The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for a Period of Three (3) Years

Tender Summary:

MPGXC006223

See details below or the tender documentation

2020-09-03 10:00

Mast Supply, Installation and Maintenance, Repair and Installation of Machinery and Equipment

Arnot, Emalahleni, Mpumalanga

ESKOM

ESKOM Tenders

Bid Number: MPGCX006223
Bid Description: The maintenance of unit 1-6 cooling towers and ductings at Arnot Power Station for a period of 3 years
Name of Institution: Eskom
Place where goods, works or services are required: Arnot Power Station
 


Date Published:  30 June 2020
Closing Date / Time: 03 September 2020 / 10:00 am
Enquiries:
Contact Person: Lebogang Letsholo
Email: [email protected]
Telephone number: 013 296 3609
FAX Number:


Where bid documents can be obtained:
Website: Eskom tender bulletin website
Physical Address:

Where bids should be delivered:
Physical Address:


Eskom Tender Box


Ground Floor


10 Smuts Avenue


Witbank, 1035


 


Briefing Session
A compulsory / Optional briefing session will be held on:
 


N/A


Special Conditions:


 



{TENDER_DOCUMENTS_TEXT_START} Supplier Declaration of
Interest
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-59385360
Rev
3
N/A
Rev
N/A
01 February 2015
February 2023
I, the undersigned [insert full name of signatory]…………………………………………, in my capacity as
[insert capacity, i.e., member, director, partner, etc.] …………………………………………... of the
supplier [insert registered full legal name of the supplying entity AND their company registration
number] ………………....................................................., certify under oath that, to the best of my
knowledge, the information furnished herein is true and correct. I accept that Eskom reserves its right to
act against the supplier named above or me personally in terms hereof, should this declaration prove to be
false.
Eskom employees and directors that engage in private work for or on behalf of the Supplier are not
permitted to financially benefit from the procurement associated with this enquiry / tender / negotiation
In order to manage situations where conflicts of interests may exist, involving Eskom employees and/or
directors engaging in private work with the Supplier (named above) associated with this enquiry / tender /
negotiation, you are hereby required to declare their positions to Eskom and take an oath declaring their
interests.
For the purposes of this Declaration:
1. Private Work includes private interests, and means any employment or commercial activity, or any
other interests embarked on by an employee outside the scope of his/her Eskom employment.
2. A commercial activity means any activity an employee engages in outside Eskom for the purpose of
generating income, whether or not the activity actually produces income and/or is profitable.
3. Close Family means persons related to the employee or director by birth, marriage, domestic
partnership, adoption, guardianship or the like, who may influence, or be seen to influence the objectivity
of the employee or director OR related persons who may be influenced by the employee or director in
their dealings with Eskom;
4. Associate means any person (i.e. a friend, rival, business partner, neighbour or the like) who has a
relationship with an employee or director who may influence, or be seen to influence the objectivity of
the employee or director OR who may be influenced by the employee or director in their dealings with
Eskom;
5. Participation in the Procurement Process means conceptualisation, proposal, specification,
feasibility studies, sourcing, evaluation, benchmarking, negotiation, approval and awarding or
withdrawal of offers / tenders in relation to orders / contracts for performing any work, providing
any services, or supplying any material, article or equipment or performing any other act; and
6. Business Courtesy means a gift or favour received from a person or a firm for which fair market value
is not paid, and includes non-monetary gifts, meals, drinks, entertainment, hospitality, recreation,
transportation, attendance prizes, discounts, tickets, passes, promotional items, materials, equipment
and the like.
In order to give effect to the above, the following questionnaire must be completed and submitted as a
returnable with your enquiry / tender/ attendance at a negotiation.
* Delete whichever is not applicable.
Are you or any other person who holds an interest in the Supplier named above (i.e. a shareholder, a
Confidential
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user
to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg
No 2002/015527/30.
Page 1 of 3
File name: Supplier Declaration of Interest
Supplier Declaration of
Interest
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-59385360
Rev
3
N/A
Rev
N/A
01 February 2015
February 2023
director, or a member or partner, a line manager, or a fellow employee), employed by Eskom or serves as a
director at Eskom?
*YES/NO
If so, state particulars
…………………………………………………………………………………..…………………………………………
……………………………………………………………………………………………………………………………
………………………………………………………………………………………………………
Are you, or any other person who holds an interest in the Supplier named above, a close family member
to or an associate of an Eskom employee and/or director, who may be participating in the procurement
process associated with this enquiry / tender / negotiation?
*YES/NO
If so, state particulars
…………………………………………………………………………………..…………………………………………
……………………………………………………………………………………………………………………………
………………………………………………………………………………………………………
Are you aware of any relationship which amounts to that of close family (i.e. related by birth, marriage,
domestic partnership, adoption, guardianship or the like) or that of an associate (i.e. a friend, rival,
business partner, neighbour, etc.) between person/s acting for or on behalf of the Supplier and an Eskom
employee and/or director, who may be participating in the procurement process associated with this
enquiry / tender / negotiation?
*YES/NO
If so, state particulars
…………………………………………………………………………………..…………………………………………
……………………………………………………………………………………………………………………………
………………………………………………………………………………………………………
Have you, or any other person who holds an interest in the Supplier named above, given a business
courtesy to or received a business courtesy from an Eskom employee and/or director over the last 12
(twelve) months?
*YES/NO
If so, state particulars
…………………………………………………………………………………..…………………………………………
……………………………………………………………………………………………………………………………
………………………………………………………………………………………………………
If providing services as a consultant to Eskom, please state the particulars of any other services that the
Supplier named above is currently rendering to any other Eskom business units, Eskom Divisions, Eskom
subsidiaries, Eskom suppliers of primary energy (coal, water, fuel and associated logistics), Eskom
suppliers of strategic commodities (specifically primary plant, IT hardware, IT software, construction
services, consulting services and professional services), and key industrial customers. For purposes of this
declaration a consultant is deemed to be a supplier that is providing Eskom with advice / contracted
deliverables linked to specific technical and /or strategic issues that are core to Eskom’s approved
strategic direction, and /or where the services of a registered professional are required (e.g. attorneys,
auditors, engineers, etc.).
Declaration of other work
Confidential
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user
to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg
No 2002/015527/30.
Page 2 of 3
File name: Supplier Declaration of Interest
Supplier Declaration of
Interest
Name of Client
Nature
Services
Name
of Date/s
contract
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-59385360
Rev
3
N/A
Rev
N/A
01 February 2015
February 2023
of Contact person/s and contact details
Designation
Telephone number
Signature
Date
Fax and/or e-mail
address
Confidential
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the user
to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd, Reg
No 2002/015527/30.
Page 3 of 3
File name: Supplier Declaration of Interest
ESKOM HOLDINGS SOC LTD
ENQUIRY REF NO. MPGXC004496
T1.1a – Tender Schedules (general)
Note:
T2.2a Tender Schedules may be used irrespective of the chosen conditions of contract, whereas
The T2.2a Tender Schedules to be completed for this tender are:
No.
Title
Required /
not required
1.
Declaration of fair bidding practices
Required
2.
Confirmation of receipt of addenda to tender documents
Required
3.
Declarations of Shareholding or Beneficiaries
Required
4.
Integrity declaration form
Required
PART T2 RETURNABLE DOCUMENTS
T2 COVER
ESKOM HOLDINGS SOC LIMITED
ENQUIRY REF NO. MPGXC004496
Declaration of Fair
Bidding Practices
Tender Schedule T2.2a No .2
The essence of competitive tendering is that Eskom will receive bona fide competitive tenders from all
tenderers.
In recognition of these principles, we hereby declare that this is a bona fide tender, intending to be
competitive, and that we have not engaged in price-fixing with any other tenderer or person, or in any way
colluded with any other tenderer or person in an attempt to alter or pre-empt the outcome of this competitive
tender.
DECLARATION:
I, the undersigned [insert full name of signatory] __________________________________________,
duly authorised to complete this tender in my capacity as [insert capacity, i.e., member, director, partner, etc]
__________________________ on behalf of the tenderer [insert full name of the business entity]
__________________________________________________________________________________
certify that, to the best of my knowledge, the information furnished herein is true and correct.
I accept that Eskom reserves its right to act against the tenderer or me personally in terms hereof, should
this declaration prove to be false.
Signed ____________________________________
PART T2 RETURNABLE DOCUMENTS
Date _________________________________
-2-
T2.2 TENDER SCHEDULES (GENERAL)
ESKOM HOLDINGS SOC LIMITED
ENQUIRY REF NO. MPGXC004496
Confirmation of receipt of
addenda to tender
documents
Tender Schedule T2.2a No 4
We confirm that the following communications received from the Employer / Purchaser before the
submission of this tender offer, amending the tender documents, have been taken into account in this tender
offer:
Date
Title or Details
1.
2.
3.
4.
5.
6.
7.
Attach additional pages if more space is required.
Signed
Date
Name
Position
Tenderer
PART T2 RETURNABLE DOCUMENTS
-3-
T2.2 TENDER SCHEDULES (GENERAL)
ESKOM HOLDINGS SOC LIMITED
ENQUIRY REF NO. MPGXC004496
DECLARATION OF
SHAREHOLDING OR
BENEFICIARIES
Tender Schedule T2.2a No 8
Eskom prospective Suppliers are requested to declare the names of Shareholders in their Company. Kindly
disclose all the names of individuals or/and companies that own shares in your organisation.
Details of Disclosure
I, the undersigned_________________________________ (Position) _______________________ hereby
declare that I am the authorised representative of my organisation ___________________ (Name of
Company or Trust). I further declare that the following people are Shareholders/Beneficiaries in
______________________________ (Name of Company or Trust)
Name of the
Company/Trust
Registration number of the
Company/Trust
Names of all
Shareholders
Number/ percentage of
Shares
(Tick applicable box)
Are any of the shareholders or beneficiaries declared above employed by or close family members* to
employees of Eskom Holdings and/or its subsidiaries?
Yes
No.
If Yes, please provide details of position held in Eskom by employee or relationship with Eskom Holdings
employee and such shareholder/beneficiary’s interest in your organisation:
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
SIGNATURE: ______________________
DATE: ___________________
DESIGNATION: ________________________
* Close family member means: person related by birth or marriage or similar relationship, including domestic
partnership, adoption or a guardianship
PART T2 RETURNABLE DOCUMENTS
-4-
T2.2 TENDER SCHEDULES (GENERAL)
ESKOM HOLDINGS SOC LIMITED
ENQUIRY REF NO. MPGXC004496
INTEGRITY DECLARATION FORM
(Form to be completed and signed by supplier/tenderer as Invitation to Tender/RFP returnable or as part of contract
modification documentation)
1.
DECLARATION OF INTEREST
I/We understand that any natural/legal person, including employees of the State and/or those related to an Eskom
employee/director (as per the definition of “related” set out hereunder), may tender to Eskom. However, in view of
possible allegations of favouritism (the practice of showing favour to, or giving preference to some person/group, to
the detriment of, or at the expense of another that is entitled to equal treatment or an equal opportunity), should the
resulting tender, or part thereof, be awarded to such natural/legal person, as described herein, it is required that the
tenderer/s declare such interest/relationship where:-




the tenderer/s employees/directors are also employees/contractors/consultants/ directors in the state or a
state owned entity.
the tenderer/s employees/directors are also employees/contractors/consultants/ directors of Eskom
the tenderer/s employees/directors are also employees/contractors/consultants or directors in another entity
together with Eskom employees/consultants/contractors/ directors
the legal person/s (including its employees/contractors/directors/members/ shareholders) on whose behalf
the tender documents are signed, is in some other way “related” to an Eskom
employee/contractor/consultant/director involved in the tender evaluation/tender adjudication/tender
negotiation. “Related” meaning that: an individual is related to another individual of they are married, or live together in a relationship
similar to marriage;
 or are separated by no more than two degrees of natural or adopted consanguinity or affinity;
 an individual is related to a juristic person if the individual directly or indirectly controls the juristic
person, as determined in accordance with the definition of “control” (as per Companies Act section
2(1) ) ; and
 a juristic person is “related” to another juristic person if :

(1)either of them directly/indirectly controls the other, or the business of the other, as
determined in accordance with the definition of “control”(as per Companies Act section 2(1) );
(2) either is a subsidiary of the other; or

(3)a person directly/indirectly controls each of them, or the business of each of them, as
determined in accordance with the definition of “control”

the tenderer/s and one or more of the tenderers in this tendering/RFP process have a controlling partner in
common, or a relationship with each other, directly or through common third parties, that puts them in a
position to have access to information about or influence on the tender/proposal of another tenderer, or
influence the decisions of Eskom regarding this bidding process;
To give effect to the provisions above, please complete the table hereunder with all required information.
PART T2 RETURNABLE DOCUMENTS
-5-
T2.2 TENDER SCHEDULES (GENERAL)
ESKOM HOLDINGS SOC LIMITED
Full
Name
&
Capacity/
Position within tenderer (e.g.
employee/Director/member/
owner/shareholder)
ENQUIRY REF NO. MPGXC004496
Identity
Number
Confirm and provide
details (including
employee number) if
you are a State/State
owned entity
employee/contractor/
director.
Full Names &
Capacity/Position of
Eskom employee/
director/ consultant
and details of the
relationship or
interest(marital/
familial/personal/
financial etc.)
To your
knowledge
is this
person
involved in
the
evaluation/
adjudication/
negotiation
of tenders
1. If any employee/director/member/shareholder/owner of tenderer/s is also currently employed by Eskom, state
whether this has been declared and whether there is authorisation(Y/N) to undertake remunerative work outside
public sector employment, and attach proof to this declaration. _________________________
2. Do the tenderer/s and other tenderer in this tendering/RFP process share a controlling partner or have any
relationship with each other, directly or through common third parties? (Y/N) If Yes, attach proof to this
declaration.________________________
2. DECLARATION OF FAIR TENDERING PRACTICES
This serves as a declaration that when goods/services are being procured, all reasonable steps have been taken to
address and/or prevent the exploitation of the procurement process and the use of any unfair tendering practices.
A [tender/proposal] will be disqualified if the tenderer/s, or any of its directors have:

abused the institution’s procurement process (e.g. bid rigging/collusion)

committed fraud or any other improper conduct in relation to such system.
Please complete the declaration with an ‘X” under YES or NO
3.
Ite
m
7.
4.
1.18.
9.
13.
12.
1.2
16.
1.2.
1
20.
17.
18.
19.
1.3
5.
Question
Is the tenderer/s(or any of its directors/members/shareholders) listed
on National Treasury’s Database of Restricted Suppliers as
companies/persons prohibited from doing business with the public sector,
or listed on the Register for Tender Defaulters in terms of section 29 of the
10.
Prevention and Combatting of Corrupt Activities Act (No 12 of 2004)
The Database of Restricted Suppliers and the Register for Tender
Defaulters can be accessed on the National Treasury’s website
(www.treasury.gov.za).
Was the tenderer/s (or any of its directors/members/shareholders)
convicted by a court of law (including a court outside South Africa) for fraud
14.
and/or corruption with respect to the procurement/tendering
processes/procedures during the past five years?
Provide details.
Was
the
tenderer/s(or
PART T2 RETURNABLE DOCUMENTS
any
of
its
directors/members/shareholders)
21.
-6-
Ye
6.
s/No
No
11.
15.
22.
T2.2 TENDER SCHEDULES (GENERAL)
ESKOM HOLDINGS SOC LIMITED
ENQUIRY REF NO. MPGXC004496
prohibited from doing business with any International
Development/funding Agency or Lending Institution
Financial
I, the undersigned, ________________________________________hereby confirm that I am duly authorised to sign
all documents in connection with this tender and any contract resulting from it on behalf of
______________________________________________________(insert the full legal name of the tenderer)
I declare that I have read and understood the provisions of the Supplier Integrity Pact, that all information
furnished herein is correct, that it is understood that the tenderer’s tender/proposal may be rejected, and that
Eskom will act against the tenderer should any aspect of this this declaration prove to be false.
Signature:
Designation and capacity in which signing:
Date:
Joint Ventures
I, the undersigned, ______________________________________________hereby confirm that acting in the
capacity of lead partner, I am duly authorised to sign all documents in connection with the tender and any contract
resulting from it on behalf of ______________________________________________________________(insert the
full legal name of the JV ).
I declare that I have read and understood the provisions of the Supplier Integrity Pact, that all information
furnished herein is correct, that it is understood that the JV’s tender/proposal may be rejected, and that
Eskom will act against the JV should any aspect of this this declaration prove to be false.
Signature:
Designation and capacity in which signing :
Date:
(A copy of the joint venture agreement which incorporates a statement that all partners are liable jointly and
severally for the execution of the contract and that the lead partner is authorised to incur liabilities, receive
instructions and payments and be responsible for the entire execution of the contract for and on behalf of
any and all the partners is attached to the invitation to tender/Request for proposal).
PART T2 RETURNABLE DOCUMENTS
-7-
T2.2 TENDER SCHEDULES (GENERAL)
SWORN AFFIDAVIT – B-BBEE EXEMPTED MICRO ENTERPRISE - GENERAL
I, the undersigned,
Full name & Surname
Identity number
Hereby declare under oath as follows:
1. The contents of this statement are to the best of my knowledge a true reflection of the facts.
2. I am a Member / Director / Owner of the following enterprise and am duly authorised to act on
its behalf:
Enterprise Name:
Trading Name (If
Applicable):
Registration Number:
Enterprise Physical
Address:
Type of Entity (CC, (Pty)
Ltd, Sole Prop etc.):
Nature of Business:
Definition of “Black
People”
Definition of “Black
Designated Groups”
As per the Broad-Based Black Economic Empowerment Act 53 of 2003 as
Amended by Act No 46 of 2013 “Black People” is a generic term which
means Africans, Coloureds and Indians –
(a) who are citizens of the Republic of South Africa by birth or descent;
or
(b) who became citizens of the Republic of South Africa by
naturalisationi.
before 27 April 1994; or
ii.
on or after 27 April 1994 and who would have been
entitled to acquire citizenship by naturalization prior to that
date;”
“Black Designated Groups means:
(a)
(b)
(c)
(d)
(e)
unemployed black people not attending and not required by law to
attend an educational institution and not awaiting admission to an
educational institution;
Black people who are youth as defined in the National Youth
Commission Act of 1996;
Black people who are persons with disabilities as defined in the
Code of Good Practice on employment of people with disabilities
issued under the Employment Equity Act;
Black people living in rural and under developed areas;
Black military veterans who qualifies to be called a military
veteran in terms of the Military Veterans Act 18 of 2011;”
3. I hereby declare under Oath that:






The Enterprise is ______________% Black Owned as per Amended Code Series 100 of the
Amended Codes of Good Practice issued under section 9 (1) of B-BBEE Act No 53 of 2003 as
Amended by Act No 46 of 2013,
The Enterprise is ______________% Black Female Owned as per Amended Code Series 100
of the Amended Codes of Good Practice issued under section 9 (1) of B-BBEE Act No 53 of
2003 as Amended by Act No 46 of 2013,
The Enterprise is ______________% Black Designated Group Owned as per Amended Code
Series 100 of the Amended Codes of Good Practice issued under section 9 (1) of B-BBEE Act
No 53 of 2003 as Amended by Act No 46 of 2013,
Black Designated Group Owned % Breakdown as per the definition stated above:

Black Youth % = ______________%

Black Disabled % =______________%

Black Unemployed % =______________%

Black People living in Rural areas % = ______________%

Black Military Veterans % =______________%
Based on the Financial Statements/Management Accounts and other information available on
the latest financial year-end of _____________, the annual Total Revenue was
R10,000,000.00 (Ten Million Rands) or less
Please Confirm on the below table the B-BBEE Level Contributor, by ticking the applicable
box.
100% Black Owned
At least 51% Black
Owned
Less than 51% Black
Owned
Level One (135% B-BBEE procurement recognition
level)
Level Two (125% B-BBEE procurement
recognition level)
Level Four (100% B-BBEE procurement recognition
level)
4. I know and understand the contents of this affidavit and I have no objection to take the
prescribed oath and consider the oath binding on my conscience and on the Owners of the
Enterprise which I represent in this matter.
5. The sworn affidavit will be valid for a period of 12 months from the date signed by
commissioner.
Deponent Signature:
Date:
Commissioner of Oaths
Signature & stamp
SWORN AFFIDAVIT – B-BBEE QUALIFYING SMALL ENTERPRISE - GENERAL
I, the undersigned,
Full name & Surname
Identity number
Hereby declare under oath as follows:
1. The contents of this statement are to the best of my knowledge a true reflection of the facts.
2. I am a Member / Director / Owner of the following enterprise and am duly authorised to act on
its behalf:
Enterprise Name:
Trading Name (If
Applicable):
Registration Number:
Enterprise Physical
Address:
Type of Entity (CC, (Pty)
Ltd, Sole Prop etc.):
Nature of Business:
Definition of “Black
People”
Definition of “Black
Designated Groups”
As per the Broad-Based Black Economic Empowerment Act 53 of 2003 as
Amended by Act No 46 of 2013 “Black People” is a generic term which
means Africans, Coloureds and Indians –
(a) who are citizens of the Republic of South Africa by birth or descent;
or
(b) who became citizens of the Republic of South Africa by
naturalisationi.
before 27 April 1994; or
ii.
on or after 27 April 1994 and who would have been
entitled to acquire citizenship by naturalization prior to that
date;”
“Black Designated Groups means:
(a)
(b)
(c)
(d)
(e)
unemployed black people not attending and not required by law to
attend an educational institution and not awaiting admission to an
educational institution;
Black people who are youth as defined in the National Youth
Commission Act of 1996;
Black people who are persons with disabilities as defined in the
Code of Good Practice on employment of people with disabilities
issued under the Employment Equity Act;
Black people living in rural and under developed areas;
Black military veterans who qualifies to be called a military
veteran in terms of the Military Veterans Act 18 of 2011;”
3. I hereby declare under Oath that:




The Enterprise is ______________% Black Owned as per Amended Code Series 100 of the
Amended Codes of Good Practice issued under section 9 (1) of B-BBEE Act No 53 of 2003 as
Amended by Act No 46 of 2013,
The Enterprise is ______________% Black Female Owned as per Amended Code Series 100
of the Amended Codes of Good Practice issued under section 9 (1) of B-BBEE Act No 53 of
2003 as Amended by Act No 46 of 2013,
The Enterprise is ______________% Black Designated Group Owned as per Amended Code
Series 100 of the Amended Codes of Good Practice issued under section 9 (1) of B-BBEE Act
No 53 of 2003 as Amended by Act No 46 of 2013,
Black Designated Group Owned % Breakdown as per the definition stated above:

Black Youth % = ______________%

Black Disabled % =______________%

Black Unemployed % =______________%

Black People living in Rural areas % = ______________%

Black Military Veterans % =______________%

Based on the Financial Statements/Management Accounts and other information available on
the latest financial year-end of _________________, the annual Total Revenue was between
R10,000,000.00 (Ten Million Rands) and R50,000,000.00 (Fifty Million Rands),

