Supply and Delivery of ICT Equpment

Tender Summary:

LNM0034/2020/21

See details below or the tender documentation

2021-03-26 11:00

Computer, Server and Networking Equipment, Information and Communications Technology, Supply and Delivery Services

Lebowakgomo, Limpopo

Lepelle-Nkumpi Municipality

Lepelle-Nkumpi Municipality Tenders

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Bid Number:LNM034/2020/21
Bid Description:SUPPLY AND DELIVERY OF ICT EQUIPMENT
Name of Institution:LEPELLE-NKUMPI LOCAL MUNICIPALITY
Place where goods, works or services are required:LEPELLE-NKUMPI LOCAL MUNICIPALITY
 


Date Published:  23/02/2021
Closing Date / Time: 26/03/2021
Enquiries:
Contact Person:Ms.Mologadi Mphahlele
Email:mologadi.mphahlele@lepelle-nkumpi.gov.za
Telephone number:015 633 4510
FAX Number:


Where bid documents can be obtained:
Website:etenders.treasury.gov.za
Physical Address:

Where bids should be delivered:
Physical Address:170 BA CIVIC CENTRE LEBOWAKGOMO 0737


Briefing Session
A compulsory / Optional briefing session will be held on:
Date:
Time:
Venue:


Special Conditions:


 



