The Supply, Delivery and Off-loading of Fuel Oil to Various Eskom’s Coal Fired Power Stations On” an as and when Required Basis” for a Period of Five (5) Months

Tender Summary:

CORP 5282

2021-01-28 10:00

Tender Closed on: 2021-02-04 10:00

Fuel and Petroleum Products, Supply and Delivery Services

Arnot, Balfour, Camden, Emalahleni, Free State, Kendal, Kriel, Lephalale, Limpopo, Mpumalanga, Sasolburg, Volksrust, Warden

ESKOM

ESKOM Tenders

Account Functions

You will need an account login to create a Business Listing on the site or to add your details to show your interest in joining a Joint Venture or working as subcontractor for this tender


Please supply your email address to Register an account:

A password will be sent to your email address.

Bid Number:
Bid Description:
Name of Institution:
Place where goods, works or services are required:
 


Date Published:  
Closing Date / Time: 
Enquiries:
Contact Person:
Email:
Telephone number:
FAX Number:


Where bid documents can be obtained:
Website:
Physical Address:

Where bids should be delivered:
Physical Address:


Briefing Session
A compulsory / Optional briefing session will be held on:
Date:
Time:
Venue:


Special Conditions:


 



{TENDER_DOCUMENTS_TEXT_START} Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
ESKOM HOLDINGS SOC LTD
INVITATION TO TENDER/REQUEST FOR PROPOSAL (RFP)
FOR
The supply, delivery and off-loading of fuel oil to various Eskom’s coal fired power
stations on” an as and when required basis” for a period of five (5) months.
Tender number
CORP 5282
Issue date
22 January 2021
Closing date and time
04 February 2021 at 10h00 a.m. South African
Standard Time (SAST)
Tender validity period
12 (twelve) weeks from the closing date and time
Clarification meeting
28 January 2021 through Microsoft Teams at 10h00
a.m.
Tenderers are requested to click on the link on Page
6 to join the clarification meeting.
Tenders are to be delivered to the following
address on the stipulated closing date and
time:
Eskom Megawatt Park Tender Office
Northside (Retail Centre)
Maxwell Drive
Sunninghill
Sandton
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Invitation to Tender
Template
Identifier
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Identifier
Effective Date
Review Date
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
Invitation to Tender
Eskom Holdings SOC Ltd (hereinafter “Eskom”) invites you to submit a tender for the supply, delivery and
off-loading of fuel oil to various Eskom’s coal fired power stations for a period of five (5) months. The enquiry
documents are supplied to you on the following basis:

Free of charge
Eskom has delegated the responsibility for this tender to the Eskom Representative whose name and
contact details are set out in the Tender Data. A submission of a tender/proposal by you in response to this
Invitation will be deemed as your acceptance of the Eskom Standard Conditions of Tender (to be accessed
via www.eskom.co.za).
Queries relating to these Invitation documents may be addressed to the Eskom Representative.
Yours faithfully
____________________________________________
Marumo Lekoto
Senior Manager Procurement
22 Janaury 2021
Date: ________________________________________
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File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
The following documents listed hereunder are attached to this enquiry.
Number
Description
6.1
6.2
6.3
*Acknowledgement form
*Tenderer’s particulars
* Integrity Declaration Form
(refer to www.eskom.co.za for the Supplier
Integrity Pact that suppliers are required to
download and read )
CPA Requirements for Local Goods/Services
6.4
6.5
6.6
6.7
6.8
6.9
6.10
6.11
Annexure/to be
downloaded and
attached
Annexure A
Annexure B
Annexure C
Attached
(Y/N)
Annexure D
Y
SBD 1 -Invitation to Bid must be filled out by
all tenderers and submitted with the tender at
tender submission deadline
SBD 6.1- Preference Points Claim Form in
terms of PPPFA 2017 regulations
Annexure G
Y
Annexure H
Y
Technical
Finance - Pricing schedule with CPA
SHE
Quality
SD & L Undertaking
Annexure I
Annexure J
Annexure K
Annexure L
Annexure M
Y
Y
Y
Y
Y
Y
Y
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Invitation to Tender
1.2
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-43921804
Rev
6
240-114238630
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9
11 February 2020
February 2023
The Tender Data makes several references to the Eskom Standard Conditions of Tender
and in those instances, the clause numbers are referenced hereunder. If the Eskom Standard
Conditions of Tender is not attached to the Invitation to Tender/Request for Proposal; then
the tenderers are required to download this from www.eskom.co.za. The “Tender Data” as
detailed herein shall take precedence over the Standard Conditions of Tender in the event of
any ambiguity or inconsistency between the two documents.
Clause Number from Standard
Conditions of Tender
1.1 Parties
Tender Data
The Employer is Eskom Holdings SOC Ltd
The Eskom Representative is:
Name: Asanda Mzileni
Tel: (011) 800 6131
E-mail: asanda.mzileni@eskom.co.za
1.3 Enquiry documents
1.4 Type of Invitation to Tender/RFP
The Invitation to tender /RFP number is : CORP 5282
See the content list above for the enquiry documents.
This invitation to tender is:
1. An open Invitation to tender
1.6 Eskom's rights to accept or
reject any tender
The tender shall be for the whole or parts of the contract.
2.1 Eligible tenders
Submit a tender only if the tenderer (whether a single company or
a structure similar to a Joint Venture) complies with the eligibility
criteria stated in the Tender Data and the tenderer, or any of his
principals, is not under any restriction to do business with
Eskom/State Owned Companies.
Tenderers are deemed ineligible to submit a [tender/proposal] if
 Tenderers have the nationality of a country on any international
sanctions list. A tenderer shall be deemed to have the
nationality of a country if the tenderer is a national or is
constituted, incorporated, or registered and operates in
conformity with the provisions of the laws of that country. This
criterion shall also apply to the determination of the nationality
of proposed subcontractors or suppliers for any part of the
Contract including related services.
 Tenderers submit more than one [tender/proposal] either
individually or as a partner in a joint venture (JV) or
consortium
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Invitation to Tender







2.2 -2.5 Tender Closing
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[Tenders/proposals] submitted by a JV or consortium where
the JV/consortium agreement does not explicitly state that
the parties of the JV or consortium shall be jointly and
severally liable for the execution of the Contract in
accordance with the Contract terms.
A Tenderer must not have a conflict of interest. All
Tenderers found to have a conflict of interest shall be
disqualified. A Tenderer may be considered to have a
conflict of interest with one or more parties in this
[tendering/RFP] process, if :
o (a)they have a controlling partner/majority
shareholder in common; or
o (b)they have a relationship with each other, directly
or through common third parties, that puts them in a
position to have access to information about or
influence on the tender/proposal of another
Tenderer, or influence the decisions of the Employer
regarding this bidding process;
Tenders signed by non- authorized persons
Where the tenderers are not registered on National
Treasury’s Central Supplier Database (except Foreign
Suppliers)
A tender that fails to meet any pre-qualifying criteria
stipulated in the tender documents is an unacceptable
tender (section 4 (2) of PPPFA Regulations
Any tenderer that is restricted by National Treasury
A tenderer that sub-contracts 100% Scope of Work.
Ineligible tenderers will be disqualified.
The deadline for Tender submission is:
Date: 04 February 2021
Time 10h00 a.m. (SAST)
Late Tenders will not be accepted
Tenders are to be submitted to the Eskom tender box at the
following physical address:
THE TENDER OFFICE
Eskom Holdings SOC Limited
Megawatt Park Retail Centre
Megawatt Park Tender Office situated on the Northside
Maxwell Drive
Sunninghill
Sandton
Confidential
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Invitation to Tender
2.9 Copy of original tender
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Identifier
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Identifier
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February 2023
Eskom requires that the tenderer must submit the tender as a
complete original tender, plus one (1) hard copy of the original
tender at tender submission deadline. Eskom also requires that one
(1) additional complete soft copy of the original tender is provided
in electronic format.
Eskom requires:
 an original tender
 one (1) identical hard copy of the original
 Submit soft copy of Annexure J (Pricing Schedule) in electronic
format
Where a Tenderer does not submit 1 hard copy of the original
tender at tender submission deadline, the tenderer will be
disqualified.
2.13 Tender Validity Period
2.16 Site/clarification meetings
The tender validity period is 12 (twelve) weeks from the closing
date and time.
A Non-compulsory clarification meeting with representatives of
the Employer will take place as follows:
Date: 28 January 2021
Time: 10h00 a.m.
Venue: Microsoft Team link below to connect for clarification
meeting:
https://teams.microsoft.com/l/meetupjoin/19%3ameeting_NGVmOTE5YjQtNTc0NC00NGY3LWIwNTEtYT
UwMTQ2MTRiOGRj%40thread.v2/0?context=%7b%22Tid%22%3a
%2293aedbdc-cc67-4652-aa12d250a876ae79%22%2c%22Oid%22%3a%223f7f49f9-19aa-4f4b99f7-7751252f1fc6%22%7d
Tenderers must confirm their intention to attend with the Eskom
Representative stating the name, position and contact details of
each proposed attendee.
2.17 Clarification on enquiry
documents
The tenderer will notify the Employer of any clarifications required
before the closing time for clarification queries, which is 1 (one)
working day before the deadline for tender submission.
2.23 Alternative tenders
Alternative tenders are not allowed.
Confidential
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Invitation to Tender
2.25 Conditions of contract
2.31 Provision of security for
performance
3.4 Opening of tenders
3.5 Prices to be read out
3.9 Basic Compliance
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The conditions of contract will be the NEC 3 Supply Short
Contract.
N/A.
Tenders will be opened at the same date and time as the tender
deadline.
Prices will not be read out.
Basic compliance for this invitation to tender/ RFP are:




Meet the eligibility criteria for a tenderer
Submit one (1) hard copy of the original tender to Eskom
Submit a complete original tender with commercial, financial
and technical information
Submission of the mandatory commercial tender
returnables as at stipulated deadlines.
3.10 Mandatory tender returnables
A tenderer that does not submit mandatory documents/information
required in mandatory documents by the required deadlines as
stipulated in the Tender Returnable section of the respective
Invitation to Tender; will be deemed non-responsive.
3.11 Pre-qualification criteria
Pre-qualification criteria not applicable.
3.12 Designated materials and
thresholds
3.13 Functionality requirements
Designated material thresholds are not applicable.
The following criteria will be applicable for this transaction under
functionality criteria - Annexure I:
Evaluation of Tender Documentation for scoring purposes
Criteria
Weight
Technical
100%
Overall Minimum Threshold 70%
for Qualification
Tenderers who do not meet the threshold for functionality scoring
will be disqualified.
3.15 Evaluation of price
Prices will be evaluated as follows:
 Inclusive of VAT
 Making the specified correction for arithmetical errors
 Excluding contingencies in any bill of quantities or activity
schedule.
Confidential
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Invitation to Tender




3.17 Evaluation of B-BBEE
3.18 Ranking of tenders
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Making an appropriate adjustment for any other acceptable
variations, deviations, or alternative tenders submitted.
Making a comparison of the Net Present Value of each adjusted
tender based on the tendered programme (if provided) and
prices, on the estimated effect of Price Adjustment Factors and
rate of exchange fluctuations (if applicable) and on other
evaluation parameters relating to uncertainty and risk, where
applicable.
Unconditional discounts must be taken into account for
evaluation purposes;
Conditional discounts must not be taken into account for
evaluation purposes but should be implemented when
payment is effected.
Prices will be scored out of 90 points.
B-BBEE status will be scored out of 10 points in accordance with
PPPFA.
If a tenderer fails to submit proof of B-BBEE status level, the
tenderer will not be disqualified. The tenderer will, however, be
awarded 90 points for price and will score 0 points for B-BBEE level
/status (out of 10).
Tenderers will be ranked by applying the 90/10 preferential point
scoring. The allocation of contracts will be based on the 90/10
scoring methodology: however, Eskom reserves the right to
award the tender to more than one tenderer in line with tendered
volumes and technical capability.
The allocation of work/contracts will be based on committed
volumes tendered and 90/10 preferential point scoring
methodology.
Eskom’s intent is to award contracts to a minimum of 3 (three)
suppliers that can provide estimated volumes to the Power
Stations.
3.19 Objective Criteria (if applicable)
Objective criteria are not applicable.
Contractual Requirements
(if applicable )
Contractual Requirements shall include but not limited to the
following:






Safety and Quality requirements;
Financial statements;
SD & L;
Letter/s of support from the Source(s) / Refineries for the
volumes that will be offered by the tenderer;
Payment terms of 30 days after receipt of statement; and
Penalties for failure to supply the committed volumes.
Confidential
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Invitation to Tender
Template
Identifier
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Identifier
Effective Date
Review Date
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February 2023
Please Note:
Contractual requirements are not evaluation criteria. They are
required to be met and assessed after the evaluation and
ranking of the tenders. Proof that the highest ranked tenderer
is able to meet the contractual requirements, must be
submitted prior to contract award.
Failure to meet “Contractual Requirements “by the stipulated
deadlines; may result in the tenderer being regarded as nonresponsive and ineligible for contract award.
In the event that there are further documents/actions that are
required during execution of the contract, these must be
made contractual conditions and compliance thereto must be
managed in terms of the contract.
CIDB Requirements (where
applicable for Engineering and
Construction Works Contracts)
CIDB Requirements are not applicable.
Please note:
Eskom reserves the right to negotiate with preferred bidders after a competitive bidding
process or price quotations; should the tendered prices not be deemed market-related.
Main contractors/ suppliers are discouraged from subcontracting with their subsidiary
companies as this may be interpreted as subcontracting with themselves and / or using their
subsidiaries for fronting. Where a main contractor subcontracts with a subsidiary this must
be declared in tender documents.
A report containing a list of potential sub-contractors may be drawn by accessing the
following link: www.csd.gov.za
“proof of B-BBEE status level of contributor” means(a) the B-BBEE status level certificate issued by an authorised body or person; or
(b) a sworn affidavit as prescribed by the B-BBEE Codes of Good Practice; or
(c) any other requirement prescribed in terms of the Broad-Based Black Economic
Empowerment Act;
Confidential
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Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
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February 2023
1.3 TENDER RETURNABLES
The tenderer must submit the returnables set out hereunder as part of its tender. Returnables that
are mandatory for evaluation will result in disqualification if not submitted at tender closing.
Reference
Basic Compliance
Documentary proof
that the Business is a
Manufacturer
Returnables
mandatory
for evaluation
Returnables from supplier
purposes and
due at tender
closing

The tenderer must submit the tender as a
complete original tender, plus one (1) hard
copy of the original tender.

