices/prices as at the date of delivery/installation may be submitted. When
the confirmed or revised index/price becomes available the final claim may be
submitted, provided that such claim is received within 180 days of the date of
delivery/installation.
6
Where requested by Eskom, the contractor shall submit publications showing base
indices/prices/rates as they become available as well as updated values at three
monthly intervals during the course of the contract.
7
Where it is considered necessary Eskom reserves the right to call for any documentary
evidence to substantiate claims.
Closing date of tender
__________/__________/__________
TENDERER’S SIGNATURE _______________________________
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ANNEXURE F1
SBD 6.2
DECLARATION CERTIFICATE FOR LOCAL PRODUCTION AND CONTENT FOR
DESIGNATED SECTORS
This Standard Bidding Document (SBD) must form part of all bids invited. It contains general
information and serves as a declaration form for local content (local production and local
content are used interchangeably).
Before completing this declaration, bidders must study the General Conditions, Definitions,
Directives applicable in respect of Local Content as prescribed in the Preferential
Procurement Regulations, 2017, the South African Bureau of Standards (SABS) approved
technical specification number SATS 1286:2011 (Edition 1) and the Guidance on the
Calculation of Local Content together with the Local Content Declaration Templates [Annex
C (Local Content Declaration: Summary Schedule), D (Imported Content Declaration:
Supporting Schedule to Annex C) and E (Local Content Declaration: Supporting Schedule to
Annex C)].
1. General Conditions
1.1. Preferential Procurement Regulations, 2017 (Regulation 8) make provision for the
promotion of local production and content.
1.2. Regulation 8.(2) prescribes that in the case of designated sectors, organs of state must
advertise such tenders with the specific bidding condition that only locally produced or
manufactured goods, with a stipulated minimum threshold for local production and
content will be considered.
1.3. Where necessary, for tenders referred to in paragraph 1.2 above, a two stage bidding
process may be followed, where the first stage involves a minimum threshold for local
production and content and the second stage price and B-BBEE.
1.4. A person awarded a contract in relation to a designated sector, may not sub-contract in
such a manner that the local production and content of the overall value of the contract
is reduced to below the stipulated minimum threshold.
1.5. The local content (LC) expressed as a percentage of the bid price must be calculated
in accordance with the SABS approved technical specification number SATS 1286:
2011 as follows:
LC = [1 - x / y] * 100
Where
x
is the imported content in Rand
y
is the bid price in Rand excluding value added tax (VAT)
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Prices referred to in the determination of x must be converted to Rand (ZAR) by
using the exchange rate published by South African Reserve Bank (SARB) at 12:00
on the date of advertisement of the bid as indicated in paragraph 4.1 below.
The SABS approved technical specification number SATS 1286:2011 is
accessible on http:/www.thedti.gov.za/industrial development/ip.jsp at no cost.
1.6. A bid may be disqualified if this Declaration Certificate and the Annex C (Local Content
Declaration: Summary Schedule) are not submitted as part of the bid documentation;
2. The stipulated minimum threshold(s) for local production and content (refer to
Annex A of SATS 1286:2011) for this bid is/are as follows:
Description of services, works or goods
Stipulated minimum threshold
_______________________________
_______%
_______________________________
_______%
_______________________________
_______%
3. Does any portion of the goods or services offered
have any imported content?
(Tick applicable box)
YES
3..1
NO
If yes, the rate(s) of exchange to be used in this bid to calculate the local content as
prescribed in paragraph 1.5 of the general conditions must be the rate(s) published
by SARB for the specific currency at 12:00 on the date of advertisement of the bid.
The relevant rates of exchange information is accessible on www.reservebank.co.za
Indicate the rate(s) of exchange against the appropriate currency in the table below
(refer to Annex A of SATS 1286:2011):
Currency
Rates of exchange
US Dollar
Pound Sterling
Euro
Yen
Other
NB: Bidders must submit proof of the SARB rate (s) of exchange used.
4.
Where, after the award of a bid, challenges are experienced in meeting the stipulated
minimum threshold for local content the dti must be informed accordingly in order for the
dti to verify and in consultation with the AO/AA provide directives in this regard.
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LOCAL CONTENT DECLARATION
(REFER TO ANNEX B OF SATS 1286:2011)
LOCAL CONTENT DECLARATION BY CHIEF FINANCIAL OFFICER OR OTHER
LEGALLY RESPONSIBLE PERSON NOMINATED IN WRITING BY THE CHIEF
EXECUTIVE OR SENIOR MEMBER/PERSON WITH MANAGEMENT RESPONSIBILITY
(CLOSE CORPORATION, PARTNERSHIP OR INDIVIDUAL)
IN RESPECT OF BID NO. .................................................................................
ISSUED BY: (Procurement Authority / Name of Institution):
.........................................................................................................................
NB
1
The obligation to complete, duly sign and submit this declaration cannot be
transferred to an external authorized representative, auditor or any other third party
acting on behalf of the bidder.
2
Guidance on the Calculation of Local Content together with Local Content
Declaration
Templates
(Annex
C,
D
and
E)
is
accessible
on
http://www.thdti.gov.za/industrial development/ip.jsp. Bidders should first complete
Declaration D. After completing Declaration D, bidders should complete Declaration
E and then consolidate the information on Declaration C. Declaration C should be
submitted with the bid documentation at the closing date and time of the bid in
order to substantiate the declaration made in paragraph (c) below. Declarations
D and E should be kept by the bidders for verification purposes for a period of at
least 5 years. The successful bidder is required to continuously update Declarations
C, D and E with the actual values for the duration of the contract.
I, the undersigned, …………………………….................................................... (full names),
do hereby declare, in my capacity as ……………………………………… ………..
of ...............................................................................................................(name of bidder
entity), the following:
(a)
The facts contained herein are within my own personal knowledge.
(b)
I have satisfied myself that:
(i)
(c)
the goods/services/works to be delivered in terms of the above-specified bid
comply with the minimum local content requirements as specified in the bid,
and as measured in terms of SATS 1286:2011; and
The local content percentage (%) indicated below has been calculated using the
formula given in clause 3 of SATS 1286:2011, the rates of exchange indicated in
paragraph 4.1 above and the information contained in Declaration D and E which has
been consolidated in Declaration C:
Bid price, excluding VAT (y)
R
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Identifier
Effective Date
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9
N/A
Rev
N/A
11 February 2020
February 2023
Imported content (x), as calculated in terms of SATS 1286:2011
Stipulated minimum threshold for local content (paragraph 3 above)
Local content %, as calculated in terms of SATS 1286:2011
R
If the bid is for more than one product, the local content percentages for each
product contained in Declaration C shall be used instead of the table above.
The local content percentages for each product has been calculated using the
formula given in clause 3 of SATS 1286:2011, the rates of exchange indicated in
paragraph 4.1 above and the information contained in Declaration D and E.
(d)
I accept that the Procurement Authority / Institution has the right to request that the
local content be verified in terms of the requirements of SATS 1286:2011.
(e)
I understand that the awarding of the bid is dependent on the accuracy of the
information furnished in this application. I also understand that the submission of
incorrect data, or data that are not verifiable as described in SATS 1286:2011, may
result in the Procurement Authority / Institution imposing any or all of the remedies as
provided for in Regulation 14 of the Preferential Procurement Regulations, 2017
promulgated under the Preferential Policy Framework Act (PPPFA), 2000 (Act No. 5
of 2000).
SIGNATURE:
DATE: ___________
WITNESS No. 1
DATE: ___________
WITNESS No. 2
DATE: ___________
Annexure F2- _Local content Declaration-Summary Schedule (annex C)
Annexure F3 - Imports Declaration-Supporting schedule to Annex
C(annex D)
Annexure F4 - Local Content Declaration-Supporting Schedule to Annex
C (annex E)
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ANNEXURE G
SBD 1
PART A
INVITATION TO BID
YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF DEPARTMENT/ PUBLIC ENTITY)
BID NUMBER:
CLOSING DATE:
CLOSING TIME:
DESCRIPTION
THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7).
BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID
BOX SITUATED AT (STREET ADDRESS)
SUPPLIER INFORMATION
NAME OF BIDDER
POSTAL ADDRESS
STREET ADDRESS
TELEPHONE NUMBER
CODE
NUMBER
CODE
NUMBER
CELLPHONE NUMBER
FACSIMILE NUMBER
E-MAIL ADDRESS
VAT REGISTRATION NUMBER
B-BBEE STATUS LEVEL VERIFICATION
CERTIFICATE
[TICK APPLICABLE BOX]
IF YES, WHO WAS THE CERTIFICATE
ISSUED BY?
AN ACCOUNTING OFFICER AS
CONTEMPLATED IN THE CLOSE
CORPORATION ACT (CCA) AND NAME
THE APPLICABLE IN THE TICK BOX
TCS PIN:
Yes
OR
CSD No:
B-BBEE STATUS
LEVEL SWORN
AFFIDAVIT
No
Yes
No
AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE
CORPORATION ACT (CCA)
A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN
ACCREDITATION SYSTEM (SANAS)
A REGISTERED AUDITOR
NAME:
[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/SWORN AFFIDAVIT(FOR EMEs& QSEs) MUST BE SUBMITTED
IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]
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ARE YOU THE ACCREDITED
REPRESENTATIVE IN SOUTH AFRICA
FOR THE GOODS /SERVICES /WORKS
OFFERED?
SIGNATURE OF BIDDER
CAPACITY UNDER WHICH THIS BID IS
SIGNED (Attach proof of authority to
sign this bid; e.g. resolution of
directors, etc.)
Yes
No
240-114238630
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[IF YES ENCLOSE PROOF]
ARE YOU A FOREIGN
BASED SUPPLIER FOR
THE GOODS /SERVICES
/WORKS OFFERED?
………………………………
DATE
TOTAL NUMBER OF ITEMS OFFERED
BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO:
DEPARTMENT/ PUBLIC ENTITY
CONTACT PERSON
TELEPHONE NUMBER
FACSIMILE NUMBER
E-MAIL ADDRESS
Yes
No
[IF YES ANSWER PART B:3
BELOW ]
TOTAL BID PRICE (ALL
INCLUSIVE)
TECHNICAL INFORMATION MAY BE DIRECTED TO:
CONTACT PERSON
TELEPHONE NUMBER
FACSIMILE NUMBER
E-MAIL ADDRESS
PART B
TERMS AND CONDITIONS FOR BIDDING
1. BID SUBMISSION:
1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR
CONSIDERATION.
1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR ONLINE
1.3. BIDDERS MUST REGISTER ON THE CENTRAL SUPPLIER DATABASE (CSD) TO UPLOAD MANDATORY INFORMATION NAMELY:
(BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS; AND BANKING
INFORMATION FOR VERIFICATION PURPOSES). B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE
SUBMITTED TO BIDDING INSTITUTION.
1.4. WHERE A BIDDER IS NOT REGISTERED ON THE CSD, MANDATORY INFORMATION NAMELY: (BUSINESS REGISTRATION/
DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS MAY NOT BE SUBMITTED WITH THE BID
DOCUMENTATION. B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING
INSTITUTION.
1.5. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT 2000 AND THE PREFERENTIAL
PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER
LEGISLATION OR SPECIAL CONDITIONS OF CONTRACT.
2.
2.1
TAX COMPLIANCE REQUIREMENTS
BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.
2.2
BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE
THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFILE AND TAX STATUS.
2.3
APPLICATION FOR TAX COMPLIANCE STATUS (TCS) OR PIN MAY ALSO BE MADE VIA E-FILING. IN ORDER TO USE THIS
PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH THE WEBSITE WWW.SARS.GOV.ZA.
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2.4
BIDDERS MAY ALSO SUBMIT A PRINTED TCS TOGETHER WITH THE BID.
2.5
IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A
SEPARATE PROOF OF TCS / PIN / CSD NUMBER.
2.6
WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD
NUMBER MUST BE PROVIDED.
3.
QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS
3.1. IS THE BIDDER A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)?
YES
NO
3.2. DOES THE BIDDER HAVE A BRANCH IN THE RSA?
YES
NO
3.3. DOES THE BIDDER HAVE A PERMANENT ESTABLISHMENT IN THE RSA?
YES
NO
3.4. DOES THE BIDDER HAVE ANY SOURCE OF INCOME IN THE RSA?
YES
NO
IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN, IT IS NOT A REQUIREMENT TO OBTAIN A TAX COMPLIANCE STATUS / TAX
COMPLIANCE SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3
ABOVE.
NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID.
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Annexure H
SBD 6.1
PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL
PROCUREMENT REGULATIONS 2017
This preference form must form part of all bids invited. It contains general information and
serves as a claim form for preference points for Broad-Based Black Economic
Empowerment (B-BBEE) Status Level of Contribution
NB:
1.
1.1
BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL
CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF
B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT
REGULATIONS, 2017.
GENERAL CONDITIONS
The following preference point systems are applicable to all bids:
-
the 80/20 system for requirements with a Rand value of up to R50 000 000 (all
applicable taxes included); and
the 90/10 system for requirements with a Rand value above R50 000 000 (all
applicable taxes included).
1.2
a) The value of this bid is estimated to exceed/not exceed R50 000 000 (all
applicable taxes included) and therefore the ………….. preference point system
shall be applicable; or
b) Either the 80/20 or 90/10 preference point system will be applicable to this tender
(delete whichever is not applicable for this tender).
1.3
1.4
Points for this bid shall be awarded for:
(a)
Price; and
(b)
B-BBEE Status Level of Contributor.
The maximum points for this bid are allocated as follows:
POINTS
PRICE
B-BBEE STATUS LEVEL OF CONTRIBUTOR
Total points for Price and B-BBEE must not
exceed
1.5
100
Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor
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February 2023
together with the bid, will be interpreted to mean that preference points for B-BBEE
status level of contribution are not claimed.
1.6
2.
The purchaser reserves the right to require of a bidder, either before a bid is
adjudicated or at any time subsequently, to substantiate any claim in regard to
preferences, in any manner required by the purchaser.
DEFINITIONS
(a)
“B-BBEE” means broad-based black economic empowerment as defined in
section 1 of the Broad-Based Black Economic Empowerment Act;
(b)
“B-BBEE status level of contributor” means the B-BBEE status of an entity in
terms of a code of good practice on black economic empowerment, issued in
terms of section 9(1) of the Broad-Based Black Economic Empowerment Act;
(c)
“bid” means a written offer in a prescribed or stipulated form in response to an
invitation by an organ of state for the provision of goods or services, through price
quotations, advertised competitive bidding processes or proposals;
(d)
“Broad-Based Black Economic Empowerment Act” means the Broad-Based
Black Economic Empowerment Act, 2003 (Act No. 53 of 2003);
(e)
“EME” means an Exempted Micro Enterprise in terms of a code of good practice
on black economic empowerment issued in terms of section 9 (1) of the BroadBased Black Economic Empowerment Act;
(f)
“functionality” means the ability of a tenderer to provide goods or services in
accordance with specifications as set out in the tender documents.
(g)
“prices” includes all applicable taxes less all unconditional discounts;
(h)
“proof of B-BBEE status level of contributor” means:
1) B-BBEE Status level certificate issued by an authorized body or person;
2) A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice;
3) Any other requirement prescribed in terms of the B-BBEE Act;
(i)
(j)
“QSE” means a qualifying small business enterprise in terms of a code of good
practice on black economic empowerment issued in terms of section 9 (1) of the
Broad-Based Black Economic Empowerment Act;
“rand value” means the total estimated value of a contract in Rand, calculated at
the time of bid invitation, and includes all applicable taxes;
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3.
3.1
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POINTS AWARDED FOR PRICE
THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS
A maximum of 80 or 90 points is allocated for price on the following basis:
80/20
or
90/10
Pt  P min 