Please confirm on the table below the B-BBEE level contributor, by ticking the applicable
box.
100% Black Owned
Level One (135% B-BBEE procurement recognition level)
At Least 51% black owned
Level Two (125% B-BBEE procurement recognition level)
4. I know and understand the contents of this affidavit and I have no objection to take the
prescribed oath and consider the oath binding on my conscience and on the owners of the
enterprise which I represent in this matter.
5. The sworn affidavit will be valid for a period of 12 months from the date signed by
commissioner.
Deponent Signature:
Date:
Commissioner of Oaths
Signature & stamp
Authority to submit a tender
(returnable schedule)
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-147753143
Rev
1
N/A
Rev
N/A
01 November 2012
July 2022
Indicate the status of the tenderer by ticking the appropriate box hereunder. The tenderer must complete the
certificate set out below for his category of organisation or alternatively attach a certified copy of a company /
organisation document which provides the same information for the relevant category as requested here.
A
COMPANY
B
CLOSE
CORPORATION
C
PARTNERSHIP
D
JOINT VENTURE
E
SOLE
PROPRIETOR
A. Certificate for company
I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , chairperson of the board of directors of _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _., hereby confirm that by resolution of the board taken on
_ _ _ __ _ _ _ _ (date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in the capacity of _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, was authorised to sign all documents in connection with this tender offer
and any contract resulting from it on behalf of the company.
Signed:
Date:
Name:
Position:
(Chairman of the Board of Directors)
B. Certificate for close corporation
I,_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _._ _ _ , member of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that by majority vote of the members taken on _ _ _ __ _ _ _ _
(date), Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ , acting in the capacity of _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _, was authorised to sign all documents in connection with this tender offer and any contract
resulting from it on behalf of the company.
Signed:
Date:
Name:
Position:
(Member)
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.
Page 1 of 3
File name: Authority to submit a tender (Returnable Schedule)
Authority to submit a tender
(returnable schedule)
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-147753143
Rev
1
N/A
Rev
N/A
01 November 2012
July 2022
C. Certificate for partnership
We, the undersigned, being the key partners in the business trading as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ hereby authorise Mr/Ms _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, acting in the capacity of _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, to sign all documents in connection with the tender offer for Contract _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _ and any contract resulting from it on our behalf.
Name
Address
Signature
Date
NOTE: This certificate is to be completed and signed by the full number of Partners necessary to commit the
Partnership. Attach additional pages if more space is required.
D. Certificate for Joint Venture
We, the undersigned, are submitting this tender offer in Joint Venture and hereby authorise Mr/Ms _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ _ _ _ _, an authorised signatory of the company _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
_ _ _ _ _ _ _ _ _ , acting in the capacity of lead partner, to sign all documents in connection with the tender
offer for Contract _ _ _ _ __ _ _ and any contract resulting from it on our behalf.
This authorisation is evidenced by the attached power of attorney signed by legally authorised signatories of
all the partners to the Joint Venture.
Furthermore we attach to this Schedule a copy of the joint venture agreement which incorporates a statement
that all partners are liable jointly and severally for the execution of the contract and that the lead partner is
authorised to incur liabilities, receive instructions and payments and be responsible for the entire execution of
the contract for and on behalf of any and all the partners.
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.
Page 2 of 3
File name: Authority to submit a tender (Returnable Schedule)
Authority to submit a tender
(returnable schedule)
Name of firm
Template
Identifier
Document
Identifier
Effective Date
Review Date
Address
240-147753143
Rev
1
N/A
Rev
N/A
01 November 2012
July 2022
Authorising signature, name
and capacity
Lead partner
E. Certificate for sole proprietor
I, _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _, hereby confirm that I am the sole owner of the business trading
as _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _.
Signed:
Date:
Name:
Position:
(Sole Proprietor)
Public
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.
Page 3 of 3
File name: Authority to submit a tender (Returnable Schedule)
Evaluation Pack
for
Service Providers
to
Eskom Group of Companies
(“Eskom Group”)
Copyright © Eskom Holdings SOC Ltd
Registration Number 2002/015527/00
This Pack applies from 1 March 2020 to 28 February 2021 and is subject to
changes in tax legislation.
CONTENTS
Page
INTRODUCTION ................................................................................................................................... 4
DISCLAIMER ........................................................................................................................................ 4
CONTRACTOR TYPE ........................................................................................................................... 5
EVALUATION PACK A......................................................................................................................... 6
CONTRACTOR’S DETAILS FOR A COMPANY OR CLOSE CORPORATION OR TRUST .......... 6
1. RESIDENCE................................................................................................................................ 7
Question 1(i) ................................................................................................................................ 7
2. NUMBER OF EMPLOYEES EXCLUSION .................................................................................. 7
Question 2(i) ................................................................................................................................ 7
Question 2(ii) ............................................................................................................................... 7
Question 2(iii) .............................................................................................................................. 7
3. SERVICES RENDERED BY A CONNECTED PERSON............................................................ 8
Question 3(i) ................................................................................................................................ 8
4. MORE THAN 80% OF INCOME TEST ....................................................................................... 8
Question 4(i) ................................................................................................................................ 8
5. PLACE, CONTROL AND SUPERVISION TEST ........................................................................ 8
Question 5(i) ................................................................................................................................ 8
6. DOMINANT IMPRESSION TEST ............................................................................................... 9
Question 6(i) ................................................................................................................................ 9
Question 6(ii) ............................................................................................................................... 9
Question 6(iii) .............................................................................................................................. 9
Question 6(iv) .............................................................................................................................. 9
Question 6(v) ............................................................................................................................... 9
Question 6(vi) .............................................................................................................................. 9
Question 6(vii) ............................................................................................................................. 9
Question 6(viii)............................................................................................................................. 9
Question 6(ix) .............................................................................................................................. 9
Question 6(x) ............................................................................................................................... 9
Question 6(xi) .............................................................................................................................. 9
PARTICULARS OF PERSON ACTING AS REPRESENTATIVE OF THE
COMPANY/CLOSE CORPORATION/TRUST ..................................................................... 11
EVALUATION PACK B....................................................................................................................... 12
CONTRACTOR’S DETAILS FOR AN INDIVIDUAL* ..................................................................... 12
1. SERVICE OR PEOPLE TEST................................................................................................... 13
Question 1(i) .............................................................................................................................. 13
2. PEOPLE TEST .......................................................................................................................... 13
Question 2(i) .............................................................................................................................. 13
Question 2(ii) ............................................................................................................................. 13
3. RESIDENCE TEST ................................................................................................................... 13
Question 3(i) .............................................................................................................................. 13
4. NUMBER OF EMPLOYEES EXCLUSION ................................................................................ 14
Question 4(i) .............................................................................................................................. 14
Question 4(ii) ............................................................................................................................. 14
Question 4(iii) ............................................................................................................................ 14
5. PLACE AND CONTROL TEST ................................................................................................. 14
Question 5(i) .............................................................................................................................. 14
Question 5(ii) ............................................................................................................................. 14
6. DOMINANT IMPRESSION TEST ............................................................................................. 15
Question 6(i) .............................................................................................................................. 15
Question 6(ii) ............................................................................................................................. 15
Question 6(iii) ............................................................................................................................ 15
Question 6(iv) ............................................................................................................................ 15
Question 6(v) ............................................................................................................................. 15
Question 6(vi) ............................................................................................................................ 15
Question 6(vii) ........................................................................................................................... 15
Question 6(viii)........................................................................................................................... 15
Question 6(ix) ............................................................................................................................ 15
Question 6(x) ............................................................................................................................. 15
Question 6(xi) ............................................................................................................................ 15
PARTICULARS OF INDIVIDUAL .............................................................................................. 17
2
Applicable to the 2020/2021 Tax Years
APPENDIX 1 ....................................................................................................................................... 18
AFFIDAVIT CONFIRMING THAT THE INDIVIDUAL/COMPANY/CC/TRUST EMPLOYS
THREE OR MORE FULL - TIME EMPLOYEES WHO ARE NOT CONNECTED PERSONS . 18
APPENDIX 2 ....................................................................................................................................... 19
AFFIDAVIT CONFIRMING NO CONNECTED PERSON/S IN RELATION TO THE
INDIVIDUAL/COMPANY/CC/TRUST WILL PERSONALLY RENDER ANY SERVICE TO
ESKOM ...................................................................................................................................... 19
APPENDIX 3 ....................................................................................................................................... 20
AFFIDAVIT CONFIRMING SERVICES WILL NOT BE PERFORMED MAINLY AT ESKOM
AND/OR SHALL NOT BE CONTROLLED OR SUPERVISED BY ESKOM ............................. 20
APPENDIX 4 ....................................................................................................................................... 21
AFFIDAVIT CONFIRMING THAT NOT MORE THAN EIGHTY PERCENT (80 %) OF INCOME
IS OR IS LIKELY TO BE RECEIVED FROM ANY ONE CLIENT ............................................. 21
APPENDIX 5 ....................................................................................................................................... 22
AFFIDAVIT CONFIRMING THAT AN INDIVIDUAL PROVIDES ESKOM WITH A SERVICE AS
OPPOSED TO PEOPLE ........................................................................................................... 22
APPENDIX 6 ....................................................................................................................................... 23
DECLARATION BY ........................................................................................................................ 23
THAT THE CONTRACTOR IS A LABOUR BROKER ................................................................... 23
APPENDIX 7 ....................................................................................................................................... 24
DECLARATION BY ........................................................................................................................ 24
THAT THE CONTRACTOR IS DEPENDENT CONTRACTOR OR PERSONAL SERVICE
PROVIDER ................................................................................................................................ 24
APPENDIX 8 ....................................................................................................................................... 25
DECLARATION BY ........................................................................................................................ 25
THAT THE CONTRACTOR IS AN INDEPENDENT SUPPLIER OR CONTRACTOR .................. 25
APPENDIX 9 ....................................................................................................................................... 26
DECLARATION BY ........................................................................................................................ 26
THAT THE CONTRACTOR IS A NON-RESIDENT OF THE REPUBLIC OF SOUTH AFRICA .... 26
APPENDIX 10 ..................................................................................................................................... 27
DEFINITIONS AS PER THE INCOME TAX ACT, NO. 58 OF 1962, AS AMENDED. ................... 27
“Connected Person” .................................................................................................................. 27
"Associated Institution", in relation to any single employer, ...................................................... 28
"Labour Broker" ......................................................................................................................... 28
"Personal Service Provider” ...................................................................................................... 28
"Remuneration" ......................................................................................................................... 28
“Resident” .................................................................................................................................. 29
3
Applicable to the 2020/2021 Tax Years
INTRODUCTION
The Fourth Schedule to the Income Tax Act 58 of 1962 (“the Act”) requires that Employees' Tax must be
withheld from "remuneration" paid by an "Employer" to an "Employee". This tool is intended to establish
whether an Individual, Close Corporation, Company or Trust should be classified as an Independent
Contractor, Personal Service Provider, Labour Broker or a Dependent Contractor, and the tax
consequences of such classification.
This Pack is applicable ONLY to Contractors who supply Eskom Holdings SOC Ltd (“Eskom”) and its
subsidiaries with services or Individual Contractors providing Eskom with labour.
The Contractor or its duly authorised representative must declare that all questions have been answered
truthfully.
Answering the questions will direct you to your next step.
PLEASE NOTE:
This Pack is based on tax legislation for the 2020/2021 tax year and is subject to change.
In the questions, any references to "you" refers to the Contractor.
In the questions, the term Contractor is used interchangeably with Individual/CC/Company/Trust.
Definitions as per the Income Tax Act are included in Appendix 10.
Any reference to “Eskom” refers to Eskom Holdings SOC Ltd and its subsidiaries:

Eskom Rotek Industries SOC Ltd

Eskom Enterprises SOC (Pty) Ltd

Escap SOC (Pty) Ltd

Eskom Finance Company SOC (Pty) Ltd

Eskom Foundation NPC
The Pack is based on legislation and case law applicable to the 2020/2021 tax year. We therefore
recommend that, if it is used outside of this period, you should first consult with your representative in
Eskom to refer it to Eskom’s Corporate Tax Department in Megawatt Park.
When you return the completed Pack; i.e. the signed summary sheet and signed affidavits to Eskom,
please copy Group Tax on Email address: [email protected]
The Contractor or its duly Authorised Representative acknowledges and accepts that:



Definitions as per the Income Tax Act, No 58 of 1962, as amended, are listed in Appendix 10 for
ease of reading.
It is responsible for accuracy and completeness of all information, which is provided in completing
this Pack;
The Pack will not be automatically updated with any changes in legislation.
DISCLAIMER
Eskom accepts no liability whatsoever for any loss or damages whatsoever and howsoever incurred, or
suffered, resulting, or arising, from the use of this Pack.
4
Applicable to the 2020/2021 Tax Years
CONTRACTOR TYPE
SUPPLIER CATEGORY
Please complete the following questionnaire for:
Company/Close Corporation/Trusts - EVALUATION PACK A on page 6.
Individuals - EVALUATION PACK B on page 12.
5
Applicable to the 2020/2021 Tax Years
EVALUATION PACK A
(To determine whether a Company, Close Corporation (CC) or Trust is a Personal
Service Provider)
Fields marked with an Asterisk (*) must be completed
CONTRACTOR’S DETAILS FOR A COMPANY OR CLOSE CORPORATION OR
TRUST
Contractor’s Name*
Vendor No.
Duly Authorised Representative Name
Representative Surname
Capacity
Representative ID No.*
Representative Passport No. (if no RSA ID)
Country of Passport Issue
VAT Registration No.
Income Tax Registration No.*
CO/CC/Trust Registration No.*
E-Mail Address
Telephone Number*
Fax Number
Contractor’s Physical Business Address*
Unit No
Complex Name
Street Number
Street Name
Suburb
City/Town
Postal Code
Contractor’s Postal Business Address*
Same as above (Mark with an X)
Address TYPE (Delete where not applicable)
P O Box/Private Bag/Street Address
P O Box/Private Bag/Street NUMBER
Street Name
Suburb
Town
Postal Code
Contractor’s Bank Details*
Account Number
Bank Name
Branch Name
Branch Number
Name of Account Holder
Account Type (Delete where not applicable)
Current/ Savings/ Transmission/Credit Card/Bond
Account
i.e. own, joint or 3rd party
Account Holder Relationship*
Own/Joint/3rd Party
6
Applicable to the 2020/2021 Tax Years
Please answer the following questions by marking the appropriate column with an
"X".
The term “You” will refer to the Company/CC/Trust in this Questionnaire.
1. RESIDENCE
Yes
No
Yes
No
Question 1(i)
Are you a Resident of the Republic of South Africa in terms of the Income Tax Act?
(Refer to Appendix 10 for the definition of a resident).
If the answer is Yes, go to Question 2(i).
If the answer is No:


Sign Appendix 9. Submit The Pack to your contractor representative in
Eskom to refer it to Eskom Group Tax Department in Megawatt Park.
No further questions must be answered.
2. NUMBER OF EMPLOYEES EXCLUSION
Question 2(i)
Do you employ 3 (three) or more persons (excluding shareholders or members or
beneficiaries of the Company/CC/Trust)?
If the answer is Yes, go to Question 2(ii).
If the answer is No, go to Question 3(i).
Question 2(ii)
Are these employees employed:
 On a full time basis; and
 Are they engaged in the business of the Company/CC/Trust?
If the answer is Yes, go to Question 2(iii).
If the answer is No, go to Question 3(i).
Question 2(iii)
Are the above 3 employees connected to the shareholders or the members or the
beneficiaries of the Company/CC/Trust?
If the answer is Yes, go to Question 3(i).
If the answer is No:
 Sign Appendix 1. If the Affidavit is not signed, PAYE will be withheld
from your payments.
 Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld
from your payments.
 No further questions must be answered.
 Sign “Particulars of person acting as representative of the Company/Close
Corporation/Trust” at the end of the Evaluation Pack.
7
Applicable to the 2020/2021 Tax Years
3. SERVICES RENDERED BY A CONNECTED PERSON
Yes
No
Yes
No
Yes
No
Question 3(i)
Will/are any person who is a Connected person in relation to the Company/CC/Trust
render services personally to Eskom on behalf of the Company/CC/Trust? (Refer to
Appendix 10 for the definition of a Connected person).
If the answer is Yes, go to Question 4(i).
If the answer is No:
 Sign Appendix 2. If the Affidavit is not signed, PAYE will be withheld
from your payments.
 Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld
from your payments.
 No further questions must be answered.
 Sign “Particulars of person acting as representative of the Company/Close
Corporation/Trust” at the end of the evaluation Pack.
4. MORE THAN 80% OF INCOME TEST
Question 4(i)
During the current year of assessment:
 Will more than 80% of your income; or
 Is it likely that more than 80% of your income will consist of amounts
received either directly or indirectly, from:
 any one client, or
 an Associated institution in relation to that client? (Refer to Annexure 9 for
the definition of an Associated institution)
If the answer is Yes:
 Sign Appendix 7. PAYE will be withheld from your payments.
 Go to Question 6(i) to determine the correct disclosure code on the IRP5.
 Sign “Particulars of person acting as representative of the Company/Close
Corporation/Trust” at the end of the evaluation Pack.
If the answer is No:
 Sign Appendix 4. If the Affidavit is not signed, PAYE will be withheld
from your payments.
 Go to Question 5(i).
5. PLACE, CONTROL AND SUPERVISION TEST
Question 5(i)
Must your duties be performed /are your duties performed mainly (more than 50%) at
the premises of Eskom,
And
Will you be subject /are you subject to Eskom’s control or supervision as to the
manner in which your duties are to be performed?
If the answer is Yes to BOTH questions:
 Sign Appendix 7. PAYE will be withheld from your payments.
 Go to Question 6(i) to determine the correct disclosure code on the IRP5.
 Sign “Particulars of person acting as representative of the Company/Close
Corporation/Trust” at the end of the evaluation Pack.
If the answer is No:
 Sign Appendix 3. If the Affidavit is not signed, PAYE will be withheld
from your payments.
 Go to Question 6(i).
8
Applicable to the 2020/2021 Tax Years
6. DOMINANT IMPRESSION TEST
Question 6(i)
Do/will the payments by Eskom for services payable with reference to output or
certain agreed results, e.g. payment (be it a fixed fee or an hourly rate) be only due if
and when a specific deliverable has been completed?
Question 6(ii)
Does/Will Eskom have the contractual right to control the tools or equipment, staff,
raw materials, routines, patents or technology used in the provision of the services?
Question 6(iii)
Are you/will you prohibited from rendering services to any other employers/clients
during the period of service to Eskom?
Question 6(iv)
Do/will you have the right to sub-contract work?
Question 6(v)
Are you personally or will you personally be at risk for the quality of the work done or
to be done (risk for poor quality; time over-runs, project not producing income)?
Question 6(vi)
Are/will you or the person rendering the service be obliged to be present and perform
the work at Eskom regardless of whether work is available or not?
Question 6(vii)
Is Eskom’s business or will Eskom’s business be critical to your financial/economic
survival?
Question 6(viii)
Does/will your position form part of Eskom’s organisational structure?
Question 6(ix)
Does/will Eskom provide you with any of the following:
 Pension fund / Provident fund / Retirement Annuity Fund;
 Medical Aid;
 Leave of any nature;
 Salary increases;
 Bonuses;
 Any allowances.
Question 6(x)
Does/will Eskom provide you with an office?
Question 6(xi)
Does/will Eskom provide you with any equipment, tools, stationery and material?
Please go to the next section to establish your tax status.
9
Applicable to the 2020/2021 Tax Years
Yes
No
To establish your tax status, you need to summarise the “Yes” and “No” as
answered on Question 6(i) to 6(xi) in the column below:
Question
6(i)
6(ii)
6(iii)
6(iv)
6(v)
6(vi)
6(vii)
6(viii)
6(ix)
6(x)
6(xi)
Yes
Independent
PSP
PSP
Independent
Independent
PSP
PSP
PSP
PSP
PSP
PSP
No
PSP
Independent
Independent
PSP
PSP
Independent
Independent
Independent
Independent
Independent
Independent
Decision
Independent
PSP
If you have answered “PSP” to any of the following questions 6 (i), 6(iii), 6(v), 6(vi),
6(ix);
or
If you have answered more than 50% “PSP” to questions 6(ii), 6(iv), 6(vii), 6(viii),
6(x), 6(xi):
 Complete and sign Appendix 7. PAYE will be withheld from your payments
and will be coded as 3601 on your IRP5 certificate.
 No further questions must be answered.
 Sign “Particulars of person acting as representative of the Company/Close
Corporation/Trust” at the end of the evaluation Pack.
Alternatively:
If you have already signed Appendix 7 on Questions 4 or 5:
 Code 3616 must be marked on Appendix 7 as the applicable code to be
disclosed on the IRP5 for payments received.
If you have not signed Appendix 7 on Questions 4 or 5:
 Sign Appendix 8. If the Declaration is not signed, PAYE will be withheld
from your payments.
 No further questions must be answered.
 Sign “Particulars of person acting as representative of the Company/Close
Corporation/Trust” at the end of the evaluation Pack.
10
Applicable to the 2020/2021 Tax Years
Summary for
ID No.
Company/Close Corporation/Trust Summary
Vendor No:
Questions
Answer
Please sign
he
following
Appendix
(Appendices
)
1(i)
Are you a Resident of the Republic of South Africa in terms of the Income
Tax Act?
2(i)
Do you employ 3 (three) or more persons (excluding shareholders or
members or beneficiaries of the Company/CC/Trust and connected
persons in relation to the shareholder or member or beneficiaries)?
2(i )
Are these employees employed on a full time basis and are they engaged
in the business of the Company/CC/Trust?
2(iii)
Are the above 3 employees connected to the shareholders or the members
or beneficiaries of the Company/CC/Trust?
3(i)
Will/are any person who is a Connected person in relation to the
Company/CC/Trust render services personally to Eskom on behalf of the
Compa y/CC Trust?
4(i)
During the current year of assessment will more than 80% of your income
or is it likely that more than 80% of your income will consist of amounts
received either directly or indirectly from any one client, or an Associated
institution in relation to that client?
5(i)
Must your duties be performed / are your duties performed mainly (more
than 50%) at the premises of Eskom AND will you be /are you subject to
Eskom’s control or supervision as to the manner in which your duties are
performed or to the hours of work?
6( )
Do/will the payments by Eskom for services payable with reference to
output or certain agreed results, e.g. payment (be a fixed fee or an hourly
rate) be only due if and when a specific deliverable has been completed?
6(ii)
Does/Will Eskom have the contractual right to control the tools or
equipment, staff, raw materials, routines, patents or technology used in the
provision of the services?
6(iii)
Are you/will you prohibited from rendering services to any other
employers/clients during the period of service to Eskom?
6(iv)
Do/will you have the right to sub-contract work?
6(v)
Are you personally or will you personally be at risk for the quality of the
work done or to be done (risk for poor quality; time over-runs, project not
producing income)?
6(vi)
Are/will you or the person rendering the service be obliged to be present
and perform the work at Eskom regardless of whether work is available or
not?
6(vii)
Is Eskom’s business or will Eskom’s business be critical to your
financial/economic survival?
6(viii)
Does/will your position form part of Eskom’s organisational structure?
6(ix)
Does/will Eskom provide you with any of the following:
Pension fund / Provident fund / Retirement Annuity Fund; medical aid,
leave of any nature, salary increases, bonuses or any allowances.
6(x)
Does/will Eskom provide you with an office?
6(xi)
Does/will Eskom provide you with any equipment, tools, stationery and
material?
Tax Status
PARTICULARS OF PERSON ACTING AS REPRESENTATIVE OF THE COMPANY/CLOSE
CORPORATION/TRUST
I, the undersigned, confirm that the information provided above is accurate, and that the Company/CC/Trust will,
while contracted to Eskom, inform Eskom of any changes that take place pertaining to the information provided
above. Eskom shall be entitled to withhold from any payments to be made to the Company/CC/Trust, any taxes,
interest and penalties that it may be required to pay to SARS as a result of the above information being inaccurate.
Representative's Full Names
Capacity
Contact No.
Signature
Date
11
Applicable to the 2020/2021 Tax Years
EVALUATION PACK B
(To determine whether an Individual is a Dependent Contractor)
Fields marked with an Asterisk (*) must be completed
CONTRACTOR’S DETAILS FOR AN INDIVIDUAL*
Trading Name*
Vendor No.
First Names*
Initials*
Surname*
ID Number*
Passport No. (if no RSA ID)
Country of Passport Issue
VAT Registration No.
Income Tax Registration No.*
Date of Birth*
E-Mail Address
Telephone Number*
Fax Number
Contractor’s Physical Business Address*
Unit No
Complex Name
Street Number
Street Name
Suburb
City/Town
Postal Code
Contractor’s Postal Business Address*
Same as above (Mark with an X)
Address TYPE (Delete where not applicable)
P O Box/Private Bag/Street Address
P O Box/Private Bag/Street NUMBER
Street Name
Suburb
Town
Postal Code
Contractor’s Bank Details*
Account Number
Bank Name
Branch Name
Branch Number
Name of Account Holder
Account Type (Delete where not applicable)
Current/ Savings/ Transmission/Credit Card/Bond
Account
Account Holder Relationship*
i.e. own, joint or 3rd party
Own/Joint/3rd Party
12
Applicable to the 2020/2021 Tax Years
Please answer the following questions by marking the appropriate column with an
"X".
1. SERVICE OR PEOPLE TEST
SERVICE
PEOPLE
Yes
No
Yes
No
Question 1(i)
Do/will you provide Eskom with a service or people?
If the answer is “Service”:
 Complete and sign Appendix 5 Affidavit. If the Affidavit is not signed,
PAYE will be withheld from your payments.
 Go to Question 3(i).
If the answer is “People”, go to Question 2(i).
2. PEOPLE TEST
Question 2(i)
Do you provide Eskom with People and will these people be paid by you?
If the answer is Yes, go to Question 2(ii).
If the answer is No, go to Question 3(i).
Question 2(ii)
Are you in possession of an IRP30 exemption certificate which is valid for the period
under review?
If the answer is Yes:
 Sign Appendix 6. If the Agreement is not signed, PAYE will be withheld
from your payments.
 Provide Eskom with the valid IRP30 certificate. If this certificate is not
provided, PAYE will be withheld from your payments until such time
the IRP30 certificate is provided.
 No further questions must be answered.
 Sign the “Particulars of Individual” Section at the end of the Evaluation
Pack.
If the answer is No:
 Sign Appendix 6. PAYE will be withheld from your payments.
 PAYE will be withheld from your payments until such time the valid
IRP30 certificate is provided.
 No further questions must be answered.
 Sign the “Particulars of Individual” Section at the end of the Evaluation
Pack.
3. RESIDENCE TEST
Question 3(i)
Are you a Resident of the Republic of South Africa in terms of the Income Tax Act?
(Refer to Appendix 10 for the definition of a Resident).
If the answer is Yes, go to Question 4(i).
If the answer is No:
 Sign Appendix 9. Submit this document to your representative in
Eskom to refer it to Eskom Group Tax Department in Megawatt.
 No further questions must be answered.
13
Applicable to the 2020/2021 Tax Years
4. NUMBER OF EMPLOYEES EXCLUSION
Yes
No
Yes
No
Question 4(i)
Do you employ:
 3 (three) or more persons, throughout the year?
If the answer is Yes, go to Question 4(ii).
If the answer is No, go to Question 5(i).
Question 4(ii)
Are these employees employed:
 On a full time basis in your business; and
 Are they engaged in the business of the Individual?
If the answer is Yes, go to Question 4(iii).
If the answer is No, go to Question 5(i).
Question 4(iii)
Are any of these employees Connected persons in respect of the Individual, e.g.
spouse, parent, adoptive parent, child, grandparent, cousin, etc.? (Refer to
Appendix 10 for the definition of Connected person).
If the answer is Yes, go to Question 5(i).
If the answer is No:
 Sign Appendix 1. If the Affidavit is not signed, PAYE will be withheld
from your payments.
 Sign Appendix 8. If the Declaration is not signed, PAYE will be
withheld from your payments.
 No further questions must be answered.
 Sign the “Particulars of Individual” Section at the end of the Evaluation
Pack.
5. PLACE AND CONTROL TEST
Question 5(i)
Must your duties be performed mainly (i.e. more than 50%) at premises of Eskom?
If the answer is Yes, go to Question 5(ii).
If the answer is No, go to Question 5(ii).
Question 5(ii)
Will you be /are you subject to Eskom’s control or supervision as to the manner in
which your duties are to be performed or as to the hours of work?
If the answers in both Questions 5(1) and 5(ii) are Yes:
 Sign Appendix 7. PAYE will be withheld from your payments.
 Go to Question 6(i) to determine the correct disclosure code on the IRP5.
 Sign the “Particulars of Individual” at the end of the Evaluation Pack.
If the answer is No:
 Sign Appendix 3. If the Affidavit is not signed, PAYE will be withheld
from your payments.
 Go to Question 6(i).
14
Applicable to the 2020/2021 Tax Years
6. DOMINANT IMPRESSION TEST
Question 6(i)
Do/will the payments by Eskom for services payable with reference to output or
certain agreed results, e.g. payment (be it a fixed fee or an hourly rate) be only due
if and when a specific deliverable has been completed?
Question 6(ii)
Does/Will Eskom have the contractual right to control the tools or equipment, staff,
raw materials, routines, patents or technology used in the provision of the services?
Question 6(iii)
Are you/will you prohibited from rendering services to any other employers/clients
during the period of service to Eskom?
Question 6(iv)
Do/will you have the right to sub-contract work?
Question 6(v)
Are you personally / will you personally be at risk for the quality of the work done or
to be done (risk for poor quality; time over-runs, project not producing income)?
Question 6(vi)
Are/will you or the person rendering the service be obliged to be present and
perform the work at Eskom regardless of whether work is available or not?
Question 6(vii)
Is Eskom’s business or will Eskom’s business be critical to your financial/economic
survival?
Question 6(viii)
Does/will your position form part of Eskom’s organisational structure?
Question 6(ix)
Does/will Eskom provide you with any of the following:
 Pension fund / Provident fund / Retirement Annuity Fund;
 Medical Aid;
 Leave of any nature;
 Salary increases;
 Bonuses;
 Any allowances.
Question 6(x)
Does/will Eskom provide you with an office?
Question 6(xi)
Does/will Eskom provide you with any equipment, tools, stationery and material?
Please go to the next section to establish your tax status.
15
Applicable to the 2020/2021 Tax Years
Yes
No
To establish your tax status, you need to summarise the “Yes” and “No” as
answered on Question 6(i) to 6(xi) in the column below:
Question
6(i)
6(ii)
6(iii)
6(iv)
6(v)
6(vi)
6(vii)
6(viii)
6(ix)
6(x)
6(xi)
Yes
Independent
Employee
Employee
Independent
Independent
Employee
Employee
Employee
Employee
Employee
Employee
No
Employee
Independent
Independent
Employee
Employee
Independent
Independent
Independent
Independent
Independent
Independent
Decision
Independent
PSP
If you have answered “Employee” to any of the following questions 6 (i), 6(iii), 6(v),
6(vi), 6(ix);
or
If you have answered more than 50% “Employee” to questions 6(ii), 6(iv), 6(vii),
6(viii), 6(x), 6(xi):
 Complete and sign Appendix 7. PAYE will be withheld from your payments.
 No further questions must be answered.
 Sign “Particulars of Individual” at the end of the evaluation Pack.
Alternatively:
If you have already signed Appendix 7 on Questions 5:
 Code 3616 must be marked on Appendix 7 as the applicable code to be
disclosed on the IRP5 for payments received.
If you have not signed Appendix 7 on Questions 5:
 Sign Appendix 8. If the Declaration is not signed, PAYE will be
withheld from your payments.
 No further questions must be answered.
 Sign “Particulars of person acting as representative of the Company/Close
Corporation/Trust” at the end of the evaluation Pack.
16
Applicable to the 2020/2021 Tax Years
Summary for
ID No.
Company/Close Corporation/Trust Summary
Vendor No:
Questions
Answer
Please si n
the following
Appendix
Appendice
s)
1(i)
2(i)
2 ii)
Do/will you provide Eskom with a service or people?
Do you provide Eskom with people and will these people be paid by you?
Are you in a possession of an IRP30 exemption certificate which is valid for
the period under review?
3(i)
Are you a Resident of the Republic of South Africa in terms of the Income
Tax Act?
4(i)
Do you employ 3 (three) or more persons throughout the year?
4(ii)
Are these employees employed on a full time basis and are they engaged
in the business of the Individual?
4(iii)
Are any of these employees Connected in respect of the individuals, e.g.
spouse, parent, adoptive parent, child, grandparent, cousin, etc.?
5(i)
Must your duties be performed / are your duties performed mainly (more
than 50%) at the premises of Eskom?
5(ii)
Will you be /are you subject to Eskom’s control or supervision as to the
manner in which your duties are performed or to the hours of work?
6(i)
Do/will the payments by Eskom for services payable with reference to
output or certain agreed results, e.g. payment (be a fixed fee or an hourly
rate) be only due if and when a specific deliverable has been completed?
6(ii)
Does/Will Eskom have the contractual right to control the tools or
equipment, staff, raw materials, routines, patents or technology used in the
provision of the services?
6(iii)
Are you/ ill you prohibited from rendering services to any other
employers/clients during the period of service to Eskom?
6(iv)
Do/will you have the right to sub-contract work?
6(v)
re you personally or will you personally be at risk for the quality of the
work done or to be done (risk for poor quality; time over-runs, project not
producing income)?
6(vi)
Are/will you or the person rendering t e service be obliged to be present
and perform the work at Eskom regardless of whether work is available or
not?
6(vii)
Is Eskom’s business or will Eskom’s business be critical to your
financial/economic survival?
6(viii)
Does/will your position form part of Eskom’s organisational structure?
6(ix)
Does/will Eskom provide you with any of the following:
Pension fund / Provident fund / Retirement Annuity Fund; medical aid,
leave of any nature, salary increases, bonuses or any allowances.
6(x)
Does/will Eskom provide you with an office?
6(xi)
Does/will Eskom provide you with any equipment, tools, stationery and
material?
Tax Status
PARTICULARS OF INDIVIDUAL
I, the undersigned, confirm that the information provided above is accurate, and that I will, while contracted to
Eskom, inform Eskom of any changes that take place pertaining to the information provided above. Eskom shall be
entitled to withhold from any payments to be made to me any taxes, interest and penalties that it may be required
to pay to SARS as a result of the above information being inaccurate.
Individual’s Full Names
Capacity
Contact No.
Signature
Date
17
Applicable to the 2020/2021 Tax Years
Appendix 1
AFFIDAVIT CONFIRMING THAT THE INDIVIDUAL/COMPANY/CC/TRUST
EMPLOYS THREE OR MORE FULL - TIME EMPLOYEES WHO ARE NOT
CONNECTED PERSONS
I, the undersigned,
ID-Number
do hereby make oath and state as follows:
1. The facts deposed to in this affidavit are within my personal knowledge and are both true and
correct.
2.
I am the duly authorised representative of
(“the Company / CC / Trust”).
3. I confirm that I/Company/CC/Trust employs three (3) or more full-time employees engaged in the
business of the Individual/Company/CC/Trust throughout the year of assessment, which excludes any
employee who is a Connected Person to the Individual/Shareholders/Members/Beneficiaries.
4. The Individual/Company/CC/Trust undertakes to notify Eskom Holdings SOC Ltd or its subsidiaries
(hereinafter referred to as “Eskom”) forthwith in writing should the statement in 3 above no longer be the
case.
5. If the Individual/Company/CC/Trust fails to notify Eskom in respect of 3 above, the
Individual/Company/CC/Trust shall be liable in full for any taxes, penalties and interest that SARS may
impose on Eskom.
DEPONENT
I CERTIFY THAT THE DEPONENT ACKNOWLEDGES THAT HE / SHE:

KNOWS AND UNDERSTANDS THE CONTENT OF THIS DECLARATION,

THAT HE / SHE HAS NO OBJECTION TO TAKING THE PRESCRIBED OATH,

AND CONSIDERS IT TO BE BINDING ON HIS / HER CONSCIENCE.
THUS SIGNED AND SWORN TO BEFORE ME AT _________________ON THIS___ DAY
OF ____________20__.
________________________
COMMISSIONER OF OATHS
Appendix 2
AFFIDAVIT CONFIRMING NO CONNECTED PERSON/S IN RELATION TO THE
INDIVIDUAL/COMPANY/CC/TRUST WILL PERSONALLY RENDER ANY SERVICE
TO ESKOM
I, the undersigned,
ID-Number
do hereby make oath and state as follows:
1. The facts deposed to in this affidavit are within my personal knowledge and are both true and
correct.
2.
I am the duly authorised representative of
(“the Company / CC / Trust”).
3. I confirm that no Connected Person(s) as defined in the Income Tax Act No. 58 of 1962 in relation to
the Individual/Company/CC/Trust will personally render any service to Eskom Holdings SOC Ltd or its
subsidiaries (hereinafter referred to as “Eskom”).
4. The Individual/Company/CC/Trust undertakes to notify Eskom forthwith in writing should the
statement in 3 above no longer be the case.
If the Individual/Company/CC/Trust fails to notify Eskom in respect of 3 above, the
Individual/Company/CC/Trust shall be liable in full for any taxes, penalties and interest that SARS may
impose on Eskom.
_____________________
DEPONENT
I CERTIFY THAT THE DEPONENT ACKNOWLEDGES THAT HE / SHE:

KNOWS AND UNDERSTANDS THE CONTENT OF THIS DECLARATION,

THAT HE / SHE HAS NO OBJECTION TO TAKING THE PRESCRIBED OATH,

AND CONSIDERS IT TO BE BINDING ON HIS / HER CONSCIENCE.
THUS SIGNED AND SWORN TO BEFORE ME AT _________________ON THIS___ DAY
OF ____________20__.
________________________
COMMISSIONER OF OATHS
19
Applicable to the 2020/2021 Tax Years
Appendix 3
AFFIDAVIT CONFIRMING SERVICES WILL NOT BE PERFORMED MAINLY AT
ESKOM AND/OR SHALL NOT BE CONTROLLED OR SUPERVISED BY ESKOM
I, the undersigned,
ID-Number
do hereby make oath and state as follows:
1. The facts deposed to in this affidavit are within my personal knowledge and are both true and
correct.
2.
I am the duly authorised representative of
(“Company/CC/Trust”).
3. I/the Company/CC/Trust confirms that:
I/any person who will be rendering services to Eskom Holdings SOC Ltd or its subsidiaries
(hereinafter referred to as “Eskom”) on behalf of myself/the Company/CC/Trust will not be required to
perform the services mainly (i.e. more than 50 %) at Eskom’s premises during the year of assessment.
I/any person who will render the services to Eskom on behalf of myself/the Company/CC/Trust
will not be subject to the control or supervision of Eskom as to the manner in which the duties are to be
performed or as to the hours of work.
4. I/the Company/CC/Trust undertakes to notify Eskom forthwith in writing should, the statement in 3
above no longer be the case.
5. If I/the Company/CC/Trust fail/s to notify Eskom in respect of 3 above, I/the Company/CC/Trust shall
be liable in full for any taxes, penalties and interest that SARS may impose on Eskom.
_____________________
DEPONENT
I CERTIFY THAT THE DEPONENT ACKNOWLEDGES THAT HE / SHE:

KNOWS AND UNDERSTANDS THE CONTENT OF THIS DECLARATION,

THAT HE / SHE HAS NO OBJECTION TO TAKING THE PRESCRIBED OATH,

AND CONSIDERS IT TO BE BINDING ON HIS / HER CONSCIENCE.
THUS SIGNED AND SWORN TO BEFORE ME AT _________________ON THIS___ DAY
OF ____________20__.
_______________________
COMMISSIONER OF OATHS
20
Applicable to the 2020/2021 Tax Years
Appendix 4
AFFIDAVIT CONFIRMING THAT NOT MORE THAN EIGHTY PERCENT (80 %) OF
INCOME IS OR IS LIKELY TO BE RECEIVED FROM ANY ONE CLIENT
I, the undersigned,
ID-Number
do hereby make oath and state as follows:
1. The facts deposed to in this affidavit are within my personal knowledge and are both true and
correct.
2.
I am the duly authorised representative of
(“the Company/CC/Trust”).
3. I confirm that the Company/CC/Trust does not receive and is unlikely to receive more than eighty
percent (80 %) of its income, either directly or indirectly, from any one client or any associated institution
as defined in the Income Tax Act No. 58 of 1962 in relation to such client during the year of assessment.
4. The Company/CC/Trust undertakes to notify Eskom Holdings SOC Ltd or its subsidiaries (hereinafter
referred to as “Eskom”) forthwith in writing should the statement in 3 above no longer be the case.
5. If the Company/CC/Trust fails to notify Eskom in respect of 3 above, the Company/CC/Trust shall be
liable in full for any, taxes, penalties and interest that SARS may impose on Eskom.
_____________________
DEPONENT
I CERTIFY THAT THE DEPONENT ACKNOWLEDGES THAT HE / SHE:

KNOWS AND UNDERSTANDS THE CONTENT OF THIS DECLARATION,

THAT HE / SHE HAS NO OBJECTION TO TAKING THE PRESCRIBED OATH,

AND CONSIDERS IT TO BE BINDING ON HIS / HER CONSCIENCE.
THUS SIGNED AND SWORN TO BEFORE ME AT _________________ON THIS___ DAY
OF ____________20__.
________________________
COMMISSIONER OF OATHS
21
Applicable to the 2020/2021 Tax Years
Appendix 5
AFFIDAVIT CONFIRMING THAT AN INDIVIDUAL PROVIDES ESKOM WITH A
SERVICE AS OPPOSED TO PEOPLE
I, the undersigned,
ID-Number
do hereby make oath and state as follows:
1. The facts deposed to in this affidavit are within my personal knowledge and are both true and
correct.
2. I confirm that:
a) I provide Eskom Holdings SOC Ltd or / and its subsidiaries with a service; and
b) I do not carry on a business whereby I provide clients with other persons who render a service or
perform work for such clients.
3. I undertake to notify Eskom forthwith in writing should the statement in 2 above no longer be the
case.
4. If I fail to notify Eskom in respect of 2 above, I shall be liable in full for any taxes, penalties and
interest that SARS may impose on Eskom.
_____________________
DEPONENT
I CERTIFY THAT THE DEPONENT ACKNOWLEDGES THAT HE / SHE:

KNOWS AND UNDERSTANDS THE CONTENT OF THIS DECLARATION,

THAT HE / SHE HAS NO OBJECTION TO TAKING THE PRESCRIBED OATH,

AND CONSIDERS IT TO BE BINDING ON HIS / HER CONSCIENCE.
THUS SIGNED AND SWORN TO BEFORE ME AT _________________ON THIS___ DAY
OF ____________20__.
________________________
COMMISSIONER OF OATHS
22
Applicable to the 2020/2021 Tax Years
Appendix 6
DECLARATION BY
(Contractor name)
THAT THE CONTRACTOR IS A LABOUR BROKER
Contractor’s Name:
Vendor No:
Income Tax Ref No:
Passport No:
VAT No:
Identification No:
Country of Passport Issue
E-Mail address:
Telephone Number:
Postal Address:
Physical Address:
Postal Code:
Postal Code:
Bank Details:
Type of Account:
Current/ Savings/ Transmission/Credit Card/Bond Account
Name of Account Holder:
Branch Name:
Account Number:
Branch Number:
Classification of Contractor:
I confirm the following:
1.
That I am classified as an Labour Broker.
2.
If I do provide Eskom with a valid IRP30 certificate:

No Employees' Tax will be withheld from payments made to me.

An IT3(a) certificate with the code 3617 will be issued to me and the reason code to be used for
the non-deduction is 07.
3.
If I do not provide Eskom with a valid IRP30 certificate:

Employees' Tax will be withheld from payments made at the tax rates applicable to individuals
until such time that a valid IRP30 certificate is provided to Eskom.