1. Manufacturing or Operating license/
certificate
2. Physical Address of the Manufacturing
Facility
3. Map of the Manufacturing facility i.e.
Google Map
Letter/s of support from the Source(s) /
Refineries for the volumes that will be
offered by the tenderer
Returnables
mandatory for
contract award
and due prior to
contract award

Annexure A
Acknowledgement Form

Annexure B
Tenderers Particulars

Annexure C
Integrity Pact Declaration form

Annexure D
CPA for local goods/services (if
applicable)
SBD 1- to be submitted with the tender at
tender submission deadline

SBD 6.1- Preference Points Claim Form
in terms of PPPFA 2017 regulations

Annexure G (applicable
for all suppliers including
Foreign suppliers)
Annexure H


Supplier Development &
Localisation
(SD&L) Undertaking
Letter of intent to form a JV/consortium

Confidential
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Invitation to Tender
Additional Documents
required in event of
JV:-
*“proof of B-BBEE
status level of
contributor” means:(a) the B-BBEE status
level certificate issued
by an authorised body
or person; or
(b) a sworn affidavit as
prescribed by the BBBEE Codes of Good
Practice; or
(c) any other
requirement prescribed
in terms of the BroadBased Black Economic
Empowerment Act;
Tax Clearance
Certificates
Template
Identifier
Document
Identifier
Effective Date
Review Date
Valid joint venture agreement confirming
the rights and obligations of each of the
joint venture partners and their profitsharing ratios.
Written confirmation that the joint venture
will operate as a single business entity
(incorporated) for the duration of the
contract (this may be included as an
obligation within the JV agreement)
“proof of B-BBEE status level of
contributor” means:(a) the B-BBEE status level certificate
issued by an authorised body or person;
or
(b) a sworn affidavit as prescribed by the
B-BBEE Codes of Good Practice; or
(c) any other requirement prescribed in
terms of the Broad-Based Black
Economic
Empowerment Act;
(as may be applicable for the particular
tendering entity )
Details and confirmation of a single
designated bank account in the name of
the JV and independent of the individual
JV partners, as set out in the joint venture
agreement.
Failure on the part of the supplier to submit
“proof of B-BBEE status level of
contributor” for purposes of evaluation
and scoring by the tender closing will not
result in disqualification (if tenderer is
otherwise
deemed
to
be
responsive/acceptable in all other aspects
and it is not a pre-qualification criterion).
The tenderer will, however, be scored zero
on B-BBEE for purposes of PPPFA scoring
and ranking.
A certified copy of a tax clearance
certificate is still required by Foreign
suppliers (with a footprint in South Africabut who are not on CSD and have not
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Confidential
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No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
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Invitation to Tender
Compliance with
Employment Equity Act
Shareholding
NEC Documentation
NDA
Template
Identifier
Document
Identifier
Effective Date
Review Date
provided a SARS pin number ) and Local
suppliers (who have not provided their
SARS e-filing PIN number for verification
by Eskom and/or their CSD profile / CSD
number) .
Foreign suppliers with no footprint in
South Africa, must still complete the
SBD1 document, however no proof of tax
compliance is required.
To the extent that the tenderer falls within
the definition of a “designated Employer”
as contemplated in the Employment Equity
Act 55 of 1998, the tenderer is required to
furnish the Employer with proof of
compliance with the Employment Equity
Act, including proof of submission of the
Employment Equity report to the
Department of Labour. (South African
tenderers only)
Shareholding organogram and detailed
breakdown (for each individual
company/JV member) clearly identifying
percentages owned by individual
shareholders (full names & ID Numbers)
and other entities (provide full
legal/trading name and respective
identifying registration/trust numbers)
Completed NEC contract data.
Confidentiality & Non-Disclosure
Agreement
Authority to submit a tender
A valid Central Supplier Database (CSD)
report issued by South African National
Treasury
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FINANCIAL/PRICE
Finance
Completed Price list with CPA calculation
sheets
Due Diligence
Audited Financial Statements of the
tenderer for the previous 18 months or to
the extent that such statement is not
available, for the last year. Tenderers must
note that in the case of a joint venture or
special purpose vehicle (SPV) especially


Confidential
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Template
Identifier
Document
Identifier
Effective Date
Review Date
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formed for this tender, audited financial
statements for each participant in the JV /
SPV is required.
DOCUMENTS REQUIRED UNDER CONTRACT REQUIREMENTS
Safety
Is the acknowledgement of Eskom's SHE
rules and requirements form (Annexure
B) signed and submitted by the tenderer?
OHS plan (Applicable to high risk work
only)
 OHS organization within the
Company-Responsibility &
Accountability
 SHE Incident management
 Planning of conduct of work activities
including planning for changes and
emergency work
 PPE- Personal Protective Equipment










Emergency planning and fire risk
management
Vehicle and driver behavior safety
Contractor or supplier selection and
management
Design and specifications
Permits
Competency, training, appointments
Communication and awareness
Management commitment and visible
felt leadership
Baseline Risk Assessment (BRA)
Identification, assessment and
management of SHE risks related to the
scope of work. The methodology used for
the risk assessment must be provided
together with the BRA

Valid Letter of Good Standing (COIDA or
equivalent)
SHE policy signed by CEO/ MD-


Confidential
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the user to ensure it is in line with the authorised version on the system.
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Identifier
Document
Identifier
Effective Date
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Comply to OHS Act Section 7 or OSHAS
18001
SHE Competency (Consider scope of
work, risks, SHE plan and applicability)
CV,s and qualifications / certificates e.g.
-
Quality
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6
240-114238630
Rev
9
11 February 2020
February 2023

First aiders
Safety officer
SHE Representative
HCS Controller
Incident investigator
Note 1: All the requirements listed for
safety are in relation to the contract and
do not supersede or replace any
organizational SHE requirements.
Note 2: The Supplier must be aware that
each power station has specific SHE
requirements which the supplier must
comply with for site access and
execution of the works on site.
Therefore a SHE file will have to be
submitted at each power station.
SECTION A: Quality Management System
Requirements ISO 9001
Valid certification of Quality Management
System by an ISO accredited body
 A.1 Product / Service Scoping on ISO
9001 certificate is defined and relevant
 A.2 Certificate by Approved and
Authorized certification authority.
 A.3 Certification
Authority has
Recognized International Accreditation
 A.4 Validity (expiry date) of certificate
SECTION B :
Evidence of QMS in
operation (Tender Quality Requirements Ref 240-105658000)



B.1 Documented information for defined
roles, responsibilities and authorities.
Confidential
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Ltd, Reg No 2002/015527/30.
Page 14 of 39
File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Template
Identifier
Document
Identifier
Effective Date
Review Date
Invitation to Tender
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
B.2 Documented information for Control of
Externally Provided Processes, Products
and Services.
B.3
Latest copy of an internal
management system audit report (with
Nonconformity,
Correction
and/
or
Corrective Action Reports)
B.4 Latest copy of an external
management system audit report (with
Nonconformity,
Correction
and/
or
Corrective Action Reports)
B.5 Records of Management Review
meetings (minutes, attendance registers
etc.)
SECTION C: Contract Quality Plan
Requirements (Ref 240-105658000 and
240-109253698).
Draft Contract Quality Plan specific to the
scope of work as described in the tender
documents (Ref ISO 10005)

NB! Draft Contract/Project Quality Plan
has important QA deliverables.
SECTION D: User defined additional
Requirements & miscellaneous (Ref 240105658000).

Customer specific requirements & other
standards and required can be listed and
evaluated here
D.1 Form A is completed and signed.
DOCUMENTS REQUIRED UNDER FUNCTIONALITY/TECHINICAL CRITERIA
Technical (required for
functionality scoring)

Grade 1
Fuel Oil
Property
Viscosity at
40°C
CV
Grade 2
Fuel Oil
Property
Viscosity at
50°C
CV
Ash
Ash
Grade 3
Fuel Oil
Property
Viscosity
at 50°C
Viscosity
at 100°C
CV
Confidential
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the user to ensure it is in line with the authorised version on the system.
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Ltd, Reg No 2002/015527/30.
Page 15 of 39
File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Template
Identifier
Document
Identifier
Effective Date
Review Date
Invitation to Tender
Sulphur
Density
Flash Point
Sulphur
Al/Si
Density
Flash Point
Vanadium
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
Ash
Sulphur
Al/Si
Flash
Point
Vanadium
Refer to Table 1 for Technical
Evaluation Scoring.
Functionality will be evaluated on a total weight of 100% with a minimum threshold of 70%
(Annexure I). Tenderers need to achieve at least the minimum of 70% as per the table below to
qualify for further evaluation.
Evaluation on Functionality
Criteria
Fuel Oil Type
Weight
Technical
Grade 1, 2 and 3
100%
Overall Minimum Threshold for Qualification
70%
Technical Evaluation Criteria
Grade 1 Fuel Oil
Compliance to
Specification
Spec (Grade 1)
Property
Viscosity
at 40°C
CV
Ash
Sulphur
Density
Flash
Point
Total
Min
score
15
Max
score
35
10
5
30
5
15
min
max
3
12
Actual
Score
41
820
0.1
3
920
55
100
Confidential
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the user to ensure it is in line with the authorised version on the system.
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Ltd, Reg No 2002/015527/30.
Page 16 of 39
File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Template
Identifier
Document
Identifier
Effective Date
Review Date
Invitation to Tender
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
Table 2: Grade 2 Fuel Oil
Compliance to
Specification
Spec (Grade 2)
Property
Viscosity
at 50°C
CV
Ash
Sulphur
Al/Si
Density
Flash Point
Vanadium
Min
Max
score score
30
15
Total
10
5
30
5
5
10
5
100
min
max
3
10
Actual
Score
Actual
Score
Actual
Score
41
860
0.1
3
25
980
55
200
Table 3: Grade 3 Fuel Oil
Logistics solution
Min
Max
score score
0
20
Delivery temperature
meets specification
Compliance to
Specification
Spec (Grade 2)
Property
Viscosity at
50°C
Viscosity at
100°C
CV
Ash
Sulphur
Al/Si
min
max
n
y
min
max
90
150
5
16
20
10
5
20
5
41
Min
Max
score score
20
15
0.1
3.5
80
Confidential
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Page 17 of 39
File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Template
Identifier
Document
Identifier
Effective Date
Review Date
Invitation to Tender
Flash Point
Vanadium
Total
10
5
100
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
60
400
ANNEXURE A
ACKNOWLEDGEMENT FORM
We are in receipt of the Invitation to Tender/Proposal from Eskom Holdings SOC Ltd and
the following addenda issued by Eskom:
1.
2.______________________________________________________________________
_--3.
-------------------------------------------------------------------------------------------------------------------------We confirm that the documentation received by us is: (Indicate by ticking the box)
Correct as stated in the Invitation to Tender / RFP Content List, and that each document is
complete. 
Or:
Incorrect or incomplete for the following reasons: 
Cataloguing Acknowledgement:
[Please select the relevant statement by ticking the appropriate box below]:
1.
We agree to provide the cataloguing information as described in the tender
submission. 
2.
We have already supplied Eskom with the cataloguing information pertaining to this
enquiry in a previous contract/order [insert previous invitation to tender/RFQ
number]
 __________
We do not intend to provide the cataloguing information for the required scope /
specifications. for the reasons stated hereunder: 
__________________________________________________________________
__________________________________________________________________
__________________________________________________________________
___
3.
Confidential
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Ltd, Reg No 2002/015527/30.
Page 18 of 39
File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Invitation to Tender
4.
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
I confirm that I am a Distributor/Importer/Agent and my Principal, being the Original
Equipment Manufacturer (OEM) is or is not in the position to supply cataloguing
information for items. See attached letter from OEM confirming his position.

Invitation to Tender/Request for Proposal No: ____________________
Name of company/JV: _______________________________________
Country of registration_______________________________________
Name of contact person:______________________________________
Contact details of contact person:
Tel (landline) ______________________
Cell phone_________________________
e-mail address______________________
Confidential
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the user to ensure it is in line with the authorised version on the system.
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Page 19 of 39
File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
ANNEXURE B
TENDERER’S PARTICULARS
The tenderer must furnish the following particulars where applicable:
Indicate the type of tendering structure by marking with an ‘X’ (where applicable provide registration
number):
Individual tenderer
Unincorporated Joint venture (registration
number for each member of the JV)
Incorporated JV
Other
Please complete the following:
Name of lead partner/member in case of JV
CIPC Registration Number (for each individual
company / JV member)
VAT registration number (for each individual
company / JV member)
CIDB registration number (for each individual
company/JV member if applicable), respective
contractor grading designation for each
individual company/JV member , and combined
cidb contractor grading designation (for JVs)
Shareholding information (for each individual Include as separate tender returnable if required.
company/JV member)
clearly identifying
percentages owned by individual shareholders
(full names & ID Numbers) and other entity
shareholders (provide full legal/trading name and
respective identifying registration/trust numbers)
Contact person
Confidential
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the user to ensure it is in line with the authorised version on the system.
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Page 20 of 39
File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
Telephone number
E-mail address
Postal address (also of each member in the case
of a JV)
Physical address (also of each member of the
JV)
If subcontractors are to be used, indicate the following for the main sub-contractor(s). Add to the list
of applicable.
Name of contractor
CIPC Registration number
VAT registration number
CIDB Registration number (if applicable) and CIDB
grade specified for the sub-contractor as may be
stipulated in the Tender Data
Shareholding organogram /breakdown (for each
individual company/JV member) clearly identifying
percentages owned by individual shareholders (full
names& ID Numbers) and other entities (provide full
legal/trading name and respective identifying
registration/trust numbers)
Proposed Scope of work to be done by sub-contractor
Contact person
Telephone number
Fax number
E-mail address
Postal address
Physical address
Confidential
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the user to ensure it is in line with the authorised version on the system.
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Page 21 of 39
File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
1. If you are currently registered as a vendor with Eskom, please provide your Vendor
registration number with Eskom.________________
2. If you are currently registered as a vendor on the Treasury Central Supplier
Database(CSD) please provide your supplier registration number with
Treasury_____________
3. Please note that it is mandatory for you to register on National Treasury’s CSD, if you
intend doing work with any State department or State owned entity/company.
4. You may register online at National Treasury website on www.treasury.gov.za
5. Alternatively, you may contact [] [insert the name and contact details of the
relevant person from Eskom’s Vendor Management department, who can
assist you further with the registration on CSD].
6. If you are registered on SARS Efiling system, please provide your pin number in
order to verify your tax compliant status___________________
7. If you are required to be tax compliant as per SBD 1, but are not registered on CSD
( foreign suppliers) or have not provided your SARS Efiling pin, please confirm that
you have attached/will send a copy of a current valid tax compliant certificate as a
tender returnable (by contract award stage).
YES
NO
8. If sub-contracting is prescribed in the specific enquiry, you need to compete 8.1- 8.7