{TENDER_DOCUMENTS_TEXT_START} LEPELLE-NKUMPI LOCAL MUNICIPALITY
BID DOCUMENT
BID NO: LNM0034/2020/21 RE ADVERT
SUPPLY AND DELIVERY OF ICT EQUPMENTS
TECHNICAL ENQUIERIES
BIDDING RELATED ENQUERIES
CORPORATE SERVICES:
Mr Jonas Sebolelo/Thomas Khoza
SUPPLY CHAIN MANAGEMENT
Mr. Jeffrey Pitseng
LEPELLE-NKUMPI LOCAL MUNICIPALITY
P/BAG X 07
CHUENESPOORT
0745
LEPELLE-NKUMPI LOCAL MUNICIPALITY
P/BAG X 07
CHUENESPOORT
0745
Tel: (015) 633 4506
Fax: (015) 632 6896
Tel: (015) 633 4538
Fax: (015) 633 6896
NAME OF BIDDER (BIDDING ENTITY)
:
TEL NUMBER
:
FAX NUMBER
:
CENTRAL SUPPLIER DATABASE NO
:
CLOSING DATE
:
CLOSING TIME
: 11H00
26 MARCH 2021
THE OFFERED TOTAL OF THE PRICES INCLUDING VALUE ADDED TAX IS:
R………………..……….........................................................………….. (In figures)
SCHEDULE OF CONTENTS
FORM “A”
BID NOTICE AND INVITATION TO BID (MBD 1)
RESPONSIVENESS AND EVALUATION CRITERIA
FORM “B”
BID FORM
FORM “C”
GENERAL UNDERTAKING BY THE BIDDER
FORM “D”
GENERAL CONDITIONS OF CONTRACT
FORM “E”
GENERAL PROCEDURES
FORM “F”
SPECIAL CONDITIONS OF CONTRACT (IF ANY)
FORM “G”
BID SPECIFICATIONS
FORM “H”
SCHEDULE OF PRICES (MBD 3.1 OR 3.2 OR 3.3)
ANNEXURE “A”
DECLARATION OF INTEREST (MBD 4)
ANNEXURE “B”
DECLARATION OF PROCUREMENT ABOVE 10 MILLION (MBD 5)
ANNEXURE “C”
PREFERENTIAL PROCUREMENT REGULATION FORM (MBD 6.1)
ANNEXURE “D”
CONTRACT FORM (MBD 7.1)
ANNEXURE “E”
MEDICAL CERTIFICATE FOR CONFIRMATION OF PERMANENT
DISABILITY STATUS
ANNEXURE “F”
DECLARATION OF BIDDER’S PAST SUPPLY CHAIN MANAGEMENT
PRACTICES (MBD 8)
ANNEXURE “G” CERTIFICATE OF INDEPENDENT BID DERTIMIRNATION (MBD 9)
ANNEXURE “H”
CERTIFICATE FOR MUNICIPAL SERVICES AND PAYMENTS
ANNEXURE “I”
AUTHORISATION FOR DEDUCTION OF OUTSTANDING AMOUNTS
OWED TO COUNCIL
FORM A
BID NOTICE
BID:
LNM034/2020/21
SUPPLY AND DELIVERY OF ICT EQUPMENTS
Documents can be downloaded and printed for free from eTenders portal as from 22/02/2021 and official closing time for
submission bids is 11h00.
The completed Bid document, fully priced and signed must be sealed in an envelope marked “BID number”
should be deposited in the tender box at the Lepelle-Nkumpi Municipality Civic Centre, Lebowakgomo, not
later than 11:00 on 26 March 2021
The Lepelle-Nkumpi Municipality is not compelled to accept the lowest or any bid. No late, faxed or telephonic
bids will be accepted. The Council also reserves the right to negotiate further conditions and requirements
with the successful bidder.
The Municipality shall adjudicate and award bids in accordance with the Preferential Procurement
Policy Framework Act, 5/2000 and its amended regulations, 80/20 point system where 80 points
are for price and 20 points for B-BBEE Level of contribution, and prospective bidders must
accept that the bid price will be adjudicated, according to the said legislation. Bids will remain valid
for 90 (Ninety) days.
Enquiries related to Technical specifications should be addressed to Corporate Services
Mphahlele to telephone number (015) 633 4510
Mr LA GAFANE
ACTING MUNICIPAL MANAGER
Ms. Mologadi
MBD1
PART A INVITATION TO BID
YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF MUNICIPALITY/ MUNICIPAL ENTITY)
BID NUMBER:
LNM034/2020/21
DESCRIPTION
SUPPLY AND DELIVERY OF ICT EQUPMENTS
CLOSING DATE:
26 March 2021
CLOSING TIME:
11H00
THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (MBD7).
BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID BOX
SITUATED AT (STREET ADDRESS)
LEPELLE-NKUMPI MUNICIPALITY
UNIT 170 BA, CIVIC CENTRE
LEBOWAKGOMO
0737
SUPPLIER INFORMATION
NAME OF BIDDER