An IRP5 certificate with the code 3617 will be issued to me.
1. I declare the information in this Pack is true and correct.
2. I undertake to notify Eskom Holdings SOC Ltd or its subsidiaries forthwith in writing should my status
change.
_____________________________
_________________________
Contractor Signature
Date
23
Applicable to the 2020/2021 Tax Years
Appendix 7
DECLARATION BY
(Contractor name)
THAT THE CONTRACTOR IS DEPENDENT CONTRACTOR OR PERSONAL
SERVICE PROVIDER
Contractor’s Name:
Vendor No:
Income Tax Ref No:
Passport No:
VAT No:
Identification No:
Country of Passport Issue
E-Mail address:
Telephone Number:
Postal Address:
Physical Address:
Postal Code:
Postal Code:
Bank Details:
Type of Account:
Current/ Savings/ Transmission/Credit Card/Bond Account
Name of Account Holder:
Branch Name:
Account Number:
Branch Number:
Classification of Contractor:
I confirm the following:
That the Individual / Company / CC / Trust is classified as Dependent Contractor or a Personal Service
Provider and therefore Employees' Tax will be withheld from payments made to the Individual /
Company / CC / Trust at the prevailing tax rate prescribed by the Income Tax Act, No.58 of 1962, as
amended.
Payments made to the Individual / Company / CC / Trust will be coded as 3601 / 3616 (please refer to
Question 6 of your Pack for guidance to select the correct code) and the nature of the person will be coded as
'H'.
I declare that:
1.
The information in this Pack is true and correct.
2.
I am the duly authorised representative of
(“the Company / CC / Trust”).
3.
The Individual / Company / CC / Trust undertakes to notify Eskom Holdings SOC Ltd or its
subsidiaries (hereinafter referred to as “Eskom”) forthwith in writing should the status of the
Individual / Company / CC / Trust change.
_____________________________
_________________________
Duly Authorised Representative
Date
24
Applicable to the 2020/2021 Tax Years
Appendix 8
DECLARATION BY
(Contractor name)
THAT THE CONTRACTOR IS AN INDEPENDENT SUPPLIER OR CONTRACTOR
Contractor’s Name:
Vendor No:
Income Tax Ref No:
Passport No:
VAT No:
Identification No:
Country of Passport Issue
E-Mail address:
Telephone Number:
Postal Address:
Physical Address:
Postal Code:
Postal Code:
Bank Details:
Type of Account:
Current/ Savings/ Transmission/Credit Card/Bond Account
Name of Account Holder:
Branch Name:
Account Number:
Branch Number:
Classification of Contractor:
I confirm the following:
1.
That the Individual/Company/CC/Trust is not classified as a Personal Service Provider
/Dependent Contractor.
2.
No Employees' Tax will, therefore, be withheld from payments made to the
Individual/Company/CC/Trust.
3.
Eskom will not issue an IRP5/IT3(a) certificate for the payments made to the
Individual/Company/CC/Trust.
I declare that:
1.
The information in this Pack is true and correct.
2.
I am the duly authorised representative of
(“the Company / CC / Trust”).
3.
The Individual/Company/CC/Trust undertakes to notify Eskom Holdings SOC Ltd or its subsidiaries
(hereinafter referred to as “Eskom”) forthwith in writing should the status of the
Individual/Company/CC/Trust change.
_____________________________
_________________________
Duly Authorised Representative
Date
25
Applicable to the 2020/2021 Tax Years
Appendix 9
DECLARATION BY
(Contractor name)
THAT THE CONTRACTOR IS A NON-RESIDENT OF THE REPUBLIC OF SOUTH
AFRICA
Contractor’s Name:
Vendor No:
Income Tax Ref No:
Passport No:
VAT No:
Identification No:
Country of Passport Issue
E-Mail address:
Telephone Number:
Postal Address:
Physical Address:
Postal Code:
Postal Code:
Bank Details:
Type of Account:
Current/ Savings/ Transmission/Credit Card/Bond Account
Name of Account Holder:
Branch Name:
Account Number:
Branch Number:
Classification of Contractor:
I confirm the following:
That the Individual / Company / CC / Trust is classified as a Non-Resident of the Republic of South
Africa and therefore Employees' Tax may be withheld from payments made to the Individual / Company
/ CC / Trust at the prevailing tax rate prescribed by the Income Tax Act, No.58 of 1962, as amended.
I declare that:
1.
The information in this Pack is true and correct.
2.
I am the duly authorised representative of
(“the Company / CC / Trust”).
3.
The Individual/Company/CC/Trust undertakes to notify Eskom Holdings SOC Ltd or its subsidiaries
(hereinafter referred to as “Eskom”) forthwith in writing should the status of the
Individual/Company/CC/Trust change.
_____________________________
_________________________
Duly Authorised Representative
Date
26
Applicable to the 2020/2021 Tax Years
Appendix 10
DEFINITIONS AS PER THE INCOME TAX ACT, No. 58 of 1962, AS AMENDED.
“Connected Person”
meansa) in relation to a natural personi) any relative; and
ii) any trust of which such natural person or such relative is a beneficiary;
b) in relation to a trusti) any beneficiary of such trust; and
ii) any connected person in relation to such beneficiary;
bA) in relation to a connected person in relation to a trust (other than a collective investment scheme
in property shares managed or carried on by any company registered as a manager under section 42 of
the Collective Investment Schemes Control Act, 2002, for purposes of Part V of that Act), includes any
other person who is a connected person in relation to such trust;
c) in relation to a member of any partnershipi) any other member; and
ii) any connected person in relation to any member of such partnership;
d) in relation to a companyi) any other company that would be part of the same group of companies as that company if the
expression ‘at least 70 per cent’ in paragraphs (a) and (b) of the definition of ‘group of companies’ in
this section were replaced by the expression ’more than 50 per cent’;
[deleted by Revenue Laws Amendment Act No. 20 of 2006] ;
iv)
any person, other than a company as defined in section 1 of the Companies Act, 1973 (Act
No 61 of 1973), who individually or jointly with any connected person in relation to himself, holds,
directly or indirectly, at least 20 per cent of the company's equity share capital, or voting rights;
any other company if at least 20 per cent of the equity share capital of such company is held by such
other company, and no shareholder holds the majority voting rights of such company;
vA) any other company if such other company is managed or controlled byaa) any person who or which is a connected person in relation to such company; or
any person who or which is a connected person in relation to a person contemplated in
item (aa); and
vi) where such company is a close corporationaa) any member;
bb) any relative of such member or any trust which is a connected person in relation to such
member; and
cc)
any other close corporation or company which is a connected person in relation toi)
any member contemplated in item (aa); or
ii)
the relative or trust contemplated in item (bb); and
e)
in relation to any person who is a connected person in relation to any other person in terms of the
foregoing provisions of this definition, such other person; and in this definition the expression
"beneficiary" means any person who has been named in the will or deed of trust concernedi) as a beneficiary; or
ii) as a person upon whom the trustee of the trust has the power to confer a benefit from such
trust.
27
Applicable to the 2020/2021 Tax Years
"Associated Institution", in relation to any single employer,
meansa)
where the employer is a company, any other company which is associated with the employer
company by reason of the fact that both companies are managed or controlled directly or indirectly by
substantially the same persons; or
b)
where the employer is not a company, any company which is managed or controlled directly or
indirectly by the employer or by any partnership of which the employer is a member; or
c)
"Labour Broker"
means any natural person who conducts or carries on any business whereby such person for reward provides
a client of such business with other persons to render a service or perform work for such client, or
procures such other persons for the client, for which services or work such other persons are
remunerated by such person;
"Personal Service Provider”
means any company or trust, where any service rendered on behalf of such company or trust to a client of
such company or trust is rendered personally by any person who is a connected person in relation to
such company or trust, and—
a)
such person would be regarded as an employee of such client if such service was rendered by
such person directly to such client, other than on behalf of such company or trust; or
b)
where those duties must be performed mainly at the premises of the client, such person or
such company or trust is subject to the control or supervision of such client as to the manner
in which the duties are performed or are to be performed in rendering such service; or
where more than 80 per cent of the income of such company or trust during the year of assessment,
from services rendered, consists of or is likely to consist of amounts received directly or
indirectly from any one client of such company or trust, or any associated institution as defined
in the Seventh Schedule to this Act, in relation to such client,
Except where such company or trust throughout the year of assessment employs three or more fulltime employees who are on a full-time basis engaged in the business of such company or trust of
rendering any such service, other than any employee who is a shareholder or member of the
company or trust or is a connected person in relation to such person;
"Remuneration"
means any amount of income which is paid or is payable to any person by way of any salary, leave pay, wage,
overtime pay, bonus, gratuity, commission, fee, emolument pension, superannuation allowance, retiring
allowance or stipend, whether in cash or otherwise and whether or not in respect of services rendered,
includinga)
any amount referred to in paragraph (a), (c), (cA),(d), (e), (eA) or (f) of the definition of "gross
income" in section one of this Act;
any amount required to be included in such person's gross income under paragraph (i) of that definition;
28
Applicable to the 2020/2021 Tax Years
bA)

but not includingii)
iii)
any amount paid or payable in respect of services rendered or to be rendered by any person
(other than a person who is not a resident or an employee contemplated in paragraph (b), (c),
(d) (e) or (f)of the definition of "employee") in the course of any trade carried on by him
independently of the person by whom such amount is paid or payable and of the person to
whom such services have been or are to be rendered: Provided that for the purposes of this
paragraph a person shall not be deemed to carry on a trade independently as aforesaid if the
services are required to be performed mainly at the premises of the person by whom such
amount is paid or payable or of the person to whom such services were or are to be rendered
and the person who rendered or will render the services is subject to the control or supervision
of any other person as to the manner in which his or her duties are performed or to be
performed or as to his hours of work. Provided further that a person will be deemed to be
carrying on a trade independently as aforesaid if he throughout the year of assessment employs
three or more employees who are on a full time basis engaged in the business of such person
of rendering any such service, other than any employee who is a connected person in relation to
such person;

“Resident”
means any(a) natural person who is(i) ordinarily resident in the Republic; or
(ii) not at any time during the relevant year of assessment ordinarily resident in the Republic, if that
person was physically present in the Republica) for a period or periods exceeding 91 days in aggregate during the relevant year of
assessment, as well as for a period or periods exceeding 91 days in aggregate during each
of the five years of assessment preceding such year of assessment; and
b) for a period or periods exceeding 915 days in aggregate during those five preceding years
of assessment,
in which case that person will be a resident with effect from the first day of that relevant year of
assessment: Provided that(A) a day shall include a part of a day, but shall not include any day that a person is in transit
through the Republic between two places outside the Republic and that person does not
formally enter the Republic through a “port of entry” as contemplated in section 9 (1) of the
Immigration Act, 2002 (Act No. 13 of 2002), or at any other place as may be permitted by
the Director General of the Department of Home Affairs or the Minister of Home Affairs in
terms of that Act; and
(B) where a person who is a resident in terms of this subparagraph is physically outside the
Republic for a continuous period of at least 330 full days immediately after the day on
which such person ceases to be physically present in the Republic, such person shall be
deemed not to have been a resident from the day on which such person so ceased to be
physically present in the Republic; or
(b) person (other than a natural person) which is incorporated, established or formed in the Republic or
which has its place of effective management in the Republic,
but does not include any person who is deemed to be exclusively a resident of another country for
purposes of the application of any agreement entered into between the governments of the Republic
and that other country for the avoidance of double taxation;
29
Applicable to the 2020/2021 Tax Years
Summary Sheet:
For Eskom Use Only:
EMPLOYEES’ TAX:
Company / Close Corporation
/ Trust
Personal Service Provider
Individuals
Labour Broker
Dependent Contractor
Independent Contractor
PAYE
RATE
SDL
UIF
1% Employer
contribution
1% Employer
contribution
1% Employee
contribution
TAX
CERTIFICATE
TAX
CODE
ON IRP5 /
IT3(a)
NATURE
OF
PERSON
CODE
28%
N/A
N/A
IRP5 / IT3(a)
3601 or
3616
H
Individual
tax rates
Individual
tax rates
N/A
X
IRP5 / IT3(a)
3617
A
X
X
IRP5 / IT3(a)
3601 or
3616
“A” for
No tax
N/A
N/A
N/A
N/A
N/A
X = Applicable
VAT:
Independent contractors who carry on activities independent from Eskom may be registered VAT
vendors. PAYE is calculated on the VAT exclusive amount.
30
Applicable to the 2020/2021 Tax Years
Individual
“E” for
Company/CC
“D” for
Trust
Checklist - For Eskom Use Only:
EVALUATION PACK A – COMPANY OR CLOSE CORPORATION OR TRUST
Contractor’s Name:
Vendor No:
No.
Questions
1(i)
Are you a Resident of the Republic of South Africa in terms of
the Income Tax Act?
2(i)
2(ii)
2(iii)
3(i)
4(i)
5(i)
6(i)
6(ii)
6(iii)
6(iv)
6(v)
6(vi)
6(vii)
6(viii)
6(ix)
6(x)
6(xi)
Yes
Do you employ 3 (three) or more persons (excluding
shareholders or members or beneficiaries of the
Company/CC/Trust and connected persons in relation to the
shareholder or member or beneficiaries)?
Are these employees employed on a full time basis and are
they engaged in the business of the Company/CC/Trust?
Are the above 3 employees connected to the shareholders or
the members or beneficiaries of the Company/CC/Trust?
Will/are any person who is a Connected person in relation to
the Company/CC/Trust render services personally to Eskom
on behalf of the Company/CC/Trust?
During the current year of assessment will more than 80% of
your income or is it likely that more than 80% of your income
will consist of amounts received either directly or indirectly
from any one client, or an Associated institution in relation to
that client?
Must your duties be performed / are your duties performed
mainly (more than 50%) at the premises of Eskom AND will
you be /are you subject to Eskom’s control or supervision as to
the manner in which your duties are performed or to the hours
of work?
Do/will the payments by Eskom for services payable with
reference to output or certain agreed results, e.g. payment (be
a fixed fee or an hourly rate) be only due if and when a specific
deliverable has been completed?
Does/Will Eskom have the contractual right to control the tools
or equipment, staff, raw materials, routines, patents or
technology used in the provision of the services?
Are you/will you prohibited from rendering services to any
other employers/clients during the period of service to Eskom?
Do/will you have the right to sub-contract work?
Are you personally or will you personally be at risk for the
quality of the work done or to be done (risk for poor quality;
time over-runs, project not producing income)?
Are/will you or the person rendering the service be obliged to
be present and perform the work at Eskom regardless of
whether work is available or not?
Is Eskom’s business or will Eskom’s business be critical to
your financial/economic survival?
Does/will your position form part of Eskom’s organisational
structure?
Does/will Eskom provide you with any of the following:
Pension fund / Provident fund / Retirement Annuity Fund;
medical aid, leave of any nature, salary increases, bonuses or
any allowances.
Does/will Eskom provide you with an office?
Does Eskom provide you with any equipment, tools, stationery
and material?
Tax Status
The following must be accompany all the questions
If Answer is:
No
Check
Signed
Appendix
9
Refer to
Group Tax
No
1&8
No
2&8
Yes
Or
No
7
Or
4
Yes
Or
No
7
Or
3
Personal
7
Service
Provider
Or
Or
Independent
8
Person
Signed “Particulars of person acting as representative of the
Company / Close Corporation / Trust”.
31
Applicable to the 2020/2021 Tax Years
No
Checklist - For Eskom Use Only:
EVALUATION PACK B – INDIVIDUALS
Contractor’s Name:
Vendor No:
No.
Questions
1(i)
Do you provide Eskom with a service or people?
2(i)
Do you provide Eskom with People and will these people be
paid by you?
Are you in a position of an IRP30 exemption certificate which
is valid for the period under review?
Are you a Resident of the Republic of South Africa in terms
of the Income Tax Act?
Do you employ 3 (three) or more persons (excluding
shareholders or members or beneficiaries of the
Company/CC/Trust)?
Are these employees employed:
On a full time basis in your business; and
are they engaged in the business of the Company/CC/Trust?
Are any of these employees connected in respect of the
Individual, e.g. spouse, parent, adoptive parent, child,
grandparent, cousin, etc.?
Do you render/will you be rendering the service mainly (more
than 50%) at the premises of Eskom?
Are you/Will you be subject to Eskom’s control or supervision
as to the manner in which your duties are to be performed or
as to the hours of work?
Service
Yes
2(ii)
3(i)
4(i)
4(ii)
4(iii)
5(i)
5(ii)
6(i)
6(ii)
6(iii)
6(iv)
6(v)
6(vi)
6(vii)
6(viii)
6(ix)
6(x)
6(xi)
People
If Answer
is:
Check
Signed
Appendix
Service
5
Yes/No
6
No
Refer to
Group Tax
No
1&8
No
Yes to 5(i)
and 5(ii)
or
No to 5(i) or
5(ii)
7
or
3
Do/will the payments by Eskom for services payable with
reference to output or certain agreed results, e.g. payment
(be it a fixed fee or an hourly rate) be only due if and when a
specific deliverable has been completed?
Does/Will Eskom have the contractual right to control the
tools or equipment, staff, raw materials, routines, patents or
technology used in the provision of the services?
Are you/will you prohibited from rendering services to any
other employers/clients during the period of service to
Eskom?
Do/will you have the right to sub-contract work?
Are you personally / will you personally be at risk for the
quality of the work done or to be done (risk for poor quality;
time over-runs, project not producing income)?
Are/will you or the person rendering the service be obliged to
be present and perform the work at Eskom regardless of
whether work is available or not?
Is Eskom’s business or will Eskom’s business be critical to
your financial/economic survival?
Does/will your position form part of Eskom’s organisational
structure?
Does/will Eskom provide you with any of the following:
Pension fund / Provident fund / Retirement Annuity Fund;
Medical Aid;
Leave of any nature;
Salary increases;
Bonuses;
Any allowances.
Does/will Eskom provide you with an office?
Does/will Eskom provide you with any equipment, tools,
stationery and material?
Employee
Or
Independent
Person
Tax Status
The following must be accompany all the questions
32
Applicable to the 2020/2021 Tax Years
Signed “Particulars of “Individual”.
7
Or
8
SPECIFICATION
Title: Supplier Quality Management:
Specification
Document Identifier:
240-105658000
Alternative Reference
Number:
QM 58
Area of Applicability:
Eskom Holdings SOC Ltd
Functional Area:
Quality Management
Revision:
2
Total Pages:
28
Next Review Date:
October 2021
Disclosure
Classification:
Controlled Disclosure
File name: QM 58_240-105658000 Final Draft 20181011/EDC TN published 24.10.2018
Supplier Quality Management: Specification
Unique Identifier: 240-105658000
Revision:
2
Page:
2 of 28
Content
Page
1. Introduction............................................................................................................................... 3
2. Supporting Clauses .................................................................................................................. 3
2.1 Scope ............................................................................................................................... 3
2.1.1 Purpose ................................................................................................................. 3
2.1.2 Applicability ........................................................................................................... 3
2.1.3 Effective date......................................................................................................... 3
2.2 Normative/Informative References ................................................................................... 3
2.2.1 Normative .............................................................................................................. 3
2.2.2 Informative............................................................................................................. 4
2.3 Definitions ........................................................................................................................ 4
2.4 Abbreviations ................................................................................................................... 6
2.5 Roles and Responsibilities ............................................................................................... 7
2.6 Process for Monitoring...................................................................................................... 7
2.7 Related/Supporting Documents ........................................................................................ 7
3. Pre-Contract Award: Quality Requirements .............................................................................. 7
3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................... 8
3.2 Quality Plan ...................................................................................................................... 9
3.3 Contract Quality Plan........................................................................................................ 9
3.4 Quality Control Plan ....................................................................................................... 11
4. Pre-Contract Award: Quality Requirement .............................................................................. 14
4.1 Supplier and Sub-supplier Categories ............................................................................ 14
4.1.1 Category 1: Quality Requirements ...................................................................... 14
4.1.2 Category 2: Quality Requirements ...................................................................... 15
4.1.3 Category 3: Quality Requirements ...................................................................... 16
4.1.4 Category 4: Quality Requirements ...................................................................... 17
4.2 Supplier and Sub-supplier Site Assessment ................................................................... 17
5. Post-Contract Award .............................................................................................................. 17
5.1 Contract Execution ......................................................................................................... 17
5.2 Supplier Quality Performance Monitoring Phase ............................................................ 18
6. Standard Conditions ............................................................................................................... 19
6.1 Eskom Rights of Access ................................................................................................. 19
6.2 Eskom Rights to Information........................................................................................... 20
6.4 Supplier Quality Audits ................................................................................................... 25
6.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom ....... 26
6.6 Special Processes .......................................................................................................... 26
7. Acceptance............................................................................................................................. 27
8. Revisions ................................................................................................................................ 28
9. Development Team ................................................................................................................ 28
10. Acknowledgements ................................................................................................................ 28
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Supplier Quality Management: Specification
1.
Unique Identifier: 240-105658000
Revision:
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Introduction
The intention of this specification is to specify and describe the minimum quality requirements for
all existing and potential Eskom suppliers and define the quality criteria for the selection,
evaluation, vendor registration, management, monitoring, assessment and auditing of suppliers.
Eskom’s position is to partner with suppliers who fully demonstrate commitment to the
development, implementation, and maintenance of a quality management system (QMS) that
conforms to the requirements of ISO 9001 standard. The priority is to encourage suppliers to
continually improve their QMS and enhance service delivery by implementing and conforming to
the standard.
2.
Supporting Clauses
2.1
Scope
2.1.1 Purpose
The purpose of this specification is to outline the requirements according to which suppliers shall