8.1 Confirm if you intend sub-contracting
YES



8.2 What percentage will you be sub-contracting? _____%
8.3 To whom do you intend sub-contracting? _______________________________
8.4 Is the said sub-contractor registered on CSD?
YES


NO
NO
8.5 If yes to 8.4, please provide CSD number.______________________________
8.4 Please confirm B-BBEE level of said sub-contractor______________________
Confidential
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Ltd, Reg No 2002/015527/30.
Page 22 of 39
File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Invitation to Tender

Template
Identifier
Document
Identifier
Effective Date
Review Date
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
8.5 Which designated group does the sub-contractor belong to:a. Black people
b. Black people who are youth
c. Black people who are women
d. Black people with disabilities
e. Black people living in rural or underdeveloped areas or townships
f. Cooperatives which are 51% owned by Black people
g. Black people who are military veterans
If Eskom decides to apply the sub-contracting provision as specified in Regulation
4(c) all tenders above the prescribed maximum threshold for quotations must be
advertised through an open competitive bidding process subject to potential
tenderers meeting the 30% minimum subcontracting requirement to EMEs or QSEs
that are 51% owned by the following enterprises:
8.6 Please confirm that you have attached your signed intent to sub-contract
document.
YES
NO
8.7 Have you attached proof of sub-contractor’s belonging to designated group
YES
NO
A. Single tenderers
I, the undersigned, _________________________________________(Full names)
hereby confirm that I am duly authorised to sign all documents in connection with
this tender and any contract resulting from it, on behalf of ___________________
(insert the full legal name of the tenderer).
Signature: _______________
Designation: ____________________
Date: _________________
B. Joint Ventures
We, the undersigned, are submitting this tender in Joint Venture and hereby
authorise Mr/Ms _______________________________________(full names), an
authorised signatory of _______________________________________, (insert
Confidential
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Page 23 of 39
File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
the full legal name of the business entity serving as the lead partner) acting in the
capacity of lead partner, to sign all documents in connection with the tender and any
contract resulting from it on our behalf.
We attach to this Schedule a copy of the joint venture agreement which incorporates
a statement that all partners are liable jointly and severally for the execution of the
contract and that the lead partner is authorised to incur liabilities, receive instructions
and payments and be responsible for the entire execution of the contract for and on
behalf of any and all the partners.
Legal Name of
Joint Venture
Member
Full Name and Capacity of Authorised
Signatory
Signature
Confidential
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the user to ensure it is in line with the authorised version on the system.
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Ltd, Reg No 2002/015527/30.
Page 24 of 39
File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
ANNEXURE C
INTEGRITY DECLARATION FORM
(Form to be completed and signed by supplier/tenderer as Invitation to Tender/RFP returnable or as part of
contract modification documentation)
1. DECLARATION OF INTEREST
I/We understand that any natural/legal person, including employees of the State and/or those related to an
Eskom employee/director (as per the definition of “related” set out hereunder), may tender to Eskom.
However, in view of possible allegations of favouritism (the practice of showing favour to, or giving preference
to some person/group, to the detriment of, or at the expense of another that is entitled to equal treatment or
an equal opportunity), should the resulting tender, or part thereof, be awarded to such natural/legal person,
as described herein, it is required that the tenderer/s declare such interest/relationship where:



the tenderer/s employees/directors are also employees/contractors/consultants/ directors in the state
or a state owned entity.
the tenderer/s employees/directors are also employees/contractors/consultants/ directors of Eskom
the tenderer/s employees/directors are also employees/contractors/consultants or directors in
another entity together with Eskom employees/consultants/contractors/ directors
the legal person/s (including its employees/contractors/directors/members/ shareholders) on whose
behalf the tender documents are signed, is in some other way “related” to an Eskom
employee/contractor/consultant/director involved in the tender evaluation/tender adjudication/tender
negotiation. “Related” meaning that: an individual is related to another individual of they are married, or live together in a relationship
similar to marriage;
 or are separated by no more than two degrees of natural or adopted consanguinity or affinity;
 an individual is related to a juristic person if the individual directly or indirectly controls the
juristic person, as determined in accordance with the definition of “control” (as per Companies
Act section 2(1) ) ; and
 a juristic person is “related” to another juristic person if : (1)either of them directly/indirectly controls the other, or the business of the other, as
determined in accordance with the definition of “control”(as per Companies Act section
2(1) );
 (2) either is a subsidiary of the other; or
 (3)a person directly/indirectly controls each of them, or the business of each of them,
as determined in accordance with the definition of “control”
 the tenderer/s and one or more of the tenderers in this tendering/RFP process have a controlling
partner in common, or a relationship with each other, directly or through common third parties, that
puts them in a position to have access to information about or influence on the tender/proposal of
another tenderer, or influence the decisions of Eskom regarding this bidding process;
To give effect to the provisions above, please complete the table hereunder with all required information.
Confidential
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the user to ensure it is in line with the authorised version on the system.
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Ltd, Reg No 2002/015527/30.
Page 25 of 39
File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Invitation to Tender
Full
Name
&
Capacity/
Position within tenderer (e.g.
employee/Director/member/
owner/shareholder)
Identity
Number
Template
Identifier
Document
Identifier
Effective Date
Review Date
Confirm and provide
details (including
employee number) if
you are a State/State
owned entity
employee/contractor/
director.
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
Full Names &
Capacity/Position of
Eskom employee/
director/ consultant
and details of the
relationship or
interest(marital/
familial/personal/
financial etc.)
To your
knowledge
is this
person
involved in
the
evaluation/
adjudication/
negotiation
of tenders
1. If any employee/director/member/shareholder/owner of tenderer/s is also currently employed by Eskom,
state whether this has been declared and whether there is authorisation(Y/N) to undertake remunerative
work
outside public sector employment, and attach proof to this declaration.
_________________________
2. Do the tenderer/s and other tenderer in this tendering/RFP process share a controlling partner or have
any relationship with each other, directly or through common third parties? (Y/N) If Yes, attach proof to
this declaration.________________________
2. DECLARATION OF FAIR TENDERING PRACTICES
This serves as a declaration that when goods/services are being procured, all reasonable steps have been
taken to address and/or prevent the exploitation of the procurement process and the use of any unfair
tendering practices.
A [tender/proposal] will be disqualified if the tenderer/s, or any of its directors have:
 abused the institution’s procurement process (e.g. bid rigging/collusion)
 committed fraud or any other improper conduct in relation to such system.
Confidential
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with
the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.
Page 26 of 39
File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
Please complete the declaration with an ‘X” under YES or NO
Item
1.1
Question
Yes/No
No
Is
the
tenderer/s(or
any
of
its
directors/members/shareholders)
listed
on
National
Treasury’s Database of Restricted Suppliers as
companies/persons prohibited from doing business with the
public sector
[Note: Companies/persons who are listed on the
Database were informed in writing of this restriction by
the Authority/Accounting Officer of the institution that
imposed the restriction after the audi alteram partem
rule was applied].
The Database of Restricted Suppliers can be accessed on
the National Treasury’s website (www.treasury.gov.za).
1.2
Is the tenderer/s (or any of its directors / members /
shareholders)? listed on the Register for Tender Defaulters
in terms of section 29 of the Prevention and Combatting of
Corrupt Activities Act (No 12 of 2004)
The Register for Tender Defaulters can be accessed on the
National Treasury’s website (www.treasury.gov.za).
1.3
1.3.1
Was
the
tenderer/s
(or
any
of
its
directors/members/shareholders) convicted by a court of law
(including a court outside South Africa) for fraud and/or
corruption with respect to the procurement/tendering
processes/procedures during the past five years?
Provide details.
Confidential
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the user to ensure it is in line with the authorised version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC
Ltd, Reg No 2002/015527/30.
Page 27 of 39
File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Invitation to Tender
1.4
1.5
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
Was
the
tenderer/s(or
any
of
its
directors/members/shareholders) prohibited from doing
business
with
any
International
Financial
Development/funding Agency or Lending Institution
Is there any history/record of the tenderer/s (or any of its
directors/members/shareholders) failing to meet their
contractual obligation with any SOC?
I, the undersigned, ________________________________________hereby confirm that I am duly
authorised to sign all documents in connection with this tender and any contract resulting from it on behalf
of ______________________________________________________(insert the full legal name of the
tenderer)
I declare that I have read and understood the provisions of the Supplier Integrity Pact, that all
information furnished herein is correct, that it is understood that the tenderer’s tender/proposal may
be rejected, and that Eskom will act against the tenderer should any aspect of this this declaration
prove to be false.
Signature:
Designation
signing:
Date:
and
capacity
in
which
Confidential
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the user to ensure it is in line with the authorised version on the system.
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Ltd, Reg No 2002/015527/30.
Page 28 of 39
File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
Joint Ventures
I, the undersigned, ______________________________________________hereby confirm that acting in
the capacity of lead partner, I am duly authorised to sign all documents in connection with the tender and
any contract resulting from it on behalf of
______________________________________________________________(insert the full legal name of
the JV ).
I declare that I have read and understood the provisions of the Supplier Integrity Pact, that all
information furnished herein is correct, that it is understood that the JV’s tender/proposal may be
rejected, and that Eskom will act against the JV should any aspect of this this declaration prove to
be false.
Signature:
Designation and capacity in which signing :
Date:
(A copy of the joint venture agreement which incorporates a statement that all partners are liable
jointly and severally for the execution of the contract and that the lead partner is authorised to incur
liabilities, receive instructions and payments and be responsible for the entire execution of the
contract for and on behalf of any and all the partners is attached to the invitation to tender/Request
for proposal).
Confidential
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the user to ensure it is in line with the authorised version on the system.
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Ltd, Reg No 2002/015527/30.
Page 29 of 39
File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
ANNEXURE D
Refer to the Fuel Oil Pricing schedule CORP 5282
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File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Template
Identifier
Document
Identifier
Effective Date
Review Date
Invitation to Tender
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
ANNEXURE G
SBD 1
PART A
INVITATION TO BID
YOU ARE HEREBY INVITED TO BID FOR REQUIREMENTS OF THE (NAME OF DEPARTMENT/ PUBLIC ENTITY)
BID NUMBER:
CLOSING DATE:
CLOSING TIME:
DESCRIPTION
THE SUCCESSFUL BIDDER WILL BE REQUIRED TO FILL IN AND SIGN A WRITTEN CONTRACT FORM (SBD7).
BID RESPONSE DOCUMENTS MAY BE DEPOSITED IN THE BID
BOX SITUATED AT (STREET ADDRESS)
SUPPLIER INFORMATION
NAME OF BIDDER
POSTAL ADDRESS
STREET ADDRESS
TELEPHONE NUMBER
CODE
NUMBER
CODE
NUMBER
CELLPHONE NUMBER
FACSIMILE NUMBER
E-MAIL ADDRESS
VAT REGISTRATION NUMBER
B-BBEE STATUS LEVEL VERIFICATION
CERTIFICATE
[TICK APPLICABLE BOX]
IF YES, WHO WAS THE CERTIFICATE
ISSUED BY?
AN ACCOUNTING OFFICER AS
CONTEMPLATED IN THE CLOSE
CORPORATION ACT (CCA) AND NAME
THE APPLICABLE IN THE TICK BOX
TCS PIN:
Yes
No
OR
CSD No:
B-BBEE STATUS
LEVEL SWORN
AFFIDAVIT
Yes
No
AN ACCOUNTING OFFICER AS CONTEMPLATED IN THE CLOSE CORPORATION
ACT (CCA)
A VERIFICATION AGENCY ACCREDITED BY THE SOUTH AFRICAN
ACCREDITATION SYSTEM (SANAS)
A REGISTERED AUDITOR
NAME:
[A B-BBEE STATUS LEVEL VERIFICATION CERTIFICATE/SWORN AFFIDAVIT(FOR EMEs& QSEs) MUST BE SUBMITTED
IN ORDER TO QUALIFY FOR PREFERENCE POINTS FOR B-BBEE]
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File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
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Document
Identifier
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Review Date
Invitation to Tender
ARE YOU THE ACCREDITED
REPRESENTATIVE IN SOUTH AFRICA
FOR THE GOODS /SERVICES /WORKS
OFFERED?
SIGNATURE OF BIDDER
CAPACITY UNDER WHICH THIS BID IS
SIGNED (Attach proof of authority to
sign this bid; e.g. resolution of
directors, etc.)
Yes
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
[IF YES ENCLOSE PROOF]
ARE YOU A FOREIGN
BASED SUPPLIER FOR
THE GOODS /SERVICES
/WORKS OFFERED?
………………………………
DATE
TOTAL NUMBER OF ITEMS OFFERED
BIDDING PROCEDURE ENQUIRIES MAY BE DIRECTED TO:
DEPARTMENT/ PUBLIC ENTITY
CONTACT PERSON
TELEPHONE NUMBER
FACSIMILE NUMBER
E-MAIL ADDRESS
No
240-43921804
Yes
No
[IF YES ANSWER PART B:3
BELOW ]
TOTAL BID PRICE (ALL
INCLUSIVE)
TECHNICAL INFORMATION MAY BE DIRECTED TO:
CONTACT PERSON
TELEPHONE NUMBER
FACSIMILE NUMBER
E-MAIL ADDRESS
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File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
PART B
TERMS AND CONDITIONS FOR BIDDING
1. BID SUBMISSION:
1.1. BIDS MUST BE DELIVERED BY THE STIPULATED TIME TO THE CORRECT ADDRESS. LATE BIDS WILL NOT BE ACCEPTED FOR
CONSIDERATION.
1.2. ALL BIDS MUST BE SUBMITTED ON THE OFFICIAL FORMS PROVIDED–(NOT TO BE RE-TYPED) OR ONLINE
1.3. BIDDERS MUST REGISTER ON THE CENTRAL SUPPLIER DATABASE (CSD) TO UPLOAD MANDATORY INFORMATION NAMELY:
(BUSINESS REGISTRATION/ DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS; AND BANKING
INFORMATION FOR VERIFICATION PURPOSES). B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE
SUBMITTED TO BIDDING INSTITUTION.
1.4. WHERE A BIDDER IS NOT REGISTERED ON THE CSD, MANDATORY INFORMATION NAMELY: (BUSINESS REGISTRATION/
DIRECTORSHIP/ MEMBERSHIP/IDENTITY NUMBERS; TAX COMPLIANCE STATUS MAY NOT BE SUBMITTED WITH THE BID
DOCUMENTATION. B-BBEE CERTIFICATE OR SWORN AFFIDAVIT FOR B-BBEE MUST BE SUBMITTED TO BIDDING INSTITUTION.
1.5. THIS BID IS SUBJECT TO THE PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT 2000 AND THE PREFERENTIAL
PROCUREMENT REGULATIONS, 2017, THE GENERAL CONDITIONS OF CONTRACT (GCC) AND, IF APPLICABLE, ANY OTHER
LEGISLATION OR SPECIAL CONDITIONS OF CONTRACT.
2.
2.1
TAX COMPLIANCE REQUIREMENTS
BIDDERS MUST ENSURE COMPLIANCE WITH THEIR TAX OBLIGATIONS.
2.2
BIDDERS ARE REQUIRED TO SUBMIT THEIR UNIQUE PERSONAL IDENTIFICATION NUMBER (PIN) ISSUED BY SARS TO ENABLE
THE ORGAN OF STATE TO VIEW THE TAXPAYER’S PROFILE AND TAX STATUS.
2.3
APPLICATION FOR TAX COMPLIANCE STATUS (TCS) OR PIN MAY ALSO BE MADE VIA E-FILING. IN ORDER TO USE THIS
PROVISION, TAXPAYERS WILL NEED TO REGISTER WITH SARS AS E-FILERS THROUGH THE WEBSITE WWW.SARS.GOV.ZA.
2.4
BIDDERS MAY ALSO SUBMIT A PRINTED TCS TOGETHER WITH THE BID.
2.5
IN BIDS WHERE CONSORTIA / JOINT VENTURES / SUB-CONTRACTORS ARE INVOLVED, EACH PARTY MUST SUBMIT A SEPARATE
PROOF OF TCS / PIN / CSD NUMBER.
2.6
WHERE NO TCS IS AVAILABLE BUT THE BIDDER IS REGISTERED ON THE CENTRAL SUPPLIER DATABASE (CSD), A CSD NUMBER
MUST BE PROVIDED.
3.
QUESTIONNAIRE TO BIDDING FOREIGN SUPPLIERS
3.1. IS THE BIDDER A RESIDENT OF THE REPUBLIC OF SOUTH AFRICA (RSA)?
YES
NO
3.2. DOES THE BIDDER HAVE A BRANCH IN THE RSA?
YES
NO
3.3. DOES THE BIDDER HAVE A PERMANENT ESTABLISHMENT IN THE RSA?
YES
NO
3.4. DOES THE BIDDER HAVE ANY SOURCE OF INCOME IN THE RSA?
YES
NO
IF THE ANSWER IS “NO” TO ALL OF THE ABOVE, THEN, IT IS NOT A REQUIREMENT TO OBTAIN A TAX COMPLIANCE STATUS / TAX
COMPLIANCE SYSTEM PIN CODE FROM THE SOUTH AFRICAN REVENUE SERVICE (SARS) AND IF NOT REGISTER AS PER 2.3 ABOVE.
NB: FAILURE TO PROVIDE ANY OF THE ABOVE PARTICULARS MAY RENDER THE BID INVALID.
Annexure H
SBD 6.1
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File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
PREFERENCE POINTS CLAIM FORM IN TERMS OF THE PREFERENTIAL
PROCUREMENT REGULATIONS 2017
This preference form must form part of all bids invited. It contains general information and
serves as a claim form for preference points for Broad-Based Black Economic
Empowerment (B-BBEE) Status Level of Contribution
NB:
1.
1.1
BEFORE COMPLETING THIS FORM, BIDDERS MUST STUDY THE GENERAL
CONDITIONS, DEFINITIONS AND DIRECTIVES APPLICABLE IN RESPECT OF
B-BBEE, AS PRESCRIBED IN THE PREFERENTIAL PROCUREMENT
REGULATIONS, 2017.
GENERAL CONDITIONS
The following preference point systems are applicable to all bids:
-
the 80/20 system for requirements with a Rand value of up to R50 000 000 (all
applicable taxes included); and
the 90/10 system for requirements with a Rand value above R50 000 000 (all
applicable taxes included).
1.2
a) The value of this bid is estimated to exceed R50 000 000 (all applicable taxes
included) and therefore the 90/10 preference point system shall be applicable; or
b) Either the 80/20 or 90/10 preference point system will be applicable to this tender
(delete whichever is not applicable for this tender).
1.3
1.4
Points for this bid shall be awarded for:
(a)
Price; and
(b)
B-BBEE Status Level of Contributor.
The maximum points for this bid are allocated as follows:
POINTS
PRICE
B-BBEE STATUS LEVEL OF CONTRIBUTOR
Total points for Price and B-BBEE must not
exceed
1.5
100
Failure on the part of a bidder to submit proof of B-BBEE Status level of contributor
together with the bid, will be interpreted to mean that preference points for B-BBEE
status level of contribution are not claimed.
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File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Invitation to Tender
1.6
2.
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
The purchaser reserves the right to require of a bidder, either before a bid is
adjudicated or at any time subsequently, to substantiate any claim in regard to
preferences, in any manner required by the purchaser.
DEFINITIONS
(a)
“B-BBEE” means broad-based black economic empowerment as defined in
section 1 of the Broad-Based Black Economic Empowerment Act;
(b)
“B-BBEE status level of contributor” means the B-BBEE status of an entity in
terms of a code of good practice on black economic empowerment, issued in terms
of section 9(1) of the Broad-Based Black Economic Empowerment Act;
(c)
“bid” means a written offer in a prescribed or stipulated form in response to an
invitation by an organ of state for the provision of goods or services, through price
quotations, advertised competitive bidding processes or proposals;
(d)
“Broad-Based Black Economic Empowerment Act” means the Broad-Based
Black Economic Empowerment Act, 2003 (Act No. 53 of 2003);
(e)
“EME” means an Exempted Micro Enterprise in terms of a code of good practice
on black economic empowerment issued in terms of section 9 (1) of the BroadBased Black Economic Empowerment Act;
(f)
“functionality” means the ability of a tenderer to provide goods or services in
accordance with specifications as set out in the tender documents.
(g)
“prices” includes all applicable taxes less all unconditional discounts;
(h)
“proof of B-BBEE status level of contributor” means:
1) B-BBEE Status level certificate issued by an authorized body or person;
2) A sworn affidavit as prescribed by the B-BBEE Codes of Good Practice;
3) Any other requirement prescribed in terms of the B-BBEE Act;
(i)
(j)
3.
3.1
“QSE” means a qualifying small business enterprise in terms of a code of good
practice on black economic empowerment issued in terms of section 9 (1) of the
Broad-Based Black Economic Empowerment Act;
“rand value” means the total estimated value of a contract in Rand, calculated at
the time of bid invitation, and includes all applicable taxes;
POINTS AWARDED FOR PRICE
THE 80/20 OR 90/10 PREFERENCE POINT SYSTEMS
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File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Template
Identifier
Document
Identifier
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Review Date
Invitation to Tender
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
A maximum of 80 or 90 points is allocated for price on the following basis:
80/20
or
90/10
Pt  P min 