Ps  801 

P min 

Pt  P min 

Ps  901 

P min 

or
Where
Ps
=
Points scored for price of bid under consideration
Pt
=
Price of bid under consideration
Pmin =
4.
4.1
5.
5.1
Price of lowest acceptable bid
POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR
In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations,
preference points must be awarded to a bidder for attaining the B-BBEE status level
of contribution in accordance with the table below:
B-BBEE Status Level of
Contributor
Number of points
Number of points
(90/10 system)
(80/20 system)
1
10
20
2
9
18
3
6
14
4
5
12
5
4
8
6
3
6
7
2
4
8
1
2
Non-compliant
contributor
0
0
BID DECLARATION
Bidders who claim points in respect of B-BBEE Status Level of Contribution must
complete the following:-
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6.
6.1
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B-BBEE STATUS LEVEL OF CONTRIBUTOR CLAIMED IN TERMS OF
PARAGRAPHS 1.4 AND 4.1
B-BBEE Status Level of Contributor:
=
………(maximum of 10 or 20 points)
(Points claimed in respect of paragraph 7.1 must be in accordance with the table
reflected in paragraph 4.1 and must be substantiated by relevant proof of B-BBEE
status level of contributor.
7.
7.1
SUB-CONTRACTING
Will any portion of the contract be sub-contracted?
(Tick applicable box)
YES
7.1.1
NO
If yes, indicate:
i)
What
percentage
of
the
contract
subcontracted............…………….…………%
ii) The
name
of
the
contractor…………………………………………………………..
iii) The
B-BBEE
status
level
of
contractor......................................……………..
will
be
sub-
the
sub-
iv) Whether the sub-contractor is an EME or QSE
(Tick applicable box)
YES
NO
v) Specify, by ticking the appropriate box, if subcontracting with an enterprise in
terms of Preferential Procurement Regulations,2017:
Designated Group: An EME or QSE which is at least 51% owned
by:
EME
QSE


Black people
Black people who are youth
Black people who are women
Black people with disabilities
Black people living in rural or underdeveloped areas or townships
Cooperative owned by black people
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Black people who are military veterans
OR
Any EME
Any QSE
8.
DECLARATION WITH REGARD TO COMPANY/FIRM
8.1
Name
of
company/firm:…………………………………………………………………………….
8.2
VAT
registration
number:……………………………………….…………………………………
8.3
Company
number:…………….……………………….…………………………….
8.4
TYPE OF COMPANY/ FIRM
registration

Partnership/Joint Venture / Consortium

One person business/sole propriety

Close corporation

Company

(Pty) Limited
[TICK APPLICABLE BOX]
8.5
DESCRIBE PRINCIPAL BUSINESS ACTIVITIES
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
……………………………………………………………………………………………….
8.6
8.7
COMPANY CLASSIFICATION

Manufacturer

Supplier

Professional service provider

Other service providers, e.g. transporter, etc.
[TICK APPLICABLE BOX]
Total
number
of
years
the
company/firm
business:……………………………
has
been
in
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8.8
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I/we, the undersigned, who is / are duly authorised to do so on behalf of the
company/firm, certify that the points claimed, based on the B-BBE status level of
contributor indicated in paragraphs 1.4 and 6.1 of the foregoing certificate, qualifies
the company/ firm for the preference(s) shown and I / we acknowledge that:
i) The information furnished is true and correct;
ii) The preference points claimed are in accordance with the General Conditions
as indicated in paragraph 1 of this form;
iii) In the event of a contract being awarded as a result of points claimed as shown
in paragraphs 1.4 and 6.1, the contractor may be required to furnish
documentary proof to the satisfaction of the purchaser that the claims are
correct;
iv) If the B-BBEE status level of contributor has been claimed or obtained on a
fraudulent basis or any of the conditions of contract have not been fulfilled, the
purchaser may, in addition to any other remedy it may have –
(a)
disqualify the person from the bidding process;
(b)
recover costs, losses or damages it has incurred or suffered as
a result of that person’s conduct;
(c)
cancel the contract and claim any damages which it has
suffered as a result of having to make less favourable
arrangements due to such cancellation;
(d)
recommend that the bidder or contractor, its shareholders and
directors, or only the shareholders and directors who acted on a
fraudulent basis, be restricted by the National Treasury from
obtaining business from any organ of state for a period not
exceeding 10 years, after the audi alteram partem (hear the
other side) rule has been applied; and
(e)
forward the matter for criminal prosecution.
WITNESSES
……………………………………….
1.
……………………………………..
2.
…………………………………….
SIGNATURE(S) OF BIDDERS(S)
DATE:
…………………………………..
ADDRESS
…………………………………..
…………………………………..
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File name: 240-114238630 Invitation to Tender/ Request for Proposal (RFP)
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NO. _________
NEC3 Engineering & Construction Contract
Between ESKOM HOLDINGS SOC Ltd
(Reg No. 2002/015527/30)
and [Insert at award stage]
(Reg No. ___________ )
for Sampling, Conditioning and Analysis System
Upgrade for Lethabo Power Station
Contents:
No of
pages
Part C1 Agreements & Contract Data
3
Part C2 Pricing Data
25
Part C3 Scope of Work
94
Part C4 Site Information
12
CONTRACT No. [Insert at award stage]
PART C2: PRICING DATA
PAGE 1
C2 ECC3/A COVER
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NO. _________
Part C1: Agreements & Contract Data
Contents:
No of
pages
C1.1 Form of Offer and Acceptance
3
[to be inserted from Returnable Documents at award
stage]
C1.2a Contract Data provided by the Employer
7
C1.2b Contract Data provided by the Contractor
22
[to be inserted from Returnable Documents at award
stage]
PART C2: PRICING DATA
PAGE 2
C2 ECC3/A COVER
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NO. _________
C1.1 Form of Offer & Acceptance
Offer
The Employer, identified in the Acceptance signature block, has solicited offers to enter into a contract for
the procurement of:
Sampling, Conditioning and Analysis System Upgrade of Lethabo Power Station
The tenderer, identified in the Offer signature block, has examined the documents listed in the Tender Data
and addenda thereto and by submitting this Offer has accepted the Conditions of Tender.
By the representative of the tenderer, deemed to be duly authorised, signing this part of this Form of Offer
and Acceptance the tenderer offers to perform all of the obligations and liabilities of the Contractor under the
contract including compliance with all its terms and conditions according to their true intent and meaning for
an amount to be determined in accordance with the conditions of contract identified in the Contract Data.
Options A
R
The offered total of the Prices exclusive of VAT is
Sub total
R
R
Value Added Tax @ 15% is
The offered total of the amount due inclusive of VAT is
1
R
(in words)
This Offer may be accepted by the Employer by signing the Acceptance part of this Form of Offer and
Acceptance and returning one copy of this document including the Schedule of Deviations (if any) to the
tenderer before the end of the period of validity stated in the Tender Data, or other period as agreed,
whereupon the tenderer becomes the party named as the Contractor in the conditions of contract identified
in the Contract Data.
Signature(s)
Name(s)
Capacity
For the
tenderer:
(Insert name and address of organisation)
Name &
signature of
witness
Date
Tenderer’s CIDB registration number (if applicable)
1
This total is required by the Employer for budgeting purposes only. Actual amounts due will be assessed in
terms of the conditions of contract.
PART C2: PRICING DATA
PAGE 3
C2 ECC3/A COVER
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NO. _________
Acceptance
By signing this part of this Form of Offer and Acceptance, the Employer identified below accepts the
tenderer’s Offer. In consideration thereof, the Employer shall pay the Contractor the amount due in
accordance with the conditions of contract identified in the Contract Data. Acceptance of the tenderer’s Offer
shall form an agreement between the Employer and the tenderer upon the terms and conditions contained in
this agreement and in the contract that is the subject of this agreement.
The terms of the contract, are contained in:
Part C1
Agreements and Contract Data, (which includes this Form of Offer and Acceptance)
Part C2
Pricing Data
Part C3
Scope of Work: Works Information
Part C4
Site Information
and drawings and documents (or parts thereof), which may be incorporated by reference into the above
listed Parts.
Deviations from and amendments to the documents listed in the Tender Data and any addenda thereto listed
in the Returnable Schedules as well as any changes to the terms of the Offer agreed by the tenderer and the
Employer during this process of offer and acceptance, are contained in the Schedule of Deviations attached
to and forming part of this Form of Offer and Acceptance. No amendments to or deviations from said
documents are valid unless contained in this Schedule.
The tenderer shall within two weeks of receiving a completed copy of this agreement, including the Schedule
of Deviations (if any), contact the Employer’s agent (whose details are given in the Contract Data) to arrange
the delivery of any securities, bonds, guarantees, proof of insurance and any other documentation to be
provided in terms of the conditions of contract identified in the Contract Data at, or just after, the date this
agreement comes into effect. Failure to fulfil any of these obligations in accordance with those terms shall
constitute a repudiation of this agreement.
Notwithstanding anything contained herein, this agreement comes into effect on the date when the tenderer
receives one fully completed original copy signed between them of this document, including the Schedule of
Deviations (if any).
Unless the tenderer (now Contractor) within five working days of the date of such receipt notifies the
Employer in writing of any reason why he cannot accept the contents of this agreement, this agreement shall
constitute a binding contract between the Parties.
Signature(s)
Name(s)
Capacity
for the
Employer
(Insert name and address of organisation)
PART C2: PRICING DATA
PAGE 4
C2 ECC3/A COVER
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NO. _________
Name &
signature of
witness
Date
Note: If a tenderer wishes to submit alternative tenders, use another copy of this Form of Offer and
Acceptance.
PART C2: PRICING DATA
PAGE 5
C2 ECC3/A COVER
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NO. _________
Schedule of Deviations to be completed by the Employer prior to contract award
Note:
1.
2.
3.
This part of the Offer & Acceptance would not be required if the contract has been developed by negotiation between the
Parties and is not the result of a process of competitive tendering.
The extent of deviations from the tender documents issued by the Employer prior to the tender closing date is limited to those
permitted in terms of the Conditions of Tender.
A tenderer’s covering letter must not be included in the final contract document. Should any matter in such letter, which
constitutes a deviation as aforesaid be the subject of agreement reached during the process of Offer and Acceptance, the
outcome of such agreement shall be recorded here and the final draft of the contract documents shall be revised to
incorporate the effect of it.
No.
Subject
Details
1
[●]
[●]
2
[●]
[●]
3
[●]
[●]
4
[●]
[●]
5
[●]
[●]
6
[●]
[●]
7
[●]
[●]
By the duly authorised representatives signing this Schedule of Deviations below, the Employer and the
tenderer agree to and accept this Schedule of Deviations as the only deviations from and amendments to the
documents listed in the Tender Data and any addenda thereto listed in the Tender Schedules, as well as any
confirmation, clarification or changes to the terms of the Offer agreed by the tenderer and the Employer
during this process of Offer and Acceptance.
It is expressly agreed that no other matter whether in writing, oral communication or implied during the period
between the issue of the tender documents and the receipt by the tenderer of a completed signed copy of
this Form shall have any meaning or effect in the contract between the parties arising from this Agreement.
For the tenderer:
For the Employer
(Insert name and address of organisation)
(Insert name and address of organisation)
Signature
Name
Capacity
On behalf
of
Name &
signature
of witness
Date
PART C2: PRICING DATA
PAGE 6
C2 ECC3/A COVER
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NO. _________
C1.2 ECC3 Contract Data
Part one - Data provided by the Employer
Clause
Statement
1
General
Data
The conditions of contract are the core
clauses and the clauses for main Option
dispute resolution Option
A:
Priced contract with activity schedule
W1:
Dispute resolution procedure
X1:
Price adjustment for inflation
X2:
Changes in the law
X5:
Sectional Completion
X7:
Delay damages
X15:
Limitation of Contractor’s liability for
design to reasonable skill and care
X16:
Retention
X18:
Limitation of liability
Z:
Additional conditions of contract
and secondary Options
of the NEC3 Engineering and Construction
Contract, April 2013 (ECC3)
10.1
10.1
The Employer is (Name):
Eskom Holdings SOC Ltd (reg no:
2002/015527/30), a state owned company
incorporated in terms of the company laws of
the Republic of South Africa
Address
Registered office at Megawatt Park, Maxwell
Drive, Sandton, Johannesburg
The Project Manager is:
Violet Shabangu
Address
Lethabo Power Station
Deneysville Rd
Viljoensdrift
Tel
016 457 5266
PART C2: PRICING DATA
PAGE 7
C2 ECC3/A COVER
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NO. _________
Fax
086 6672318
e-mail
[email protected]
The Supervisor is:
Sharon Cronje
Address
Lethabo Power Station
Deneysville Rd
Viljoensdrift
Tel No.
016 457 5404
e-mail
[email protected]
11.2(13)
The works are
Sampling, Conditioning and Analysis System
Upgrade at Lethabo Power Station
11.2(14)
The following matters will be included in
the Risk Register
10.1
See risk management in part 3
11.2(15)
The boundaries of the site are
Areas associated with the scope of work to be
performed
11.2(16)
The Site Information is in
Part 4: Site Information
11.2(19)
The Works Information is in
Part 3: Scope of Work and all documents and
drawings to which it makes reference.
12.2
The law of the contract is the law of
the Republic of South Africa
13.1
The language of this contract is
English
13.3
The period for reply is
5 Days
2
The Contractor's main
responsibilities
Data required by this section of the core
clauses is provided by the Contractor in Part 2
and terms in italics used in this section are
identified elsewhere in this Contract Data.
3
Time
11.2(3)
The completion date for the whole of the
works is
11.2(9)
The key dates and the conditions to be
met are:
PART C2: PRICING DATA
31 December 2024
Condition to be met
key date
1
Submission of Design
To be agreed
upon
2
FAT
To be agreed
upon
3
Delivery
PAGE 8
To be agreed
upon
C2 ECC3/A COVER
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NO. _________
4
Installation
5
Completion of whole of the
31 December
works
2024
30.1
The access dates are:
Part of the Site - TBC
31.1
The Contractor is to submit a first
programme for acceptance within
2 weeks of the Contract Date.
31.2
The starting date is
01 November 2020
32.2
The Contractor submits revised
programmes at intervals no longer than
1 week.
Sectional as
per outage
schedule
Date - TBC
35.1
The Employer is not willing to take over
the works before the Completion Date.
4
Testing and Defects
42.2
The defects date is
52 weeks after Completion of each section of
the works.
43.2
The defect correction period is
2 weeks
5
Payment
50.1
The assessment interval is
51.1
The currency of this contract is the
South African Rand.
51.2
The period within which payments are
made is
One calendar month
51.4
The interest rate is
The takeover will be sectional