develop,

implement,

maintain, and

continually improve
A quality management system (QMS) based on ISO 9001, which should form the basis for
conformity to Eskom quality requirements, and continually adhere to them.
2.1.2 Applicability
This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries,
suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/
requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement
of products and services.
2.1.3
Effective date
Date of authorisation of the specification.
2.2
Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] ISO 9001 Quality Management Systems – Requirements
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Supplier Quality Management: Specification
Unique Identifier: 240-105658000
Revision:
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[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans
2.2.2 Informative
[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary
[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy
[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects
[6] ISO 9004 Managing for the Sustained Success of an Organisation – A Quality Management
Approach
[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy
[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure
[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. 5 of 2000)
[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions
[11] 240-12248652 Supplier Quality Management: List of Tender Returnables
[12] QM-14: Supplier Auditing, Including the Qualification and Requalification of Strategic
Suppliers
[13] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and
Activities
[14] QM-15: Supplier Assessment Procedure
[15] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures
2.3
Definitions
The vocabulary of ISO 9000 and the following definitions apply in the application of this
specification.
2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product
may comprise multiple individual components
2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of
quality required by the contract. It is a framework for the contractor’s process for delivering
quality. Purpose of a CQP is to outline how the results defined in the specifications will be
achieved.
2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/
manufacturing shall not proceed without the attendance of, and written authorisation of, an
Eskom representative or Eskom inspection agency, whichever is applicable.
2.3.4 Intervention Points: those control points indicated by the various controlling bodies
concerned with the implementation of a specific QCP/ ITP. These can be in the form of
inspection, hold points, surveillances, witnesses, reviews and verifications.
2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of
performing quality assurance/ quality control, monitoring, inspection and/ or expediting
services.
2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or
health, causes an environmental incident, cause a huge production loss or major equipment
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Supplier Quality Management: Specification
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damage. Equipment that are safety/ redundancy/ protective device or covered by statutory
regulations requirements.
2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,
causes significant costs or secondary damage.
2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,
environmental, cost, availability and/ or reliability of plant.
2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that
renders the quality of an item, component, or product unacceptable or indeterminate. The
term also covers a deficiency in, or deviation from/non-adherence to, the quality
management system requirements, prescribed production processes, and/or related
documentation such as procedures and instructions.
2.3.10 Quality Plan: document specifying which processes, procedures and associated resources
will be applied by whom and when, to meet the requirements of a specific project, product,
process or contract
2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the
execution of the project, inclusive of test methods, procedures, and acceptance criteria.
(This term is equivalent to QIP and ITP.)
2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.
Requirements are generally specified in the purchase order and/or contract documentation,
but may not be limited to these.
2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside
the control room (breakers, bus-bars, CT’s, VT’s and transformers)
2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control
and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and
tele-control)
2.3.15 Special Process: is any production or service process which generates products or
services which cannot be measured, monitored, or verified prior to delivery and use.
2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service
provider. A supplier may be a natural or legal person and includes any employee acting
within the course and scope of his/her employment or any agent or manager acting for, or
on behalf of, or in the interests of, the person registered as supplier on the Eskom supplier
database.
2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that
enters into a subcontract and assumes some of the obligations of the supplier or prime
contractor.
2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection
activity will take place. Work may proceed, provided Eskom or its inspection agency has
been formally notified and confirmed that inspection is waived.
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Supplier Quality Management: Specification
2.4
Unique Identifier: 240-105658000
Revision:
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Page:
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Abbreviations
Abbreviation
Explanation
AIA
Approved Inspection Authority
CA
Corrective Action
CQP
Contract Quality Plan
FIDIC
Federation Internationale Des Ingenieurs- Conseils
FMECA
Failure Mode, Effects and Criticality Analysis
HAZOP
Hazard and Operability Study
ISO
International Organisation for Standardisation
ITP
Inspection and test plan
NC
Nonconformity
NDT
Non Destructive Testing
NEC
New Engineering Contract
PA
Preventive action
PMI
Positive material identification
QCP
Quality control plan
QMR
Quality management representative
QMS
Quality management system
PQP
Project Quality Plan
RFI
Request for information
RFQ
Request for quotation
RFP
Request for proposal
SHEQ
Safety, health, environment, and quality
SETA
Skills Education Training Authorities
WPS
Welding procedure specifications
WQR
Welder’s qualification record
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Supplier Quality Management: Specification
2.5
Unique Identifier: 240-105658000
Revision:
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Roles and Responsibilities
Eskom representative will select applicable requirements for existing and potential Eskom
suppliers using Form A (Tender and Contract Quality Requirements for QM 58 and Quality
Requirements for ISO 9001 Standard).
The existing and/ or potential suppliers must complete, sign and return Form A with the other
returnables as listed in the List of Tender Returnables document (240-12248652). Other roles
and responsibilities for this standard are defined within the text of this specification.
2.6
Process for Monitoring
The application of this specification throughout Eskom shall be audited as per the audit schedule.
2.7
Related/Supporting Documents
The documents superseded by this specification: all divisional and business unit supplier quality
requirements standards and/or specifications.
Forms and templates:
[1] 240-68099512 Tender and Contract Quality Requirements for QM 58 and Quality
Requirements for ISO 9001 Standard (Form A)
[2] 240-109253698 Template for a Typical Contract Quality Plan
[3] 240-109253302 Quality Control Plan/Inspection and Test Plan
[4] 240-109251490 Corrective Action Request (CAR)
[5] 240-109254030 Concession: Contractor’s Application for Eskom Inspection of the Works/Part
of the Works
[6] 240-109254710 Concession: Application for Defect (Concession) Acceptance
[7] 240-109254324 Defect Notification
3.
Pre-Contract Award: Quality Requirements
The quality assessment criteria and Form A of this specification will be selected and completed by
an Eskom representative who will identify the applicable supplier quality requirements to be met.
Form A of this specification shall be signed by the supplier responding to an Eskom invitation to
tender.
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Supplier Quality Management: Specification
3.1
Unique Identifier: 240-105658000
Revision:
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Page:
8 of 28
Supplier and Sub-Supplier Quality Management System Requirements
3.1.1 The supplier and sub-supplier shall develop, implement and maintain a formal quality
management system that conforms to the latest ISO 9001 standard or any applicable
standard of quality management system (latest applicable revision) and in accordance with
the requirements of this specification.
3.1.2 Such a formal system shall consist of the appropriate documentation such as a quality
manual, quality plans, work procedures, work instructions, method statements, work flow
documentation, etc., as the case may be. This requirement constitutes the most basic
quality management system requirements.
3.1.3 Unless specifically excluded from the quality list of tender returnables, as per the categories
of quality requirements (Category 1, 2, 3, or 4), such a quality management system shall
carry a valid ISO 9001 certificate from an accredited certification body, as indicated in the
applicable Eskom invitation (this requirement applies equally to both the supplier and any/
all manufacturing third-party organisations mentioned above).
3.1.4 Unless specifically excluded in the quality list of tender returnables, as per the categories of
quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully documented,
implemented, and maintained quality management system that complies with the ISO 9001
standard or any applicable standard of quality management system. In the event that the
supplier invariably requires the assistance of a sub-supplier in order to realise its own
supply obligations. The aforementioned requirement applies equally in all cases where any
such sub-supplier’s scope of responsibility includes the provision of any of the following
activities, namely, design and development, manufacturing, testing, storage, delivery,
installation, commissioning, and project management.
3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier
facilities.
3.1.6 The supplier shall be responsible for defining and managing the specific quality control
elements applicable to the respective sub-supplier’s scope of work/supply and ensure that
its sub-supplier(s) quality programmes support Eskom requirements.
3.1.7 The supplier shall inform Eskom of any proposed changes to the quality management
system or staff that will affect the quality system prior to implementation of these changes.
3.1.8 The supplier shall develop and implement a performance management programme for their
sub-supplier. The programme shall include, but not limited to:

Verification of the QMS

Audits and surveillances

Regular assessment of the CQPs and reviews of QCPs.

NC and Defect Management

Inspections and tests

Risk management
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Supplier Quality Management: Specification
3.2
Unique Identifier: 240-105658000
Revision:
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Quality Plan
The information in this section constitutes the minimum requirements for a quality plan.
3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per
the categories of quality requirements (Category 1, 2, 3, or 4); all individual products,
services and processes shall have a documented, implemented, and maintained contract
quality plan and/or quality control plan (inspection and test plan).
3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All
production and/ or service provision shall be carried out in accordance with a documented
and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and
test plan (ITP).
3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the
supplier’s quality system in order to demonstrate its ability towards both controlling and
meeting specified Eskom requirements.
3.3
Contract Quality Plan
The supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality
plans (CQPs) and associated documentation in accordance with the requirements of project quality
management system processes applicable to the sub-supplier’s scope of work.
The supplier shall, where applicable, based on scope of work criticality, ensure that procurement
documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for
supplier and Eskom review.
The supplier shall ensure that sub-supplier CQPs are developed and implemented in accordance
with the ISO 10005 Quality Management System Guidelines for Quality Plans. In addition to the
elements specified in ISO 10005, the supplier’s and/ or sub-suppliers’ CQPs shall include the
following:
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Supplier Quality Management: Specification
Unique Identifier: 240-105658000
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3.3.1 The management of records, including material tests, positive material identification (PMI)
testing, material certification, etc.
3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of
inspection.
3.3.3 The proposals for submission of final documentation, the final manufacturing data book,
prior to shipment.
3.3.4 The management of the welder’s qualification record (WQR), welding procedure
specifications (WPS), and procedures qualification records (PQR) that will be used in the
performance of work for supplier review and acceptance prior to commencing manufacture.
Welders shall be qualified to the specified Codes of Construction for the applicable
procedures. The requirements for qualification shall be specified by the supplier, and
welder records shall be maintained by sub-suppliers performing the work.
3.3.5 The special installation procedures and other required fabrication or manufacturing
procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)
that will be used in the performance of work shall require supplier review and acceptance
prior to commencing manufacture. The personnel carrying out special processes (for
example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully
verified by subsequent inspection and test shall be suitably qualified and, where applicable,
registered with statutory bodies as legally required, that is, as radiographic workers to
conduct radiography. The requirements for the qualification shall be specified, and
personnel records shall be maintained in accordance with the Project Quality Personnel
Qualification Specification and, where applicable, legal requirements.
3.3.6 The personnel required to perform special processes shall be certified competent through a
certificate of competency in accordance with the company’s internal training management
and competency control procedures or an external certification body (for example, NDT)
through an accredited service provider as per Skills Education Training Authorities (SETA)
requirements.
3.3.7 All personnel who perform activities that affect quality shall have their training needs
identified and documented. The required training shall be implemented in accordance with
the company’s training management and competency control procedures. All the training
certificates shall meet the SETA requirements in terms of having the unit standard
completed and the accreditation number of the service providers.
3.3.8 Instructions and requirements for equipment and materials storage, preservation, and
maintenance, including identification of materials required for preservation and
maintenance, are to be provided sufficiently prior to receipt (prior to shipment or earlier) to
ensure that appropriate resources are available at the time of delivery.
3.3.9 Specific quality monitoring and verification activities are to be undertaken on the supplier’s
sub-suppliers by Eskom or it agent.
3.3.10 The CQP information need to include, but not limited to:



Spells out the aspects of the quality management system to be applied within a specific
Eskom project, and the methods to be utilised to ensure quality.
Outline the resources, the communication channels, applicable documents and records to
be generated.
Management Authority and Responsibility from both supplier and client need to outline in
the CQP.
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List of documents and records that will be used and submitted during the execution of the
project.
Communications channels should include contact person and contact details
Monitoring & Measurement procedures for activities need to be indicated.
3.3.11 The Supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements
Specifications and shall be submitted prior to the initial scope of work kick-off or initial prefabrication meeting and prior to commencement of manufacturing, whichever is earlier.
3.4
Quality Control Plan
The supplier shall develop and implement processes and procedures that efficiently and effectively
monitor, verify, and document the quality of the scope of work for deliverables.
The supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail sufficient to
address all quality-control-related activities in chronological order, from contract review through
materials verification, manufacturing, fabrication, assembly, final testing, documentation, and
certification. In addition, the supplier shall ensure compliance with the following requirements:
3.4.1 All stages of manufacturing, fabrication, assembly, and installation shall be controlled by a
supplier’ QCP/ ITP that clearly and unambiguously identifies the quality verifications to be
performed and special attention to controls related to critical products and services.
3.4.2 QCP/ ITP shall be reviewed by Eskom, its inspection authority or agency, and they shall
allow for the insertion of Eskom specific requirements, including hold and witness points
prior to the commencement of work.
3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection
authority or agency’s agreement prior to the commencement of work involving an activity
affected by such changes.
3.4.4 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier
QCP/ ITP.
3.4.5 All applicable codes, standards, and relevant acceptance criteria documents are available
at the work location, and Eskom representatives on site shall have on-going access to this
information. Workplace documentation shall be available in English and in any workforceappropriate language.
3.4.6 Where activities subject to inspection and test procedures are to be undertaken by a subsupplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details
of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each subsupplier scope of work.
3.4.7 The supplier shall be ultimately accountable and responsible for the development and
proper implementation of all sub-supplier QCPs/ ITPs, including those reviewed or
developed by sub-suppliers.
3.4.8 Eskom reserves the right to select witness and hold points on QCPs/ ITPs for Eskom
oversight of selected functions and to perform surveillance or audits of the work.
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3.4.9 All completed ITPs with the supplier’s intervention points will be submitted to Eskom to
enable the latter to fill in its preferred intervention points. Once signed, the ITPs and CQPs
become addendums to the main contract. These ITPs can be reviewed at Eskom’s
discretion based on its assessment of the supplier’s performance or other risks. The ITPs
should cover materials certification, fabrication works, in-process inspections, final
acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation
inspections where contracted, preservation, site acceptance tests, construction and erection
works, and pre-commissioning and commissioning tests.
3.4.10 A QCP/ ITP shall contain the following information:

Eskom contract number and title

The supplier’s order number

Identification of the area of works/contract

Description of the work, with components, item number, and activity date

QCP/ITP unique number

The dates on which the activities are due to start and end

A list of the sequence of operations, including inspection and tests

The identification of the specification, drawing number, or procedure for each operation,
with reference to the relevant criticality risk rating

The acceptance criteria, with reference to the technical specification, in-house, national, or
international standard, with the relevant clause number for each operation

The inspection and test activities that the supplier has nominated for its hold and witness
points

Provision for the inclusion of hold and witness points nominated by Eskom and/or its
authority/ agency

Provision for hold and witness point acceptance by date and signature for all parties
having intervention in the plan

Inspection and test records to be generated by the supplier for each operation and an
indication of records to be provided to Eskom (as applicable)
3.4.11 The supplier shall require sub-suppliers to submit QCPs/ ITPs and associated
documentation applicable to the sub-supplier scope of work. Any changes made to the
QCP after submission must be resubmitted to Eskom for further review. The supplier shall
ensure that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality
Requirements Specifications, including, but not limited to, the following requirements:

Clear and unambiguous description of the equipment and location(s) at which each
activity will take place, including facility location(s)

Identification of quality verification activity and stage

The details of reference documents, procedures, or method statements to be utilised in
performance of the activity, including specific reference to actual sections and pages of
procedures, standards, instructions, specifications, etc.

Definition of acceptance criteria
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Listing of certifying or verifying documents generated to provide evidence of compliance
with specified requirements; documents are to be provided using the proper Eskom
document numbering requirements

Identification of supplier and sub-supplier (where applicable) third-party/approved
inspection authority (AIA) and Eskom inspection activities defined in terms of witness,
hold, document review, and verification monitoring points and provision for sign-off of
each of the above-mentioned parties for each intervention point

Qualification requirements for quality control inspectors, including any third-party/AIA
inspectors

Listing of all proposed test procedures

Acceptance criteria for each inspection or test in alignment with specified tolerances

A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where
applicable), and Eskom prior to commencement of work

Inspection or testing witness and hold points, including, but not limited to, factory
acceptance test and package acceptance test, witness, and hold points
3.4.12 A quality kick-off meeting will be held at the start of the contract and, if required, at the start
of each subsequent phase.
• The supplier shall arrange coordination meetings with Eskom prior to placement of orders
for items or equipment to ensure that all technical and commercial requirements are clear
and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.
• Supplier inspection personnel, including inspection agency personnel, shall be competent
and qualified to perform inspection and testing assignments. Mobilisation of all such
personnel shall be in compliance with the Project Quality Personnel Qualification
Specification.
3.4.13 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided
with comprehensive, clearly written, and unambiguous inspection and testing protocols,
including processes, procedures, and methods that shall include, but not be limited to, the
following:
• Requirements for inspection checklists and inspection assignments, with lists of items to
be inspected
• An inspection and testing report format, report content, schedule for report processing and
distribution, and report retention requirements
• inspection and test report results response tracking (log) and resolution of nonconformity
in inspection and test processes, procedures, or methods and nonconformity identified in
inspection and test results
• Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the
equipment and sub-systems (if applicable)
• Hazard and Operability Study (HAZOP) report, as applicable
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3.4.14 The supplier shall establish processes and procedures for formal assessment of subsupplier inspection and testing programmes. These shall include review of sub-supplier
inspection reports and other quality control documentation. Additional formal assessment of
manufacturing, fabrication, and assembly facility operations shall be conducted by the
supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s
inspection and testing programmes. Assessment frequency shall be established in
consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and
performance information. The assessment scope and schedule shall be developed in
consultation with Eskom.
3.4.15 Supplier processes and procedures for verification of supplier and sub-supplier purchased
product compliance with specifications shall obtain document return/review status prior to
implementation.
3.4.16 The objective is to finalise any outstanding procedural or other issues before proceeding to
deliver the works.
3.4.17 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom
will keep minutes of these meetings.
3.4.18 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or
AIA to be attended by the supplier’s and sub-supplier’s representatives, including their
quality representatives who will be involved in the works, and records are to be kept.
3.4.19 Eskom reserves the right to appoint resident quality inspectors who can be based at the
supplier’s or sub-supplier’s premises and on site where the work is being performed. The
supplier is expected to provide workspace at no cost to Eskom for the inspector, as
required.
3.4.20 Eskom may appoint any organisation it prefers to perform quality assurance and quality
control activities, either in the capacity as an AIA or inspection agency, on the works
contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,
hinder, undermine, circumvent, question, discredit, or in any way make it impossible for
such organisation to carry out its work on behalf of Eskom.
4.
4.1
Pre-Contract Award: Quality Requirement
Supplier and Sub-supplier Categories
Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are
classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality
documentation as per the tender selected category (indicated in Form A) using the list of tender
returnables document. The following are the minimum documentation for Categories 1 to 4:
4.1.1 Category 1: Quality Requirements

The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for QM
58 and ISO 9001).

The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a quality
management system (the latest applicable revision). The QMS should drive the supplier’s
business management processes to ensure that all of Eskom’s requirements are fully met on a
consistent basis.
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Unique Identifier: 240-105658000
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The supplier shall submit the latest copy of an internal and external management system
audit reports. The audit reports must include, if applicable, nonconformity identified, and the
resulting remedial actions (correction and/ or corrective action reports).

The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
ISO 10005.

Where applicable; the supplier shall submit an example of an inspection and test plan (ITP)
or quality control plan (QCP) on similar and/ or previous work done. The plan must address
the minimum requirements as per ISO 10005.

The supplier shall submit documented information for Control of Externally Provided
Processes, Products and Services.

The supplier shall submit a copy of documented information for roles, responsibilities and
authorities.
Note: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
4.1.2 Category 2: Quality Requirements

The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for QM
58 and ISO 9001).

The supplier shall submit objective evidence of a developed and implemented QMS that
complies with ISO 9001 or any applicable standard of quality management system (the latest
applicable revision). The following documents (approved copies) shall be submitted:
Quality Management System manual or a document that have defines and describes the
QMS and its scope
Quality Policy
Quality Objectives
Control of documented information
Records required by ISO 9001 standard (List of Records)
Internal audit procedure
Control of non-conformity outputs
Nonconformity and Corrective action procedure
The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.


The supplier shall submit the latest copy of an internal management system audit reports. The
audit reports must include, if applicable, nonconformity identified, and the resulting remedial
actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
ISO 10005.
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Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or
quality control plan (QCP) on similar or previous work done. The plan must address the
minimum requirements as per ISO 10005 (if applicable).

The supplier shall submit documented information for Control of Externally Provided
Processes, Products and Services.

The supplier shall submit a copy of documented information for roles, responsibilities and
authorities.
Note: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
4.1.3 Category 3: Quality Requirements

The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for QM
58 and ISO 9001).

The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001
(or the latest applicable revision). The following documents (approved/signed copies) shall be
submitted:
o
Quality management system manual or a document that have defines and
describes the QMS and its scope
o
Quality Policy
o
Quality Objectives
o
Control of documented information
o
Records required by ISO 9001 standard (List of Records)
o
Internal audit procedure
o
Control of nonconformity outputs
o
Nonconformity and Corrective action procedure
The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.

The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
ISO 10005.

Where applicable; the supplier shall submit an example inspection and test plan (ITP) or
quality control plan (QCP). The plan must address the minimum requirements as per ISO
10005 (if applicable).

The supplier shall submit documented information for Control of Externally Provided
Processes, Products and Services.

The supplier shall submit a copy of documented information for roles, responsibilities and
authorities.
NB: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
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4.1.4 Category 4: Quality Requirements

The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for QM
58 and ISO 9001).

The supplier shall submit a quality method statement based on ISO 9001 and specific to
the scope of work, or a document that have defined the QMS and its scope.
The method statement should address all the supplier’s business management processes to
ensure that all of Eskom’s requirements are fully met on a consistent basis.

The supplier shall submit a signed quality policy.

The supplier shall submit a copy of quality objective.

The supplier shall submit documented information for Control of Externally Provided
Processes, Products and Services.

The supplier shall submit a copy of the documented information for roles, responsibilities and
authorities.
Note: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
4.2
Supplier and Sub-supplier Site Assessment
Supplier capability and capacity assessments shall be performed prior to contract award on
potential suppliers participating in Eskom Holdings procurement process to:

provide high-risk products and services

work on critical plant and equipment

supply of critical plant items or components

provide special processes
All sub-suppliers and sub-contractors used by the main supplier/ contractor, performing work on
Eskom critical plant equipment, supplying commodities and providing specialised services shall be
subjected to the capability and capacity assessment.
Critical plant includes the following:
5.
5.1

Generation Level 1 & 2 plant

Transmission and Distribution Power Plant & Control Plant
Post-Contract Award
Contract Execution
The supplier shall submit the following documents within 30 days after the contract date, prior to
the commencement of work, for acceptance by Eskom:
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The supplier shall complete a QCP before contract award. This shall be reviewed and
signed off by Eskom within 30 days after contract award.

The supplier shall complete a quality control plan and ITP(s) for review and acceptance by
Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30
days after contract award.

The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier
and by Eskom within 30 days after the award of the tender. All supplier and Eskom
comments shall be resolved prior to commencing work.

The equipment lists and an indication of pressurised components and systems

Method statements for works (describing how work will be executed)
Note: these plans are to be compiled in line with Eskom’s requirements and will have to be
discussed with, and approved by, Eskom prior to any work commencing.

Correspondence shall be directed to the project manager, and periodic quality review
meetings shall be convened by Eskom with the supplier.

The mandatory quality review meetings are to be convened by the nominated project
quality manager or his/her representative for the contract.