Ps  801 

P min 

Pt  P min 

Ps  901 

P min 

or
Where
Ps
=
Points scored for price of bid under consideration
Pt
=
Price of bid under consideration
Pmin =
4.
4.1
5.
Price of lowest acceptable bid
POINTS AWARDED FOR B-BBEE STATUS LEVEL OF CONTRIBUTOR
In terms of Regulation 6 (2) and 7 (2) of the Preferential Procurement Regulations,
preference points must be awarded to a bidder for attaining the B-BBEE status level
of contribution in accordance with the table below:
B-BBEE Status Level of
Contributor
Number of points
Number of points
(90/10 system)
(80/20 system)
1
10
20
2
9
18
3
6
14
4
5
12
5
4
8
6
3
6
7
2
4
8
1
2
Non-compliant
contributor
0
0
BID DECLARATION
5.1
Bidders who claim points in respect of B-BBEE Status Level of Contribution must
complete the following:-
6.
B-BBEE STATUS LEVEL OF CONTRIBUTOR CLAIMED IN TERMS OF
PARAGRAPHS 1.4 AND 4.1
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File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Template
Identifier
Document
Identifier
Effective Date
Review Date
Invitation to Tender
6.1
B-BBEE Status Level of Contributor:
=
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
………(maximum of 10 or 20 points)
(Points claimed in respect of paragraph 7.1 must be in accordance with the table
reflected in paragraph 4.1 and must be substantiated by relevant proof of B-BBEE
status level of contributor.
7.
7.1
SUB-CONTRACTING
Will any portion of the contract be sub-contracted?
(Tick applicable box)
YES
7.1.1
NO
If yes, indicate:
i)
What
percentage
of
the
contract
subcontracted............…………….…………%
ii) The
name
of
the
contractor…………………………………………………………..
iii) The
B-BBEE
status
level
of
contractor......................................……………..
will
be
sub-
the
sub-
iv) Whether the sub-contractor is an EME or QSE
(Tick applicable box)
YES
NO
v) Specify, by ticking the appropriate box, if subcontracting with an enterprise in
terms of Preferential Procurement Regulations,2017:
Designated Group: An EME or QSE which is at least 51% owned
by:
EME
QSE


Black people
Black people who are youth
Black people who are women
Black people with disabilities
Black people living in rural or underdeveloped areas or townships
Cooperative owned by black people
Black people who are military veterans
OR
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File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
Invitation to Tender
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
Any EME
Any QSE
8.
DECLARATION WITH REGARD TO COMPANY/FIRM
8.1
Name
of
company/firm:…………………………………………………………………………….
8.2
VAT
registration
number:……………………………………….…………………………………
8.3
Company
number:…………….……………………….…………………………….
8.4
TYPE OF COMPANY/ FIRM
registration

Partnership/Joint Venture / Consortium

One person business/sole propriety

Close corporation

Company

(Pty) Limited
[TICK APPLICABLE BOX]
8.5
DESCRIBE PRINCIPAL BUSINESS ACTIVITIES
………………………………………………………………………………………………
………………………………………………………………………………………………
………………………………………………………………………………………………
……………………………………………………………………………………………….
8.6
8.7
8.8
COMPANY CLASSIFICATION