th
th
25 of each month If the 25 is on a
public holiday or weekend, the
assessment will be done on the first
working day.
the publicly quoted prime rate of interest
(calculated on a 365 day year) charged from
time to time by the Standard Bank of South
Africa Limited (as certified, in the event of any
dispute, by any manager of such bank, whose
appointment it shall not be necessary to prove)
for amounts due in Rands and
(ii) the LIBOR rate applicable at the time for
amounts due in other currencies. LIBOR is the
6 month London Interbank Offered Rate quoted
under the caption “Money Rates” in The Wall
Street Journal for the applicable currency or if
no rate is quoted for the currency in question
then the rate for United States Dollars, and if
PART C2: PRICING DATA
PAGE 9
C2 ECC3/A COVER
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NO. _________
no such rate appears in The Wall Street
Journal then the rate as quoted by the Reuters
Monitor Money Rates Service (or such service
as may replace the Reuters Monitor Money
Rates Service) on the due date for the payment
in question, adjusted mutatis mutandis every 6
months thereafter and as certified, in the event
of any dispute, by any manager employed in
the foreign exchange department of The
Standard Bank of South Africa Limited, whose
appointment it shall not be necessary to prove.
6
Compensation events
60.1(13)
The place where weather is to be
recorded is:
As stated in Annexure A to this Contract Data
provided by the Employer.
The weather measurements to be
recorded for each calendar month are,
the cumulative rainfall (mm)
the number of days with rainfall more than 10
mm
the number of days with minimum air
temperature less than 0 degrees Celsius
the number of days with snow lying at 09:00
hours South African Time
and these measurements:
The weather measurements are supplied
by
The weather data are the records of past
weather measurements for each calendar
month which were recorded at:
and which are available from:
60.1(13)
South African Weather Bureau
Vaal triangle
the South African Weather Bureau and
included in Annexure A to this Contract Data
provided by the Employer
Assumed values for the ten year return As stated in Annexure A to this Contract Data
weather
data
for
each
weather provided by the Employer.
measurement for each calendar month
Note: If this arrangement is used, delete the rows above
are:
for 60.1(13) and delete this note.
7
Title
8
Risks and insurance
PART C2: PRICING DATA
There is no reference to Contract Data in this
section of the core clauses and terms in italics
used in this section are identified elsewhere in
this Contract Data.
PAGE 10
C2 ECC3/A COVER
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NO. _________
80.1
These are additional Employer's risks
84.1
The Employer provides these insurances
from the Insurance Table
as stated for “Format A”
http://www.eskom.co.za/Tenders/InsurancePolicie
sProcedures/Pages/EIMS_Policies_
From_1_April_2014_To_31_March_2015.aspx
(See Annexure B for basic guidance)
The Contractor’s liability for payment of the
Employer’s insurance deductible shall be
limited to the relevant deductibles payable in
terms of the relevant insurance policy as at
Contract Date.
84.1
The Contractor provides these additional
insurances:
as stated for “Format A”
http://www.eskom.co.za/Tenders/InsurancePolicie
sProcedures/Pages/EIMS_Policies_
From_1_April_2014_To_31_March_2015.aspx
(See Annexure B for basic guidance)
The Contractor’s liability for payment of the
Employer’s insurance deductible shall be
limited to the relevant deductibles payable in
terms of the relevant insurance policy as at
Contract Date.
84.2
The insurance against loss of or damage Replacement including the amount stated in
to the works, Plant and Materials is to the contract data for the replacement of any
include cover for Plant and Materials plant and materials provided by the Employer
provided by the Employer for an amount of
84.2
The minimum limit of indemnity for
insurance in respect of loss of or damage
to property (except the works, Plant,
Materials and Equipment) and liability for
bodily injury to or death of a person (not
an employee of the Contractor) caused by
activity in connection with this contract for whatever the Contractor deems necessary in
addition to that provided by the Employer.
any one event is
84.2
The minimum limit of indemnity for
insurance in respect of death of or bodily
injury to employees of the Contractor
arising out of and in the course of their
employment in connection with this
contract for any one event is
As prescribed by the Compensation for
Occupational Injuries and Diseases Act No. 130
of 1993 and the Contractor’s common law
liability for people falling outside the scope of
the Act with a limit of Indemnity of not less
than R500 000 (Five hundred thousand Rands).
9
Termination
There is no reference to Contract Data in this
section of the core clauses and terms in italics
used in this section are identified elsewhere in
this Contract Data.
PART C2: PRICING DATA
1. Design specifications from the
contractor
2. Delays in delivery
3. Equipment performance after being
stored
4. Outage deferments
PAGE 11
C2 ECC3/A COVER
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NO. _________
10
Data for main Option clause
A
Priced contract with activity schedule
11
Data for Option W1
W1.1
The Adjudicator is
the person selected from the ICE-SA Division
(or its successor body) of the South African
Institution of Civil Engineering Panel of
Adjudicators by the Party intending to refer a
dispute to him. (see www.ice-sa.org.za). If the
Parties do not agree on an Adjudicator the
Adjudicator will be appointed by the Arbitration
Foundation of Southern Africa (AFSA).
W1.2(3)
The Adjudicator nominating body is:
the Chairman of ICE-SA a joint Division of the
South African Institution of Civil Engineering
and the London Institution of Civil Engineers.
(See www.ice-sa.org.za ) or its successor body.
W1.4(2)
The tribunal is:
Arbitration.
W1.4(5)
The arbitration procedure is
the latest edition of Rules for the Conduct of
Arbitrations published by The Association of
Arbitrators (Southern Africa) or its successor
body.
The place where arbitration is to be held is
South Africa
The person or organisation who will
choose an arbitrator
if the Parties cannot agree a choice or
if the arbitration procedure does not
state who selects an arbitrator, is
The Chairman for the time being or his
nominee of the Association of Arbitrators
(Southern Africa) or its successor body.
12
Data for secondary Option
clauses
X1
Price adjustment for inflation
X1.1(a)
The base date for indices is
X1.1(c)
The proportions used to calculate the
Price Adjustment Factor are:
There is no reference to Contract Data in this
Option and terms in italics are identified
elsewhere in this Contract Data.
01 November 2020
proportion
0.6
linked to
index for
Material
Index prepared by
F
Labour
C3
0.2
0.1
PART C2: PRICING DATA
PAGE 12
Transport
L1
C2 ECC3/A COVER
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NO. _________
0.1
nonadjustable
1.00
Total
X2
Changes in the law
There is no reference to Contract Data in this
Option and terms in italics are identified
elsewhere in this Contract Data.
X5 & X7
Sectional Completion and delay
damages used together
X7.1
X5.1
Delay damages for late Completion of the
sections of the works are::
The total delay damages payable by the
contractor does not exceed
Section Description
Completion Date
Unit 3
06 May 2020
Unit 5
01 June 2021
Unit 2
28 August 2022
Unit 6
26 February 2023
Unit 4
30 July 2023
Unit 1
14 April 2024
1% of the task order value of the delay per day
up to the maximum of 15% per section
X15
Limitation of the Contractor’s liability
There is no reference to Contract Data in this
for his design to reasonable skill & care Option and terms in italics are identified
elsewhere in this Contract Data.
X16
Retention
X16.1
The retention free amount is
R0.00
The retention percentage is
5% of every payment made
X18
Limitation of liability
X18.1
The Contractor’s liability to the Employer
for indirect or consequential loss is limited
to:
R0.0 (zero Rand)
X18.2
For any one event, the Contractor’s
liability to the Employer for loss of or
damage to the Employer’s property is
limited to:
the amount of the deductibles relevant to the
event described in the insurance policy format
selected in the data for clause 84.1 above,
which
policy
is
available
on
http://www.eskom.co.za/Tenders/InsurancePolicie
sProcedures/Pages/EIMS_Policies_
PART C2: PRICING DATA
PAGE 13
C2 ECC3/A COVER
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PROJECT & CONTRACT TITLE
CONTRACT NO. _________
From_1_April_2014_To_31_March_2015.aspx
X18.3
The Contractor’s liability for Defects due to The greater of
his design which are not listed on the
 the total of the Prices at the Contract Date
Defects Certificate is limited to
and
X18.4
The Contractor’s total liability to the
The total of the Prices other than for the
Employer for all matters arising under or in additional excluded matters.
connection with this contract, other than
The Contractor’s total liability for the additional
excluded matters, is limited to:
excluded matters is not limited.
The additional excluded matters are amounts
for which the Contractor is liable under this
contract for