Monthly quality performance and management reports are to be prepared by the supplier
during contract execution. The content of these reports shall be agreed by Eskom when
submitted to Eskom on a monthly basis.
5.2
Supplier Quality Performance Monitoring Phase
During the contract execution phase, suppliers shall be monitored by Eskom for performance on
quality-related aspects.
The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to
the supplier.
The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the
execution of a contract.
The monitored key performance areas include the following:

Quality

Delivery

Design

Cost

Management system
Subsequent key performance indicators associated with these areas will include the following:

Nonconformity monitoring

Audit and assessment evaluation scoring
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6.
6.1
Unique Identifier: 240-105658000
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Management system compliance and accreditation

Achievement of delivery targets as per contractual agreements

Process improvements

Corrective and preventive action response and closure
Standard Conditions
Eskom Rights of Access
Eskom:
6.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts;
6.1.2 reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well
as any documentation, materials, or equipment associated with the work, at any time or
project work location; and
6.1.3 reserves the right to carry out assessments and audits on all new suppliers and subsuppliers.
The supplier:
6.1.4 shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with
the work at any time;
6.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and
witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification
shall be conducted at no extra cost to Eskom;
6.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,
and supporting documentation through provision of access to view and photocopy, as
required, to support verification of scope of work requirements. Access shall include the
ability to photograph Eskom equipment, systems, system components, materials, etc.;
6.1.7 shall provide access to all quality-related information pertaining to activities performed by
itself or sub-suppliers, where Eskom might not have participated in the witnessing of their
quality assurance or control (this refers to inspections, audits, etc. performed by the supplier
on its own sub-suppliers);
6.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by
Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and
6.1.9 shall ensure that the above requirements flow down to sub-suppliers.
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6.2
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Eskom Rights to Information
6.2.1 To expect that the works will be conducted in accordance with the contract between the
parties.
6.2.2 To have access to the supplier’s information as determined by applicable legislation.
6.2.3 Eskom reserves the right to oversee the supplier’s audit programmes by participating in
selected audits as an observer and by assessing the supplier during key work stages.
Eskom will coordinate with the supplier to develop an oversight schedule aligned with the
supplier’s audit schedule.
6.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the
audit programme.
6.2.5 To conduct independent quality audits during all phases of the contract, and the supplier
shall provide all resources to support these activities.
6.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
6.2.7 To participate in, and/or lead, investigations related to incidents involving its products.
6.2.8 To require from suppliers to be responsible for the cost of re-inspections.
6.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective
of the agreed payment schedule and in accordance with the conditions of contract.
6.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts.
6.2.11 Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as
well as any documentation, materials, or equipment associated with the work, at any time or
project work location.
6.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers.
6.2.13 Reserves the right to appoint resident quality inspectors who can be based at the supplier’s
or sub-supplier’s premises and on site where the work is being performed.
6.2.14 Reserves the right to select witness and hold points within all developed supplier QCPs/
ITPs for Eskom oversight of selected functions and to perform surveillance or audits of the
work.
6.2.15 Shall be given access at all reasonable times before, during, and after manufacture and
before delivery, construction, erection, and commissioning to measure, test, and inspect the
products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
6.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery
order at any time and for any portion of the work that is not being performed in accordance
with the specified/agreed requirements.
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6.3
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Preservation and Storage
The supplier shall develop and implement a comprehensive preservation programme
consisting of plans, processes, procedures, and actions undertaken for the purpose of
planning for, and maintenance of, material deliverables quality. The supplier preservation
programme scope includes, but is not limited to, the following:
6.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct
implementation of, preservation programme requirements
6.3.2 Development and implementation of preservation programme training appropriate to work
need
6.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of
services encompassing an online monitoring system and asset tracking during at least, but
not limited to, the following stages: inspections, testing, shipping, transportation, storage,
and commissioning. The supplier is to enable full access during all of these stages in order
to allow the installation of the devices on Eskom-identified products and equipment, which
include the sub-supplier’s testing facilities, processing plant, and any other processes
deemed important towards effective and efficient quality control. Eskom seeks cooperation
between the supplier’s designers and those of Eskom’s service provider in ensuring
seamless installation of the device and other associated installations. Moreover, there is
also a need to integrate data flows and systems between Eskom and the supplier. Further
details are included in the Eskom specifications and works information.
6.3.4 Review and tracking of compliance with Eskom and supplier engineering specification of
preservation requirements
6.3.5 Review and tracking of compliance with sub-supplier-provided preservation requirements
and recommendations
6.3.6 Evaluation of prospective temporary and longer-term material storage sites for consistency
with preservation programme expectations
6.3.7 Preservation work plan development and plan execution performance evaluation of all
parties engaged for provision of material transportation, handling, or storage services
6.3.8 Oversight of material quality preservation plan preparation and plan execution performance
at all work locations
6.3.9 Development of a preservation programme records management process, in compliance
with Eskom information management requirements, which comprehensively addresses
generation, maintenance, and ready access by Eskom to all preservation programme
records
6.3.10 The supplier shall deploy a clearly defined documented programme providing for
identification of all physical asset pre-operation preservation of quality requirements. In this
reference, the term “physical assets” should be understood to include bulk materials,
including consumable items, equipment systems, system components, and any other
procured or supplied materials or equipment transferred to project control, but not yet
deployed for operational purposes.
6.3.11 Where the project responsibility for equipment and materials management has been
formally delegated, the supplier’s preservation programme shall ensure clear and
unambiguous communication of pre-operation preservation of goods quality requirements to
sub-suppliers.
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Supplier Quality Management: Specification
Unique Identifier: 240-105658000
Revision:
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Page:
22 of 28
6.3.12 The supplier’s preservation programme shall clearly and unambiguously document
processes and procedures for efficient and effective monitoring of compliance with
programme requirements.
6.3.13 Compliance monitoring shall commence with ensuring comprehensive consideration of
preservation requirements in the engineering instruction and subsequent inclusion of said
instruction in procurement documentation and shall be applicable until such time as
equipment or materials have been incorporated in an operating or operational system or
structure.
6.3.14 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for
management of preservation responsibilities between project functional areas, for example,
procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to
construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level
responsibility between various subcontracted service providers.
6.3.15 Supplier engineering shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project procurement, logistics, construction management,
quality, security, and other project functional areas, as required, for efficient and effective
implementation of preservation requirements. This shall take the form of a preservation
programme applicable to all systems, system components, equipment, materials, customersupplied materials, and other goods procured or managed under the scope of work.
6.3.16 The supplier’s preservation management programme shall encompass identification,
planning, acquisition of materials and services, and performance monitoring of all
preservation management systems, processes, procedures, methods, work practices, etc.
6.3.17 The supplier’s preservation management programme shall clearly and unambiguously
address temporary, long-term, and in-transit preservation requirements, including, but not
limited to:

requirements for protection against, or insulation from, atmospheric conditions,
sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or
other physical environment conditions;

detailed procedures for application, use, monitoring, and maintenance of coatings,
coverings, fasteners, lines, and other components for internal and external weather
proofing;

requirements for electrical grounding or isolation;

requirements for internal or external environment creation, for example, inert gas
charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;

detailed procedures for initial set-up, charging, activation, and maintenance of
internal atmosphere generation, regeneration, monitoring, and relieving systems,
for example, inert gas management systems;

requirements for protection against, or insulation from, vibration or long-period
cyclical motion in transit, for example, wave-generated movement during sea
transport;

internal and external structural integrity protection, for example, internal and
external bracing, padding, framing, chocking, etc.;
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Supplier Quality Management: Specification
Unique Identifier: 240-105658000
Revision:
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support structure requirements, for example, stools, pads, or other devices,
substrates, or support required to ensure in-storage and in-transit stability of
systems, system components, equipment, and material, or other discrete units or
items;

provision for physical separation and/or barriers to prevent airborne or direct
transmittal of contaminants between work areas or between work areas and
storage areas, for example, prevention of carbon steel grinding or cutting debris
impact on stainless steel elements, airborne drift of blast aggregate into vessels or
machinery, etc.;

provision for, and final disposition of, temporary and longer-term storage or transit
required supports and related binding devices, for example, stools, stands, sea
fasteners, platforms, chocks, spacers, cabling, etc.;

provision of requirements for temporary work platforms or other support structures
required to ensure provision of preservation services, for example, provision of a
self-elevating work platform for periodic access to elevated fittings, gauges, manways, etc.;

requirements for protection against, or insulation from, contact with other objects,
for example, padding or other protection for external tubing, fittings, or other
impact-sensitive structures or components;

clear physical delineation of temporary and longer-term storage areas
supplemented by hard and soft barriers, as required, to maintain a protective
perimeter;

documented agreements with storage facility and transportation provider
management regarding security management, including, but not limited to, facility
access and egress control and control of access to project goods and materials
within facility boundaries or aboard vehicles or vessels; and

detailed procedures for inspection and testing to verify performance of preservation
procedures and to provide for timely notice and corrective action to maintain
preservation status.
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Supplier Quality Management: Specification
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6.3.18 The supplier’s preservation management programme scope shall encompass management
of preservation requirements, from initial transfer of ownership or management
responsibility to project scope of responsibility, through any period of temporary or longerterm storage and through any period of transit, including transit for final delivery at point of
active use or installation.
6.3.19 The supplier’s preservation management programme shall clearly and unambiguously
address processes and procedures to ensure that storage and control of materials are
accomplished in accordance with manufacturer recommendations, specifications, and
project-specific requirements.
6.3.20 The supplier’s preservation management programme shall incorporate special precautions
to address preservation and control of valves, electrical motors and components,
mechanical and rotating equipment, piping and fittings, instrumentation, flange faces,
gaskets, coatings, insulation, and other materials. Special precautions include, but are not
limited to, supplier-specified maintenance procedures related to engines, electric motors,
pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc.
6.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the
system, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented in purchase orders, work authorisations, and other
communications between the supplier and sub-suppliers.
6.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol,
supplier procurement processes shall ensure clear and unambiguous documentation of
sub-supplier input into preservation management programme requirements.
6.3.23 Supplier procurement shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project logistics, construction management, quality, security,
and other project functional areas, as required, for efficient and effective implementation of
preservation requirements.
6.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of subsupplier responsibility for execution of all preservation management programme elements,
including, but not limited to, all systems, processes, procedures, methods, ready access to
records, and provision of equipment, tools, or services essential to efficient and effective
execution of the preservation management programme.
6.3.25 The supplier shall ensure that preservation management programme responsibilities are
clearly and unambiguously defined within the project team and efficiently and effectively
implemented at all project scope of work locations. Inclusion of supplier and sub-supplier
scope of work in the development and implementation of a preservation management
programme shall be considered essential to efficient and effective preservation
management programme execution.
6.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility
for oversight and management of preservation management programme elements during
every stage of project development.
6.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation
records for inspection and audit.
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Supplier Quality Management: Specification
6.4
Unique Identifier: 240-105658000
Revision:
2
Page:
25 of 28
Supplier Quality Audits
6.4.1 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
6.4.2 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers.
6.4.3 Quality audits and related quality performance reviews shall be carried out by trained,
accredited, and experienced personnel in accordance with procedures documented in the
CQP.
6.4.4 The supplier shall submit, for Eskom review, documented processes for conducting project
scope of work quality audits and related quality performance reviews. Supplier quality
audits and related quality performance review processes shall be designed to address
evaluation of progress towards completion of project functional area deliverables as well as
final deliverable quality.
6.4.5 The supplier shall provide a schedule of anticipated quality audits covering all functional
areas and related quality performance reviews at the time of first post-contract award CQP
submission.
6.4.6 The supplier shall maintain an accurate quality audit and related quality performance review
schedule and shall incorporate the current schedule as an attachment to the supplier CQP.
6.4.7 The supplier’s quality audit and related quality performance review schedule development
process shall be designed to incorporate consideration of information generated by
previously conducted audits and reviews, by input from project risk management
evaluations (risk register), or from Eskom or sub-supplier subject matter expertise.
6.4.8 Eskom reserves the right to oversee supplier audit programmes by participating in selected
audits as an observer and by assessing the supplier during key work stages. Eskom will
coordinate with the supplier to develop an oversight schedule aligned with the supplier’s
audit schedule.
6.4.9 Eskom will have the right to obtain access to any audit reports of audits performed by the
supplier reflected in the audit programme.
6.4.10 Eskom reserves the right to conduct independent quality audits, scheduled and
unscheduled, during all phases of the contract. The supplier shall provide all resources to
support these activities.
6.4.11 Eskom shall be given access at all reasonable times before, during, and after manufacture
and before delivery, construction, erection, and commissioning to measure, test, and
inspect the products and workmanship, as necessary, at the supplier’s premises and at
Eskom sites.
6.4.12 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect
products that are being manufactured by any sub-supplier. This includes surveillances.
6.4.13 The assessments and audits shall be carried out on all new suppliers and their subsuppliers.
6.4.14 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
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Supplier Quality Management: Specification
Unique Identifier: 240-105658000
Revision:
2
Page:
26 of 28
6.4.15 Qualification requirements for supplier and sub-supplier personnel engaged in conducting
quality audits and related quality performance reviews shall be defined in the supplier CQP
and shall be in compliance with the Project Quality Personnel Qualification Specification.
6.5
Management of Nonconformities and Nonconforming Outputs Identified by Eskom
6.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be
investigated by the supplier as a matter of urgency in order to determine the root cause,
corrective action, and preventive measures, as required, with implementation time frames.
6.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to
Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days
from the date of issue of the nonconformity, and should be aligned with the site
requirements/procedure.
6.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the
supplier proceeding with any pending/further intervention or corrective action, as may be
required by Eskom.
6.5.4 Should Eskom or its inspection authority/agency identify any non-conforming products
during the conduct of its audits/surveillances/inspections, the supplier shall be deemed to
be in breach of contract and shall be held liable for any repair, rework, and/or associated
replacement costs. The supplier may, in such instances, also be held liable for the full costs
associated with the conducting of follow-up audits/surveillances/inspections.
6.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection
reports raised by Eskom or its appointed inspection authority/agency shall form the basis of
any action to rescind/withdraw the supplier’s qualification status.
6.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and
issued to the suppliers via the contract communication protocol. The suppliers shall
investigate the matter and respond in writing to Eskom of disposition within seven (7) days
identifying.
6.5.7 Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and
shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the
system failures. The supplier with raise a Corrective Action Report and undertake Root
Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken
immediately.
6.6
Special Processes
The following requirements shall be applicable as well as additional requirements as specified in
the scope of work for the provision of the following special process services:
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Supplier Quality Management: Specification
Unique Identifier: 240-105658000
Revision:
2
Page:
27 of 28
6.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified
or work methods and operators tested and qualified are controlled and all steps followed
before the work can commence.
6.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication
techniques, coating, painting, etc.
6.6.3 All special processes (procedures and processes) shall be submitted for review and
acceptance by Eskom, accredited or certified agency. No work shall commence until these
are accepted.
6.6.4 Where applicable, a relevant Management System for the special process shall be certified
or approved by an accredited body and proof of certification shall be submitted to Eskom for
review. An example for this will be the Welding Management System based on ISO 3834.
6.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review
and acceptance.
6.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in
accordance with the procedures, processes and/ or applicable standards/ codes.
6.6.7 The records of qualification of procedures, processes and operators shall be maintained by
the supplier in accordance with the applicable procedure or code and these made available
to Eskom at all times.
7.
Acceptance
This document has been seen and accepted by:
Name
Designation
Kerseri Pather
General Manager: Sustainability Systems
Fiona Havenga
Senior Manager: Quality Management & Business Excellence
Pamela Dondashe
Middle Manager: Supplier Quality Management
Meisie Sindane
Middle Manager: SHEQ Procurement and Supply Chain Management
Andy Mabena
Middle Manager: QM Auditing & Support
Suzette Manthe
Senior Advisor: Quality Reporting, Planning and Performance
Lenock Meyer
Middle Manager: Quality Assurance and Quality Control
Lorna Ndlela
Middle Manager: Eskom Document and Records Management
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Reg No 2002/015527/30.
Supplier Quality Management: Specification
8.
Unique Identifier: 240-105658000
Revision:
2
Page:
28 of 28
Revisions
Date
Rev.
Compiler
Remarks
Specification reviewed to be aligned with the
requirements of ISO 9001:2015
October 2018
2
SA Sambo
March 2016
1
SA Sambo
Specification was due for revision and also to
repackage the requirements and tender
returnable documents into four categories.
December 2011
0
A Hunter
New document
9.
Development Team
The following people were involved in the development of this document:

Thobile Ngalimani

Lesego Garegae

Bongi Tshabalala

Prudence Motloung

Leslie Too

Sivu Faltein

Xolani Zuma

Oupa Fokazi

Khutso Mokuwe

Vuyiswa Katasa

Feziwe Mogamisi

Philisile Munetsi

Andrew Else
10. Acknowledgements

GCD: Sydwell Baloyi

Transmission: Sandesh Bipat

Power Delivery Projects (PDP): Vusumuzi Mthimunye
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Reg No 2002/015527/30.
ANNEXURE B
Template
Identifier
Document
Identifier
Authorisation
Date
Review Date
240-43921804
Rev
3
240-77471499
Rev
1
July 2014
June 2019
ANNEXURE B: ACKNOWLEDGEMENT FORM FOR ESKOM SHE RULES AND
OTHER REQUIREMENTS
The specific requirements that will be mandatory for informing the tenderer and the
requirements that the tenderer has to address when submitting the tender returnable:
NOTE: the tenderer has to ensure that he/she understands the SHE requirements listed
hereunder.
1. The following documents contain the minimum requirements with which every person / supplier's staff members
are expected to comply when working at/rendering a service to Eskom but not limited to the following:
a. Eskom Safety, Health, Environmental and Quality Policy: 32-727
b. Eskom Life Saving Rules, Directive: 240- 62196227
c. Eskom Environmental, Occupational Health and Safety Incident Management procedure 32-95
d. Eskom vehicle and driver safety management 32-93
e. Eskom vehicle specification 32 – 345
f. Eskom contractor Health and Safety requirements standards 32-136
g. SHE specification provided
h. Employees’ right of refusal to work in an unsafe situation 240-43848327
i. Eskom Waste Management Standard 32-245
Note: any other applicable OU/BU-specific SHE requirements should be referenced here.
2. Work stoppages that are initiated due to SHE related shall not warrant any financial compensation claim
lodged against Eskom.
3. Financial penalties shall be enforced on the main supplier for non-conformance/s (identified for the main supplier
and/or its sub-contractor and/or supplier) pertaining to Eskom and/or Statutory SHE requirement/s.
4. Ensure that all employees (contractors/suppliers) undergo the relevant Eskom induction and company’s induction
5. Management of Contractors and Suppliers
a) The main supplier has to demonstrate to Eskom the process and selection criteria applied when appointing
contractors and suppliers.
b) The main supplier has to provide notification to Eskom, prior to the appointment of contractors or suppliers for
the commencement of work.
c) The main supplier has to ensure that contractors and suppliers possess adequate resources and competencies.
d) The main supplier is accountable for the management of its contractors or suppliers in order to ensure that the
applicable legal and Eskom requirements (that are applicable to the main supplier during contract execution)
are complied with by the contractors or suppliers.
e) The main supplier shall monitor contractors or suppliers through audits and assessments with regard to SHE
compliance during the execution of the work.
Public
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Limited, Reg No 2002/015527/06.
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Page 1 of 2
ANNEXURE B
Template
Identifier
Document
Identifier
Authorisation
Date
Review Date
240-43921804
Rev
3
240-77471499
Rev
1
July 2014
June 2019
f)
The grounds for the termination of work done by contractors and suppliers shall be provided by the main
supplier.
g) All non-conformances/non-compliance by the contractors/suppliers (all tiers) to the main supplier shall be dealt
with directly with the main supplier in terms of performance and penalty processes.
h) Eskom reserves the right to verify this when deemed necessary. The contractor may be instructed to provide
copies of testimonials/references and the contact detail of clients (including Eskom) for whom the Company has
done previous work of a similar nature
I, the undersigned, hereby acknowledge that I have obtained copies of the above documents and confirm
that I fully understand them and the consequences of non-compliance.
Signed at ………………………………………… on …….. day of ……………………………. 20………...
------------------------------------------------Name (Manager/CEO)
------------------------------------------------
------------------------------------------------
Signature
Date
Witness 1 …………………………………..
Witness 2 ………………………………….
Public
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Page 2 of 2
Annexure C 1: SHE Tender Evaluation and Scoring Card (Tracking
submission and the quality thereof)
Document Identifier
Authorisation Date
Review Date
240-77471651
July 2014
June 2019
Rev
1
Submission
Ref.
KPIs
Y = Yes
N= No
Actual score
1. High and Medium Risk Category (All or nothing approach will be used for section 1)
Comments
N/A = Not
applicable
1
2
Is the acknowledgement of Eskom's SHE rules and
requirements form (Annexure B) signed and submitted
by the tenderer?
Costing for Safety Health and Environmental
management
Has the tenderer submitted detailed (The cost should be
broken down not provided as a lump sum) costing for
SHE, i.e. –


3
based on the overall scope of work/service to be
performed;
the generic scope of work/service risk assessment –
this may serve as a guideline.
Safety, Health and Environmental Plan for Scope of
work not limited to the following: (Applicable to
medium risk)
 SHE organization within the Company-Responsibility
& Accountability
Public
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Page 1 of 6
Submission
Ref.
KPIs
Y = Yes
N= No
Actual score
Annexure C 1: SHE Tender Evaluation and Scoring Card (Tracking
submission and the quality thereof)
Document Identifier
Authorisation Date
Review Date
240-77471651
July 2014
June 2019
Rev
1
Comments
N/A = Not
applicable



SHE Incident management
Planning of conduct of work activities including
planning for changes and emergency work
Waste management plan








PPE- Personal Protective Equipment
Emergency planning and fire risk management
Vehicle and driver behavior safety
Contractor or supplier selection and management
Design and specifications
Competency, training, appointments
Communication and awareness
Management commitment and visible felt leadership
4
Environmental Management plan (Applicable to high
risk work only)
5
OHS plan (Applicable to high risk work only)
 OHS organization within the CompanyResponsibility & Accountability
 SHE Incident management
Public
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Submission
Ref.
KPIs
Y = Yes
N= No
Actual score
Annexure C 1: SHE Tender Evaluation and Scoring Card (Tracking
submission and the quality thereof)
Document Identifier
Authorisation Date
Review Date
240-77471651
July 2014
June 2019
Rev
1
Comments
N/A = Not
applicable
6

Planning of conduct of work activities including
planning for changes and emergency work







PPE- Personal Protective Equipment
Emergency planning and fire risk management
Vehicle and driver behavior safety
Contractor or supplier selection and management
Design and specifications
Competency, training, appointments
Communication and awareness
Management commitment and visible felt leadership
Baseline Risk Assessment (BRA)
Identification, assessment and management of SHE
risks related to the scope of work. The methodology
used for the risk assessment must be provided together
with the BRA
7
Valid Letter of Good Standing (COIDA or equivalent)
8
SHE policy signed by CEO/ MDComply to OHS Act Section 7 or OSHAS 18001
Public
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Submission
Ref.
KPIs
Y = Yes
N= No
Actual score
Annexure C 1: SHE Tender Evaluation and Scoring Card (Tracking
submission and the quality thereof)
Document Identifier
Authorisation Date
Review Date
240-77471651
July 2014
June 2019
Rev
1
Comments
N/A = Not
applicable
9
Medical fitness certificate x 1 or Medical surveillance
programme for non-operational suppliers or supplier
with no employees
10
SHE Competency (Consider scope of work, risks, SHE
plan and applicability) CV,s and qualifications /
certificates e.g.
-
First aiders
Safety officer
Environmental officer
SHE officer
SHE Representative
HCS Controller
Incident investigator
TOTAL
Approved/ Not Approved
Public
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Annexure C 1: SHE Tender Evaluation and Scoring Card (Tracking
submission and the quality thereof)
Document Identifier
Authorisation Date
Review Date
240-77471651
July 2014
June 2019
Rev
1
Score:
0 = Document not submitted OR submitted but does not satisfy the minimum requirements
1 = Document submitted and the content satisfy the minimum requirements
*NOTE: For explanatory notes for the listed items (SHE requirements) please refer to 240 - 77433139 Annexure A: Supplier Risk Category
2. Objective Criteria (To be submitted before contract awarding)
Ref.
KPIs
Y = Yes
N= No
Actual score
Submission
Comments
1
2
3
4
TOTAL
Approved/Not Approved
Public
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Page 5 of 6
Annexure C 1: SHE Tender Evaluation and Scoring Card (Tracking
submission and the quality thereof)
Document Identifier
Authorisation Date
Review Date
240-77471651
July 2014
June 2019
Rev
1
Score:
0 = Document not submitted OR submitted but does not satisfy the minimum requirements
1 = Document submitted and the content satisfy the minimum requirements
Development Team

Diane Maunatlala
Public
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Page 6 of 6
Annexure A: Supplier Risk Category
Template Identifier
240-43921898
Rev
6
Document Identifier
240 - 77433139
Rev
2
Effective Date
November 2016
Review Date
December 2021
1. Supplier Risk Category
* Please note that this is a guideline on how services must be categorised.
High risk
Medium risk
Low risk
1 Works, which may include but not limited to the
following:
1. Maintenance
 Vehicle maintenance
1. Low risk (including work not conducted at heights)




















Installation of equipment, for example transformers
Outage work
Line construction
Working at heights
Demolition work
Excavation work
Blasting
Scaffolding
Building and modification of infrastructure
Lifting equipment
Support work
Rigging
Tunnelling work
Batch plant
Explosive power tools
Civil work
Modification of plant or similar structures
Construction of roads
Using mobile plant
Construction of storage facilities for waste, fuel, oil,
vehicles and hazardous substances
2. Transportation
 Transportation of
loads)
3.
goods
(low-risk
Services
 Emergency services
 Fire and emergency equipment
maintenance
 Technical consulting (done on any of
the Eskom sites)
 Consultants
installing
electronic
equipment in the office and at sites
(phones, computers, screens)




Labour broking or providing staff (admin/office-based)
Cleaning services (not conducted at heights)
Gardening or landscaping
Supply, delivery and maintenance of electronic equipment
(iPads, phones, computers, laptops, screens)
 Waste disposal
2. Supply, transportation and delivery
Note: Only if the commodity/goods/products are being delivered
to Eskom premises or sites.
 Consumables and other miscellaneous items
 Stationery and printing
 Catering
4.
Any scope of work that includes delivery or collection to
any of the Eskom premises or sites:
3. Services ( Only where the services are performed or rendered
on Eskom premises or sites)
 Consulting and auditing (admin-based)
 Training and coaching/mentoring
 Event management (consulting, planning and logistics)
2. Work undertaken in terms of environmental
authorisations, e.g. EIA approvals, Water Use
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Page 1 of 9
Annexure A: Supplier Risk Category
Licences, Waste Use Licences,
Emission Licences
Template Identifier
240-43921898
Rev
6
Document Identifier
240 - 77433139
Rev
2
Effective Date
November 2016
Review Date
December 2021
 Cleaning services (offices, ablution facilities etc)
or Atmospheric
3. Maintenance work














Live line work
Plant maintenance
Line maintenance
Ashing, including emergency ashing
Coal lashing
PF leaks
Boiler maintenance
Transformer maintenance
Electrical switching
Crane operation
Refurbishment
Sandblasting
Cleaning of dams
Work undertaken in terms of environmental
authorisations, e.g. EIA approvals, Water Use
Licences, Waste Use Licences, or Atmospheric
Emission Licences
4. Transportation





Employee transportation
Coal transportation
Goods transportation (abnormal/high-risk loads)
Haz-chemical and dangerous goods transportation
Equipment transportation
Public
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Annexure A: Supplier Risk Category
Template Identifier
240-43921898
Rev
6
Document Identifier
240 - 77433139
Rev
2
Effective Date
November 2016
Review Date
December 2021
 Driving
 Heavy-duty transport and rigging
 Waste (including hazardous waste and medical waste)
5. Manufacturing/supply
and delivery
Note: Only if the commodity/goods/products are being
delivered to Eskom premises or sites.