POSTAL ADDRESS
STREET ADDRESS
TELEPHONE NUMBER
CODE
NUMBER
CODE
NUMBER
CELLPHONE NUMBER
FACSIMILE NUMBER
E-MAIL ADDRESS
VAT REGISTRATION NUMBER
TAX COMPLIANCE STATUS
B-BBEE STATUS LEVEL
VERIFICATION
CERTIFICATE
[TICK APPLICABLE BOX]
OR CSD No:
B-BBEE
STATUS
LEVEL SWORN
AFFIDAVIT
TCS PIN:
Yes
No
Yes
No
[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/ SWORN AFFIDAVIT (FOR EMES & QSEs) MUST BE SUBMITTED IN ORDER
TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]
ARE YOU THE ACCREDITED
REPRESENTATIVE IN SOUTH
AFRICA FOR THE GOODS
/SERVICES /WORKS OFFERED?
TOTAL NUMBER OF ITEMS
OFFERED
[IF YES ENCLOSE PROOF]
ARE YOU A
FOREIGN
BASED SUPPLIER
FOR THE GOODS
/SERVICES
/WORKS
OFFERED?
[IF YES, ANSWER PART
B:3 ]
………………………………
TOTAL BID PRICE
R………………………………
………………………………
DATE
Yes
No
Yes
No
SIGNATURE OF BIDDER
………………………………
CAPACITY UNDER WHICH THIS
BID IS SIGNED
BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO:
Lepelle Nkumpi
DEPARTMENT
Municipality
Mr. Jeffrey Pitseng
CONTACT PERSON
TECHNICAL INFORMATION MAY BE DIRECTED TO:
Ms. Mologadi Mphahlele
CONTACT PERSON
TELEPHONE NUMBER
015 633 4510
TELEPHONE NUMBER
FACSIMILE NUMBER
015 633 4531
(015) 633 6896
E-MAIL ADDRESS
Jeffrey.pitseng@lepellenkumpi.gov.za
FACSIMILE NUMBER
E-MAIL ADDRESS
(015) 633 6896
Mologadi.mphahlele@lepellenkumpi.gov.za
MBD1
PART B TERMS AND CONDITIONS FOR BIDDING
1. BID SUBMISSION:
1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE
ACCEPTED FOR CONSIDERATION.
1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR ONLINE
1.3. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT AND THE
PREFERENTIAL PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF
APPLICABLE, ANY OTHER SPECIAL CONDITIONS OF CONTRACT.
2. TAX COMPLIANCE REQUIREMENTS
2.1 BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.
2.2 BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS
TO ENABLE THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFILE AND TAX STATUS.
2.3 APPLICATION FOR THE TAX COMPLIANCE STATUS (TCS) CERTIFICATE OR PIN MAY ALSO BE MADE VIA E-FILING.
IN ORDER TO USE THIS PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH
THE WEBSITE WWW.SARS.GOV.ZA.
2.4 FOREIGN SUPPLIERS MUST COMPLETE THE PRE-AWARD QUESTIONNAIRE IN PART B:3.
2.5 BIDDERS MAY ALSO SUBMIT A PRINTED TCS CERTIFICATE TOGETHER WITH THE BID.
2.6 IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST
SUBMIT A SEPARATE TCS CERTIFICATE / PIN / CSD NUMBER.
2.7 WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD),
A CSD NUMBER MUST BE PROVIDED.
3. QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS
3.1. IS THE ENTITY A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)? YES
NO
3.2. DOES THE ENTITY HAVE A BRANCH IN THE RSA?
YES
NO
3.3. DOES THE ENTITY HAVE A PERMANENT ESTABLISHMENT IN THE RSA?
YES
NO
3.4. DOES THE ENTITY HAVE ANY SOURCE OF INCOME IN THE RSA?
YES
NO
3.5. IS THE ENTITY LIABLE IN THE RSA FOR ANY FORM OF TAXATION?
YES
NO
IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN IT IS NOT A REQUIREMENT TO REGISTER FOR A TAX
COMPLIANCE STATUS SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT
REGISTER AS PER 2.3 ABOVE.
NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID.
NO BIDS WILL BE CONSIDERED FROM PERSONS IN THE SERVICE OF THE STATE.
SIGNATURE OF BIDDER:
……………………………………………
CAPACITY UNDER WHICH THIS BID IS
DATE:
SIGNED:……………………………………….…
…………………………………………...
RESPONSIVENESS AND EVALUATION CRITERIA
1.
RESPONSIVENESS CRITERIA
The Lepelle-Nkumpi Municipality will consider no Bid unless it meets the following
responsiveness criteria:

The bid must be properly received in a sealed envelope clearly indicating the description of the
service and the bid number for which the bid is submitted.

The bid must be deposited in the relevant bid box as indicated on the notice of the bid on or
before the closing date and time of the bid.

Tax Compliance Pin/ CSD number must be completed in Form MBD1.

Bid document must be completed in full.

Attach accreditation letter from SITA (2005/2015)

All Pages must be initialized or signed.

Alterations must be signed or initialized.

Copy of the company registration certificate must be submitted with the bid.

Original or certified copy of BBBEE Certificate or original sworn affidavit must also be attached.

Certified copy of Identity document (ID) for all the director(s) must be attached

Submission of a Joint Venture Agreement, where applicable, which has been properly signed by
all parties.

Complies with the requirements of the bid and technical specifications.

Authority for signatory - attach resolution in case of more than one director.

THE USE OF TIPPEX WILL AUTOMATICALLY DISQUALIFY YOUR BID

Bidders must attach the Statement of Municipal Rates on the municipality letterhead not older
than 3 months for the company and all directors (if the Statement of Municipal Rates is not in the
name of bidder and all directors affidavit from SAPS must be attached) or letter from Traditional
Authority not older than 3 months for the company and all directors or a lease agreement for the
company and all directors.

The bid will be rejected if any municipal rates and taxes or municipal service charges owed by
that bidder or any of its directors to the Municipality or Municipal entity, or to any other
Municipality or Municipal entity are in arrears for more than three months (90 days)
28. Recovery of rates in arrears from tenants and occupiers
(1) If an amount due for rates levied in respect of a property is unpaid by the owner of the property after
the date determined in terms of section 26(2), the municipality may recover the amount in whole or in
part from a tenant or occupier of the property, despite any contractual obligation to the contrary on the
tenant or occupier. The municipality, may recover an amount only after the municipality has served a
written notice on the tenant or occupier.
(2) The amount a municipality may recover from the tenant or occupier of a property in terms of subsection
(1) is limited to the amount of the rent or other money due and payable, but not yet paid, by the tenant
or occupier to the owner of the property.
(3) Any amount a municipality recovers from the
tenant or occupier of the property must be set off by
the tenant or occupier against any money owed by the tenant or occupier to the owner.
(4) The tenant or occupier of a property must, on request by a municipality, furnish the municipality with a
written statement specifying all payments to be made by the tenant or occupier to the owner of the
property for rent or other money payable on the property during a period determined by the
municipality.
2. BID EVALUATION CRITERIA
All bids received shall be evaluated in terms of the Supply Chain Management Regulations, LepelleNkumpi Municipality Supply Chain Management Policy, the Preferential Procurement Policy Framework
Act, amended PPR 2017 and other applicable legislations.
The 80/20 preference point system will be applicable with Price at 80 and B-BBEE Level of Contribution at
20. The points will be allocated as follows:
Evaluation on Price and Preference Point System
The evaluation for Price and B-BBEE level of contribution shall be based on the 80/20 PPPFA
and amended PPR 2017 principle and the points for evaluation criteria are as follows:
Evaluation Criteria
1. Price
2. Black Economic Empowerment
3. Total
Points
80
20
100
The Council reserves the right to accept all, some, or none of the bids submitted – either wholly or
in part – and it is not obliged to accept the lowest bid.
By submitting this bid, bidder authorizes the Council or its delegate(s) to carry out any investigation
deemed necessary to verify the correctness of the statements and documents submitted and that
such documents reasonably reflect the ability of the Bidder to provide the goods and services
required by the Council.
PLEASE NOTE
1.
The Municipal Manager may cancel a contract awarded to a person if:
a) The person committed a corrupt or fraudulent act during the procurement process or in the
execution of the contract, or
b) An official or other role player committed any corrupt or fraudulent act during the procurement