X18.5
The end of liability date is
Defects due to his design which arise
before the Defects Certificate is issued,
Defects due to manufacture and fabrication
outside the Site,
loss of or damage to property (other than
the works, Plant and Materials),
death of or injury to a person and
infringement of an intellectual property
right.
(i) Seven years after the defects date for latent
Defects and
(ii) the date on which the liability in question
prescribes in accordance with the Prescription
Act No. 68 of 1969 (as amended or in terms of
any replacement legislation) for any other
matter.
A latent Defect is a Defect which would not
have
been
discovered
on
reasonable
inspection by the Employer or the Supervisor
before the defects date, without requiring any
inspection not ordinarily carried out by the
Employer or the Supervisor during that period.
If the Employer or the Supervisor do undertake
any inspection over and above the reasonable
inspection, this does not place a greater
responsibility on the Employer or the
Supervisor to have discovered the Defect.
Z
Z1
The Additional conditions of contract
are
Z1 to Z12 always apply.
Cession delegation and assignment
PART C2: PRICING DATA
PAGE 14
C2 ECC3/A COVER
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NO. _________
Z1.1 The Contractor does not cede, delegate or assign any of its rights or obligations to any person
without the written consent of the Employer.
Z1.2 Notwithstanding the above, the Employer may on written notice to the Contractor cede and
delegate its rights and obligations under this contract to any of its subsidiaries or any of its
present divisions or operations which may be converted into separate legal entities as a result
of the restructuring of the Electricity Supply Industry.
Z2
Joint ventures
Z2.1 If the Contractor constitutes a joint venture, consortium or other unincorporated grouping of two
or more persons or organisations then these persons or organisations are deemed to be jointly
and severally liable to the Employer for the performance of this contract.
Z2.2 Unless already notified to the Employer, the persons or organisations notify the Project
Manager within two weeks of the Contract Date of the key person who has the authority to bind
the Contractor on their behalf.
Z2.3 The Contractor does not alter the composition of the joint venture, consortium or other
unincorporated grouping of two or more persons without the consent of the Employer having
been given to the Contractor in writing.
Z3
Change of Broad Based Black Economic Empowerment (B-BBEE) status
Z3.1 Where a change in the Contractor’s legal status, ownership or any other change to his business
composition or business dealings results in a change to the Contractor’s B-BBEE status, the
Contractor notifies the Employer within seven days of the change.
Z3.2 The Contractor is required to submit an updated verification certificate and necessary
supporting documentation confirming the change in his B-BBEE status to the Project Manager
within thirty days of the notification or as otherwise instructed by the Project Manager.
Z3.3 Where, as a result, the Contractor’s B-BBEE status has decreased since the Contract Date the
Employer may either re-negotiate this contract or alternatively, terminate the Contractor’s
obligation to Provide the Works.
Z3.4 Failure by the Contractor to notify the Employer of a change in its B-BBEE status may
constitute a reason for termination. If the Employer terminates in terms of this clause, the
procedures on termination are P1, P2 and P3 as stated in clause 92, and the amount due is A1
and A3 as stated in clause 93.
Z4
Ethics
Z4.1 Any offer, payment, consideration, or benefit of any kind made by the Contractor, which
constitutes or could be construed either directly or indirectly as an illegal or corrupt practice, as
an inducement or reward for the award or in execution of this contract constitutes grounds for
terminating the Contractor’s obligation to Provide the Works or taking any other action as
appropriate against the Contractor (including civil or criminal action).
Z4.2 The Employer may terminate the Contractor’s obligation to Provide the Works if the Contractor
(or any member of the Contractor where the Contractor constitutes a joint venture, consortium
PART C2: PRICING DATA
PAGE 15
C2 ECC3/A COVER
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NO. _________
or other unincorporated grouping of two or more persons or organisations) is found guilty by a
competent court, administrative or regulatory body of participating in illegal or corrupt practices.
Such practices include making of offers, payments, considerations, or benefits of any kind or
otherwise, whether in connection with any procurement process or contract with the Employer
or other people or organisations and including in circumstances where the Contractor or any
such member is removed from the an approved vendor data base of the Employer as a
consequence of such practice.
Z4.3 Notwithstanding the provisions of core clause 90.2, the procedures on termination in terms of
this clause are P1, P2 and P3 as stated in the core clause 92 and the amount due is A1 and A3
as stated in core clause 93.
Z5
Confidentiality
Z5.1 The Contractor does not disclose or make any information arising from or in connection with
this contract available to Others. This undertaking does not, however, apply to information
which at the time of disclosure or thereafter, without default on the part of the Contractor, enters
the public domain or to information which was already in the possession of the Contractor at the
time of disclosure (evidenced by written records in existence at that time). Should the
Contractor disclose information to Others in terms of clause 25.1, the Contractor ensures that
the provisions of this clause are complied with by the recipient.
Z5.2 If the Contractor is uncertain about whether any such information is confidential, it is to be
regarded as such until notified otherwise by the Project Manager.
Z5.3 In the event that the Contractor is, at any time, required by law to disclose any such information
which is required to be kept confidential, the Contractor, to the extent permitted by law prior to
disclosure, notifies the Employer so that an appropriate protection order and/or any other action
can be taken if possible, prior to any disclosure. In the event that such protective order is not,
or cannot, be obtained, then the Contractor may disclose that portion of the information which it
is required to be disclosed by law and uses reasonable efforts to obtain assurances that
confidential treatment will be afforded to the information so disclosed.
Z5.4 The taking of images (whether photographs, video footage or otherwise) of the works or any
portion thereof, in the course of Providing the Works and after Completion, requires the prior
written consent of the Project Manager. All rights in and to all such images vests exclusively in
the Employer.
Z5.5 The Contractor ensures that all his subcontractors abide by the undertakings in this clause.
Z6
Waiver and estoppel: Add to core clause 12.3:
Z6.1 Any extension, concession, waiver or relaxation of any action stated in this contract by the
Parties, the Project Manager, the Supervisor, or the Adjudicator does not constitute a waiver of
rights, and does not give rise to an estoppel unless the Parties agree otherwise and confirm
such agreement in writing.
Z7
Health, safety and the environment: Add to core clause 27.4
PART C2: PRICING DATA
PAGE 16
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ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NO. _________
Z7.1 The Contractor undertakes to take all reasonable precautions to maintain the health and safety
of persons in and about the execution of the works. Without limitation the Contractor:
 accepts that the Employer may appoint him as the “Principal Contractor” (as defined and
provided for under the Construction Regulations 2014 (promulgated under the Occupational
Health & Safety Act 85 of 1993) (“the Construction Regulations”) for the Site;
 warrants that the total of the Prices as at the Contract Date includes a sufficient amount for
proper compliance with the Construction Regulations, all applicable health & safety laws
and regulations and the health and safety rules, guidelines and procedures provided for in
this contract and generally for the proper maintenance of health & safety in and about the
execution of works; and
 undertakes, in and about the execution of the works, to comply with the Construction
Regulations and with all applicable health & safety laws and regulations and rules,
guidelines and procedures otherwise provided for under this contract and ensures that his
Subcontractors, employees and others under the Contractor’s direction and control,
likewise observe and comply with the foregoing.
Z7.2 The Contractor, in and about the execution of the works, complies with all applicable
environmental laws and regulations and rules, guidelines and procedures otherwise provided
for under this contract and ensures that his Subcontractors, employees and others under the
Contractor’s direction and control, likewise observe and comply with the foregoing.
Z8
Provision of a Tax Invoice and interest. Add to core clause 51
Z8.1 Within one week of receiving a payment certificate from the Project Manager in terms of core
clause 51.1, the Contractor provides the Employer with a tax invoice in accordance with the
Employer's procedures stated in the Works Information, showing the amount due for payment
equal to that stated in the payment certificate.
Z8.2 If the Contractor does not provide a tax invoice in the form and by the time required by this
contract, the time by when the Employer is to make a payment is extended by a period equal in
time to the delayed submission of the correct tax invoice. Interest due by the Employer in terms
of core clause 51.2 is then calculated from the delayed date by when payment is to be made.
Z8.3 The Contractor (if registered in South Africa in terms of the companies Act) is required to
comply with the requirements of the Value Added Tax Act, no 89 of 1991 (as amended) and to
include the Employer’s VAT number 4740101508 on each invoice he submits for payment.
Z9
Notifying compensation events
Z9.1 Delete from the last sentence in core clause 61.3, “unless the Project Manager should have
notified the event to the Contractor but did not”.
Z10
Employer’s limitation of liability
Z10.1 The Employer’s liability to the Contractor for the Contractor’s indirect or consequential loss is
limited to R0.00 (zero Rand)
Z10.2 The Contractor’s entitlement under the indemnity in 83.1 is provided for in 60.1(14) and the
Employer’s liability under the indemnity is limited.
PART C2: PRICING DATA
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PROJECT & CONTRACT TITLE
Termination: Add to core clause 91.1, at the second main bullet point, fourth sub-bullet
point, after the words "against it":
Z11
Z11.1
Z12
CONTRACT NO. _________
or had a business rescue order granted against it.
Addition to secondary Option X7 Delay damages (if applicable in this contract)
Z12.1 If the amount due for the Contractor’s payment of delay damages reaches the limits stated in
this Contract Data for Option X7 or Options X5 and X7 used together, the Employer may
terminate the Contractor’s obligation to Provide the Works using the same procedures and
payment on termination as those applied for reasons R1 to R15 or R18 stated in the
Termination Table.
PART C2: PRICING DATA
PAGE 18
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PROJECT & CONTRACT TITLE
CONTRACT NO. _________
Annexure A:
One-in-ten-year-return weather data obtained from SA
Weather Bureau for [weather station]
If any one of these weather measurements recorded within a calendar month, before the Completion Date
for the whole of the works and at the place stated in this Contract Data is shown to be more adverse than the
amount stated below then the Contractor may notify a compensation event.
Weather measurement
Month
Cumulative
rainfall (mm)
Number of days
with rain more
than 10mm
Number of days
with min air
temp 50°C
LP/LT Samples
Secondary Cooling,
T 0.1
2 or 4
Comments
On each hotwell – confirm number
For condenser in-leakage.
> 0.1
Stub
1
Replace W1-type probe.
Face against direction of flow (i.e. into
Indicates corrosion product (CP) pickup & tra
from LP steam and condenser.
Condensate
Polishing
Plant
(CPP)
Inlet
CCP-In)
55
0.2
0.7
Isokinetic
4
Non-EPRI
CPP Individual Mixed Bed
MB) Outlets
55
0.5
2
W1
3
3 Service vessels, 1 probe on each.
Retain or replace (with same type) after inspec
CPP Common Outlet
55
> 0.1
W1
1
Retain or replace (with same type) after inspec
Usually positioned before chemical dosing
Condensate
Pump
CEP)
55
0.5
4
W1
1
Retain or replace (with same type) after inspec
After chemical dosing
120
1
2
Isokinetic
Non-EPRI
2
Replace W1-type probe. Face against direc
flow (i.e. into flow). Indicates CP pickup on di
side of heaters.
Extraction
Discharge
LP Heater Distillates (Drain
pump discharge)
Conditions at Sample Extraction Point
Location
Expected
Max. Temp
(°C)
Operating Pressure
Range
(MPa abs)
Minimum
Maximum
Sampling Probe
Comments
No.
req.
Type
eaerator/Deaerator Inlet
120
-
1
Isokinetic
Non-EPRI
P Heater Distillates
280
0.4
5.5
Isokinetic
EPRI-Type
4
eaerator Outlet/Feedwater
orage Tank
160
-
1
W1
1
3
1
Replace W1-type probe. Face against dire
flow (i.e. into flow). Mostly for O2 analysis t
deaerator efficiency, but can indicate CP
across LP feedtrain.
Replace W1-type probe. Face against dire
flow (i.e. into flow).
Indicates CP pick
transport via HP Heater Distillates – ma
source..
Retain or replace (with same type) after inspe
For O2 analyses to check deaerator efficiency
Number of stubs dependent on condenser configuration and split thereof
PART C3: SCOPE OF WORK
PAGE 38
C3.1 ECC3 EMPLOYER’S WORKS INFORMATION
onomiser
edwater)
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
Inlet
(Boiler
CONTRACT NUMBER _____________
260
6
20
Isokinetic
EPRI-Type
1
Replace W2-type probe. Face against dire
flow (i.e. into flow). Indicates CP transport int
oiler Water (Downcomer
mple)
355
6
20
W2
3
Retain or replace (with same type) after ins
Facing with direction of flow
aturated Steam
355
6
20
Isokinetic
EPRI-Type
5
Replace S1-type probe. Face against dire
flow (i.e. into flow). 2-phase sampling
uperheated Steam
550
6
20
Isokinetic
EPRI-Type
2
Replace with Epri-type isokinetic pribe
FPT
Condensate
traction Sample Stream
TBC
TBC
TBC
Isokinetic
EPRI-Type
2
-
Summary:
Number of stubs = 3 or 5 depending on condenser hotwell configuration
Number of W1 – type probes = 6. Assume that these probe types will not need replacing; confirm by inspection. Should
replacement be required, replace with same type.
Number of W2 – type probes = 1 Assume that these probe types will not need replacing; confirm by inspection. Should
replacement be required, replace with same type.
Number of Isokinetic probes of Non-EPRI – type design = 4; Number of probes of EPRI – type design = 14
PART C3: SCOPE OF WORK
PAGE 39
C3.1 ECC3 EMPLOYER’S WORKS INFORMATION
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NUMBER _____________
3.2.5.2 Location of Primary Coolers
The primary coolers on each unit will be located on the 9m level (between 9.5 and 9m), that is, in the same
room as the secondary coolers and analysers. The exact location is below the turbine 16m level and above
the Condensate Polishing Plant of each Unit. The CPP building layout drawings for Unit 1-3 and Unit 4-6 are
shown below. The exception would be for the economiser, LP and HP heater coolers that will be located in
close proximity (i.e. on the level of the extraction point).
Figure 2: Drawing highlighting the Existing 9m + Level (units 1-3) at Lethabo Power Station
PART C3: SCOPE OF WORK
PAGE 40
C3.1 ECC3 EMPLOYER’S WORKS INFORMATION
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NUMBER _____________
Figure 3: Drawing highlighting the Existing 9m + Level (units 4-6) at Lethabo Power Station
3.2.5.1 Process Equipment Description (General concept)
For each sample line has the following installed as shown in Figure 4:
1.
Inlet isolating valve
2.
Blowdown valve
3.
Primary cooler with associate inlet and outlet valve
4.
Primary cooler relief valve
5.
Pressure-reducing valve
6.
Thermal shutoff valve
7.
Secondary cooler
8.
Pressure and temperature gauge
9.
Total line and individual analyser flow indicators
10.
Back pressure regulating valve
11.
Analyser and/or grab sample point with associated valve
PART C3: SCOPE OF WORK
PAGE 41
C3.1 ECC3 EMPLOYER’S WORKS INFORMATION
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NUMBER _____________
Figure 4: Basic Piping and Instrumentation Diagram
3.2.5.1.1
Sample Extraction and Sample Probes
The existing probes installed are capillary probes. 90% of the probes are outdated and/or damaged and
hence all probes are to be replaced with isokinetic probes and to be ideally located in compliance with the
requirements.
The sample probes are installed on vertical and horizontal pipes of the steam water cycle. Preferable,
sample probes are all installed on vertical pipes with sufficiently long distances from disturbances from
bends and valves. The recommended minimum distances are 35 internal diameters upstream and 4 internal
diameters downstream. On vertical pipes, the probes are installed perpendicular to the pipe with downward
flow and the sample nozzle facing the opposite direction of flow as depicted in Figure 5. On horizontal pipes,
the probes are installed at 10 – 2 o’clock within a pipe and the nozzle facing the opposite direction of flow.
Steam and water sampling is as shown in Figure 6. HP/HT sample probes are installed with double isolation
valves and LP/LT samples are installed with single isolation valve.
PART C3: SCOPE OF WORK
PAGE 42
C3.1 ECC3 EMPLOYER’S WORKS INFORMATION
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NUMBER _____________
Figure 5: Vertical Sample Probes
Figure 6: Horizontal Sample Probes
Refer to Table 4 for sample probes requirements.
The sample probes form part of the pressure boundary of the HT/HP pipework, therefore HP pipework and
components are procured as per the relevant standards in section 3.4.5. Consideration should be given to
the suitability of the material of construction, as some components operate within creep range. Full AIA
involvement is required as well as 3.2 material certification, full traceability of components and materials and
all relevant paperwork should be in order.
3.2.5.1.2
High Pressure/High Temperature (HP/HT) Sample Line Piping/Tubing
Sample tubing material of construction is stainless steel of grade 316 SS. The line is as short as possible
with minimal restrictions and bends and the sample velocity in the sample lines is maintained to achieve
liquid flow if 1.5 – 1.8m/s. HP/HT samples are tabled in 5 below.
Table 5: HP Samples (per unit)
PART C3: SCOPE OF WORK
PAGE 43
C3.1 ECC3 EMPLOYER’S WORKS INFORMATION
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
3.2.5.1.3
CONTRACT NUMBER _____________
Sample
Number of
probes
Main Steam
2
Cold Reheat
2
LP Heater Drain 1
1
LP Heater Drain 2
1
HP Heater Drain 1
1
HP Heater Drain 2
1
HP Heater Drain 3
1
HP Heater Drain 4
1
Economiser Inlet
1
Saturated Steam
5
Boiler Water Downcomer
3
Low Pressure/Low Temperature (LP/LT) Sample Piping/Tubing
Low pressure samples are designed with a booster pumps to achieve an inlet pressure to the sample panel
of 2 bar. Sample tubing used is stainless steel grade 316 S18. The lines are routed as short as possible with
minimal restrictions and bends. LP/LT samples are tabled in 6 below.
Table 6: LP Samples (per unit)
3.2.5.1.4
Sample
Number of
probes
Boiler Feed Pump
Condensate Extraction
1
HP Condenser
1
LP Condenser
1
CPP Common Inlet
1
CPP A
1
CPP B
1
CPP C
1
Extraction Pump Discharge
1
Deaerator Feed Water Tank
1
Condensate Storage Tank
1
Inlet Isolation Valve
The inlet isolating valve is the inlet sample valve to the conditioning plant and is designed to minimize
corrosion product build-up. The isolating valve is a lockable type with a locking device for physical locking.
3.2.5.1.5
Primary Coolers
The primary coolers are rated for the sample properties in terms of pressure, temperature and flow as tabled
in table 2. The coolers are located upstream of the pressure-reducing valves to prevent flashing to steam.
Primary coolers are coil shell type coolers with counter current flow of sample to the cooling water.Primary
PART C3: SCOPE OF WORK
PAGE 44
C3.1 ECC3 EMPLOYER’S WORKS INFORMATION
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NUMBER _____________
coolers shall adhere to SANS347-PER and as it is regarded as HP/HT plant, AIA involvement might be
required
3.2.5.1.6
Secondary Coolers
Secondary coolers are coil type in shell coolers. The sample flow is counter current to the cooling water. The
design of the coolers caters for removal of the shell for maintenance. The LP/LT samples have larger tubed
coolers to minimise pressure drop.
3.2.5.1.7
Pressure Reducing Valves
On high pressure sample lines a pressure reducing valve for sample lines with inlet pressures exceeding 350
kPa to reduce and regulate the downstream pressure to an adjustable value between 100 and 300 kPa.
3.2.5.1.8
Temperature Shut-off valve (TSV)
As protection for all downstream equipment the system has a solenoid valve installed in the sample line
downstream of the primary coolers. The TSV is installed for protection of analyser cells and operators. The
°
set temperature is 50 C. It is mechanically actuated; automatic shut-off for thermal protection and require
manual reset when tripped, and does not need electrical power.
3.2.5.1.9
Pressure Relief Valve
Pressure relief is installed on every sample line. The coolers are installed with pressure relief valve system in
two possible configurations:
-
A 3-way valve on individual cooler inlet with a relief valve on the cooling water inlet header
-
A 2-way inlet isolation valve and a relief valve on the cooler shell
3.2.5.1.10 Temperature, Pressure and Flow Indicators
The indicators are situated downstream of the pressure relief valve and the pressure gauge is 316 SS with a
minimum diameter of 6.5 cm.
Total sample flow per sample is measured using a rotameter as well as for individual sample analyser. Glass
tube flow indicators are used as opposed to acrylic material to prevent staining and reduce frequent
cleaning.
3.2.5.1.11 Back Pressure Regulation Valve
The valve is on all sample lines to ensure adequate flow to the on-line analyser instruments. The valve
provides pressure relief capabilities downstream of the pressure reducing valve .The relief protect the
analysers from overpressure and it ensures a constant flow to the on-line analysers’ instruments.
3.2.5.1.12 Temperature Control Unit (TCU)
The system has two chiller units with full capacity circulation pump for the cooling water, a full capacity
compressor and all necessary piping for the unit valves and controls. The TCU will supply chilled water to
secondary coolers.
3.2.5.1.13 Corrosion Product Sampler (CPS)
Economiser inlet has an additional line installed for a fixed CPS and the line is designed as per the main
economiser inlet sample from the sample extraction nozzle/probe up to and including the primary cooler. The
CPS is capable of withstanding the design pressure of the source steam being sampled. The line is capable
of delivering a sample steam at a flow-rate designed for the CPS. The CPS measures and monitors the
source of corrosion products and determines the rate of corrosion. Weekly testing of Iron (Fe) is required on
the Economiser inlet stream as per the standard, 240-55864811 Chemistry Standard for Coal Fired Units
with Drum Boilers Operating at 17MPa and Above. The CPS required for the Economiser inlet stream is to
be located in close proximity of the sample extraction point on the same level and cooling water supply to the
primary coolers aiding this CPS should be from the existing auxiliary cooling water supply on the same level
or nearby.
PART C3: SCOPE OF WORK
PAGE 45
C3.1 ECC3 EMPLOYER’S WORKS INFORMATION
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NUMBER _____________
A CPS is also required for the LP Heater and HP Heater samples, these samples are required monthly,
therefore mobile CPS units would be suitable to service the 6 units. The mobile CPS units to be located on
the zero meter level together with primary coolers. The cooling water supply to the primary coolers should be
from the existing auxiliary cooling water on the same level. Three portable CPS units are required: 1 portable
Corrosion Product Sampler (CPS) per 2 units (i.e.) 4 samples per month (2 ×LP, 2×HP)
3.2.5.1.14 Wet Analysers
Wet analysers are those that require addition of a chemical (such as sodium and silica) and are located in a
wet analyser section of the analyser panel. This is to ensure that the analysers are in close proximity to the
reagents as well as close to drain system. The elevation of the analysers is such that they are mounted at a
minimum height from the floor of 762mm for ease of operation and maintenance.
3.2.5.1.15 Dry Analysers
Dry analysers’ sensors are located within visible point of the analyser to facilitate calibration of the sensors
and also maintenance. The elevation of the analysers is such that they are mounted at a minimum height
from the floor of 762mm for ease of operation and maintenance.
3.2.5.1.16 Grab Samples
Grab samples are taken from continuous sample flows and thus the sample flow design caters for sufficient
flow to both continuous analysers and continuous grab sampling. A TSV is installed as upstream as a
measure for safety of personnel.
Table 7: Grab Samples
Sample
Flow
LP Heater Drain 1
+- 30 l/hr
LP Heater Drain 2
+- 30 l/hr
HP Heater Drain 1
+- 30 l/hr
HP Heater Drain 2
+- 30 l/hr
HP Heater Drain 3
+- 30 l/hr
3.2.5.1.17 Sample Panel Materials and Tubing
Sample panels are constructed of material to ensure there is no corrosion taking place on the surfaces. Both
dry and wet surfaces are protected from corrosion by using either 304SS or epoxy coated steel.
Sample tubing around the panel is either a SA249-TP 316 SS or ASTM S312 316 SS. The tubing bends are
minimised and long radius bends are used. Bending of tubing is done as opposed to use of fittings as to
connect tubing.
3.2.5.1.18 Cooling Water Pipe
The cooling water to the primary coolers and the secondary coolers is required to be distributed in a header
arrangement. The header material is either 304 SS or carbon steel corrosion protected and identifiable
through colour coding. The flow requirements for cooling are determined on the cooling temperatures
required by the process and a flow velocity below 3m/s is maintained in the headers. The temperature on the
°
outlet of the cooler is kept below scaling point (usually below 60 C) for the type of water used. The fitting and
valves used are either carbon steel or SS due to the presence of ammonia in the system. Separate cooling
water headers are used for primary and secondary coolers and are fitted with flow switches to indicate low
flow to the coolers.
PART C3: SCOPE OF WORK
PAGE 46
C3.1 ECC3 EMPLOYER’S WORKS INFORMATION
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NUMBER _____________
Cooling water is used in a TCU to cool the refrigerant.
3.2.5.1.19 LP/LT Samples Pumps
The LP/LT sample pumps are designed with material to prevent contamination of the sample. The sample
flow of the LP/LT samples pressures and existing power requirements is listed in Table 8 below.
Table 8: LP Sample Pumps (existing) Requirements
Sample
Sample Pump Pressure Requirements
Power Requirements
(kW)
Suction Pressure
[kPa Abs]
Discharge Pressure
[kPa]
Boiler Feed Pump
Condensate Extraction
4
250
0.55
HP Condenser
4
250
0.55
LP Condenser
4
250
0.55
CPP A
4
250
0.55
CPP B
4
250
0.55
CPP C
4
250
0.55
3.2.5.1.20 Online Instrumentation/Analysers
Online instrumentation is provided with transmitters that have readable local display. Where multi-channel
instruments are provided, the display indicates all the analyses and measurement simultaneously without a
switch-over.
Multistream stream analysers are required for Silica and Sodium analyses provided they comply with the
requirements in Table 1.
The transmitters are rated IP54 or higher.
The instrument is lockable manually and the parameters are set onsite and not remotely
The alarms on the transmitters are retrievable. All errors and data logging as well as calibration reports are
also retrievable.
The instruments are equipped with simulation made possible online.
The instruments sensors are installed next to the instruments.
If analysers require a continuous sample flow, provision should be made for emergency water supply in the
event of a situation where the sample flow cannot be met (for example shut down periods).
PART C3: SCOPE OF WORK
PAGE 47
C3.1 ECC3 EMPLOYER’S WORKS INFORMATION
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NUMBER _____________
3.2.5.2 Analysers and Sample Probes Per unit
Parameter
Quantity
Transmitter
Probe
Measuring Stream