Conductors
Scaffolding
MV motors
Handling of transmission/distribution poles
Electricity
Fuel, oil and hazardous substances
4. Services
 Security
 Consulting (not office-based); that is, engineers
working on site or individuals having access to plant
 Events management (erection of stages and
equipment)
 Industrial cleaning services
 Aviation chartering
5. Vegetation management
 Tree felling
 Bush clearing
Public
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Page 3 of 9
Annexure A: Supplier Risk Category
Template Identifier
240-43921898
Rev
6
Document Identifier
240 - 77433139
Rev
2
Effective Date
November 2016
Review Date
December 2021
6. Other works
 Cleaning up of spills and site rehabilitation (depending
on scale/scope of work)
 Diving or where work is executed in/on/around water
and the risk of drowning exists
 Light-bulb crushing
 Working at ash dams
 Working with asbestos material
 Working with radioactive materials
 Waste disposal
 Working in or adjacent to environmentally protected or
environmentally sensitive areas, e.g. nature reserves,
wetlands, water courses, indigenous forests, along the
sea shore
Corresponding non-negotiable minimum SHE requirements that tenderers have to address and respond to when submitting tender returnables
 Annexure B
 Annexure B
 Annexure B
 Health and Safety plan/OHS manual
 SHE plan / OHS manual
 OHS plan / OHS manual
 H&S costing
 Baseline SHE risk assessment
 Baseline SHE risk assessment
 Baseline SHE risk assessment
 H&S management costing
 Valid letter of good standing or equivalent
 Valid letter of good standing or equivalent (LOGs)
 Proof of SHE competency
 SHE policy (must be signed)
 SHE policy (must be signed)
 Valid letter of good standing or
equivalent
 Proof of SHE competency
 SHE policy (must be signed)
OR
 OHSAS 18001 certificate
OR
 OHSAS 18001 certificate
 Valid letter
equivalent
of
good
standing
or
 Valid letter of good standing or equivalent
Public
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Page 4 of 9
Annexure A: Supplier Risk Category
Template Identifier
240-43921898
Rev
6
Document Identifier
240 - 77433139
Rev
2
Effective Date
November 2016
Review Date
December 2021
Corresponding non-negotiable minimum SHE requirements that suppliers have to submit for the purpose of SHE evaluation in order to be registered on the
Eskom vendor database (For local and international companies)
 Baseline SHE risk assessment
 Baseline SHE risk assessment
 Valid letter of good standing
 Valid letter of good standing
 Valid letter of good standing
OR
OR
OR
 SHE tender evaluation report
 SHE tender evaluation report
 SHE tender evaluation report
2. Construction work as defined in Construction Regulations, 2014
High risk






Health and Safety plan/OHS manual
H&S costing
Baseline SHE risk assessment
Valid letter of good standing or equivalent (LOGs)
SHE policy (must be signed)
Proof of SHE competency
-
SACPCMP for safety professionals (Fulltime)
Medium risk







Low risk
SHE plan / OHS manual
Baseline SHE risk assessment
H&S management costing
Proof of SHE competency
Valid letter of good standing or equivalent
SHE policy (must be signed)
Proof of SHE competency
-





OHS plan / OHS manual
Baseline SHE risk assessment
Valid letter of good standing or equivalent
SHE policy (must be signed)
Proof of SHE competency
-
SACPCMP for safety professionals
(indicate Part-time or Full-time)
SACPCMP for safety professionals
(indicate Part-time or Full-time)
Public
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Page 5 of 9
Annexure A: Supplier Risk Category
Template Identifier
240-43921898
Rev
6
Document Identifier
240 - 77433139
Rev
2
Effective Date
November 2016
Review Date
December 2021
The list of services and commodities listed in the above-mentioned categories is merely the foremost list and is not exhaustive. For any other
services and commodities that are not included in the above categories, a risk assessment must be conducted by the project manager/project
leader/contract manager/end-user, together with the responsible SHE functionary, in order to apply the correct risk category. This is applicable
to local and international companies.
Eskom requires that an organisation that provides services to us is COID registered/compliant and therefore must submit a letter of good
standing with the Compensation Fund or with a licensed compensation insurer, i.e. Rand Mutual Assurance Company and Federal Employer’s
Mutual Association. The letter of good standing must reflect the name of the company. Only an employer that has obtained a certificate of
exemption from the Department of Labour will be exempt from this requirement. We will also accept a policy of insurance obtained from a
mutual association for the full extent of his potential liability in terms of the COID Act.
The COID Act provides that where a mandatory procures the services of a contractor/labour broker such contractor/labour broker must register
with the Commission and pay assessments. Failure to register or pay the assessments means that the mandatory/client is deemed to be the
employer of the contractor/labour broker’s employees.
However, for the COID letter, the following will prevail for tender purposes only in case a letter of good standing is not submitted
Contractor/supplier can submit the following:



An insurance letter equivalent to a COID letter as surety. It should cover accidental death and disability cover to the minimum value of
R500 000 (Applicable to companies that do not have employees)
Proof of assessment by the Compensation Commissioner and proof of payment by supplier
For international suppliers, the equivalent from the country of origin of the supplier based. For a supplier whose country does not issue
such certificate equivalent to COID, the relevant legislation must be submitted. However, if the supplier has offices in South Africa and
has employed South African citizens, a COID certificate must be submitted.
Public
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Page 6 of 9
Annexure A: Supplier Risk Category
3.
Template Identifier
240-43921898
Rev
6
Document Identifier
240 - 77433139
Rev
2
Effective Date
November 2016
Review Date
December 2021
Conditions for supplier registration
As part of Eskom’s Supplier Management System, it is now a requirement for all suppliers who wish to undertake work for Eskom to
undergo an occupational safety, health and environment (SHE) evaluation process.
3.1 Joint venture
a) All submitted documents should reflect the name of the joint venture.
b) The joint venture company name shall be reflected on the LOGs letter/documents or each company must submit its individual COID
letter:
4.
SHE Requirements Explanation
Requirements
1.
2.
Acknowledgement of
Eskom’s rules and
requirements (Annexure
B)
Baseline SHE Risk
Assessment
Explanation
Ensure that all applicable rules and requirements are referenced in this form in order for the supplier to acknowledge
and comply with them. Ensure that this completed form is included in the enquiry procurement package. To be
signed and submitted by the tenderer.
Refers to the SHE hazards/aspect and risks/impact that are identified and assessed before the inception of a new
project and commencement of operations. The baseline risk assessment shall include both routine and non-routine
tasks.
Public
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Page 7 of 9
Annexure A: Supplier Risk Category
3.
Competency
4.
Environmental
Management Plan
5.
Safety, Health and
Environmental plan
Template Identifier
240-43921898
Rev
6
Document Identifier
240 - 77433139
Rev
2
Effective Date
November 2016
Review Date
December 2021
A person who, in respect to the work that has to be done, has the required training, knowledge and experience, and,
where applicable, qualifications relevant to that work or task. Provided that where appropriate qualifications and
training are registered in terms of the provisions of the National Qualifications Framework Act, No 67 of 2008, those
qualifications and training must be regarded as the required qualifications and training, and is familiar with the Act and
applicable regulations made under the Act.
- First aider (If or when applicable)
- SHE professional (If or when applicable)
- Incident investigator (If or when applicable)
The applicable detailed contract-specific/scope-of-work-specific environmental requirements that will be complied with
and managed by the tenderer.
Means a site, activity or project documented plan in accordance with the clients SHE requirements. The plan must be
scope or project based. The plan must reflect an organised system (method statements, processes, resources etc)
which the supplier will comply with and enforce to manage the SHE risk during the lifecycle of the project. This can
also be in the form of an OHS manual.
OR
For contractors/suppliers with a few employees, a SHE method statement must be submitted.
6.
Valid letter of good
standing
Registration with the Compensation Commissioner (COID) or a licenced mutual company or an equivalent of it (for
international bidders). If a company has only one employee (CEO, owner), the supplier shall submit an insurance
letter that covers accidental death and disability to the value of R500 000 as a minimum.
7.
SHE policy
A statement of intention by the employer which provides a framework for setting SHE objectives to improve SHE
performance and also emphasises management commitment to employees’ wellbeing and duty of care to the
environment.
8.
Costing for Safety, Health
and Environmental
Management
Has the tenderer submitted costing for SHE management activities?
SHE costing must reflect the amount of funds that will be allocated for SHE when the project commences (This is a
breakdown of the bulk SHE costing in the bill of quantities) and it should be based on the scope of work and the
associated risk. The items to be included are not limited to the following:
Public
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Page 8 of 9
Annexure A: Supplier Risk Category
Template Identifier
240-43921898
Rev
6
Document Identifier
240 - 77433139
Rev
2
Effective Date
November 2016
Review Date
December 2021
PPE, SHE training, SHE professionals, First aid equipment, Ablution facilities, Safety signs, safety campaigns or
interventions, SHE equipment/instruments, Medical examinations etc
5.
Development Team

6.
Diane Maunatlala
Acknowledgements

Robin Pillay
Public
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Page 9 of 9
Supplier Quality Management:
List of Tender Returnables
Documents
Category 2: Quality Requirements
Unique Identifier
Revision
Effective Date
Specification
240-12248652
5
2019/10/07
240-105658000
Deliverables to be evaluated indicator = 1
Weights
SECTION A : Quality Management System Requirements ISO 9001
(Option 1) Valid certification of Quality Management System by an ISO accredited body
Apply (Yes=1)
A.1 Product / Service Scoping on ISO 9001 certificate is defined and relevant
A.2 Certificate by Approved and Authorized certification authority
A.3 Certification Authority has Recognized International Accreditation
A.4 Validity (expiry date) of certificate
Section A Score
1
1
1
1
4
SECTION A : Quality Management System Requirements ISO 9001
(Option 2) Objective evidence of documented QMS that is not certified but complies with ISO 9001
Apply (Yes=1)
A.1 QMS Manual or a document that defines and describes the QMS and its scope or Quality Method
statement based on scope.
A.2 Quality Policy Approved by top management.
A.3 Quality Objectives Approved by top management.
A.4 Records required by ISO 9001 standard (List of Records)
A.5 Control of documented information
A.6 Documented information for Control of nonconforming outputs
A.7 Documented information for Nonconformity and Corrective action
A.8 Documented information for Internal audit
Sub-Section A Score Option 2
1
1
1
1
1
1
1
1
8
25%
SECTION B : Evidence of QMS in operation (Tender Quality Requirements -Ref 240-105658000)
Apply (Yes=1)
B.1 Documented information for defined roles, responsibilities and authorities
B.2 Documented information for Control of Externally Provided Processes, Products and Services
B.3 Latest copy of an internal management system audit report (with Nonconformity, Correction and/ or
Corrective Action Reports)
Section B Score
1
1
25%
1
3
SECTION C: Contract Quality Plan Requirements (Ref 240-105658000 and 240-109253698).
Draft Contract Quality Plan specific to the scope of work as described in the tender documents (Ref ISO 10005)
NB! Draft Contract/Project Quality Plan has important QA deliverables
Section C Score
20%
Apply (Yes=1)
1
SECTION D: Quality Control Plan Requirements (Ref 240-105658000 or 240-109253302)
QCP /Checklist/ ITP (Quality Control Plans) as per Scope of Works (Ref ISO 10005 & 240-105658000)
NB! Example of an Inspection and Test Plan (ITP) or Quality Control Plan (QCP) on similar and/ or previous
Apply (Yes=1)
work done
Section D Score
1
1
20%
SECTION E: User defined additional Requirements & miscellaneous (Ref 240-105658000)
Customer specific requirements & other standards and required can be listed and evaluated here
E.1 Form A is completed and signed.
E.2 Add other requirements (if applicable) as per the scope of work and/ or specification
Section E Score
NAME OF ESKOM REPPRESENTATIVE
DATE ISSUED
PROJECT: TENDER TITLE
SIGNATURE
Apply (Yes=1)
1
1
2
10%
SECTION A
(TENDERER)
(FORM A)
TENDER & CONTRACT QUALITY
REQUIREMENTS FOR
240-105658000 AND
QUALITY REQUIREMENTS FOR ISO 9001
STANDARD
Template Identifier
240-43921804
Rev
3
Document Identifier
240-68099512
Rev
7
Authorisation Date
October 2019
Review Date
October 2022
ENQUIRY/
CONTRACT No:
ENQUIRY/
CONTRACT
DESCRIPTION
CLAUSES OF 240105658000
SPECIFICATION
CLAUSE 3
CLAUSE DESCRIPTION
INDICATE WITH AN (X) AS
APPLICABLE OR (-) IF NOT
APPLICABLE
PRE-CONTRACT AWARD QUALITY REQUIREMENTS
X
(*Select Only Applicable Category). NB: Not more than one category must be selected. Also
indicate whether site assessment is applicable.
X
Category 1 (refer to clause 4.1.1 of 240-105658000)
SECTION B (ESKOM)
CLAUSE 4
-
Category 2 (refer to clause 4.1.2 of 240-105658000)
X
Category 3 (refer to clause 4.1.3 of 240-105658000)
-
Category 4 (refer to clause 4.1.4 of 240-105658000)
-
Supplier and Sub-supplier Site Assessment (refer to clause 4.2 of 240-105658000)
-
POST-CONTRACT AWARD
CLAUSE 5
Contract Execution
(refer to clause 5.1 of 240-105658000)
X
Supplier Quality Performance Monitoring Phase (refer to clause 5.2 of 240-105658000)
X
STANDARD CONDITIONS
CLAUSE 6
Eskom Rights of Access (refer to clause 6.1 of 240-105658000)
X
Eskom Rights to Information (refer to clause 6.2 of 240-105658000)
X
Preservation and Storage (refer to clause 6.3 of 240-105658000)
X
Supplier Quality Audits (refer to clause 6.4 of 240-105658000)
X
Nonconformities and Nonconforming Outputs Identified by Eskom (refer to clause 6.5 of 240105658000)
X
Special Processes (refer to clause 6.6 of 240-105658000)
SECTION E
(TENDERER)
SECTION D
(ESKOM)
SECTION C (ESKOM)
CLAUSES OF ISO
9001 STANDARD
X
CLAUSE DESCRIPTION
INDICATE WITH AN (X) AS
APPLICABLE OR (-) IF NOT
APPLICABLE
CLAUSE 4
Context of the Organisation
X
CLAUSE 5
Leadership
X
CLAUSE 6
Planning
X
CLAUSE 7
Support
X
CLAUSE 8
Operation
X
CLAUSE 9
Performance Evaluations
X
CLAUSE 10
Improvement
X
NAME
DESIGNATION
DATE
SIGNATURE
NAME
DESIGNATION
DATE
SIGNATURE
ESKOM’S QUALITY
REPRESENTATIVE
TENDERER’S
QUALITY
REPRESENTATIVE
NB: The tenderer must complete and sign this form to acknowledge and accept Eskom Supplier Quality Requirements as per 240105658000 Specification and ISO 9001 Standard.
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Page 1 of 1
Maintenance of U1-6 cooling towers and ductings – Arnot Power Station
SUPPLIER DEVELOPMENT AND LOCALISATION CRITERIA
Pre- qualification
-
Only BBBEE Level 1-4 (including EMEs, QSEs and
LMEs) can tender.
Entities that do not meet this criterion shall be
disqualified.
B-BBBEE
Mandatory Returnable for B-BBEE Requirement:
Certificate/sworn
affidavits
 Certified and Valid copy of B-BBEE Certificate issued
by a SANAS Accredited Verification Agent; or
 Certified and Valid copy of B-BBEE Sworn Affidavit for
either EME or QSE (See Key Notes Below to
determine Validity of a Sworn Affidavit); or
 Valid copy of B-BBEE Certificate issued by CIPC for
EMEs’ only.
KEY NOTES OF DETERMING VALIDITY OF B-BBEE
SWORN AFFIDAVITS:
Tenderers submitting B-BBEE Sworn Affidavits must
ensure that the affidavits meet the following key
pointers to ensure their validity:
a) Name/s of deponent as they appear in the identity
document and the identity number.
b) Designation of the deponent as the director, owner or
member must be indicated in order to know that person is
duly authorised to depose of an affidavit. (Mark the
applicable option).
c) Name of enterprise as per enterprise registration
documents issued by the CIPC, where applicable, and
enterprise business address.
d) Percentage of black ownership, black female ownership
and designated group. In the case of specialised enterprises
as per Statement 004, the percentage of black beneficiaries
must be reflected. (No blank spaces to be left).
e) Indicate total revenue for the year under review and
whether it is based on audited financial statements or
management account. (Mark the applicable option).
f) Financial year end as per the enterprise’s registration
documents, which was used to determine the total revenue.
(Financial year end to be stipulated by day/month/year).
g) B-BBEE Status level. An enterprise can only have one
status level. (Tick applicable level)
h) Empowering supplier status must be indicated. For QSEs,
the deponent must select the basis for the empowering
supplier status.
i) Date deponent signed and date of Commissioner of Oath
must be the same. (The sworn affidavit must be signed in
the presence of the Commissioner of Oath).
Furthermore the Commissioner must also sign and
stamp)
j) Commissioner of Oath cannot be an employee or ex officio
of the enterprise because, a person cannot by law,
commission a sworn affidavit in which they have an interest
If the relevant documentation/information as stipulated
in the enquiry is not submitted and/or in case of a BBBEE Sworn Affidavit does meet the above key
requirements; said tenders will be disqualified.
The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for
a period of three (3) years
1.1 QUALITATIVE TECHNICAL EVALUATION CRITERIA
Tender returnables (Evaluation of tender returnables as per Section
Error! Reference source not found.)
Weight
Sub
[100]
Weight
[%]


Method statements as per Section Error! Reference
source not found.
Description/data sheet(s) as per Section Error!
Reference source not found.
Technical Personnel

25
50
20
Supervisor relevant experience in natural draft cooling
tower maintenance related activities.
6+ years (5/5)
4+ years (4/5)
2+ years (2/5)
1 or less years (0/5)
Relevant work experience