Manufacturer

Supplier

Professional service provider

Other service providers, e.g. transporter, etc.
[TICK APPLICABLE BOX]
Total
number
of
years
the
company/firm
business:……………………………
has
been
in
I/we, the undersigned, who is / are duly authorised to do so on behalf of the
company/firm, certify that the points claimed, based on the B-BBE status level of
contributor indicated in paragraphs 1.4 and 6.1 of the foregoing certificate, qualifies
Confidential
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File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
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Identifier
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Identifier
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Invitation to Tender
240-43921804
Rev
6
240-114238630
Rev
9
11 February 2020
February 2023
the company/ firm for the preference(s) shown and I / we acknowledge that:
i) The information furnished is true and correct;
ii) The preference points claimed are in accordance with the General Conditions as
indicated in paragraph 1 of this form;
iii) In the event of a contract being awarded as a result of points claimed as shown
in paragraphs 1.4 and 6.1, the contractor may be required to furnish documentary
proof to the satisfaction of the purchaser that the claims are correct;
iv) If the B-BBEE status level of contributor has been claimed or obtained on a
fraudulent basis or any of the conditions of contract have not been fulfilled, the
purchaser may, in addition to any other remedy it may have –
(a)
disqualify the person from the bidding process;
(b)
recover costs, losses or damages it has incurred or suffered as a
result of that person’s conduct;
(c)
cancel the contract and claim any damages which it has suffered
as a result of having to make less favourable arrangements due
to such cancellation;
(d)
recommend that the bidder or contractor, its shareholders and
directors, or only the shareholders and directors who acted on a
fraudulent basis, be restricted by the National Treasury from
obtaining business from any organ of state for a period not
exceeding 10 years, after the audi alteram partem (hear the other
side) rule has been applied; and
(e)
forward the matter for criminal prosecution.
WITNESSES
……………………………………….
1.
……………………………………..
2.
…………………………………….
SIGNATURE(S) OF BIDDERS(S)
DATE:
…………………………………..
ADDRESS
…………………………………..
…………………………………..
…………………………………..
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File name: Invitation to Tender - Fuel Oil 22 January 2021 clean version 1
| | |
NEC3 Supply
Short Contract (SSC3)
|A contract between |Eskom Holdings SOC Ltd (Reg No. 2002/015527/30) |
| | |
|and | |
| | |
| | |
|for |Supply of Grade 1, Grade 2 and Grade 3 Fuel Oil |
| |to various Eskom Coal Fired Power Stations |
|Contents: |Compiled in accordance with CIDB |Page No. |
| |Standard for Uniformity in | |
| |Construction Procurement (May 2010) | |
| |amendments) | |
|Part C1 |Agreements & Contract Data | |
| |C1.1 Form of Offer and Acceptance |2 - 4 |
| |C1.2 Contract Data provided by the |5 - 9 |
| |Purchaser | |
| |C1.2 Contract Data provided by the |10 |
| |Supplier | |
|Part C2 |Pricing Data | |
| |C2.1 Pricing assumptions |11 |
| |C2.2 Price Schedule |12 |
|Part C3 |Scope of Work | |
| |C3.1 Goods Information |13 - 18 |
| | | |
| | | |
C1 Agreements & Contract Data
C1.1 Form of Offer and Acceptance
Offer
The Purchaser, identified in the Acceptance page signature block on the
next page, has solicited offers to enter into a contract for the
procurement of:
Supply, Delivery and Offloading of Grade 1, Grade 2 and Grade 3 Fuel Oil to
various Eskom Coal Fired Power Stations
The tenderer, identified in the signature block below, has
|either|examined the documents listed in the Tender Data and addenda thereto |
| |as listed in the Returnable Schedules, and by submitting this Offer |
| |has accepted the Conditions of Tender. |
|or |examined the draft contract as listed in the Acceptance section and |
| |agreed to provide this Offer. |
By the representative of the tenderer, deemed to be duly authorised,
signing this part of this Form of Offer and Acceptance the tenderer offers
to perform all of the obligations and liabilities of the Supplier under the
Contract including compliance with all its terms and conditions according
to their true intent and meaning for an amount to be determined in
accordance with the conditions of contract identified in the Contract Data.
|The offered total of the Prices exclusive of VAT|R[●] |
|is | |
|Value Added Tax @ 15% is |R[●] |
|The offered total of the Prices inclusive of VAT|R[●] |
|is | |
|(in words)       |
This Offer may be accepted by the Purchaser by signing the form of
Acceptance overleaf and returning one copy of this document including the
Schedule of Deviations (if any) to the tenderer before the end of the
period of validity stated in the Tender Data, or other period as agreed,
whereupon the tenderer becomes the party named as the Supplier in the
conditions of contract identified in the Contract Data.
|Signature(| | | |
|s) | | | |
|Name(s) | | | |
|Capacity | | | |
|For the |(Insert name and address of organisation) |
|tenderer: | |
| | | | | |
|Name & | | | | |
|signature | | |Date | |
|of witness| | | | |
| | |
Acceptance
By signing this part of this Form of Offer and Acceptance, the Purchaser
identified below accepts the tenderer’s Offer. In consideration thereof,
the Purchaser shall pay the Supplier the amount due in accordance with the
conditions of contract identified in the Contract Data. Acceptance of the
tenderer’s Offer shall form an Agreement between the Purchaser and the
tenderer upon the terms and conditions contained in this Agreement and in
the Contract that is the subject of this Agreement.
The terms of the Contract, are contained in:
Part 1 Agreements and Contract Data, (which includes this Form of
Offer and Acceptance)
Part 2 Pricing Data
Part 3 Scope of Work: Goods Information
and drawings and documents (or parts thereof), which may be incorporated by
reference into the above listed Parts.
Deviations from and amendments to the documents listed in the Tender Data
and any addenda thereto listed in the Tender Schedules as well as any
changes to the terms of the Offer agreed by the tenderer and the Purchaser
during this process of Offer and Acceptance, are contained in the Schedule
of Deviations attached to and forming part of this Form of Offer and
Acceptance. No amendments to or deviations from said documents are valid
unless contained in this Schedule, which must be signed by the duly
authorised representative(s) for both parties.
The tenderer shall within one week of receiving a completed copy of this
Agreement, including the Schedule of Deviations (if any), contact the
Purchaser’s agent (whose details are given in the Contract Data) to arrange
the delivery of any securities, bonds, guarantees, proof of insurance and
any other documentation to be provided in terms of the conditions of
contract identified in the Contract Data at, or just after, the date this
Agreement comes into effect. Failure to fulfil any of these obligations in
accordance with those terms shall constitute a repudiation of this
Agreement.
Notwithstanding anything contained herein, this Agreement comes into effect
on the date when the tenderer receives one fully completed copy of this
document, including the Schedule of Deviations (if any) together with all
the terms of the contract as listed above.
Unless the tenderer (now Supplier) within five working days of the date of
such receipt notifies the Purchaser in writing of any reason why he cannot
accept the contents of this agreement, this agreement shall constitute a
binding contract between the Parties.
|Signature(| | | |
|s) | | | |
|Name(s) | | | |
|Capacity | | | |
|for the |(Insert name and address of organisation) |
|Purchaser | |
| | | | | |
|Name & | | | | |
|signature | | |Date | |
|of witness| | | | |
Schedule of Deviations
Note:
1. To be completed by the Purchaser prior to award of contract. This
part of the Offer & Acceptance would not be required if the contract
has been developed by negotiation between the Parties and is not the
result of a process of competitive tendering.
2. The extent of deviations from the tender documents issued by the
Purchaser prior to the tender closing date is limited to those
permitted in terms of the Conditions of Tender.
3. A tenderer’s covering letter must not be included in the final
contract document. Should any matter in such letter, which
constitutes a deviation as aforesaid be the subject of agreement
reached during the process of Offer and Acceptance, the outcome of
such agreement shall be recorded here and the final draft of the
contract documents shall be revised to incorporate the effect of it.
|No. |Subject |Details |
|1 |      |      |
|2 |      |      |
|3 |      |      |
|4 |      |      |
|5 |      |      |
|6 |      |      |
|7 |      |      |
| | | |
By the duly authorised representatives signing this Schedule of Deviations
below, the Purchaser and the tenderer agree to and accept this Schedule of
Deviations as the only deviations from and amendments to the documents
listed in the Tender Data and any addenda thereto listed in the Tender
Schedules, as well as any confirmation, clarification or changes to the
terms of the Offer agreed by the tenderer and the Purchaser during this
process of Offer and Acceptance.
It is expressly agreed that no other matter whether in writing, oral
communication or implied during the period between the issue of the tender
documents and the receipt by the tenderer of a completed signed copy of
this Form shall have any meaning or effect in the contract between the
parties arising from this Agreement.
| |For the tenderer: | |For the Purchaser |
|Signatur| | | |
|e | | | |
|Name | | | |
|Capacity| | | |
|On |(Insert name and address of | |(Insert name and address of |
|behalf |organisation) | |organisation) |
|of | | | |
|Name & | | | |
|signatur| | | |
|e of | | | |
|witness | | | |
| | | | |
|Date | | | |
C1.2 Contract Data
Data provided by the Purchaser
|Clause |Statement |Data |
| |General | |
|10.1 |The Purchaser is (Name): |Eskom Holdings SOC Limited (reg no: |
| | |2002/015527/30), a state owned |
| | |company incorporated in terms of the|
| | |company laws of the Republic of |
| | |South Africa |
| |Address |Registered office at Megawatt Park, |
| | |Maxwell Drive, Sandton, Johannesburg|
| |Tel No. |011 800 8631 |
| |E-mail address |CronjeCP@eskom.co.za |
|11.2(4)|The delivery date is |TBC |
|11.2(5)|The Goods Information is in |the document called ‘Goods |
| | |Information’ in Part 3 of this |
| | |contract. |
|11.2(8)|The goods are |Supply, Delivery and Offloading of |
| | |Grade 1, Grade 2, Grade 3 Fuel Oil |
| | |to various Eskom Coal Fired Power |
| | |Stations |
|12.2 |The law of the contract is |The Republic of South Africa |
|13.2 |The period for reply is |24 hours |
|15.1 |The premises are |Various Eskom Coal Fired Power |
| | |Stations |
|30.1 |The starting date is |TBC |
|41.1 |The defects date is |52 weeks after Delivery. |
|42.2 |The period for the correction |4 weeks |
| |of Defects after Delivery is | |
|50.1 |The assessment day is the |1st working day of each successive |
| | |month |
|84.1 |The Purchaser provides this |None |
| |insurance | |
|86.1 |The Supplier’s liability to | |
| |the Purchaser for indirect or | |
| |consequential loss, including | |
| |loss of profit, revenue and |Zero |
| |goodwill is limited to | |
|86.2 |The Supplier is not liable to | |
| |the Purchaser for loss of or | |
| |damage to the Purchaser’s |R15 million for any one event |
| |property in excess of | |
|93.1 |The Adjudicator is |the person selected from the ICE-SA |
| | |Division (or its successor body) of |
| | |the South African Institution of |
| | |Civil Engineering Panel of |
| | |Adjudicators by the Party intending |
| | |to refer a dispute to him (see |
| | |www.ice-sa.org.za). If the Parties |
| | |do not agree on an Adjudicator the |
| | |Adjudicator will be appointed by the|
| | |Arbitration Foundation of Southern |
| | |Africa (AFSA). |
|93.2(2)|The Adjudicator nominating |the Chairman of ICE-SA a joint |
| |body is: |Division of the South African |
| | |Institution of Civil Engineering and|
| | |the Institution of Civil Engineers |
| | |(UK) or its successor body (See |
| | |www.ice-sa.org.za ). |
|93.4 |The tribunal is: |arbitration. |
| |If the tribunal is |the latest edition of Rules for the |
| |arbitration, the arbitration |Conduct of Arbitrations published by|
| |procedure is |The Association of Arbitrators |
| | |(Southern Africa) or its successor |
| | |body. |
|11.1 |The conditions of contract are the NEC3 Supply Short Contract |
| |(April 2013)[1] [2]and the following additional conditions. |
| |None |
| | |
| | |
|Z1 |Cession delegation and assignment |
|Z1.1 |The Supplier does not cede, delegate or assign any of its rights or|
| |obligations to any person without the written consent of the |
| |Purchaser. |
|Z1.2 |Notwithstanding the above, the Purchaser may on written notice to |
| |the Supplier cede and delegate its rights and obligations under |
| |this contract to any of its subsidiaries or any of its present |
| |divisions or operations which may be converted into separate legal |
| |entities as a result of the restructuring of the Electricity Supply|
| |Industry and the Electricity Distribution Industry. |
|Z2 |Change of Broad Based Black Economic Empowerment (B-BBEE) status |
|Z2.1 |Where a change in the Supplier’s legal status, ownership or any |
| |other change to his business composition or business dealings |
| |results in a change to the Supplier’s B-BBEE status, the Supplier |
| |notifies the Purchaser within seven days of the change. |
|Z2.2 |The Supplier is required to submit an updated verification |
| |certificate and necessary supporting documentation confirming the |
| |change in his B-BBEE status to the Purchaser within thirty days of |
| |the notification or as otherwise instructed by the Purchaser. |
|Z2.3 |Where, as a result, the Supplier’s B-BBEE status has decreased |
| |since the Contract Date the Purchaser may either re-negotiate this |
| |contract or alternatively, terminate the Supplier’s obligation to |
| |Provide the Goods. |
|Z2.4 |Failure by the Supplier to notify the Purchaser of a change in its |
| |B-BBEE status may constitute a reason for termination. If the |
| |Purchaser terminates in terms of this clause, the procedures on |
| |termination are the same as for Reason 3 identified in clause 90.3.|
|Z3 |Waiver and estoppel: Add to clause 12.3: |
|Z3.1 |Any extension, concession, waiver or relaxation of any action |
| |stated in this contract by the Parties, or the Adjudicator does not|
| |constitute a waiver of rights, and does not give rise to an |
| |estoppel unless the Parties agree otherwise and confirm such |
| |agreement in writing. |
| | |
|Z4 |Provision of a Tax Invoice and interest. Add to clause 51 |
|Z4.1 |The Supplier provides the Purchaser with a tax invoice in |
| |accordance with the Purchaser's procedures stated in the Goods |
| |Information, showing the correctly assessed amount due. |
|Z4.2 |If the Supplier does not provide a tax invoice by the time required|
| |in this contract for his assessment of each amount due, the time by|
| |when the Purchaser is to make a payment is extended by a period |
| |equal in time to the delayed submission of the correct tax invoice.|
| |Interest due by the Purchaser in terms of core clause 51.2 is then |
| |calculated from the delayed date by when payment is to be made. |
|Z4.3 |The Supplier (if registered in South Africa in terms of the |
| |companies Act) is required to comply with the requirements of the |
| |Value Added Tax Act, no 89 of 1991 (as amended) and to include the |
| |Purchaser’s VAT number 4740101508 on each invoice he submits for |
| |payment. |
| | |
|Z5 |Purchaser’s limitation of liability |
|Z5.1 |The Purchaser’s liability to the Supplier for the Supplier’s |
| |indirect or consequential loss is limited to R0.00 (zero Rand) |
|Z5.2 |The Supplier’s entitlement under the indemnity in 83.1 is provided |
| |for in 60.1(8) and the Purchaser’s liability under the indemnity is|
| |limited. |
| | |
|Z6 |Termination: Add to clause 90.2 before (Reason 1) |
|Z6.1 | or had a judicial management order granted against it. |
| | |
|Z7 |Addition to clause 50.5 |
|Z7.1 |If the amount due for the Supplier’s payment of delay damages |
| |reaches the limits stated in this Contract Data (if any), the |
| |Purchaser may terminate the Supplier’s obligation to Provide the |
| |Goods using the same procedures and payment on termination as those|
| |applied for Reason 3. Identified in clause 90.3. |
| | |
|Z8 |Ethics |
For the purposes of this Z-clause, the following definitions apply:
Affected Party means, as the context requires, any party, irrespective of
whether it is the Supplier or a third party, such party’s
employees, agents, or Subcontractors or Subcontractor’s
employees, or any one or more of all of these parties’
relatives or friends,
Coercive Action means to harm or threaten to harm, directly or indirectly,
an Affected Party or the property of an Affected Party, or
to otherwise influence or attempt to influence an Affected
Party to act unlawfully or illegally,
Collusive Action means where two or more parties co-operate to achieve an
unlawful or illegal purpose, including to influence an
Affected Party to act unlawfully or illegally,
Committing Party means, as the context requires, the Supplier, or any
member thereof in the case of a joint venture, or its
employees, agents, or Subcontractors or the Subcontractor’s
employees,
Corrupt Action means the offering, giving, taking, or soliciting,
directly or indirectly, of a good or service to unlawfully
or illegally influence the actions of an Affected Party,
Fraudulent Action means any unlawfully or illegally intentional act or
omission that misleads, or attempts to mislead, an Affected
Party, in order to obtain a financial or other benefit or
to avoid an obligation or incurring an obligation,
Obstructive Action means a Committing Party unlawfully or illegally
destroying, falsifying, altering or concealing information
or making false statements to materially impede an
investigation into allegations of Prohibited Action and
Prohibited Action means any one or more of a Coercive Action,
Collusive Action Corrupt Action, Fraudulent Action or
Obstructive Action.
Z 8.1 A Committing Party may not take any Prohibited Action during
the course of the procurement of this contract or in execution
thereof.
Z 8.2 The Purchaser may terminate the Supplier’s obligation to
Provide the Goods if a Committing Party has taken such Prohibited
Action and the Supplier did not take timely and appropriate action to
prevent or remedy the situation, without limiting any other rights or
remedies the Purchaser has. It is not required that the Committing
Party had to have been found guilty, in court or in any other similar
process, of such Prohibited Action before the Purchaser can terminate
the Supplier’s obligation to Provide the Goods for this reason.
Z 8.3 If the Purchaser terminates the Supplier’s obligation to
Provide the Goods for this reason, the amounts due on termination are
those intended in core clauses 92.1 and 92.2.
Z 8.4 A Committing Party co-operates fully with any investigation
pursuant to alleged Prohibited Action. Where the Purchaser does not
have a contractual bond with the Committing Party, the Supplier
ensures that the Committing Party co-operates fully with an
investigation.
Data provided by the Supplier (the Supplier’s Offer)
The tendering Supplier is advised to read both the NEC3 Supply Short
Contract (April 2013) and the relevant parts of its Guidance Notes (SSC3-
GN)[3] in order to understand the implications of this Data which the
tenderer is required to complete. An example of the completed Data is
provided on page 28 of the SSC3 Guidance Notes and Flow Charts.
Completion of the data in full is essential to create a complete contract.
|10.1 |The Supplier is (Name): |[●] |
| |Address |[●] |
| |Tel No. |[●] |
| |Fax No. |[●] |
| |E-mail address |[●] |
|11.2(7)|The Price Schedule is in |the document called ‘Price Schedule’|
| | |in Part 2 of this contract. |
|11.2(7)|The offered total of the |See C1.1 Form of Offer and |
| |Prices |Acceptance |
|63.2 |The percentage for overheads |[●]% |
| |and profit added to the | |
| |Defined Cost is | |
C2 Pricing Data
C2.1 Pricing assumptions
Entries in the first four columns of this Price Schedule are made either by
the Purchaser or the tenderer.
If the Supplier is to be paid an amount for the item which is not adjusted
if the quantity of goods in the item changes, the tenderer enters the
amount in the Price column only, the Unit, Quantity and Rate columns being
left blank.
If the Supplier is to be paid an amount for the item of goods which is the
rate for the goods multiplied by the quantity supplied, the tenderer enters
a rate for each item and multiplies it by the Quantity to produce the
Price, to be entered in the final column.
The rates and Prices entered for each item includes for all work and other
things necessary to supply the item.
C2.2 Price Schedule
The rates and Prices entered for each item includes for all work and other
things necessary to supply the item.
|Item no.|Description |Unit |Quantit|Rate |Price |
| | | |y | | |
| | | | | | |