process or in the execution of the contract that benefited that person.
2.
The Municipal Manager may reject the bid or quote of any person if that person or any of
its directors has:
a) Failed to pay municipal rates and taxes or municipal service charges and such rates, taxes
and charges are in arrears for more than three months;
b) Failed, during the last five years, to perform satisfactorily on a previous contract with the
Lepelle-Nkumpi Municipality or any other organ of State after written notice was given to that
bidder that performance was unsatisfactory;
c) Abused the supply chain management system of the Municipality or have committed any
improper conduct in relation to this system;
d) Been convicted of fraud or corruption during the past five years;
e) Wilfully neglected, reneged on or failed to comply with any government, municipal or other
public sector contract during the past five years; or
f) Been listed in the Register for Tender Defaulters in terms of section 29 of the Prevention and
Combating of Corrupt Activities Act (No. 12 of 2004) or has been listed on National Treasury’s
database as a person prohibited from doing business with public sector.
FORM “G”
SPECIFICATION
DESCRIPTION: SUPPLY AND DELIVERY OF ICT EQUIPMENTS
UNIT OF
MEASURE
TECHNICAL DETAILS LAPTOPS
11
Product
LIFEBOOK U939
Operating
system
Windows 10 Pro.
Chipset
Integrated in CPU
Processor
Intel® Core™ i5-8365U processor, 1.6 GHz, up to 4.1 GHz
Supported
capacity RAM
8 GB onboard onboard
LPDDR3 (2,133 MHz)
Hard disk drive
SSD SATA III, 512 GB, M.2 module, SED
or
PCIe-SSD, 512 GB M.2 NVMe module, SED
Interfaces
1 x DC-in
1 (combo port with Audio line-out) x Audio: line-in / microphone
1 (combo port with Audio line-in) x Audio: line-out / headphone
2x digital array microphones x Internal microphones
2x Type-A (1 with Anytime USB charge functionality) x USB 3.1 Gen1
(USB 3.0) total
2 x Type-A (1x with Anytime USB charge functionality) x USB 3.1 Gen1
(USB 3.0) total
1 x HDMI
1 (pull out) x Ethernet (RJ-45)
1 x Kensington Lock support
1 x SmartCard slot
1 x SIM card slot
1 (SD up to 2GB, SDHC up to 32GB, SDXC up to 128GB) x Memory
card slots
Display
33.8 cm (13.3-inch), LED backlight Touch display
Graphics brand
name
Intel® UHD Graphics 620
Camera
Built-in Infrared webcam, Full HD (1,920 x 1,080) (2.073 megapixel)
Audio codec
Realtek ALC255
Audio features
Stereo speakers
LTE/4G
LTE Sierra Wireless EM7455 (Cat. 6)
WLAN
Intel® Dual Band Wireless-AC9560 11ac with integrated Bluetooth 5.0
Antennas
2 Dual band WLAN antennas, 2 LTE antennas
LAN
10/100/1,000 MBit/s Intel® I219LM
Warranty
2 years (for countries within EMEIA)
Warranty type
Bring-in Service / Collect & Return Service (depending on country)
`
TECHNICAL DETAILS DESKTOPS
Product
ESPRIMO P958/power
Operating system
Windows 10 Pro.
Mainboard
D3602 (proprietary)
Chipset
Intel® Q370
Processor
Intel® Core™ i7-8700 processor, 12 MB, 3.20 GHz, up to 4.6 GHz
Supported capacity
RAM (max.)
8 GB, 4 Memory slot(s) DIMM (DDR4), Dual channel support,
Serial ATA total
5
thereof eSATA
2
thereof SATA III
Serial ATA III (6 Gbit), NCQ, AHCI, RAID 0/1/5/10
Drives
DVD Super Multi ultra slim (tray), SATA
Hard disk drive
SSD PCIe, 512 GB M.2 NVMe module
or
SSD SATA III, 512 GB, 2.5-inch
Drive bay
1 x 3.5-inch external bay
2 x 3.5-inch internal bay
2 x 5.25-inch external bay
Slots
1 x PCI-Express 3.0 x4 (mech. x16)
1 x PCI-Express 3.0 x16
2 x PCI-Express 3.0 x1
Interfaces
1 x Audio: line-in
1 x Audio: line-out
1 x Front audio: headphone
1 x Front audio: microphone
3 x USB 3.1 Gen1 (USB 3.0) total
5 x USB 2.0 total
2x USB 2.0; 2x USB 3.1 (gen2), 1x USB 3.1 (gen2)
Type C; optional: 1x USB 3.1 Type-C (Gen2) via add on card and
front adapter bay x USB front
2x USB 2.0; 3x USB 3.1 (Gen1); 1x USB 3.1 (Gen2); optional:
additional 1x USB 3.1 Type C (Gen2) via add on card x USB rear
1x USB 2.0 x USB internal
optional: via adapter card x VGA
1 (optional) x Parallel (25pin with EPP and ECP)
1 x Ethernet (RJ-45)
1 (DVI-D) x DVI
1 (optional) x eSATA
2 x DisplayPort
2 x Mouse / Keyboard (PS/2)
Graphics
Intel® UHD Graphics 610, Intel® UHD Graphics 630, Up to half
10
size of total system memory
Audio type
Realtek ALC671
Communication
10/100/1,000 MBit/s Intel® I219LM
1 (optional with Bluetooth together) x Integrated WLAN
Warranty type
Bring-In / Onsite Service (for countries within region EMEIA, for all
other countries depending on local regulations)2-Year On-Site
Warranty
DISPLAY L22T-4 LED 22.5" WIDE DISPLAY
10
Low power consumption, Advanced contrast ratio (ACR): 5,000,000:1,

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