30
The Contractor shall provide verifiable references of
cooling tower refurbishment/cleaning contracts
performed by himself during the last 10 years. The
reference list shall contain the names, contact numbers
of clients, year and brief description of the work.
6+ Contracts (5/5)
3+ Contracts (4/5)
1 Contract (2/5)
0 Contracts (0/0)
Total
100
25
Score
ESKOM HOLDINGS SOC Ltd
CONTRACT NUMBER _____________
The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for a period of three (3) years
PART 3: SCOPE OF WORK
Document
reference
Title
No of
pages
This cover page
1
C3.1 Employer’s Service Information
C3.2 Contractor’s Service Information
Total number of pages
PART C3: SCOPE OF WORK
1
C3 TSC3 COVER PAGE
ESKOM HOLDINGS SOC Ltd
CONTRACT NUMBER _____________
The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for a period of three (3) years
C3.1: EMPLOYER’S SERVICE INFORMATION
Contents
When the document is complete, insert a ‘Table of Contents’. To do this go to: Insert, → Reference, →
Index and tables → Table of Contents. Three levels and the title (but not the subtitle) may be shown if the
formats used in this template are retained.
Otherwise insert list of contents manually.
Part 3: Scope of Work ..................................................................................................................................... 1
C3.1: Employer’s service Information ........................................................................................................... 2
1
Description of the service ...................................................................................................................... 4
1.1
Executive overview ............................................................................................................................ 4
1.2
Employer’s requirements for the service ........................................................................................... 5
1.3
Interpretation and terminology ........................................................................................................... 5
2
Management strategy and start up. ...................................................................................................... 7
2.1
The Contractor’s plan for the service ................................................................................................. 7
2.2
Management meetings ...................................................................................................................... 7
2.3
Contractor’s management, supervision and key people ................................................................... 7
2.4
Provision of bonds and guarantees ................................................................................................... 7
2.5
Documentation control ....................................................................................................................... 7
2.6
Invoicing and payment ....................................................................................................................... 7
2.7
Contract change management .......................................................................................................... 8
2.8
Records of Defined Cost to be kept by the Contractor ...................................................................... 8
2.9
Insurance provided by the Employer ................................................................................................. 8
2.10
Training workshops and technology transfer ..................................................................................... 8
2.11
Design and supply of Equipment ....................................................................................................... 8
2.12
Things provided at the end of the service period for the Employer’s use ......................................... 8
2.12.1
Equipment .................................................................................................................................... 8
2.12.2
Information and other things ........................................................................................................ 8
2.13
3
Management of work done by Task Order ........................................................................................ 8
Health and safety, the environment and quality assurance ............................................................... 9
3.1
Health and safety risk management .................................................................................................. 9
3.2
Environmental constraints and management .................................................................................... 9
3.3
Quality assurance requirements ........................................................................................................ 9
4
Procurement .......................................................................................................................................... 10
4.1
People .............................................................................................................................................. 10
4.1.1
Minimum requirements of people employed .............................................................................. 10
4.1.2
BBBEE and preferencing scheme ............................................................................................. 10
PART C3: SCOPE OF WORK
PAGE 2
C3.1 TSC3 EMPLOYER’S SERVICE INFORMATION
ESKOM HOLDINGS SOC Ltd
CONTRACT NUMBER _____________
The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for a period of three (3) years
Accelerated Shared Growth Initiative – South Africa (ASGI-SA)............................................... 10
4.1.3
4.2
Subcontracting ................................................................................................................................. 10
4.2.1
Preferred subcontractors ........................................................................................................... 10
4.2.2
Subcontract documentation, and assessment of subcontract tenders ...................................... 10
4.2.3
Limitations on subcontracting .................................................................................................... 10
4.2.4
Attendance on subcontractors ................................................................................................... 10
4.3
Plant and Materials .......................................................................................................................... 10
4.3.1
Specifications ............................................................................................................................. 10
4.3.2
Correction of defects .................................................................................................................. 11
4.3.3
Contractor’s procurement of Plant and Materials ...................................................................... 11
4.3.4
Tests and inspections before delivery ....................................................................................... 11
4.3.5
Plant & Materials provided “free issue” by the Employer ........................................................... 11
4.3.6
Cataloguing requirements .......................................................................................................... 11
5
Working on the Affected Property....................................................................................................... 12
5.1
Employer’s site entry and security control, permits, and site regulations ........................................ 12
5.2
People restrictions, hours of work, conduct and records ................................................................. 12
5.3
Health and safety facilities on the Affected Property ....................................................................... 12
5.4
Environmental controls, fauna & flora .............................................................................................. 12
5.5
Cooperating with and obtaining acceptance of Others .................................................................... 12
5.6
Records of Contractor’s Equipment ................................................................................................. 12
5.7
Equipment provided by the Employer .............................................................................................. 12
5.8
Site services and facilities................................................................................................................ 12
5.8.1
Provided by the Employer .......................................................................................................... 12
5.8.2
Provided by the Contractor ........................................................................................................ 13
5.9
Control of noise, dust, water and waste .......................................................................................... 13
5.10
Hook ups to existing works .............................................................................................................. 13
5.11
Tests and inspections ...................................................................................................................... 13
5.11.1
Description of tests and inspections .......................................................................................... 13
5.11.2
Materials facilities and samples for tests and inspections ......................................................... 13
6
List of drawings..................................................................................................................................... 14
6.1
Drawings issued by the Employer ................................................................................................... 14
PART C3: SCOPE OF WORK
PAGE 3
C3.1 TSC3 EMPLOYER’S SERVICE INFORMATION
ESKOM HOLDINGS SOC Ltd
CONTRACT NUMBER _____________
The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for a period of three (3) years
1 Description of the service
1.1
Executive overview
Maintenance of Unit 1-6 Cooling Tower including CW ducting during Interims, General Overalls and ‘as
and when required basis’ at Arnot Power Station.
Unit 1-3 Scope of Work
Diametric Duct and Sprayers (Nozzles)





High Pressure clean the internal of the all diametric ducts, this includes the removal of flakes
and sludge. In case of downward nozzles all nozzles to be removed before HP cleaning. In case
of upward nozzles the nozzles don’t have to be removed if not damaged by the HP cleaning
process. All diametric sprayers to be removed cleaned and replaced. All damaged or missing
diametric duct sprayers must be replaced with new ones.
Open all end caps. Any valves caps that are faulty or do not open must be removed and
replaced.
Broken or cracked pipes to be fixed with adjustable stainless steel clamps.
All damaged or missing sprayers (nozzles) must be replaced with new ones. The correct nozzle
size must be used ape per original design
HP clean the Cooling Tower wall at a height 1.3m above the spray nozzles all the way to the
bottom of the cooling tower.
Drift Eliminators
• DE must be cleaned with water (typically 6 bar)
• Replacement of broken asbestos DE to be replaced by PVC DE
Fill (Polygrids)
• Missing polygrids are to be replaced with polygrids supplied by the Contractor
• Grids are to be fixed with Grade 304 stainless steel wire. No nylon cable ties are allowed to be used.
Vertical Columns
• Vertical columns (above and below the cooling tower fill) must be high pressure cleaned to remove
scale and algae.
Pond and Outlet Screens
• Sludge and debris are to be removed from the Pond by the Contractor and dumped on a designated
site area that will be predetermined by the Station.
• All dumped debris should be removed by the Contractor.
Hot and Cold Ducts
• Brooms, rubber squeegees, Plastic egg filters, industrial type bags. Plastic buckets are to be used
instead to clean the floor and ducts walls.
• No HP cleaning (water jet), metal tools, spades, etc or scaffolding to be used inside the ducts.
Unit 4 -6 Scope of Work
Diametric Duct and Sprayers (Nozzles)
• DE must be cleaned with water (typically 6 bar)
• Replacement of broken asbestos DE to be replaced by PVC DE
Fill (Polygrids)
• Missing DE are to be replaced with polygrids supplied by the Contractor.
• Grids are to be fixed with Grade 304 stainless steel wire. No nylon cable ties are allowed to be used.
PART C3: SCOPE OF WORK
PAGE 4
C3.1 TSC3 EMPLOYER’S SERVICE INFORMATION
ESKOM HOLDINGS SOC Ltd
CONTRACT NUMBER _____________
The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for a period of three (3) years
Vertical Columns
• Vertical columns (above and below the cooling tower fill) must be high pressure cleaned to remove scale
and algae.
Pond and Outlet Screens
• Sludge and debris are to be removed from the Pond by the Contractor and dumped on a designated site
area that will be predetermined by the Station.
• All dumped debris should be removed by the Contractor.
Hot and Cold Ducts
• Brooms, rubber squeegees, Plastic egg filters, industrial type bags. Plastic buckets are to be used
instead to clean the floor and ducts walls.
• No HP cleaning (water jet), metal tools, spades, etc. or scaffolding to be used inside the ducting
NB: The Contractor to also supply own pipes and pumps to suck water in the ducting should there
be a difficulty in draining water on the downward slope of the ducting.
Unit 1-3: Polygrids
Unit 4-6: Drift Eliminators
Employer’s requirements for the service
1.2
Outage
Start date
End date
Unit 6 GO
Unit 5 IR
Unit 3 MGO
Unit 2 GO
Unit 4 GO
Unit 1 GO
Unit 5 GO
Unit 6 IR
06/04/2020
16/08/2020
05/04/2021
03/10/2021
04/04/2022
26/09/2022
26/06/2023
30/10/2023
09/07/2020
24/09/2020
09/06/2021
12/12/2021
12/06/2022
05/12/2022
04/09/2023
20/11/2023
Outage
ID
17923
17924
17947
17922
17916
20282
20287
28489
Note: Above Outage listing dated 19/11/2019.The above mentioned duration are schedules as per Eskom
GPSS, Dates may change due to system demand however any changes to the outage date will be
communicated to the Contractor by the Service Manager.
Cooling Tower Geometry


1.3
Pond diameter – 81,70m
Sprayer (Nozzle) type – 1”( 25mm) and ¾” (22mm)
Interpretation and terminology
The following abbreviations are used in this Service Information:
Abbreviation
Meaning given to the abbreviation
OBL
Outside battery limits
PTW
Permit to work
PSR
Plant Safety Regulation
RA
Risk Assessment
QCP
Quality Control Plan
PART C3: SCOPE OF WORK
PAGE 5
C3.1 TSC3 EMPLOYER’S SERVICE INFORMATION
ESKOM HOLDINGS SOC Ltd
CONTRACT NUMBER _____________
The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for a period of three (3) years
PPE
Personal Protective Equipment
DE
Drift Eliminators
GO
General Overhaul
IR
Interim Repairs
HP
High Pressure
PART C3: SCOPE OF WORK
PAGE 6
C3.1 TSC3 EMPLOYER’S SERVICE INFORMATION
ESKOM HOLDINGS SOC Ltd
CONTRACT NUMBER _____________
The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for a period of three (3) years
2 Management strategy and start up.
The Contractor’s plan for the service
2.1

2.2
Contractor to submit a program stating the duration.
Management meetings
Regular meetings of a general nature may be convened and chaired by the Supply Manager as follows:
Title and purpose
Approximate time & interval
Location
Attendance by:
Risk register and
compensation events
Weekly on request by
Service Manager
Location stated by the
Service Manager
Contractor and
Employer
Meetings of a specialist nature may be convened as specified elsewhere in this Service Information or if not
so specified by persons and at times and locations to suit the Parties, the nature and the progress of the
service. Records of these meetings shall be submitted to the Service Manager by the person convening the
meeting within five days of the meeting.
All meetings shall be recorded using minutes or a register prepared and circulated by the person who
convened the meeting. Such minutes or register shall not be used for the purpose of confirming actions or
instructions under the contract as these shall be done separately by the person identified in the conditions of
contract to carry out such actions or instructions.
All meetings shall be convened anywhere when required by the Service Manager
2.3
Contractor’s management, supervision and key people
N/A
2.4
Provision of bonds and guarantees
The form in which a bond or guarantee required by the conditions of contract (if any) is to be provided by the
Contractor is given in Part 1 Agreements and Contract Data, document C1.3, Sureties.
The Employer may withhold payment of amounts due to the Contractor until the bond or guarantee required
in terms of this contract has been received and accepted by the person notified to the Contractor by the
Service Manager to receive and accept such bond or guarantee. Such withholding of payment due to the
Contractor does not affect the Employer’s right to termination stated in this contract.
2.5
Documentation control

2.6
On completion of the work the Contractor to submit the Data pack to Service Manager stating all the
work executed with recommendations for record keeping.
Invoicing and payment
Within one week of receiving a payment certificate from the Service Manager in terms of core clause 51.1,
the Contractor provides the Employer with a tax invoice showing the amount due for payment equal to that
stated in the Service Manager’s payment certificate.
The Contractor shall address the tax invoice to
PART C3: SCOPE OF WORK
PAGE 7
C3.1 TSC3 EMPLOYER’S SERVICE INFORMATION
ESKOM HOLDINGS SOC Ltd
CONTRACT NUMBER _____________
The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for a period of three (3) years
Eskom Holdings SOC Limited
Finance Department No 2002/15527/6
Private Bag X 2
Rietkuil
1097
MPUMALANGA
and include on each invoice the following information:







Name and address of the Contractor and the Service Manager;
The contract number and title;
Contractor’s VAT registration number;
The Employer’s VAT registration number 4740101508;
Description of service provided for each item invoiced based on the Price List;
Total amount invoiced excluding VAT, the VAT and the invoiced amount including VAT;
(add other as required)
Add procedures for invoice submission and payment (e. g. electronic payment instructions)

2.7
The Contractor to submit the invoices to : [email protected]
Contract change management
N/A
2.8
Records of Defined Cost to be kept by the Contractor
The Contractor should keep all costs involved and avail them on request
2.9
Insurance provided by the Employer
N/A
2.10 Training workshops and technology transfer
N/A
2.11 Design and supply of Equipment
N/A
2.12 Things provided at the end of the service period for the Employer’s use
2.12.1 Equipment
N/A
2.12.2 Information and other things
N/A
2.13 Management of work done by Task Order

The Service Manager submit the task order on the Price List,
PART C3: SCOPE OF WORK
PAGE 8
C3.1 TSC3 EMPLOYER’S SERVICE INFORMATION
ESKOM HOLDINGS SOC Ltd
CONTRACT NUMBER _____________
The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for a period of three (3) years
3 Health and safety, the environment and quality assurance
3.1
Health and safety risk management
Safety





The Contractor is to apply safety awareness at all times through continuous training.
All Contractor’s employees entering the site are medically fit.
The Contractor shall have daily toolbox talks, risk assessment and safety talks will all employees.
Safety Induction will be done by the Employer on prior arrangements but is not a minimum requirement.
The Contractor will be required to adhere to PSR and Employees have signed the declaration book
giving access for the work to commence on daily basis.

3.2
Environmental constraints and management
3.3
Quality assurance requirements


The Contractor to submit the QCP for approval prior to commencing with the work on the Cooling
Tower to indicate the intervention points i.e Hold Point and Witness Point.
On completion of the work the Contractor to submit the data pack to the Service Manager for record
keeping on what work was executed on the Cooling Tower with recommendations.
PART C3: SCOPE OF WORK
PAGE 9
C3.1 TSC3 EMPLOYER’S SERVICE INFORMATION
ESKOM HOLDINGS SOC Ltd
CONTRACT NUMBER _____________
The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for a period of three (3) years
4 Procurement
4.1
People
4.1.1

4.1.2
Minimum requirements of people employed
The Contractor to employ local community people according to the need of the Contractor.
BBBEE and preferencing scheme
Specify constraints which Contractor must comply with after contract award in regard to any Broad Based
Black Economic Empowerment (B-BBEE) or preferencing scheme measures.
4.1.3
Accelerated Shared Growth Initiative – South Africa (ASGI-SA)
If the ASGI-SA requirements are to be included in this contract specify constraints which Contractor must
comply with after contract award in regard to any ASGI-SA requirements. The ASGI-SA Compliance
Schedule completed in the returnable tender schedules is reproduced here. If ASGI-SA does not apply,
delete this paragraph.
The Contractor complies with and fulfils the Contractor’s obligations in respect of the Accelerated and
Shared Growth Initiative - South Africa in accordance with and as provided for in the Contractor’s ASGI-SA
Compliance Schedule stated below
.
[Insert the agreed ASGI-SA Compliance Schedule here]
The Contractor shall keep accurate records and provide the Service Manager with reports on the
Contractor’s actual delivery against the above stated ASGI-SA criteria. [Elaborate on access to and format
of records and frequency of submission etc.]
The Contractor’s failure to comply with his ASGI-SA obligations constitutes substantial failure on the part of
the Contractor to comply with his obligations under this contract.
4.2
4.2.1
Subcontracting
Preferred subcontractors
N/A
4.2.2
Subcontract documentation, and assessment of subcontract tenders
N/A
4.2.3
Limitations on subcontracting
N/A
4.2.4
Attendance on subcontractors
N/A
4.3
4.3.1
Plant and Materials
Specifications
PART C3: SCOPE OF WORK
PAGE 10
C3.1 TSC3 EMPLOYER’S SERVICE INFORMATION
ESKOM HOLDINGS SOC Ltd
CONTRACT NUMBER _____________
The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for a period of three (3) years


4.3.2

4.3.3

4.3.4

4.3.5





4.3.6
The Contractor to supply its own pipes and pump to suck water on the down slope of the Hot or Cold
ducting.
All spares to be supplied by the Contractor.
Correction of defects
On completion of the execution of the work, final inspection will be conducted by the Contractor and
Service Manager or System Engineer on the work-done; any defect found shall be corrected
immediately prior to commissioning the Cooling Tower.
Contractor’s procurement of Plant and Materials
It is the responsibility of the Contractor to provide every equipment required for the scope including
spares required.
Tests and inspections before delivery
N/A
Plant & Materials provided “free issue” by the Employer
Ablution facility
220V/ 380V
Scaffolding
Mobile crane
Canteen
Cataloguing requirements by the Contractor
N/A
PART C3: SCOPE OF WORK
PAGE 11
C3.1 TSC3 EMPLOYER’S SERVICE INFORMATION
ESKOM HOLDINGS SOC Ltd
CONTRACT NUMBER _____________
The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for a period of three (3) years
5 Working on the Affected Property
5.1
Employer’s site entry and security control, permits, and site regulations

The Contractor book in any tools, etc. at the security office before entering. The copy of the tool list
needs to be kept in a safe place, as it will be the only acceptable document allowed to remove the
items after completion of the works.

All stripping of Asbestos material is undertaken strictly in accordance with the Employer’s directive
and other standards and updates with the special reference to the Asbestos Regulations according
to the Occupational Health and Safety Act.

All vehicles are driven with due consideration for personnel and property. A maximum speed limit of
40 kilometres per hour is adhered to on the premises at all times.
5.2
People restrictions, hours of work, conduct and records

5.3
N/A
Health and safety facilities on the Affected Property

5.4
In case of emergency the Contractor to report to medical centre, after hours to call control room at
extension (013) 297 9035.
Environmental controls, fauna & flora

5.5
The rubble should be disposed to the designated area informed by the Service Manager after
completion of the work.
Cooperating with and obtaining acceptance of Others

N/A
Records of Contractor’s Equipment
5.6

5.7
N/A
Equipment provided by the Employer



5.8
Mobile crane
Scaffold
220V / 380V
Site services and facilities
5.8.1


Provided by the Employer
Mobile crane
Scaffold
PART C3: SCOPE OF WORK
PAGE 12
C3.1 TSC3 EMPLOYER’S SERVICE INFORMATION
ESKOM HOLDINGS SOC Ltd
CONTRACT NUMBER _____________
The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for a period of three (3) years

220V / 380V
.
5.8.2

Provided by the Contractor
All items to be provided by the Contractor including spares that will be required to ensure the work is
completed
5.9
Control of noise, dust, water and waste

N/A
5.10 Hook ups to existing works

N/A
5.11 Tests and inspections
5.11.1 Description of tests and inspections

N/A
5.11.2 Materials facilities and samples for tests and inspections

N/A
PART C3: SCOPE OF WORK
PAGE 13
C3.1 TSC3 EMPLOYER’S SERVICE INFORMATION
ESKOM HOLDINGS SOC Ltd
CONTRACT NUMBER _____________
The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for a period of three (3) years
6 List of drawings
6.1
Drawings issued by the Employer
This is the list of drawings issued by the Employer at or before the Contract Date and which apply to this
contract.
Drawing number
PART C3: SCOPE OF WORK
Revision
Title
PAGE 14
C3.1 TSC3 EMPLOYER’S SERVICE INFORMATION
ESKOM HOLDINGS SOC Ltd
CONTRACT NO. _________
The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for a period of three (3) years
PART 2: PRICING DATA
TSC3 Option A
Document
reference
Title
No of
pages
C2.1 Pricing assumptions: Option A
[●]
C2.2 The price list
PART C2: PRICING DATA
2
PAGE 1
C2 TSC3 COVER
ESKOM HOLDINGS SOC Ltd
CONTRACT NO. _________
The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for a period of three (3) years
C2.1 pricing assumptions: Option A
1.
How work is priced and assessed for payment
Clause 11 in NEC3 Term Service Contract (TSC3) core clauses and Option A states:
Identified and
defined terms
11
11.2
(12) The Price List is the price list unless later changed in accordance with this
contract.
(17) The Price for Services Provided to Date is the total of


the Price for each lump sum item in the Price List which the Contractor has
completed and
Where a quantity is stated for an item in the Price List, an amount
calculated by multiplying the quantity which the Contractor has completed
by the rate.
(19) The Prices are the amounts stated in the Price column of the Price List.
Where a quantity is stated for an item in the Price List, the Price is calculated
by multiplying the quantity by the rate.
This confirms that Option A is a priced contract where the Prices are derived from a list of items of service
which can be priced as lump sums or as expected quantities of service multiplied by a rate or a mix of both.
2.
Function of the Price List
Clause 54.1 in Option A states: “Information in the Price List is not Service Information”. This confirms that
instructions to do work or how it is to be done are not included in the Price List but in the Service Information.
This is further confirmed by Clause 20.1 which states, “The Contractor Provides the Service in accordance
with the Service Information”. Hence the Contractor does not Provide the Service in accordance with the
Price List. The Price List is only a pricing document.
3.
Link to the Contractor’s plan
Clause 21.4 states “The Contractor provides information which shows how each item description on the
Price List relates to the operations on each plan which he submits for acceptance”. Hence when compiling
the price list, the tendering contractor needs to develop his first clause 21.2 plan in such a way that
operations shown on it can be priced in the price list and result in a satisfactory cash flow in terms of clause
11.2(17).
4.
Preparing the price list
Before preparing the price list, both the Employer and tendering contractors should read the TSC3
Guidance Notes pages 14 and 15. In an Option A contract, either Party may have entered items into the
price list either as a process of offer and acceptance (tendering) or by negotiation depending on the nature
of the service to be provided. Alternatively the Employer, in his Instructions to Tenderers or in a Tender
Schedule, may have listed some items that he requires the Contractor to include in the price list to be
prepared and priced by him.
PART C2: PRICING DATA
PAGE 1
C2.1 TSC3/A PRICING ASSUMPTIONS
ESKOM HOLDINGS SOC Ltd
CONTRACT NO. _________
The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for a period of three (3) years
It is assumed that in preparing or finalising the price list the Contractor:






4.1.
Has taken account of the guidance given in the TSC3 Guidance Notes relevant to Option A;
Understands the function of the Price List and how work is priced and paid for;
Is aware of the need to link operations shown in his plan to items shown in the Price List;
Has listed and priced items in the price list which are inclusive of everything necessary and
incidental to Providing the Service in accordance with the Service Information, as it was at the
time of tender, as well as correct any Defects not caused by an Employer’s risk;
Has priced work he decides not to show as a separate item within the Prices or rates of other
listed items in order to fulfil the obligation to complete the service for the tendered total of the
Prices.
Understands there is no adjustment to items priced as lump sums if the amount, or quantity, of
work within that item later turns out to be different to that which the Contractor estimated at time of
tender. The only basis for a change to the (lump sum) Prices is as a result of a compensation
event.
Format of the price list
(From the example given in an Appendix within the TSC3 Guidance Notes)
Entries in the first four columns in the price list in section C2.2 are made either by the Employer or the
tendering contractor.
If the Contractor is to be paid an amount for the item which is not adjusted if the quantity of work in the
item changes, the tendering contractor enters the amount in the Price column only, the Unit, Expected
Quantity and Rate columns being left blank.
If the Contractor is to be paid an amount for an item of work which is the rate for the work multiplied by
the quantity completed, the tendering contractor enters the rate which is then multiplied by the Expected
Quantity to produce the Price, which is also entered.
If the Contractor is to be paid a Price for an item proportional to the length of time for which a service is
provided, a unit of time is stated in the Unit column and the expected length of time (as a quantity of the
stated units of time) is stated in the Expected Quantity column.
PART C2: PRICING DATA
PAGE 2
C2.1 TSC3/A PRICING ASSUMPTIONS
ESKOM HOLDINGS SOC Ltd
CONTRACT NO. _________
The Maintenance of Unit 1 -6 Cooling Towers and Ductings at Arnot Power Station for a period of three (3) years
C2.2 the price list
Item nr
Description
Unit
Expected
Quantity
Safety file
lot
1
Scissors lift including Fuel and Operator
Days
25
Bobcat including Operator and Fuel
Days
25
Replace Nozzles - 1” (25mm)
Ea.
100
Replace Nozzles - ¾” (22mm)
Ea.
100
Replace damaged Drift Eliminators
Ea.
20
Clean the pond
M

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