| | | | | | |
| | | | | | |
| | | | | | |
| | | | | | |
| | | | | | |
| | | | | | |
| | | | | | |
| | | | | | |
| | | | | | |
| | | | | | |
| | | | | | |
| | | | | | |
| | | | | | |
| | | | | | |
| | | | | | |
| | | | | | |
| | | | | | |
| |Total of the Prices | |
C3: Scope of Work
C3.1 Goods Information
The Supplier undertakes to supply and deliver the quantity of Fuel Oil,
with effect from the Starting date of this contract and for the Contract
Period per the terms of this Agreement, as and when required to ensure
continuity of Electricity Generation.
Allocation of work will be based on committed volumes tendered and 90/10
scoring methodology. If a supplier fails to supply committed and tendered
volumes as stipulated in the tender in three conservative times, such will
be deemed a misrepresentation of facts and a non-conformance report will be
issued and the supplier will be required to remedy the situation with three
day. Fuel Oil is delivered on a daily basis, if a supplier fails to supply
committed volumes in 3 conservative days, Eskom reserves the right to
adjust the allocation in line with the supplier`s proven capacity.
1. Description of the goods
1.1 Description
The Supplier undertakes and warrants that all Fuel Oil delivered will at
all times comply with the Eskom Fuel Oil Specification as set out in
Annexure A and noted below under Section 2. Specifications. Eskom shall not
be obliged to accept any Fuel Oil which does not meet the Fuel Oil
Specification.
Primary Supply Stations
Primary Supply Stations are the priority stations for supply. The Supplier
undertakes to supply these stations on a daily basis and as the demand
requires. Total demand per station per month could be lower or higher than
the indicated volumes noted in C2.2 Price Schedule. ( *To be completed
after negotiations)
Secondary Supply Stations
Secondary Supply Stations are other stations in the Eskom Coal Fired Fleet.
Supply to these stations will be requested on an adhoc basis should the
need arise, and the Supplier is able to deliver the requested volumes.
Each Station has their site specific Offloading Procedure of which a copy
will be made available to you. This procedure must be adhered to at all
times.
1.2 Health and Safety and Environment
The contractor shall comply with the list of Specifications noted in Point
2: Specifications when working/ rendering a service at Eskom but
not limited to it.
The contractor must take into cognisance that each Eskom site has its SHE
requirements which are above the tender requirements and the contractor is
therefore expected to comply with each site SHE requirements
1.3 Quality Management
The supplier shall comply with the requirements of Eskom’s Supplier Quality
management specification, 240- 105658000, with applicable Category 1
requirements;
The supplier shall always have the latest ISO 9001 certification.
Audit - The Supplier shall make all records (involving transactions related
to the supply and delivery of Goods and incidental services under this
Contract) available to Employer or its designated representative at all
reasonable times until the expiration of five (5) years from the date of
final payment, for inspection, audit, or reproduction. On request,
employees of the Supplier shall be available for interview.
2. Specifications
|Title |Date or |Tick if publicly|
| |revision |available |
|General Specifications: | | |
|Eskom contractor Health and Safety | |N/A |
|requirements standards 32-136 | | |
|Relevant South African National Standards | |N/A |
|(SANS) | | |
|Occupational Health and Safety Act 85 of | |( |
|1993 and its regulations | | |
|Compensation for Occupational Diseases and | |( |
|Illnesses Act 130 of 1993 | | |
|National Environment Management Act 107 of | |( |
|1998 | | |
|Disaster Management Act, 2002 (Act No. 57 of| |( |
|2002) and its Regulation on COVID 19 | | |
|Station Site Specific SHE requirements | |N/A |
|SHE Specification for Fuel Oil | |N/A |
| | | |
|Technical specifications: | | |
|240-83797789 Specification for Fuel Oils for|May 2023 |N/A |
|Coal Fired Boilers Standard | | |
|Station Site Specific Offloading Procedures | |N/A |
| | | |
|Quality Management requirements | | |
|240-105658000 Supplier Quality Management |October 2021| |
|Specification | | |
3. Constraints on how the Supplier Provides the Goods
3.1 Delivery
The Supplier must deliver Fuel Oil as requested by the National Contracts
Manager per day, to the relevant Delivery Points, within in a 24 hour
period each Day of the week. Supplier shall keep and maintain in good
working order at all times all necessary equipment to successfully deliver
Fuel Oil at the Delivery Point at each Eskom Facility, including inter alia
all relevant coupling equipment.
In respect of each delivery, Supplier shall provide Eskom with a Delivery
Note and Supplier Weighbridge Ticket in respect of each delivery of Fuel
Oil before effecting offloading at the Tanks at each Eskom Facility. The
Supplier shall supply Eskom with a batch certificate number in respect of
each Delivery of Fuel Oil to ensure specification adherence on batch
quality. Any and all batch certificates will be made available from the
Supplier to Eskom promptly on request.
The supplier must ensure that all delivery trucks pass over the nominated
weighbridge, and are weighed upon entering and before leaving the Eskom
Facility. Each Eskom Facility will make available to the Supplier their
Offloading Procedure to which the supplier must comply to. For any
deviation noted, the respective Site Representative will issue to the
Supplier a Non- Conformance Report and to which the supplier must respond.
Three Non-Conformance Reports will warrant a detailed investigation to be
carried out by the specific Site Representative as set out in Annexure B
together with the Supplier, Eskom Contracts Manager/Administrator and/or
any other stakeholders that will be deemed necessary and communicated at
such time.
The Supplier undertakes to use best endeavours to deliver Fuel Oil at the
highest rate possible in order to ensure Eskom Tank Levels do not fall
below Average Working Levels as indicated on Annexure B.
The Supplier must agree with the Contracts Manager daily whether the
request can be met and if not what volume can be delivered. Should the
Supplier fail to deliver or meet the required volume for that day, back up
supply can be requested from an alternate contractor at Eskom’s discretion.
3.2 Communication
The only persons with whom the Supplier shall be entitled to deal with,
including in respect of all liaisons between Supplier and the Eskom
Facility in so far as concerns delivery of Fuel Oil, shall be the National
Contracts Manager and where possible, the nominated Eskom Representatives
(or such other persons as may be communicated by Eskom to Supplier in
writing at any time and from time to time) as set out in Annexure B.
All contract related communication must be done using the appropriate forms
in relation the NEC Supply Short Contract. Where forms are not available, a
signed letter, stamped by the Supplier will be accepted. Day to day
communication on deliveries and follow ups can take the form of WhatsApp or
phone calls. However any prudent decisions to be taken in conjunction with
the terms and agreement of this contract must be communicated via email and
in writing.
3.3 Assessments, Invoicing and payment
Eskom shall pay the Supplier for the Fuel Oil delivered at each Eskom
Facility and as recorded by Suppliers weighbridge provided that the
discrepancy in total volumes delivered per month between the weights
recorded by the Supplier and Purchaser are not more than 3%. Should such a
discrepancy be encountered in the total volume or a specific delivery, the
relevant Site Representative shall inform the Supplier of the specific
discrepancy, attempt to resolve the cause for such a discrepancy with the
Supplier.
In terms of core clause 50.1 the Supplier assesses and reconciles the
amount due for Goods delivered for each calendar month for payment 30 days
from date the invoice are submitted to Eskom Finance Shared Services.
The Supplier applies to the relevant Eskom Site Representative for
agreement to pay, by issuing an assessment for agreement by the Eskom Site
Representative. Each assessment will take the form of a schedule of
deliveries ( a format will be issued upon contract award) detailing the
below information:
1. Delivery Note Number
2. Delivery Order Number
3. Date dispatched as per delivery note
4. Date delivered/signed off by Eskom as delivered
5. Truck Registration Number
6. Weight loaded at Supplier Base in kg’s
7. Truck weight in at Eskom Weighbridge in kg’s
8. Truck weigh out at Eskom Weighbridge in kg’s
9. Offloaded weight as per Eskom weighbridge in kg’s
This schedule of deliveries must be completed for each month by both
parties and the documents are to be signed by both parties confirming the
total volume that will be invoiced.
Only upon acceptance of the assessment by the Eskom Site Representative
(accepted and signed delivery schedule by both parties) is the Supplier
allowed to apply for payment with such signed assessment to the National
Contracts Manager for creation of a GR (Goods Receipt).
The National Contracts Manager will add to the signed assessment, the
Purchase Order number and GR number and further sign of the assessment for
the Supplier to submit a tax invoice addressed to the Purchaser as follows.
______________________________________________________________________
The Supplier includes the following information on each tax invoice:
• Name and address of the Supplier
• The contract number and title;
• Supplier’s VAT registration number;
• The Purchaser’s VAT registration number which is 4740101508;
• The total of
an amount calculated by multiplying the quantity which the Supplier has
completed for each month by the rate,
• The invoiced amount - excluding VAT, the VAT and including VAT;
• The PO and GR number as supplied by the National Contracts Manager
The Supplier will then submit the invoice for payment for Eskom Finance
Shared Services @ Invoiceseskomlocal@eskom.co.za.
Payment will be 30 days from the day the Invoice is submitted to Eskom
Finance Shared Services provided the Invoice complies with the
requirements noted above. Payment date will be the closest Tuesday or
Thursday to the 30th day after invoice submission.
The Supplier is not allowed to issue an invoice for payment to Eskom
Finance Shared Services without the consent from the National Contracts
Manager in the form of a signed assessment with Purchase Order and Goods
Receipts numbers noted on.
Not more than 5 working days should pass from the time the Supplier assess
the amount due to the time the Contracts Manager processes the Goods
Receipt.
Invoices for payment will be generated on the signed base rate of the
Contract.
CPA Invoices will be issued separately to the National Contracts Manager
with the CPA schedule as agreed at the time of signing the contract for
checking and signing of by the Eskom Quantity Surveyor.
The Eskom Quantity Surveyor will prepare a report to be signed off by the
Supplier before CPA invoices will be processed for payment.
In the event of there being a dispute about the quantity or quality of the
Fuel Oil delivered by the Supplier to Eskom, then such dispute will warrant
an investigation by an independent inspector. This inspector shall act as
an expert and not an arbitrator. The costs associated with the appointment
of an independent inspector shall be payable equally by the Parties. If a
Party fails to make its due payment, the other Party may pay the inspector
that part and recover it from the defaulting Party. The Parties agree that
the determination of such an inspector shall be final and binding on them
and that the quantity so determined shall be deemed to be the quantity of
Fuel Oil delivered. Pending determination of the dispute, Eskom shall not
be obliged to pay the amount pertaining to the discrepancy.
The Parties will agree the identity of the inspector. If the Parties fail
to agree within 10 (ten) days of either of them requesting agreement
thereon then such independent expert shall be appointed by the chairman of
the Engineering Council of South Africa, at the request of either Party.
3.4 Records
Each Party shall ensure that it and its Representatives —
• Maintain true and correct auditable records (whether in electronic or
paper form) in connection with the goods and/or services to be
supplied by it under this Agreement and all related transactions, and
retain all such records. Eskom and the Supplier must keep them for at
least 60 (sixty) Months after termination of this Agreement for any
reason; and
• permit and assist any Representative of the other Party, (at any time
during the term of this Agreement and for a period of 60 (sixty)
Months following termination of this Agreement for any reason, to
audit any and all of its relevant records and any and all relevant
records of its Representatives for the purpose of determining whether
there has been compliance with this Agreement, and for that purpose
permit the necessary access and make the necessary facilities
available on reasonable written notice thereof having been given.
• if there is any dispute of any nature between the Parties, then all
records referred to above which may be relevant to such dispute shall
be retained until such dispute has been fully and finally determined
(including all appeals).
3.5 Force Majeure
If either Party is rendered unable, wholly or in part, by a Force Majeure
Event to perform or comply with any obligation or condition of this
Agreement (the "Affected Party"), upon giving written notice to the other
Party (the "Unaffected Party"), such obligation or condition (the "Affected
Obligation”) shall be suspended during the continuance of the inability so
caused and the Affected Party shall be relieved of any liability during
such period, but the Agreement is not automatically terminated.
The Affected Party shall use all reasonable endeavours and employ all
reasonable means to overcome or minimise the effect of the Force Majeure
Event as quickly as possible. Should the Force Majeure Event exceed 15
(fifteen) days and interrupt or delay the delivery of Fuel Oil by the
Supplier during such period, either Party shall have the right to terminate
this Agreement on this basis by giving 10 (ten) days written notice thereof
to the other Party. The Supplier hereby agrees that for the duration of a
Force Majeure Event Eskom shall be entitled to order replacement Fuel Oil
from alternative sources.
The Supplier will not be able to claim a Force Majeure Event if the
inability to supply was caused by an Affiliate or sub-contractor of
Supplier which cannot itself claim Force Majeure Event, as defined in this
Agreement. The Affected Party shall promptly take all such steps as would a
reasonable and prudent operator to remedy its inability to perform and
shall keep the Unaffected Party informed with regard to progress in this
regard.
The Affected Party shall resume the Affected Obligations as soon as it is
able to do so. The Affected Party shall in advance advise the Unaffected
Party as to the time that it anticipates that it would be able to resume
the Affected Obligations. Written notice of the date from which the
cessation of the event of a Force Majeure Event takes place shall be given
by the Affected Party within 10 (ten) days after such cessation.
Save for any payment obligations, the Affected Party shall not be obliged
to comply with the Affected Obligations whilst a Force Majeure Event
continues.
In the case of a Force Majeure Event, the Parties shall meet as soon as
reasonably possible thereafter, whether before or after the giving by the
Affected Party of notice of the Force Majeure Event to discuss the effect
thereof on the delivery and the logistical effects of the event of force
majeure on this Agreement.
4. Method for placing of orders
A SAP generated order number will be issued by the National Contracts
Service Manager to the supplier and the relevant Eskom Site Representative
before or on the 1st of every month for that month.
Site Representatives are to keep in mind the volumes contracted in this
contract and to not exceed those volumes per site. Any additional volumes
required over and above the monthly allocation must be requested on a
signed letter stating the exact reasons for requiring additional volumes.
5. Services and other things provided by the Purchaser
The Purchaser will at each site ensure that weighbridges for the weighing
in and out of all delivery trucks are completely functional. Any issues
regarding weighbridges that will affect the weighing in and out will be
communicated by the relevant Site Representative to the Supplier and the
National Contracts Manager. Every truck weighed in and out will be supplied
with a weighbridge slip indicating the weight in and out in kilograms and
the total weight offloaded thereof.
Ownership of the Fuel Oil shall pass to Eskom at the Delivery/ Offloading
Point. Risk in, and benefit attaching to, the Fuel Oil will pass to Eskom
at the Delivery/Offloading Point. Every Tanker before being offloaded must
be sampled and tested by Eskom’s Site Lab. Offloading will only occur upon
the sample meeting the necessary specs as stated in the Specific Eskom Site
Offloading Procedure and Annexure A For any deviation that might exist
between the Site Specific Offloading procedure and Annexure A , Annexure A
will take precedence.
6. Supply requirements
Provided in Annexure B are the relevant station tank capacity details,
Eskom Site Representative and contact details.
All Eskom sites operate on a 24 hours a day, 7 days a week.
6.1 Alternate Delivery Point
Eskom may change or re-direct the delivery of an intended supply of Fuel
Oil to an alternate Eskom Facility. Should a delivery be re-directed to an
Eskom Facility not in the cluster normally supplied by Supplier, Eskom will
reimburse Supplier for all auditable, necessary and duly substantiated
transport costs incurred by Supplier. Payment of such costs will be made in
accordance with the payment mechanism of this contract.
-----------------------
[1] Can be obtained from Engineering Contract Strategies on www.ecs.co.za,
Tel 011 803 3008, Fax 086 539 1902
[2] If the December 2009 edition is being used, replace April 2013 with
December 2009
[3] Available from Engineering Contract Strategies on www.ecs.co.za Tel
011 803 3008, Fax 086 539 1902.
Fuel Oil Technical Criteria
Technical Requirements for Fuel Oil Scoring.
The following tables details the scoring requirements for fuel oils supplied to Eskom.
All suppliers must supply detailed technical data sheets, material data sheets and laboratory
certificates showing compliance to Eskom specification 240-83797789 –“Specification for Fuel Oils
for Coal Fired Boilers Standard”. Although not all parameters are scored, suppliers are requested to
supply all information required in the specification and any particular parameter may eventually
disqualify a fuel oil delivery to any particular power station.
Three tables are given below corresponding to Eskom Grade 1, Grade 2 and Grade 3 fuel oils as
described in the Eskom technical specification 240-83797789.
Fuel Oil Delivery temperature: The supplier must confirm that they will deliver fuel oil to all stations
requiring grade 3 fuel oil at the required minimum temperatures as described in the Eskom
specification 240-83797789. The minimum temperature for all stations will be 45⁰C at offloading
with the exception of Majuba power station where the minimum temperature required is 50⁰C.
NB: For all parameters listed in tables 1, 2 and 3, a score of zero will be awarded for any missing
information. Suppliers should not assume that the evaluators have technical information available
on any fuel oils.
As per specification 240-83797789, fuel oil compatibility will be considered, and fuel oils may be
required to be further evaluated for use if they are significantly different from those described in the
specification.
Pass or Fail Requirements: A minimum score of 70% compliance to technical requirements is
required.
Table 1: Grade 1 Fuel Oil.
Compliance to Specification
Spec (Grade 1)
Property
Max score
min
max
Viscosity at
40°C
CV
35
3
12
10
41
Ash
5
0.1
30
3
Sulphur
Total
Min score
15
Density
5
820
Flash Point
15
55
Actual
Score
920
100
Page | 1
Fuel Oil Technical Criteria
Table 2: Grade 2 Fuel Oil.
Compliance to Specification
Spec (Grade 2)
Property
Max score
min
max
Viscosity at 50°C
30
3
10
CV
10
41
Ash
5
0.1
Sulphur
Total
Min
score
30
3
Al/Si
15
5
25
Density
5
860
Flash Point
10
55
Vanadium
5
Actual
Score
980
200
100
Page | 2
Fuel Oil Technical Criteria
Table 3: Grade 3 Fuel Oil.
Logistics solution
Min
score
0
Max score
min
max
20
n
y
Min
score
Max score
min
max
Viscosity at 50°C
20
90
150
Viscosity at 100°C
5
16
20
CV
10
41
Ash
5
0.1
Delivery temperature meets
specification
Actual
Score
Actual
Score
Compliance to Specification
Spec (Grade 2)
Property
Sulphur
Total
Complied by:
Designation:
Department:
20
3.5
Al/Si
15
5
80
Flash Point
10
Vanadium
5
60
400
100
Leslie Frank Barker
Chief Engineering Advisor
Generation Asset Management – Chemical
and Process Engineering
Signature:
Date:
2020-10-19
Page | 3
Standard
Title:
Specification for Fuel Oils for
Coal Fired Boilers Standard
Technology
Unique Identifier:
240-83797789
Alternative Reference Number:
N/A
Area of Applicability:
Engineering
Documentation Type:
Standard