Comments
Conductivity ( Specific )
Dissolved Oxygen
Silica
1
Superheated steam (KHI)
1
Condensate Extraction Sample Stream (Spec/KHI)
1
CPP Common Inlet Sample Stream (KHI)
1
CPP ‘A’ Outlet Sample Stream (Spec/KHI)
1
CPP ‘B’ Outlet Sample Stream (Spec/KHI)
1
CPP ‘C’ Outlet Sample Stream (Spec/KHI)
1
Extraction Pump Discharge Sample Stream (Spec/KHI)
1
Economiser Inlet Sample Stream (Spec/KHI)
1
Saturated Steam Sample Stream (Spec/KHI)
1
Boiler Water Downcomer Sample Stream (Spec/KHI)
1
CPP Common Inlet Sample Stream
1
Economiser Inlet Sample Stream
1
Boiler Water Downcomer Sample Stream
1
Extraction Pump Discharge Sample Stream
1
Superheated steam
CPP ‘A’ Outlet Sample Stream
PART C3: SCOPE OF WORK
PAGE 48
C3.1 ECC3 EMPLOYER’S WORKS INFORMATION
Dedicated analysers for
superheated/main steam
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NUMBER _____________
CPP ‘B’ Outlet Sample Stream
CPP ‘C’ Outlet Sample Stream
1
Extraction Pump Discharge Sample Stream
Economiser Inlet Sample Stream
Multistream silica analysers can be used
with sequencers for the other samples.
NOTE: the total time for one complete
cycle should not be more than an hour.
Saturated Steam Sample Stream
Boiler Water Downcomer Sample Stream
Sodium
1
Superheated steam
CPP ‘A’ Outlet Sample Stream
Dedicated analysers for
superheated/main steam
CPP ‘B’ Outlet Sample Stream
CPP ‘C’ Outlet Sample Stream
1
Extraction Pump Discharge Sample Stream
Economiser Inlet Sample Stream
Multistream silica analysers can be used
with sequencers for the other samples.
NOTE: the total time for one complete
cycle should not be more than an hour.
Saturated Steam Sample Stream
Boiler Water Downcomer Sample Stream
Degasser Conductivity
2
Superheated Steam, Saturated Steam
Corrosion Product Sampler
1
Economiser Inlet Sample Stream
1
LP Heater Drain
Mobile CPS on “0” meter level with fixed
primary and secondary coolers
1
HP Heater Drain
Mobile CPS on “0” meter level with fixed
primary and secondary coolers
3.2.5.3 Sampling System Equipment List
PART C3: SCOPE OF WORK
PAGE 49
C3.1 ECC3 EMPLOYER’S WORKS INFORMATION
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
CONTRACT NUMBER _____________
TSV alarm switch
Grab Sampling
on-line analysis
sample sink
15
back pressure relief valve
14
pressure indicator
12
temperature indicator
11
flow indicator
8
secondary sample cooler
7
temperature shut off Valve (TSV)
6
pressure reducing (VREL)
5
primary sample cooler
4
primary cooler inlet isolating valve
3
type of sample
2
sample line
1
module number
ITEM NUMBER
1
Main Steam sample Stream
HP/HT
1
1
1
1
1
1
1
1
1
1
Y
Y
1
4
BPFT Condensate Extraction Sample Stream
LP/LT
-
-
1
1
1
1
1
1
1
1
Y
Y
1
5
HP Condenser Sample Stream
LP/LT
-
-
1
1
1
1
1
1
1
1
Y
1
6
LP Condenser Sample Stream
LP/LT
-
-
1
1
1
1
1
1
1
1
Y
1
7
CPP Common Inlet Sample Stream
LP/LT
-
-
1
1
1
1
1
1
1
1
Y
Y
1
8
CPP ‘A’ Outlet Sample Stream
LP/LT
-
-
1
1
1
1
1
1
1
1
Y
Y
1
9
CPP ‘B’ Outlet Sample Stream
LP/LT
-
-
1
1
1
1
1
1
1
1
Y
Y
1
10
CPP ‘C’ Outlet Sample Stream
LP/LT
-
-
1
1
1
1
1
1
1
1
Y
Y
1
11
Extraction Pump Discharge Sample Stream
LP/LT
-
-
1
1
1
1
1
1
1
1
Y
Y
1
12
LP Heater Drain 1 & LP Heater Drains 2 Sample
Stream (see notes below)
HP/HT
1
1
1
1
1
1
1
1
1
1
Y
1
13
HP Heater Drain 1, 2, 3 & 4 Sample Stream (see
notes below)
HP/HT
1
1
1
1
1
1
1
1
1
1
Y
1
14
De-aerator Feed Water Tank Sample Stream
LP/LT
-
-
1
1
1
1
1
1
1
1
Y
1
PART C3: SCOPE OF WORK
PAGE 50
C3.1 ECC3 EMPLOYER’S WORKS INFORMATION
ESKOM HOLDINGS SOC Ltd
PROJECT & CONTRACT TITLE
15
Economiser Inlet Sample Stream (see notes below)
CONTRACT NUMBER _____________
HP/HT
2
2
2
2
2
2
2
2
2
2
Y
Y
2
Y
1
16
Saturated Steam Sample Stream
HP/HT
1
1
1
1
1
1
1
1
1
1
Y
17
Condensate Storage Tank Sample Stream
LP/LT
-
-
1
1
1
1
1
1
1
1
Y
18
Boiler Water Downcomer Sample Stream
HP/HT
1
1
1
1
1
1
1
1
1
1
Y
7
7
17
17
17
17
17
17
17
17
Total Equipment Required per unit
PART C3: SCOPE OF WORK
PAGE 51
C3.1 ECC3 EMPLOYER’S WORKS INFORMATION
1
Y
1
17
ESKOM HOLDINGS SOC Ltd
3.2.5.3 Equipment Quantities per Unit
Total Equipment Required per unit
Quantity
Inlet Isolation Valve
7
Primary Coolers
7
Pressure reducing valves
17
Secondary Coolers
17
High Temperature Shut off valve (TSV)
17
Temperature, pressure
17
Pressure indicator
17
flow indicator
17
Back pressure regulation valve
17
Temperature Control Unit (TCU)
17
TSV Alarm Switch
17
Sample Sink
17
Corrosion Product Sampler (CPS)- Fixed to Economiser
Inlet Sample
1
Note 1: 3 Portable CPS units in TOTAL- 1 Portable Corrosion Product Sampler (CPS) per 2 units (i.e.) 4
samples per month (2 ×LP, 2×HP)
Note 2: Primary cooling equipment at unit 11 and 2 to be taken into account when designing and supplying
new equipment.
3.3
Procedure for submission and acceptance of Contractor’s design
3.3.1
Documentation Submission and Recording
The Contractor establishes a document tracking system to record the dates for the supply and receipt of all
design drawings, calculations, requests for information and design documentation.
The Contractor submits to the Project Manager a schedule within one month of the starting date of all
documents for acceptance. This schedule shall provide individual titles of drawings and calculations, and
their proposed submittal dates, for submittals as requested in the Works Information and as necessary for
the review by the Project Manager of the proposed means of compliance by the Contractor with all aspects
of the requirements of the Contract. The scheduled date of first submittal, time allowed for acceptance and
expected date of issue after acceptance will be shown for each drawing or document.
Works coding, labelling and description requirements are as per the AKZ requirements.
CONTRACT
52
ECC3 COVER PAGES
ESKOM HOLDINGS SOC Ltd
The type test certificates and reports must be for the appropriate equipment offered. The certificates and
reports must be referenced to the components, combination of the components or the assemblies (for LV
Switchgear).
All the Contractor's drawings for a switchboard have one drawing number with different sheet numbers in
accordance with the proposed Drawing numbering system for switchgear. The drawing numbers are issued
by the Employer.
During design phase, the Contractor submits prints of all drawings for each revision to the Employer for
acceptance.
The Contractor provides full sets of drawings per circuit to the Employer for acceptance prior to manufacture.
All drawings provided after circuit installation are signed “As Built” by the Contractor. After the handover, all
drawings become the property of the Employer.
In addition, “As Built” physical and functional characteristics are accurately reflected in selected documents
and databases, including those for design, procurement, construction, operation, testing and training.
The configuration program will be applicable for use throughout all phases of the project life cycle, including
management of spare parts, replacement parts and product upgrades, and shall form part of deliverables for
hand-over to the Employer for use during the operation and maintenance phases of the Works.
The following documentation is required to be supplied for the requirements of this Works Information from
the Contractor in the final design package before any construction commences.
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
15)
16)
17)
18)
19)
20)
21)
22)
23)
Document submittal schedule indicating when all documents will be submitted
Drawing Register indicating when drawings will be submitted.
Complete detailed design file
Functional Specifications
Mass and Energy Balance
Line Sizing Calculations and Material Selection
Final isometric and general arrangements illustrating pipe dimensions, pipeline layouts and
showing pipe supports
General Arrangement Drawing of System and boundaries
Piping and Instrument Diagrams
Component material datasheets
Quality Control Procedures
Inspection and Test Plan
Commissioning Procedures
Operating and Control Philosophies
System curves and pump curves
Pipeline Schedule
Instrument schedule
Drive and Actuator Schedules
I/O block diagrams
LOSS diagrams
Alarm list
Instrument datasheets
Instrument calibration certificates
CONTRACT
53
ECC3 COVER PAGES
ESKOM HOLDINGS SOC Ltd
24)
25)
26)
27)
28)
29)
30)
31)
32)
33)
34)
35)
36)
37)
38)
39)
40)
41)
Valve datasheet
Schematics for the electrical design
Critical Spares List
Welding Procedure Specifications
Welding Procedure Qualification Record
In situ verification certificate for all flow meters
Cable Schedules
Switchgear schedules
Motor datasheets
Termination Block Diagrams
Lighting Survey Report
Cable routing diagrams
Switchgear circuit schematics
Contractor to produce drawings showing all the cable routes.
Contractor to produce drawings for the distribution boards.
Contractor to produce earthing and lightning protection designs and drawings.
Where necessary, manufacturers shall outline drawings showing required clearance for maintenance.
Contractor to submit all equipment schedules at the end of their detailed design phase for acceptance of
the Employer.
42) All drawings to be submitted for Employer acceptance before procurement, manufacture, installation,
testing and commissioning of any equipment.
43) Contractor to produce three hard copies and one electronic copy for “As built” drawings.
44) A contractor submits an electronic copy of the contract drawings in accordance with drawing 0.00/1800,
for approval at least two weeks before manufacture is due to commence.
Acceptance will be by letter listing the drawings and the allocated numbers. If a drawing is not accepted, a
mark-up print showing the required revisions may be returned to the Contractor.
No drawing which has been submitted may be cancelled by the Contractor without prior agreement and,
once issued, no alterations, additions or omission may be made to or from any drawing without re-issuing it
under a new revision number.
3.3.2
Design Review
The design documentation shall be submitted to the Project Manager four weeks after the Contract Date in
adherence to 240-53113685 Design Review Procedure.
Employer makes use of 240-53113685 Design Review Procedure. The Contractor should therefore allow for
sufficient review time in the schedule by taking the mentioned procedure into account.
The Project Manager approves or rejects six weeks after the design is submitted.
All design work shall be signed and approved by the applicable Professional Engineer (mechanical,
electronic, electrical, chemical, civil etc.) responsible for their preparation before being submitted to the
Project Manager.
The Contractor submits detailed Technical Data Sheets of all mechanical equipment used for the works to
the Project Manager as part of the design.
Approval of the design by the Project Manager does not relieve the Contractor of his liability for his design
and drawings.
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Other requirements of the Contractor’s design
3.4
3.4.1
HAZOP Study
The Contractor is required to conduct a HAZOP study with the participation of Eskom prior to commissioning
of the Sampling and Analysis System at Lethabo Power Station. The HAZOP study shall be in accordance
with Eskom procedure 240-49230111 Hazard and Operability Analysis (HAZOP) Guideline. Upon completion
of the study the HAZOP report shall be issued to Eskom for review. The Contractor rectifies the design
deficiencies as per the actions noted from the HAZOP as their cost.
3.4.2
Design Life
The design life of the works shall be 30 years from commissioning of the Sampling and Analysis System at
Lethabo Power Station.
3.4.3
Noise Levels
The Contractor designs the works to conform to the following requirements with respect to noise emissions:
a) The Contractor guarantees the maximum sound power level (in watts) of each item of plant likely to
create a noise level (sound pressure level) of 85 dB (A) according to SABS 083/1970, at a distance of
3m from any such item in its permanent location. This sound level applies to normal site operating
conditions (all in situ and with the system running) with the item fitted with standard silencing
equipment.
b) For this purpose, the Contractor acquaints himself with the particulars of the acoustic environment,
e.g., size of area, type of enclosure, locality, etc. If the Contractor expects the noise level, as
specified above, to exceed 85 dB (A), the Contractor shall include the required acoustic treatment
(e.g. cladding, silencers, screens) necessary to reduce noise levels to below 85 dB (A) in his offer.
c) In the case of portable or moveable items of the system (e.g. compressors, travelling cranes, etc.),
the sound pressure level, measured in the free field over a reflecting plant, does not exceed 85 dB (A)
at a distance of 3m from the surface of the item when working at full load.
3.4.4
Plant Codification
Lethabo Power Station uses the AKZ numbering system, 15ENG MN-676-AKZ Coding Manual. A first set of
P&ID’s is handed to the Project Manager for coding where after the Contractor shall resubmit the P&IDs with
the a range of AKZ codes included that can be used.
3.4.5
Specifications, Standards and Regulations
All materials and equipment shall be new unless stated otherwise. The materials should be of the standard
and quality specified in the table below.
Contractor shall ensure that they are fully acquainted with the contents of the applicable specifications.
The design and manufacture of equipment and the complete installation shall be carried out and tested in
accordance with the latest issue or amendments of the following Regulations, as applicable:
Employer Standards & Guidelines
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Number
240- 55864811
Title
Chemistry for Coal Fired Unit with Drum Boilers Operating at 17 MPa and Above
a.k.a Chemistry Standard for Coal Fired Units with Drum Boilers Operating at
Greater than 16MPa
240-55864859
Mobile Sample Conditioning System and Corrosion Product Sampler for Drain
Lines of LP and HP Feedwater Heaters in Power Plants Guideline
240-138867517
Corrosion Product Sampling and Analysis Guideline
240-55864893
Power Plant Chemistry Standard
240-56227443
Requirements for control and power cables for power stations
240-57617975
Procurement of Power Station LV Motors Low Voltage Electric Motors
240-56227589
List of Approved Electronic Devices to be Used on Eskom Power Stations
Standard
LV Switchgear Control Gear Assembly Associated Equipment for Voltage 1000V
AC and 1500V Standard
240-56356396
Earthing and lightning Protection
240-56355754
Field Instrument Installation Standard (Rev 1)
240-55944466
Supplier Contract Quality Requirement’s Specification.
240-49230111
Hazard and Operability Analysis (HAZOP) Guideline (Rev 1)
240-30008949
Safety, Health and Environmental Specifications for Contractors
240-28463367
SHE Organization
240-62196227
Life Saving Rules
240-56364537
Design of steel structures standards
240-56364545
Structural design and engineering standard
240-57127953
Execution of site preparation and Earthworks Standard
ESK SCAAC6
Specification for the Identification of Pipelines and Vessels
240-56030558
Centrifugal Pumps Specification
240-56356396 Rev 1
Environmental Conditions for Process Control Equipment Used at Power Stations
Standard
240-56355754 Rev 1
Field Instrument Installation Standard
240-56355815 Rev 1
Field Instrument Installation Standard for Junction Boxes and Cable Termination
Standard
240-56355843 Rev 1
Pressure Measurement Systems Installation Standard
240-56355888 Rev 1
Temperature Measurement Systems Installation Standard
240-55714363 Rev 1
Coal Fire Power Station Lighting and small power installation standard
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240-56227443 Rev 1
Requirement for control and power cables for power station standard
15ENG MN-676
AKZ Coding Manual
240-71432150
Plant Labelling and Equipment Description Standard
240-53113685
Design Review Procedure
240-106628253
Standard for Welding Requirements on Eskom Plant
240-56356376
On-site Commissioning for Low Pressure Systems Standard
240-105020315
Standard for Low Pressure Valves
240-123801640
Standard for Low Pressure Pipelines
240-76992014
Project/Plant Specific Technical Documents and Records Management Work
Instruction
Drawing Office Procedure
LBT00081
240-129365689
240-87733094
240-128557196
240-106365693
Procurement Standard of Medium Pressure and Medium Temperature Valves in
Coal Fired Power Stations
Procurement of High Pressure Pipework
Procurement Standard of High Pressure and High Temperature Valves in Coal
Fired Stations
Standard for the External Corrosion Protection of Plant, Equipment and
Associated Piping with Coatings
External Standards
Number
Title
3002003500
EPRI Guidance and Design, Operation and Maintenance of steam
and Water Sample Conditioning Systems (2014).
SANS 10142
The Code of Practice for the Wiring of Premises
SANS 1507
Low Voltage PVC Cables
SANS 10108 (2005)
Classification of Hazardous Location (Electrical Plant)
ISO 8573.1
Air Quality Classes
SANS 10083 (2013)
Test for Noise Levels.
QM 58
Supplier Contract Quality Requirements
SANS 10400
The application of the National Building Regulations
SANS 1200
Standardised specification for civil engineering construction
SANS 2001 Series
Construction works
SANS 10100-1
The structural use of concrete Part 1: Design
SANS 10100-2
The structural use of concrete Part 2: Materials and execution of
work
Basis of structural design and actions for buildings and industrial
structures Part 1- Basis of structural design
Basis of structural design and actions for buildings and industrial
structures Part 2- Self-weight and imposed loads
SANS 10160-1
SANS 10160-2
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SANS 10162-2
Basis of structural design and actions for buildings and industrial
structures Part 6- Actions induced by cranes and machinery
The structural use of steel Part 1: Limit-states design of hot- rolled
steelwork
The structural use of steel Part 2: Cold-formed steel structures
SANS 10144
Detailing of steel reinforcement for concrete
SANS 282
SANS 920
Bending dimensions and scheduling of steel reinforcement for
concrete
Steel bars for concrete reinforcement
SANS 50025
Hot rolled products of structural steels
SANS ISO 4427
Polyethylene (PE) pipes for water supply – Specifications
SANS
Pressure Equipment Regulations, Occupational, Health and Safety
Act and Regulations, 85 of 1993 HSA – applicable sections
Categorization and conformity assessment criteria for all pressure
equipment
SANS 10160-6
SANS 10162-1
SANS 347
3.5 Use of Contractor’s design
The Contractor designs, procures, supplies, manufactures, delivers to site, decommissions,
installs, and commissions and tests the entire works to ensure a fully functional system. The works
is to be located at Lethabo Power Station, located in the Free State Province. The Contractor is to
design the works to operate effectively and shall allow for continuous operation. The Contractor
removes all plant not required as per their detail design.
The Contractor is to comply with the Employer’s Design Review Procedure (240-53113685) and
Project Engineering Change Management Procedure (240-53114026) in addition to the
Contractor’s own engineering governance processes. The Contractor completes the required
design studies and documentation per phase as is covered in the Design Review Procedure (24053113685) as a minimum. The Employer is to facilitate a workshop with the Contractor to answer
questions on these procedures.
The Contractor is the Design Authority as defined in the Design Review Procedure (24053113685). The Contractor is responsible for following this design procedure and provides all the
information required for the design reviews as specified in this procedure.
All designs to be submitted for acceptance to the Employer and the Employers Inspection Authority
prior to manufacture. Manufacturing and material procurement may only start after these
acceptances are obtained.
The design, manufacturing, procurement, installation, commissioning and decommissioning of this
system forms part of a Contractor’s scope of work. The Contractor is to comply with the Eskom
Design Review Procedure and Project Engineering Change Management Procedure in addition to
the Contractor’s own engineering governance processes. The Contractor completes the required
design studies and documentation per phase as is covered in the design review procedure as a
minimum.
The Contractor’s design is to be submitted to the Employer for review and acceptance prior to the
commencement of any work onsite. The Contactor in his submission to this tender is to include the
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periods for their design and internal reviews as well as Eskom’s design period and acceptance.
 Individual Design Review (IDR) sessions to be held for all relevant disciplines;
 Multi-Disciplinary Design Review (MDR) session to be held between all relevant stakeholders;
 Final design (as accepted by all stakeholders) to be presented to the Central Change Control
Committee (CCCC).
3.6
Design of Equipment
The Contractor is responsible for any designs of equipment required to execute the scope of work
3.7
Equipment required to be included in the works
The Contractor should include specialised equipment that is critical for the use or maintenance of the plant,
as part of the work.
3.8
3.8.1
As-built drawings, operating manuals and maintenance schedules
Drawings
The Contractor is required to ensure the following:
a) Makes use of a system compatible with the Employer’s Microstation CAD and all drawings supplied
to the Employer are to be provided in electronic medium (e.g. disks) in addition to prints.
b) Implements and maintains an updated drawing register, the format of which is to be accepted by the
Project Manager. Updates shall be submitted on a regular basis or when significant changes are
made.
c) The Contractor submits detailed drawings of all the separate items of the works included in the
specification for acceptance once the general arrangement drawings have been accepted. If works
or materials are supplied before such acceptance has been given, the Contractor shall modify or
replaces such works or material at his own expense if called upon by the Project Manager to do so.
d) Submit four prints of all “as built” drawings with approval signatures at Completion by the ECSA
registered professional engineer for each discipline as required by the design, backed up on the
electronic medium, without delay on request by the Project Manager.
3.8.2
Technical, Operating and Maintenance manuals
The Contractor provides good quality operating and maintenance manuals prepared by suitably experienced
personnel. The maintenance manuals shall state explicitly the maintenance requirements for each piece of
equipment. Four copies of the first draft manuals as well as all “as built” drawings are submitted to the
Project Manager for review and acceptance. Manuals shall be written in English and each manual front page
should contain the Power Station’s name, contract number and index. The Contractor also provides an
electronic copy of these documents on Microsoft Word for Windows.
All manuals is required to contain, as a minimum, all aspects required for training. The manuals should
indicate the level of responsibility of the operating personnel for each action in the procedures. Included in
these manuals are the following:
a) Design data including descriptions of control philosophy with alarms, set-points, interlocks and
logics clearly explained.
b) Process and instrumentation diagrams.
c) Range, calibration factors, calibrations certificates, data sheets, etc., for all control and
instrumentation equipment.
d) Electrical diagrams.
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e)
f)
General arrangement and installation drawings and instructions.
Operating procedures and instructions for normal and emergency conditions, including flow
diagrams.
g) Maintenance procedures and instructions for specific plant and equipment.
h) All drawings required for component location, dismantling and re-assembly for maintenance.
i)
Equipment details such as make, model, type, and specifications
j)
Detailed parts lists and ordering instructions pertaining to storage of spare parts or to their shelf life.
k) Exploded view type drawings clearly detailing the part and uniquely identifying it, technical
descriptions of the equipment and component parts.
l)
Troubleshooting and fault finding guide.
m) Safety procedures and instructions.
n) All special tools and equipment required for maintaining and operating the works.
The maintenance manuals shall be separated into mechanical, electrical and C&I volumes.
The manuals shall be designed such that they can be clearly understood by technical, maintenance and
operating personnel.
The technical manuals shall include fully detailed descriptions, as-built drawings, diagrams, illustrations,
schedules and data for use by Eskom technical staff to evaluate performance, trace faults, adjust, maintain
and fully understand the plant and plant equipment and to allow satisfactory training of junior staff in
conjunction with the operating manuals.
The operating manuals shall be set out in simple terms in ordinal, tabular or pictorial form to provide factual
and concise descriptions of:
I.
How to carry out start-up, shut-down, and service operation of the plants by automatic, semiautomatic and by manual control.
II.
What happens when the plants are operated, e.g. where does the water, chemical, air, etc. flow
when a sequence is initiated or a valve is operated.
III.
What an alarm condition implies and how it is corrected.
IV.
What problems can occur and how they are overcome.
V.
A routine visual plants inspection procedure.
The operating manuals are intended for daily use and therefore shall be separated from the technical and
maintenance manuals. Bold print, diagrams, illustrations, etc. shall be used. Materials shall be suitable for
heavy duty, preferably covered with protective transparent material, and be in loose leaf form to allow
substitution and addition of pages.
The maintenance instruction manuals shall include schedules to cover plant inspection procedures, fully
detailed maintenance programmes for plant and plant equipment services at daily, monthly, three monthly,
six monthly, yearly and any other necessary intervals, and contain manufacturer’s and supplier’s detailed
maintenance and lubrication instructions, diagrams, sectional drawings giving part numbers, descriptions,
etc. Where spare parts have been provided theses should be coloured in, scheduled, and their filling
procedure described. The manual shall also include minimum surveillance requirements for the plant.
Detailed maintenance procedures, covering removal, dismantling, replacement of parts, re-erection,
checking, and reassembly and re-commissioning shall be included for all equipment. The re-commissioning
shall be included for all equipment. The maintenance manual shall be fully comprehensive and cover all
plants and plant equipment installed. As the manuals will be frequently used for training and maintenance,
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they shall be prepared similarly to those described for the operating instruction manuals for use by operating
personnel.
The design of the switchgear and material selection ensures low / minimal maintenance. The intention is to
enable the maintenance personnel to specialise in similar type of switchgear design and technology; hence
standardisation of switchgear type and suppliers is critical. The LV switchgear currently installed is
manufactured by Siemens South Africa. All hinges, locking devices, cover plates; busbar shutter
mechanisms and bolts shall be positioned in a manner that will make maintenance easier.
4
Procurement
4.1
Subcontracting
4.1.1
Preferred subContractors
The Contractor will be required to provide the Employer with all information regarding his sub-contractors.
The Employer will need to approve all sub-contractors to be used by the Contractor. The Contractor shall
beresponsible for all the activities performed by the sub-contractors.
4.1.2
Subcontract documentation, and assessment of subcontract tenders
The Contractor shall be responsible for all documentation and work performed by subcontractors. The
Contractor shall ensure that all work performed by the sub-contractor is in accordance to the Employer’s
Works Information and meet all quality requirements. The Employer may make use of his quality control
officers to conduct audits on work performed by the sub-contractor.
4.1.3. Contractor’s procurement of Plant and Materials
The Contractor shall be responsible for the storage of all equipment until delivery and installation on site. In
addition the Contractor shall be responsible for transportation and offloading of the equipment onto the
installation site. The Contractor is to provide a procurement plan on the programme to be submitted during
tender.
4.1.4
Spares and consumables
The Contractor shall provide the Employer with a critical spares list to be kept on site for emergency use.
4.2
BBBEE and preferencing scheme

4.3
Refer to conditions of tendering.
Accelerated Shared Growth Initiative – South Africa (ASGI-SA)

Refer to conditions of tendering.
The Contractor complies with and fulfils the Contractor’s obligations in respect of the Accelerated and
Shared Growth Initiative - South Africa in accordance with and as provided for in the Contractor’s ASGI-SA
Compliance Schedule stated below
.
[Insert the agreed ASGI-SA Compliance Schedule here]
The Contractor shall keep accurate records and provide the Project Manager with reports on the Contractor’s
actual delivery against the above stated ASGI-SA criteria.
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The Contractor’s failure to comply with his ASGI-SA obligations constitutes substantial failure on the part of
the Contractor to comply with his obligations under this contract.
4.4
Tests and inspections before delivery
4.4.1
Electrical Design Verification Tests
All 380V AC shall be design-verified switchgear and control gear assemblies according to 240-56227516,
IEC 61439-1 and IEC 61439-2.
At tendering stage, proof for verifying the suitability of switchgear and control gear assemblies in accordance
with IEC 61349 are supplied. The proof can be through:



Test (type test certificates, type test reports (full report) for the components, combination of components
and assemblies (reference design)).
Calculation
Verification of compliance with design rules.
In addition, the Contractor provides calculations (reference design) for temperature rise calculations
according to IEC that were done for a previous project. The Contractor also provides a typical engineering
design system (EDS) used for the design calculations and verifications.
4.4.2
Electrical Factory Acceptance Testing
The Contractor in conjunction with the Employer's representatives shall determine the time required by the
Employer's representatives to perform the FAT on each board. The agreed time shall be reflected on the
Contractor's program.
The following tests (checks) are conducted by the Contractor as a minimum requirement:










5.
5.1
Verification that the assembly is built according to the design-verification report.
Inspection of paint
Verification that all components are delivered to the Contractor premises.
Functional combine fuse switch and motor switching device tests to check operation of auxiliary contacts
relay coils, trip and close circuitry, and the indication circuitry. Checks include fuse ratings, labelling,
ferrule numbers, crimping and tightness of all connections including lugs. The Supervisor witnesses
these tests.
Calibration checks of all voltmeters and ammeters to prove their operation and accuracy class.
Checking mechanical tripping and closing devices and all mechanical interlocks.
Verification that components installed is correct.
Phase rotation shall be verified.
Terminal block sizes shall be verified.
Ringing out of circuits shall be done.
Construction
Temporary works, Site services & construction constraints
5.1.1 Employer’s Site entry and security control, permits, and Site regulations
It is required, for the proper co-ordination and execution of the Works that the Contractor (if required) has an
office on site for the duration of the installation and optimisation. A site will be made available to the
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Contractor for his yard within the power station security area. The yard is a raw site and will be used by the
Contractor for the establishment of his offices, workshop and stores.
The Contractor’s yard is subject to periodic inspection by the Project Manager. The location of the nearest
sewer manhole, power distribution point, portable water connection storm water channel and road access
point is indicated by the Employer. The Contractor is responsible for connection to the closest point of
supply.
5.1.2
People restrictions on Site; hours of work, conduct and records
Normal working hours must be maintained as far as possible. The normal working hours on site will be from
07:30am to 16:30pm Monday to Friday. Should the Contractor wish to work outside these normal working
hours, he should notify the Project Manager in writing.
The Contractor will only be allowed to work outside the specified hours once the Project Manager has
approved the request in writing.
5.1.3
Site services and facilities
5.1.3.1 Site yard
It is required, for the proper co-ordination and execution of the Works that the Contractor (if required) has an
office on site for the duration of the installation and optimisation. A site will be made available to the
Contractor for his yard within the power station security area. The yard is a raw site and will be used by the
Contractor for the establishment of his offices, workshop and stores.
The Contractor’s yard is subject to periodic inspection by the Project Manager. The location of the nearest
sewer manhole, power distribution point, portable water connection storm water channel and road access
point is indicated by the Employer. The Contractor is responsible for connection to the closest point of
supply.
5.1.3.2 Supply of electricity
Electricity will be made available for construction purposes free of charge from power points which will be
indicated by the Project Manager. The Contractor will be responsible for the provision of the reticulation
system from the point of supply. Both 220 (AC) Volt and 380 (AC) Volt are available on request. All points of
supply requested by the Contractor are provided in terms of quantity and location at the discretion of the
Project Manager. No guarantees of power supply quality are given and power supply breaks of some
duration may occur without warning.
The Contractor makes arrangements at his own expense to improve continuity and quality of power where
necessary for any reason and no claim of any nature relating to power failures is considered. No connection
is made to the permanent installation at the Power Station without the prior acceptance of the Project
Manager. The power supply is managed in accordance with the latest revision of the Employer‘s safety
regulations, Operating Regulations for High-Voltage Systems and Plant Safety Regulations.
5.1.3.3 Lighting
Area lighting immediately outside the boiler and turbine houses and stairway lighting is provided by the
Employer. The Contractor at his own expense provides temporary local lighting in accordance with the
requirements of the Occupational Health and Safety Act where necessary. The Project Manager provides no
local lighting. All construction lighting is the responsibility of the Contractor.
5.1.3.4 Water
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Water is made available on request free of charge from water points on site. The Contractor supplies at his
own cost all connections, fittings, piping work, temporary plumbing and pumps necessary to lead water from
the Employer’s points of supply to the various points where it is required. The Contractor is responsible for
maintaining his equipment and to removal at Completion of the whole of the works.
The Project Manager does not guarantee continuity of supply and the Contractor makes his own provision
for standby supplies to maintain continuity of work. Claims of any nature relating to discontinuity of water
supply are not considered.
Water wastage due to un-maintained pipe work or fittings provided by the Contractor will be calculated and
will be for the cost of the Contractor.
5.1.3.5 Roads and vehicles
Main access roads are surfaced and complete and may be used by the Contractor with the necessary care.
The Employer maintains the Site roads, described above, to a fair condition. Any costs incurred by the
Project Manager from damage caused to underground services, structures, etc as a result of the Contractor
not using the prescribed routes is recovered from the Contractor. The Contractor provides temporary access
points from the prescribed routes and roads to the points where the Contractor is required to perform work,
having first obtained permission in writing from the Project Manager.
All vehicles used on site, by the Contractor will be road worthy and fitted with fire extinguishers as required.
All road signs, traffic laws and regulations on site shall be adhered to by the Contractor. Contractor’s
employees failing to comply with the above will be denied access onto site.
5.1.3.6 Compressed Air
The Contractor provides at his own cost, all connection fittings and pipe-work necessary to lead the
compressed air from the point of supply to the various points where it is required. Such fittings must be
compatible with the Employer’s fittings so that galvanic corrosion of pipe-work is prevented. The Contractor
is required to maintain all his connections and remove them on completion of the works. Compressed air
wastage due to un-maintained pipe work or fittings provided by the Contractor will be calculated and the cost
will be recovered from Contractor.
5.1.3.7 Ventilation
The Contractor is responsible for adequate ventilation of the works.
The Contractor shall provide everything else necessary for Providing the Works
5.2
Facilities provided by the Contractor
5.2.1 Contractor‘s yard, offices, workshops and stores
If it is required for the Contractor to have a site office for proper co-ordination and execution of the Works,
the Contractor shall include in his establishment, rates for all further treatment of the yard areas that he
considers necessary for his entire operation throughout his period of occupation. The Contractor also
includes for all security fencing, security and access arrangements. Maintenance of the yard is the
Contractor’s responsibility and to the Project Managers acceptance.
Outfall drainage of all surface run-off drains is constructed by the Contractor to the acceptance of the Project
Manager to minimise erosion and to effect control of contaminated water. The Contractor’s plan for the
layout of his yard area are accepted by the Project Manager prior to occupying the yard and the Contractor
does not occupy any site area other than that allocated to him. The Contractor’s plan states fully what
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measures are taken regarding removal and storage of topsoil, stabilisation of eroded areas and further loss
of topsoil.
The Contractor complies with the environmental policy given in the Site regulations. The Contractor provides,
erects and maintains for his own use adequate size office accommodation and stores together with such
drainage, lighting, heating, and hot and cold water services as may be required. Provision is also made for
adequate parking and a turning area adjacent to all the aforesaid structures. The Supervisor prior to
commencement of any work on Site accepts all designs and layouts for these provisions.
The Contractor dismantles and clears the yard of all such temporary structures and associated foundations
and infrastructure at the direction of the Supervisor on Completion of the whole of the works. No such
dismantling and clearance work is carried out without prior acceptance from the Supervisor.
5.2.2 Telecommunications
Neither a network point nor a telephone is available on site. Should the Contractor require one, he is to make
his own arrangements with relevant authorities. Should the Contractor wish to use radio communication
equipment on site, he will make his own arrangements with the relevant authorities. In this case, he is
requested to liaise with the head of security at the station to ensure that there is no interference with existing
channels or equipment.
5.2.3 Sanitary facilities and refuse
The Contractor is to supply and maintain his own sanitary facilities at his Contractor’s yard. A refuge control
system will be established by the Contractor. All waste and refuge is collected and disposed of as directed
by the Project Manager.
5.2.4 Equipment and appliances
Any electrical Equipment, or appliances, used by the Contractor conforms to the applicable Occupational
Health and Safety Act and safety standards. The Contractor shall maintain his equipment and appliances in
a safe and proper working condition. The Project Manager has the right to stop the Contractor’s use of any
electrical Equipment, or appliance, which, in the opinion of Project Manager, does not conform to the
foregoing.
Any special tools and equipment to be used on site for the execution of the works is the responsibility of the
Contractor. No extension of time and/or claim for standing time will be granted should the Contractor not
conform to this specification.
5.2.5 Access to site
The Contractor makes his own assessment of, and allows in his rates for those access problems that may be
encountered. No extra payment or claim of any kind is allowed on account of difficulties of access to the
works or for the requirement of working adjacent to or in the same area as the Employer.
5.2.6 Laydown
No Plant and Material lay down areas are permitted on site. The Contractor delivers all Plant and Materials
to the point of erection as and when needed. Plant and Materials not used within 14 days are removed from
the terrace and stored in the site yard.
5.2.7 Site regulations
The Contractor complies with the Site Regulations, a copy of which is available at the Project Manager’s
offices. Any subject within the authority of the Project Manager may be addressed by a Site Regulation.
Before work starts on Site, a kick-off meeting is held with the Contractor and the Project Manager, to explain
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in detail all requirements of the Site Regulations.
The Contractor is issued with a file of current Site Regulations at the project kick-off meeting. The file
remains the property of the Project Manager and the Contractor is responsible for its maintenance and
updating to include new or revised regulations as issued by the Project Manager during the course of the
works.
5.2.8 Permit to Work (PTW) system
No work shall be carried out without a "Permit to Work"
The Contractor complies with the Employer’s Plant Safety Regulations and Operating Regulations for High
Voltage Systems. The Contractor ensures that all Supervisors attend Employer’s Plant Safety Regulations
and Operating Regulations for High Voltage Systems training. The Contractor must ensure that as a
minimum two Supervisors are authorised as Authorised Supervisors before works can commence.
5.2.9 Accommodation and transportation
The Contractor provides his own accommodation, meals and transport for all his employees engaged in the
execution of the works. This includes the needs of his Sub-Contractors. The cost for accommodation, meals
as well as for transportation to and from Site is included in the Prices. The Contractor’s employees are not
allowed to sleep on site.
5.2.10 Contractor‘s organisation
The Contractor submits a project organogram to the Project Manager.
5.2.11 Security
The Contractor provides security necessary for the protection of the Works at all times until the Completion
of the whole of the Works. Access to the site is controlled and it is governed by the terms and conditions laid
down by the Station Security Officials from time to time. The proposed site will be shown to the Contractor
during site meeting or clarification meeting. The Contractor liaises via the Project Manager with the Power
station Security staff in order to obtain temporary permits for his staff and vehicles which will be working
within the station.
The Contractor submits his application for vehicle permit to the Project Manager. Personnel and vehicles
entering and leaving the site are subject to routine searches. The Contractor must obtain a “Gate Permit”
from the Project Manager, before materials and equipment can be removed from the site. The “Gate Permit”
gives an itemised list of materials and equipment to be removed from site. If any Contractor’s staff are
transferred from Lethabo or leave Site, the person’s permit is handed over to the Supervisor. The Contractor
ensures that personnel leaving site are transported out of the security area and that the permit is returned.
No firearms, weapons, alcohol, illegal substances and cameras (including cell phones with cameras) are
permitted on Site. No ‘Private Work’ is carried out for or on behalf of any Employer‘s employee. Any person
suspected of being under the influence of alcohol is tested and if proved positive, is refused entry to the
security area.
5.3 Completion, testing, commissioning and correction of Defects
5.3.1 Use of the works before Completion has been certified
N/A
5.3.2 Materials facilities and samples for tests and inspections
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In the case where the Contractor can guarantee the Employer that no additional test will be required to test
the performance of the sampling system before commissioning, no additional tests will be required. If the
above mentioned guarantee cannot be met the Contractor will have to perform any required additional test
on the sampling system and it must be witnessed and accepted by the Employer.
5.3.3 Commissioning
Commissioning is defined as bringing into service all items and meeting the functional requirements and
performance criteria for the Works. The Contractor is responsible for co-ordinating and executing
commissioning (including that of sub-contractors) activities in conjunction with the various departments of the
Employer namely Operations, Engineering, Commissioning and QA/QC. Commissioning includes testing and
verification of the stated performance criteria with:
Minimum Testing and Assessment criteria (as set-out in previous sections of this Works Information
document as well as supplementary requirements which will be discussed with the detailed QA/QC plan).
Commissioning of the Works will commence after the plant safety clearance (which includes all turnover
packages from construction to commissioning and including submissions such as the Contractor’s
Mechanical Completion Certificate to the Employer).
The Contractor submits a recommended Commissioning and Testing Program to the Employer for
consideration and acceptance. The accepted schedule forms the basis of the commissioning and testing
program that is implemented during the overall unit commissioning and testing program. Prior to the time
when commissioning is to commence, the Project Manager appoints a representative who will co-ordinate
the commissioning of all Plant and Equipment forming an integral part of the system being commissioned.
Any commissioning and testing activity is confirmed on the project schedule with the Employer and if
necessary, rescheduled (and where requested, in writing) by the Contractor in the appropriate forum
provided 48 hours in advance to allow for the release of the plant for operation.
The Contractor interfaces directly with the station’s commissioning staff and other involved Contractors
and is available on a 24-hour basis on site if required for specific activities until this phase is completed.
The Contractor, at the time of commissioning, shall have the agreement, or alternatively, the attendance
of the Project Manager involved in a particular phase, before proceeding with commissioning.
Consequently, the Contractor assures himself as to the safety of his own Plant and Equipment in
respect of any particular commissioning test and in the event of damage accepts responsibility for such
Plant and Equipment. In the event of incorrect functioning, the Contractor determines the cause and he
corrects the defect. The Contractor’s preliminary trials and commissioning of the plants shall be carried
out by the Contractor’s representatives, who shall remain in attendance until such time as the plants are
working to the Employer’s satisfaction.
The Contractor provides a commissioning plan highlighting the requirements for
commissioning (i.e. potable, demineralised water, air requirements, etc.) and the duration of
commissioning. The plan shall also indicate how commissioning wastewater (if any) will be
dealt with.
The Contractor prepares and submits, two months before the installation phase commences, for approval to
the Employer, Commissioning and Testing Procedures for all the commissioning and testing activities to be
performed, detailing the methods, functionality checks, and acceptance criteria that are applicable.
Visually inspect the Works and components to verify the placing of plant labels, for their correctness and
completion as per the requirements as set out in Section 16 of this Works Information, it should also be on
the ITP/QCP and data book documentation.
The Contractor will provide sufficient skilled personnel for the satisfactory and timely commissioning of
equipment; including the re-commissioning of existing equipment that will form part of the Works. The
Contractor also provides all the test equipment for commissioning of the Works.
The Contractor must certify, in writing and in an official format (Certificate of Manufacture), to the Employer
that equipment is in a suitable and safe condition for use before it is placed in service. The Contractor
submits to the Employer on the ITP/QCP and documented in the data book for approval and endorsement of
the following documents:
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• All commissioning check sheets and tests (hot and cold commissioning)
• Operational Acceptance Test reports
• Permits and Safety
The procedures shall include, but not be limited to, the following activities:
• System completeness checks
• Instruments calibrations
• Loop checks
• Pre-energisation checks
• System internal cleaning
• System set up
• System function checks
• Hot commissioning including system check procedures
• All commissioning check sheets and tests
• Operational Acceptance Test reports
• Permits and Safety
The Contractor prepares commissioning procedures and testing certificates for the commissioning of the
Sampling system for the Employer’s acceptance and it should also be recorded on the ITP/QCP and
documented in the data book. The Employer takes over sections of the system as required once the system
performance requirements have been verified by the Contractor and the system has been accepted.
The operating manuals should be submitted at least 4 weeks prior to the start of commissioning for
acceptance by the Employer.
Records and reports of all tests and inspections are prepared and submitted to the Employer.
5.3.4
Contract Spares
The Contractor supplies, on acceptance by the Project Manager, a set of spares considered to be essential
and as part of the works.
The Contractor submits, on completion of the design, a detailed listing of the recommended spares and
prices for the Project Manager’s acceptance to comply with the aforementioned requirement. The prices
quoted shall include for packing, delivery to and off-loading at site, inspection and testing and adequate
protection against corrosion, damage and weathering during transit and storage.
5.3.5
Commissioning spares and special tools
All special tools required for maintenance, equipment calibration and repair of the works as well as the
necessary commissioning spares is provided by the Contractor during the commissioning period, and
through to the Defects Date. These become the property of the Employer thereafter and are handed over by
the Contractor on the Defects Date.
The Contractor submits, on completion of the design, a detailed listing of such tools to the Project Manager.
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5.3.6
Defects / Proving Period
After completion of the Contractor’s preliminary trials and commissioning of the plant to the Employer’s
satisfaction, the plants will be taken over by the Employer and continue in normal service for a minimum
period of 12 months.
During this proving period the Contractor optimises all aspects of the operation of the plant and is
responsible for any defect resulting from faulty design, material and workmanship. The Contractor
remedies such defects at his own expense and as soon as possible when called upon to do so by the
Employer.
Any outage of sections of the plant required by the Contractor during this period shall, as far as practicable,
be arranged to suit the convenience of the Employer. The duration of the outage shall be supplied to the
Employer in advance (at least 1 week) so that necessary arrangements can be made.
Acceptance tests to determine the efficiency, performance and other guarantees specified will be carried
out at any time during the six months proving period by mutual agreement between the Employer and the
Contractor.
5.3.7
Acceptance Tests
The Contractor guarantees and demonstrates, through specified acceptance tests the operational
performance of the works.
The Contractor is required to indicate the full extent of the guarantees they are prepared to offer with
respect to mass flow, ensuring electrical and instrumentation equipment is fully functional with the existing
plant, efficiency and availability. The guarantees encompass the structural integrity of all components of
the design and compatibility of all materials used to interface with existing plant.
Acceptance tests are carried out to prove all the plant guarantee figures provided by the Contractor in the
technical schedules.
For the acceptance tests the Contractor is required to include:

Four copies of the test programme and test sheets

The services of a skilled testing Engineer that is fully experienced in the type of plant installed to be
present in carrying-out of the acceptance tests throughout their duration.

The provision of suitable testing equipment designed to impose simulated varying operating conditions
on the plant. The design and use of such testing equipment shall be subject to the approval of the
Employer.
The acceptance test compromises of 3 tests of 72 hours running time each, per unit. If, at any time during
the test, modifications or interventions are required, the test will be deemed unsuccessful.
Where the results of the performance tests performed do not correlate with expected results (concentration
values, flow rates, pressures etc.) and/or the control functions as per the operating philosophy do not meet
the specifications guaranteed, the Contractor, at his own expense, carries out all necessary adjustments and
modifications to the works required to obtain the stated tolerances. Fully detailed proposals are submitted in
writing to the Project Manager for approval before any adjustments and modifications are made and work in
this respect is carried out when convenient to the Project Manager and does not interfere with the
operational requirements of the WTP. All adjustments and modifications are subject to inspection and
approval by the Project Manager.
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When adjustments and modifications are completed, the Contractor advises the Project Manager in writing to
this effect and applies for a further acceptance test. From the results obtained, and provided that the
Employer is satisfied that it will be lasting, the works will be finally accepted by the Employer.
5.3.8
Start-up procedures required to put the works into operation
The Contractor will work with the Appointed Operator of the plant to put the Works into operation after it has
been safety cleared.
5.3.9
Take over procedures
The Employer will take over the plant after he is satisfied with the optimisation. The Contractor will need to
be on standby for the first 2 days after hand over and must provide further telecommunication assistance for
the whole testing duration. The Contractor must be available on site within 24 hours to provide technical
assistance if required during the testing period of 3 months.
5.3.10 Access given by the Employer for correction of Defects
After the works have been put into operation, the Contractor will be required to follow the Plant Safety
Regulation to work on the Works. He shall not work without a Work Permit to gain access to the plant.
5.3.11 Training and technology transfer
The Contractor provides training for the Employer’s personnel, as specified in section 2.11.
6
Plant and Materials standards and workmanship
The following applies for the manufacturing of the Plant and Materials:

The Contractor manufactures, fabricates and assembles the Plant and Materials in accordance
with the Employer’s standards and specifications as listed in Section 3.4.5 below.

The Contractor tests and commissions all the shop fabricated Plant and Materials required for
the completion of the works. The Project Manager approves the Contractor’s off Site testing
plan. The Project Manager decides which tests are witnessed by a representative of the
Employer and communicates it to the Contractor.

The Project Manager reserves the right to request the manufacturer’s detail drawings relating to
the proposed materials, heat treatment, machining and surface roughness tolerances in order to
perform a design check.
6.1.1 Tests and Inspections before delivery
The Employer carries out quality inspections at his discretion.
All inspections and testing to be performed in accordance with the Quality Control Procedure (QCP)
developed by the Contractor, approved by the Employer prior to manufacturing.
The Employer is provided access to the Contractor’s premises for the purpose of:
a) Establishing compliance with the contractual requirements by means of inspections, surveillance and
audits.
b) Witnessing the performance of any tests.
The Employer inspects switchboards or panels forming part of the Plant before they are released from the
Contractor’s premises at his discretion. This inspection entails a thorough check to ensure complete
compliance with this specification including schedules, design drawings and other applicable standards.
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The Contractor shall obtain clearance from the Employer or the Employer’s agent before despatching of the
equipment. This factory release inspection does not release the Contractor of any of his obligations under
the contract.
No Plant will be released for dispatch without the AS MANUFACTURED documentation and drawings
accompanying them.
6.1.2
Factory acceptance and testing (FAT)
The Employer inspects and tests some parts of the Plant at the manufacturer’s premises before dispatch,
where required. The Contractor advises on a period required for the inspection and testing activities of part
of the Plant. The Employer will then advice on the parts of Plant he needs to inspect and/or test and the
Contractor makes allowance in the delivery time to cater for this requirement.
The Contractor supplies a detailed procedure that is used for Factory Acceptance Testing (FAT) to be
accepted by the Employer, 30 calendar days prior to starting date of the first FAT. The Contractor gives the
Employer at least 14 calendar days’ notice of the date on which any panel is ready for inspection and testing.
The following tests and checks are conducted by the Contractor as a minimum:
a) Visual inspections to verify the mechanical and/or physical integrity of the Plant as well as specifications
of the major and/or active components.
b) Manual electrical operation test of the circuit breakers and motor switching devices including checks of
electrical interlocks (if applicable). The test is conducted at the maximum, nominal and minimum
voltages.
Material testing to adhere to mechanical requirements and HP pipework and procurement standards
6.1.3
Inspection and Testing of the works on site
6.1.3.1 Tests on Site
Tests are carried out to ensure the correct function of the equipment, safety of works and personnel, and to
determine compliance with specifications before being taken over. The Contractor supplies a schedule and
program of all tests that are to be carried out and indicates the details of tests he proposes to perform and
the manner in which the results of tests will be documented.
The Contractor provides calibration certificates for all test equipment used when required to do so by the
Project Manager.
The Contractor to perform NDT on all welds as per the Eskom Welding Rulebook and SANS 3834-2
For HDPE piping the following test shall be required:
NDT on all fusion welds
Pressure test to be carried out as indicated in ISO 4427.
Where required (on HP/HT components), AIA should be involved in testing
6.1.3.2 Test certificates
The Contractor provides a test certificate for each test as mentioned above to the Project Manager for
acceptance. The Contractor indicates the details of tests he proposes to perform and the manner in which
the results of tests will be documented. Specimen tests used by the Contractor are required to be submitted.
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6.2.1 Investigation, survey and Site clearance
Survey of proposed location
1. The Contractor is responsible for the complete surveying and setting out of the works including
establishment of any benchmarks required to complete the works.
2. The Contractor confirms the available space in the proposed area for the design of the proposed
facilities taking note of all existing services, structures and any obstructions to the works.
3. The Contractor is required to consult the Surveyor-General’s office to obtain information on available
registered beacons near Lethabo Power Station to use for the establishment of any required
benchmarks close to the works.
4. The Contractor ensures that the site where the works is to be conducted is cordoned off to ensure safe
working conditions during the project execution.
5. The Contractor ensures a clear working space is accessible at all times by removing all debris and
unused materials/equipment.
6.3
Building works
A detailed account of the building works that is to be conducted during this project is contained in section 6.4
below.
6.4
Civil engineering and structural works
6.4.1
General
1.
The Contractor is required to confirm all site dimensions, levels and cast-in items positions on site
prior to any fabrication of steel or casting of concrete.
2.
The Contractor is required to submit a comprehensive method statement of the works to the
Project Manager for acceptance prior to the start of the works
3.
The Contractor is responsible for the design, erection, maintenance and removal of all temporary
bracing or propping required for the execution of the works.
6.4.2
1.
2.
3.
4.
5.
6.
7.
8.
Reinforced Concrete
All concrete work is required to be in accordance with SANS 2001-CC1 and SANS 10100-2 unless
otherwise stated.
All concrete surfaces and cast-in items is required to be inspected and accepted by the Project
Manager in writing before casting of concrete may commence.
The Contractor is required to obtain written acceptance from the Project Manager for the use of
any add-mixture or the use off ready mixed concrete, to pump concrete, or to use cement or cement
blends other than ordinary Portland cement (OPC)
Compaction of concrete is required to be done by means of mechanical vibrators only.
The Contractor is required to submit the concrete mix design to the Project Manager for
acceptance.
The Contractor is required to demonstrate, by means of a report from an approved laboratory, that
the aggregates do not exhibit excessive shrinking properties in accordance with SANS 1083 and is
also required to demonstrate that the aggregates do not have a potential alkali silica reaction.
All concrete is required to have a maximum water/cement ratio of 0.45 with a minimum cement
3
content of 420 kg/m
The Contractor is required to perform a slump test on the same batch of concrete every time a
sample is taken and the result recorded.
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Table 9 below indicates particular specifications pertaining to SANS 2001-CC1 and must be read in
conjunction with the code.
Clause
4.2
4.2.3.5
4.2.7
4.2.6
4.3
Table 9: Specifications pertaining to SANS 2001-CC1
Particular Specification
Materials
The following tests are required:

drying shrinkage on fine and course aggregates;

drying shrinkage of concrete;

flakiness index of the stone;

alkali-aggregate reaction.
In general, one of the following types of non-shrink grout are
required to be used:

Cement-based non-shrink grout, not less than 50 MPa;

Special proprietary non-shrink or expansive grout, not less
than 50 MPa.
Concrete Grade is required to be:

Class 15 MPa/ 19 mm for Blinding Concrete (28 days),

Class 35 MPa/ 19 mm for Structural Concrete (28 days).
Formwork
4.3.1.8
Tolerances on all concrete work is required to be a level II degree
of accuracy as specified in SANS 2001-CC1 with and is to be
carefully maintained throughout the construction.
4.4
Reinforcement
4.4
All reinforcement is stamped with a SANS quality assurance mark.
4.4.3.1
4.7
4.7.1.1
Cast in-situ concrete cover is required to be a minimum of:

60 mm for exposed to earth or water;

40 mm for above ground or not in contact with soil.
Quality of Concrete
Contractor submits to the Supervisor full details and samples of all
materials which he proposes to use for making concrete at least
28 days before the concreting of the works is due to commence.

4.7.10
4.7.12.2.3



4.7.19.3

4.7.22

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A layer of blinding concrete of 50 mm minimum thickness is
required to be placed under foundations.
A polyethylene sheet with a minimum thickness of 250
microns is required under ground slabs
All angled corners are chamfered 20 mm x 20 mm, unless
such other larger size is detailed on the Drawings.
Contractor submits a detailed procedure for acceptance by
the Supervisor on how he intends to carry out the repairs of
structural concrete defects
For concrete pour records, the Contractor submits a detailed
Quality Control Plan to the Supervisor for acceptance.
In addition the Contractor supplies the Supervisor with two
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Clause
Particular Specification
5.1
copies of these records each day covering works carried out
the preceding day.
Testing

Eight 150 mm cube samples taken from each batch or place
of concrete deposition, four cubes are tested at 7 days and
four at 28 days.

Strength at 7 days is required to be at least two thirds of 28
day strength.

Any of the cube samples tested indicating a result more than
3 MPa below the specified strength is disregarded.
Add the following:

…, unless no more than three batches of concrete is being
mixed.
Tolerances
5.1.1.4
5.1.2.1
5.1.3.3
5.2
Tolerances on all concrete work is required to be a level II degree
of accuracy as specified in SANS 2001-CC1 with and is to be
carefully maintained throughout the construction.
5.2.1.1
Add the following under “Location of holding-down bolts”:
5.2.2.1 Table 11
6.4.3
1.
2.
3.
4.
5.
6.
3) The permissible deviation between any two bolts that share the
same base-plate is limited to 2mm for bolt sizes up to and
including M24, and 3mm for bolts larger than M24.
Structural Steelwork
All work is required to be in accordance with the latest edition of SANS 2001-CS1
The Contractor is responsible for the stability of the entire structure and all structural elements
during all the erection stages.
All dimensions are required to be verified on site by the Contractor before any fabrication of
steelwork commences.
All welding is required to be conducted by coded welders. Supporting documentation is also
required to be submitted to the Project Manager for acceptance. All welding is required to comply
with AWS D1.1.
All welds are required to be inspected using visual aids
The Contractor is required to supply all bolts, washers, nuts etc. for the structural steelwork.
The table below indicates particular specifications pertaining to SANS 2001-CS1 and must be read in
conjunction with the code.
Clause
Table 10: Specifications pertaining to SANS 2001-CS1
Particular Specification
4.1
Materials
4.1.1
Add the following:
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Clause
Particular Specification
All structural steelwork is required to be grade S355JR
4.1.4.1
Electrodes for electric welding are required to be E7018.
4.1.5.1
Bolt grade 8.8 is required as a minimum
4.6
Workmanship - Erection
4.6.5
On site welding is not permitted
5.3
Non-destructive testing of welds
5.3.3
5.3.4
6.4.4
1.
6.4.5

Fillet welds are required to undergo magnetic particle
inspection (20 % of welds)

All butt welds and full penetration welds are required to
undergo ultrasonic non-destructive testing (100 % of welds)
Corrosion protection
Corrosion protection is required for all steelwork in accordance with GSP 36-1126 – Specification
for Corrosion Protection of Plant and Equipment with Coatings.
Construction
6.4.5.1 General
The Contractor:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Adheres to the South African Environment Protection Act, the waste management code of practice
and the South African Occupational Health and Safety Act No. 85 of 1993, the regulations
promulgated thereunder and Eskom Safety, Health, Environment and Quality (SHEQ) Policy 32-727
for all works.
Submits a comprehensive method statement of the entire works to the Project Manager for
acceptance prior to the start of the works
Submits a project specific safety file to the Employer for comments / acceptance.
Submits a detailed level 3 schedule for the works to the Project Manager for acceptance after
contract award.
Takes all necessary precautions to ensure that none of the existing structures / facilities not
forming part of the works is damaged during construction.
Prepares earthworks to create access to the working areas. The Contractor disposes of all rubble
at a waste disposal site to be approved by the Employer. The waste disposal site is selected to suit
the classification of the materials to be disposed of. Certificates of disposal are required to be
submitted to the Employer.
Stores salvaged plant/materials/components elevated off the ground to protect from ingress of
dust and rainwater, etc.
Continuously a monitor the condition within the working and surrounding areas for any hazardous
substances or situations, and in such case, the Contractor is required to take necessary
precautionary measures.
Manages his access to the working areas and the Site.
Manages his activities on Site to ensure that no interference takes place between his work and
that of others.
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11.
12.
Completes "Contract Activities Daily Reports".
Liaises with the Supervisor regarding utilities and telephone facilities required for his Site
establishment.
13. Liaises with the Supervisor regarding the location of waste disposal sites and rubbish dumps.
6.4.5.2 Construction and Erection
1.
The Contractor is responsible for the construction of the facility and all associated services in
accordance with the accepted detailed drawings and specifications.
2.
The Contractor disposes of all construction waste at a licenced waste disposal site to be accepted
by the Project Manager. The waste disposal site is selected to suit the classification of the materials
to be disposed of. Certificates of disposal are required to be submitted to the Employer.
6.4.6
1.
2.
3.
4.
5.








6.
6.4.7
1.
Quality Management
The Contractor submits a fully detailed Quality Control Plan (QCP) for acceptance within one week
of the Contract Date.
The Contractor submits a schedule of unpriced orders to be placed and this is updated regularly.
The Contractor is responsible for defining the level of QA/QC (intervention Points) or inspection to
be imposed on his Subcontractors and suppliers of material in the Quality Control Plans (QCPs).
This level is based on the criticality of plant and materials, and is submitted to the Employer for
acceptance.
Product data sheets and product samples are submitted for review and acceptance by the Project
Manager after contract award and prior to the commencement of work.
The Contractor submits on a monthly basis, the following QA returns:
A register of Defects with those older than 30 days being flagged and an explanation attached
Register of accepted Defects
A register of Non Conformance Report
Monthly Project Quality Report
Monthly updated Site and pre-site programmes
Inspection dates
Site Acceptance Tests
Inspections completed / outstanding
All quality control documentation is submitted to the Project Manager within 7 days of Contract
Date.
Handover
Apart from any statutory data packages required, the Contractor also compiles a data package of the
relevant drawings, test certificates etc. to the Project Manager for acceptance. These include, but are
not limited to:

Concrete 7 day and 28 day cube test results

Slump test results

Concrete mix designs including all required test results e.g. aggregate test results

Welding procedure specifications

Welder qualifications

Non-destructive weld test results
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Weld test certificates

Steel grade certificates

Bolt grade certificates

Pre-concrete and post concrete surveys

As-built data and drawings of the completed works upon handover. As-built drawings are
submitted in PDF and native CAD formats

Structural Certificate signed by the Contractor’s Professional Civil Engineer confirming that all
structures have been constructed in accordance with the design
6.5
Electrical & Mechanical engineering works
6.5.1
Mechanical
6.5.1.1 Mechanical Specifications
The following equipment specifications shall be adhered to:
6.5.1.1.1 Pumps
The Contractors will comply with Eskom Specification 240-56030558 Centrifugal Pumps.
6.5.1.1.2 Pipework
1. All the pipework supplied in one contract and complying with this specification shall be designed,
manufactured, fabricated, erected and tested to comply with the contractually defined latest edition of a
single national or international code and its associated standards. Mixing of codes from different
countries of origin is not acceptable.
2. The pipeline shall conform to environmental regulation. Pipes are to follow best practices and shall adopt
the same Pipework Standard/Code currently at the facility. Proposed design Code is EN 13480
3.
Pipes are required to be sloped and include drain valves to cater for drainage during maintenance, and
includes isolation valves.
4. The pipes are required to include all fittings (bends, expansion joints, etc.) and supports where needed.
5. Pipe supports are to be according manufacturer specifications when the pipe is above ground.
6.
Pipe sizes are to be selected so that the following maximum permitted velocities or pressure differentials
are not exceeded by design, or maximum upset conditions.
7.
8.
The Contractor submits the pipe data sheets and complete design to Eskom for acceptance.
The Contractor’s design verifies and ensures the integrity of all pipe work. The materials of construction
for the pipework is suitable for the water and environment it is in contact with.
The contractor performs corrosion protection in accordance to 240-101712128: Standard for the Internal
Corrosion Protection of Water Systems, Chemical Tanks and Vessels and Associated Piping with
Linings.
All pipes are painted at minimum in accordance to SANS 10140: Identification Colour Marking.
The Contractor ensures that the Hydrostatic strength test procedures and constraints adhere to that
specified in SANS ISO 4427.
Data books, to include all necessary material and test certificates maintained as part of the QA
documentation and made available for inspection if so requested by Employer.
9.
10.
11.
12.
CONTRACT
77
ECC3 COVER PAGES
ESKOM HOLDINGS SOC Ltd
6.5.1.1.3 Butterfly Valves
6.5.1.1.3.1
General Specification
Butterfly valves should conform to either BS EN 593 Industrial valves – Metallic Butterfly valves, BS ISO
10631 Metallic Butterfly valves for general purposes or SANS 1849 Butterfly valves for general purposes.
The service applications of butterfly valves are one or a combination of the following: tight shut-off, low
leakage or regulating of a fluid or gas within a pipeline.
Small butterfly valves shall where possible be installed with the disc shafts horizontally or vertically. Any
deviation shall be communicated to Eskom for approval.
6.5.1.1.3.2
Components Specification (Small bore

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