Revision:
3
Total Pages:
14
Next Review Date:
May 2023
Disclosure Classification:
CONTROLLED
DISCLOSURE
Compiled by
Approved by
Authorised by
…………………………………..
…………………………………..
…………………………………..
L.F. Barker
J. Sproule
Y. Singh
Chief Engineering Advisor
Combustion Care Group
Chairperson
General Manager (Acting)
Date: ……………………………
Date: ……………………………
Date: ……………………………
Production Engineering
Integration.
Supported by SCOT SC
…………………………………..
Dr. S. Govender
Power Plant TC Chairperson
Date: ……………………………
PCM Reference : Boiler CoE
SCOT Study Committee Number/Name : Boiler Study Committee
Specification for Fuel Oils for Coal Fired Boilers Standard
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CONTENTS
Page
EXECUTIVE SUMMARY .............................................................................................................................................. 3
1. INTRODUCTION ...................................................................................................................................................... 4
2. SUPPORTING CLAUSES ........................................................................................................................................ 4
2.1 SCOPE .............................................................................................................................................................. 4
2.1.1 Applicability................................................................................................................................................ 4
2.2 NORMATIVE/INFORMATIVE REFERENCES .................................................................................................. 4
2.2.1 Normative .................................................................................................................................................. 4
2.2.2 Informative ................................................................................................................................................. 6
2.2.2.1 Related Specifications ....................................................................................................................... 6
2.3 DEFINITIONS .................................................................................................................................................... 6
2.3.1 Disclosure Classification ........................................................................................................................... 6
2.4 ABBREVIATIONS .............................................................................................................................................. 6
2.5 ROLES AND RESPONSIBILITIES .................................................................................................................... 7
2.6 PROCESS FOR MONITORING ........................................................................................................................ 7
2.7 RELATED/SUPPORTING DOCUMENTS ......................................................................................................... 7
3. REQUIREMENTS ..................................................................................................................................................... 7
3.1 GENERAL REQUIREMENTS ........................................................................................................................... 7
3.1.1 Fuel Oil Grades ......................................................................................................................................... 7
3.1.1.1 Grade 1 ............................................................................................................................................. 7
3.1.1.2 Grade 2 ............................................................................................................................................. 7
3.1.1.3 Grade 3 ............................................................................................................................................. 8
3.1.1.4 Composition ...................................................................................................................................... 8
3.1.2 Compatibility with other fuels ..................................................................................................................... 8
3.1.2.1 Compatibility testing .......................................................................................................................... 8
3.1.3 Atomisation ................................................................................................................................................ 8
3.1.4 Sampling.................................................................................................................................................... 8
3.1.5 Used lubricating oils .................................................................................................................................. 8
3.1.6 Transportation ........................................................................................................................................... 8
3.1.7 Technical and safety data ......................................................................................................................... 9
3.1.8 Asphaltene content of fuels. ...................................................................................................................... 9
3.1.9 Alternative fuels ......................................................................................................................................... 9
3.1.10 Fuel oil preparation and processing ........................................................................................................ 9
3.2 FUEL TESTING REQUIREMENTS ................................................................................................................. 10
3.2.1 Table 1: Fuel Oil Specifications .............................................................................................................. 10
4. AUTHORISATION .................................................................................................................................................. 12
5. REVISIONS ............................................................................................................................................................ 12
6. DEVELOPMENT TEAM ......................................................................................................................................... 12
7. ACKNOWLEDGEMENTS ...................................................................................................................................... 12
APPENDIX A : SIGNIFICANCE OF TEST METHODS ............................................................................................. 13
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EXECUTIVE SUMMARY
This specification has been prepared for Eskom coal-fired power stations to define the requirements for
primary light-up and combustion support fuel oils for pulverized coal firing. This specification covers the
generic requirements of fuel oils derived from crude oil refining as well as synthetic fuels derived from
the conversion of gas or coal. The specification has been updated to include limits on the blending of
used lubricating oils into fuel oils supplied. Sulphur levels allowed have been adjusted based on
available crude oils and refining technologies in South Africa. Suppliers must take note of the future
requirement to reduce fuel oil sulphur levels in line with applicable environmental legislation and Eskom’s
emission licensing requirements.
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1. INTRODUCTION
This specification has been prepared for Eskom coal-fired power stations to define the requirements for
primary light-up and combustion support fuel oils for pulverized coal firing. This specification covers the
generic requirements of fuel oils derived from crude oil refining as well as synthetic fuels derived from
the conversion of gas or coal. Fuels may either be distillates of gas, coal or crude refining methods,
residual fuels or blends of different fuel types. This specification does not include fuels derived from
waste product conversions, such as used lubricating oils, tyre pyrolysis or by-products of other chemical
conversion processes. Since gas, coal and crude oil sources and refining techniques may differ
significantly; this specification defines three generic fuel oil grades based on fuels historically used in
Eskom. Alternative fuel types are beyond the scope of this specification.
2. SUPPORTING CLAUSES
2.1 SCOPE
This specification defines the generic fuel oil requirements for primary light-up and combustion support
fuels used at Eskom coal fired power stations. The specification describes three grades and types of
fuel oil and the laboratory testing requirements for these fuel oils.
2.1.1 Applicability
This document shall apply throughout Eskom Holdings Limited Divisions.
2.2 NORMATIVE/INFORMATIVE REFERENCES
Parties using this document shall apply the most recent edition of the documents listed in the following
paragraphs.
2.2.1 Normative
These documents are indispensable for the application of this document, i.e. documents to be used
together with this document.
[1]
ASTM D86, Test Method for Distillation of Petroleum Products.
[2]
ASTM D93 (IP 34), Test Methods for Flash Point by Pensky-Martens Closed Cup Tester.
[3]
ASTM D95 (IP 74), Test Method for Water in Petroleum Products and Bituminous Materials by
Distillation.
[4]
ASTM D97 (IP 5), Test Method for Pour Point of Petroleum Oils.
[5]
ASTM D129 (IP 61), Test Method for Sulphur in Petroleum Products (General Bomb Method).
[6]
ASTM D130, Standard Test Method for Detection of Copper Corrosion from Petroleum Products by
Copper Strip Tarnish Test.
[7]
ASTM D189, Standard Test Method for Conradson Carbon Residue of Petroleum Products.
[8]
ASTM D240 (IP 12), Standard Test Method for Heat of Combustion of Liquid Hydrocarbon Fuels
by Bomb Calorimeter.
[9]
ASTM D445 (IP 71), Standard Test Method for Kinematic Viscosity of Transparent and Opaque
liquids.
[10] ASTM D473 (IP 53), Test Method for Sediment in Crude Oils and Fuel Oils by the Extraction
Method.
[11] ASTM D482 (IP 4), Test Method for Ash from Petroleum Products.
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[12] ASTM D524, Standard Test Method for Ramsbottom Carbon residue of Petroleum Products.
[13] ASTM D664, Standard Test Method for Acid number of Petroleum Products by Potentiometric
Titration.
[14] ASTM D1266, Test Method for Sulphur in Petroleum Products (Lamp Method).
[15] ASTM D1298 (IP 160), Standard Practice for Density, Relative Density (Specific Gravity), or API
Gravity of Crude Petroleum and Liquid Petroleum Products by Hydrometer Method.
[16] ASTM D2622, Test Method for Sulphur in Petroleum Products by X-Ray Spectrometry.
[17] ASTM D4052, Standard Test Method for Density and Relative Density of Liquids by Digital Density
Meter.
[18] ASTM D4057, Practice for Manual Sampling of Petroleum and Petroleum Products.
[19] ASTM D4870, Petroleum products - Total sediment in residual fuel oils, Part 1: Determination by
hot filtration.
[20] ASTM D5185, Standard test method for determination of additive elements, wear metals and
contaminants in used lubricating oils by inductively coupled plasma atomic emission spectrometry.
[21] ASTM D5291 - 16 Standard Test Methods for Instrumental Determination of Carbon, Hydrogen,
and Nitrogen in Petroleum Products and Lubricants.
[22] ASTM D6560, Standard Test Method for Determination of Asphaltenes (Heptane Insolubles) in
Crude Petroleum and Petroleum Products.
[23] IP 285, Test Method for Vanadium.
[24] IP 336, Test Method for determination of Sulphur.
[25] IP 375, Test Method for Existent Dry Sludge. (equivalent to ASTM D4870 part 1 and ISO 10307-1).
[26] IP 377, Test Method for Aluminium and Silicon.
[27] IP 390, Test Method for Accelerated Dry Sludge. (equivalent to ISO 10307-2).
[28] ISO test methods
[29] ISO 2719; Petroleum products and lubricants – Determination of flash point – Pensky Martens
closed cup method.
[30] ISO 3016, Petroleum products and lubricants – Determination of pour point.
[31] ISO 3104; Petroleum products – Transparent and opaque liquids – Determination of kinematic
viscosity and calculation of dynamic viscosity.
[32] ISO 3170, Petroleum liquids – manual sampling.
[33] ISO 3171, Petroleum liquids – Automatic pipe sampling.
[34] ISO 3405, Petroleum products – Determination of distillation characteristics.
[35] ISO 3675, Crude petroleum and liquid petroleum products- Laboratory determination of density or
relative density – Hydrometer method.
[36] ISO 3733: Petroleum products including bitumen – determination of water – Distillation method.
[37] ISO 3735, Crude petroleum and fuel oils – determination of sediment – Extraction method.
[38] ISO 4262, Petroleum products – Determination of carbon residue – Ramsbottom method.
[39] ISO 6245, Petroleum products – Determination of ash.
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[40] ISO 8754, Petroleum products – Determination of sulphur content – Energy - dispersive X-ray
fluorescence method.
[41] ISO 10307-1, Petroleum products – Total sediment in residual fuel oils – Part 1: Determination by
hot filtration.
[42] ISO 10307-2, Petroleum products – Total sediment in residual fuel oils – Part 2: Determination
using standard procedures for ageing.
[43] ISO 10478, Petroleum products – Determination of aluminium and silicon in fuel oils – Inductively
coupled plasma emission and atomic absorption spectroscopy methods.
[44] ISO 14597: Petroleum products – determination of vanadium and nickel in liquid fuels –
Wavelength-dispersive X-ray fluorescence method.
[45] SABS ISO 9001:2008, Quality management systems requirements.
2.2.2 Informative
2.2.2.1 Related Specifications
The following specifications have been reviewed during the compilation of this standard.
[46] ASTM D396, Standard Specification for Fuel Oils.
[47] ISO 8217:2010, Petroleum products — Fuels (class F) —Specifications of marine fuels.
[48] SABS/CKS 142: 1989, Specification for Heavy fuel oil.
[49] SANS 1314, Industrial fuel oil for burner applications.
[50] SANS 342, Automotive diesel fuel.
2.3 DEFINITIONS
Definition
Description
Distillate fuel
In crude oil refining, distillate fuels are products in the mid boiling range derived from
the distillation of the crude oil in a distillation column.
Residual fuel
Fuel derived from the residue that collects at the bottom of a distillation column or pipe
still. A fuel composed mainly of unevaporated materials after the atmospheric
distillation of crude oil.
2.3.1 Disclosure Classification
Controlled Disclosure: Controlled Disclosure to external parties (either enforced by law, or
discretionary).
2.4 ABBREVIATIONS
Abbreviation
Description
ASTM
American Society for Testing and Materials
cSt
Centistokes. Kinematic viscosity measured in mm /s
IP
Institute of Petroleum in the United Kingdom.
COA
Certificate of Analysis.
ISO
International Standards Organisation
PEIC
Production Engineering Integration Coal.
2
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Description
SABS
South African Bureau of Standards
SANS
South African National Standard
ULO
Used lubricating Oil
2.5 ROLES AND RESPONSIBILITIES
Personnel at Eskom coal fired power stations, and personnel involved in the supply of fuel oil to Eskom
coal fired power stations, must ensure that the fuel oil is compliant with the provisions of this
specification.
The Power Station Manager shall be responsible for the implementation of this specification at his power
station.
Technology Group (CoE) shall be responsible for the periodic review of this document. PEIC will support
CoE in this process.
The supplier shall be responsible for supplying all information required in this specification.
The supplier shall state the nature and the source of supply for fuel oils supplied
2.6 PROCESS FOR MONITORING
Supply and monitoring of fuel oils for use at Eskom power stations ensure regular analysis is conducted
to verify compliance of fuel oil qualities to this specification.
2.7 RELATED/SUPPORTING DOCUMENTS
This document replaces GGSS 0957 and GSP 36-731.
3. REQUIREMENTS
3.1 GENERAL REQUIREMENTS
3.1.1 Fuel Oil Grades
Three fuel oil grades are described as follows:
3.1.1.1 Grade 1
This is typically a light to medium distillate fuel. These fuels may be derived from gas, coal or crude oil
and are intended for use in boiler fuel oil systems burning fuels such as diesel, without heating facilities.
These fuels are used at Arnot, Kriel and Duvha Power Stations. Additional specific limits may be placed
on fuel sulphur contents for boilers using fabric filter flue gas cleaning technologies. The typical
performance and physical properties of the fuel are described in table 1.
3.1.1.2 Grade 2
This is a typically a blend of medium to heavy distillate fuel (typically crude oil derived diesel) and
residual fuel (typically crude oil derived). These fuels may be derived from gas, coal or crude oil and are
intended for use in boiler fuel oil systems without heating facilities. Additional specific limits may be
placed on fuel sulphur contents for boilers using fabric filter flue gas cleaning technologies. The typical
performance and physical properties of the fuel are described in table 1.
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3.1.1.3 Grade 3
This is a typically a blend of medium to heavy distillate fuel (typically crude oil derived diesel) and
residual fuel (typically crude oil derived bitumen’s).is a typical natural crude oil derived residual fuel. The
typical performance and physical properties of the fuel are described in table 1.
3.1.1.4 Composition
The grades of fuel oil specified in this document shall be homogenous hydrocarbon oils, free from
inorganic acids and excessive amounts of foreign solid or fibrous matter.
All grades, including blends of residual and distillate fuels residual fuels and distillate fuels shall remain
uniform during storage and not separate or stratify by gravity into light and heavy oil components outside
the viscosity limits for the grade. All grades shall resist sedimentation and sludging during storage.
To reduce contaminants suppliers are encouraged to filter fuel oils using suitable cleaning technologies
prior to delivery to Eskom.
3.1.2 Compatibility with other fuels
Fuel oils supplied to meet Eskom grades 1, 2 or 3 shall be fully compatible with existing fuel oils supplied
to meet these requirements. Fully compatible means that no sludging, sedimentation or stratification of
fuel oil components shall occur within the fuel oil storage, supply and circulation systems, when the new
fuel oil is mixed in any proportion with fuel oils in use.
3.1.2.1 Compatibility testing
Fuel oils supplied to meet the same grade and replace or top-up existing fuel oils shall be tested for
compatibility by the supplier in accordance with an Eskom approved method prior to supply to Eskom.
The supplier shall indicate whether de-sludging or loosening of deposits in the fuel oil system can be
expected with a change to the new fuel oil. ASTM D4740-95 shall be used to verify fuel oil compatibility
for residual fuels and blended fuels containing residual fuels.
3.1.3 Atomisation
Eskom boilers are typically fitted with pressurised burners designed to atomise fuel oil with a viscosity in
the range of 10 cSt to 20 cSt at the burner.
For stations using Grade 1 fuel, the viscosity at the burners needs to be between 3 cSt and 10 cSt.
For Grade 2 and Grade 3, the burner viscosity range is between 10 cSt and 15 cSt.
3.1.4 Sampling
The sampling of petroleum fuels for analysis, for purposes of this specification, shall be carried out in
accordance with the procedures given in ISO 3170, ISO 3171, ASTM D4057 or an equivalent suitable
sampling standard.
3.1.5 Used lubricating oils
Residual fuel may be blended with a maximum of 5% of used lubricating oil (ULO), provided that the
ULO has been processed and/or cleaned prior to blending to remove any harmful contaminants. The
maximum concentration of all contaminants from ULO shall not exceed 30 ppm.
3.1.6 Transportation
The supplier shall ensure that the fuel oil is transported in a manner that complies with local safety and
environmental regulations and maintains the quality of the fuel oil. The supplier shall ensure that tankers
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are kept clean to prevent contamination of the fuel oil. The transportation of two dissimilar fuel oils on
consecutive loads shall require cleaning between loads.
All Grade 3 fuel must be delivered at a minimum off-loading temperature of 45°C or higher if requested
by the specific power station. Specifically for Majuba Power Station a minimum off-loading temperature
of 50°C is required.
3.1.7 Technical and safety data
The supplier must supply detailed technical data sheets showing all results for properties listed in Table
1. The supplier must test the fuel for all properties listed in table 1 every 3 months at an independent
accredited fuel oil testing laboratory and submit the results to Eskom.
The supplier must submit a detailed certificate of analysis for each fuel delivery to Eskom. The
certificate must include the batch number and the related batch certificate from the refinery including the
following tests:

Viscosity at 40°C (Grade 1 fuel)

Viscosity at 50°C (Grades 2 & 3 fuel)

Density of fuel.

Calorific Value.

Sulphur content.
The supplier will keep all batch data and COA data for all fuel delivered in an electronic database and
provide such data to Eskom on a monthly basis as a minimum. Such data will be uploaded into Eskom’s
database and is required for Quality Management and Environmental Management. The data must be
captured in .csv format for easy uploading into Eskom’s databases.
3.1.8 Asphaltene content of fuels.
The supplier must measure and report the asphaltene content of all grade 2 and grade 3 fuels to Eskom
on a batch by batch basis. This data must indicate to which power station the fuel has been delivered.
3.1.9 Alternative fuels
Fuel oils that are derived from sources other than those described above may be submitted for
consideration to the Eskom Group Technology Department. New fuels will be subjected to full
compliance testing, including compatibility testing with existing fuel oils.
3.1.10 Fuel oil preparation and processing
Suppliers are requested to dose the fuel oil with a suitable fuel additive or stabiliser to reduce settlement
of sludges in fuel oil tanks. The details of fuel treatment must be supplied to Eskom.
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3.2 FUEL TESTING REQUIREMENTS
3.2.1 Table 1: Fuel Oil Specifications
Property
Test Method
Test Method Test Method Grade 1
Description
ASTM
IP
Ash, % mass, max
ASTM D 482
Asphaltene content, max
ASTM D 6560
Calorific Value (Gross) MJ/kg, min.
ASTM D240
Carbon Hydrogen Nitrogen (CHN) ratio.
ASTM D5291
ISO
ISO 6245
Light to heavy
distillate
Grade 2
Grade 3
Blended fuel or
medium to heavy Residual
distillate
0.1
0.1
0.1
IP 143
0
3
6
IP 12
41
41
41
report
report
Conradson carbon residue, % mass, max1 ASTM D 189
ISO 10370
report
Calcium and Phosphorus (mg/kg),max.3
ASTM D5185
IP 377
ISO 10478
30
30
30
Calcium and Zinc, mg/kg, max.3
ASTM D5185
IP 377
ISO 10478
30
30
30
Sediment, % (v/v), max.
ASTM D473
IP 375
0.1
0.1
0.2
Silicon, mg/kg, max.
ASTM D5185
IP 377
ISO 10478
report
report
Water, % (v/v), max.
ASTM D95
IP 74
ISO 3733
0.5
0.5
Aluminium and silicon, mg/kg, max.
ASTM D5185
IP 377
ISO 10478
25
80
Aluminium, mg/kg, max.
ASTM D5185
IP 377
ISO 10478
6
30
1b
report
report
ISO 3675
920
980
report
0.5
Copper strip corrosion rating, max,
ASTM D 130
3 h at 100°C
Density at 20°C, kg/m3, max
ASTM D 1298 / D
4052
Flash Point (PMCC), °C, min.
ASTM D 93
IP 34
ISO 2719
55
55
60
Pour point (winter) °C, max
ASTM D 97
IP 5
ISO 3016
-6
0
9
Ramsbottom carbon residue on 10%
distillation residue % mass, max.
ASTM D 524 /
D4530
ISO 4262
report
report
Sulphur, % mass, max4
ASTM D 129 /
D2622
IP 61/IP 336
ISO 8754
3.0
3.0
3.5
Vanadium, mg/kg, max2.
ASTM D5185
IP 285
ISO 14597
report
report
Viscosity at 100°C, max.
ASTM D 445
IP 71
ISO 3104
Viscosity at 25°C.
ASTM D 445
IP 71
ISO 3104
Viscosity at 40°C, max.
ASTM D 445
IP 71
ISO 3104
12
Viscosity at 40°C, min.
ASTM D 445
IP 71
ISO 3104
3
Viscosity at 50°C, max.
ASTM D 445
IP 71
Viscosity at 50°C, min.
ASTM D 445
IP 71
20
report
report
report
report
ISO 3104
10
150
ISO 3104
3
90
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Notes:
1.
A carbon residue value of less than 20 is mandatory.
2.
A vanadium level of less than 400mg/kg is mandatory for Grade 3 fuels. For grade 2 this must be below 100 mg/kg. There
should be no Vanadium in distillate fuels of Grade 1.
3.
Used lubricating oils (ULO): Calcium and Zinc; or Calcium and Phosphorus (mg/kg). The fuel be considered to exceed the
maximum ULO content when either one of the following conditions is met: Calcium > 30 and zinc > 15; or Calcium > 30
and phosphorus > 15.
4.
Power Stations must calculate total sulphur emissions as per environmental requirements. The amount of sulphur in fuel
oil is usually well below the allowable limits but stations are advised to monitor these levels on an ongoing basis.
5.
For Grade 3 fuels, the fuel oil density must be less than 1.1 kg/m .
6.
In order to comply with environmental emissions requirements, sulphur levels must be reduced in all fuel oil grades from
year 2020 to below 3.0%. The new proposed limit will be 2.5 % maximum for all fuel oils.
7.
Asphaltene content of residual fuels and fuels containing residual components shall not exceed 6%. The supplier shall
consider using dispersant and stabiliser additives to prevent settling of heavy fuel oil components during transportation and
storage.
8.
All fuel oils should be filtered using a suitable filtration technology prior to loading.
9.
For Majuba Power Station the minimum viscosity of Grade 3 fuel shall be 120 cSt at 50°C.
3
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4. AUTHORISATION
This document has been seen and accepted by:
Name & Surname
Designation
Tshepo Mokgatle
Engineering Manager Arnot
Makgoba Mathabatha
Engineering Manager Camden
Ismail Atiya
Engineering Manager Duvha
Banwanile Malope
Engineering Manager Grootvlei
Morongwe Raphasha
Engineering Manager Hendrina
Malibongwe Raphasha
Engineering Manager Kendal
Bongani Mashimbye
Engineering Manager Komati
Harry Sewsunker
Engineering Manager Lethabo
Ntombenhle Mkhize
Engineering Manager Majuba
Wikus Janse van Rensburg
Engineering Manager Matimba
Lele Masote
Engineering Manager Matla
Prince Khumalo
Engineering Manager Medupi
Mehendra Maharaj
Engineering Manager Tutuka
Jason Hector
Group Technology: PEI– PROCESS ENG
Ebrahim Patel
Group Technology: PEI
James Sproule
Senior Engineer: PEI – PROCESS ENG
Christo Van Wyk
Corporate Specialist - PEI
5. REVISIONS
Date
Rev.
Compiler
November 2014
0.1
L.F. Barker
Revision of previous Eskom fuel oil specifications and conversion of
document to new format. Sulphur levels increased in line with new
crude oil requirements.
November 2014
0.2
L.F. Barker
Draft Document for Comments Review
1
L.F. Barker
Final Document for Authorisation and Publication
1.3
L.F.Barker
Draft Document for Comments Review
May 2018
2
L.F.Barker
Final Rev 2 Document for Authorisation and Publication
May 2018
2.1
L.F.Barker
Small Updates to clarify Sulphur, Flashpoint and offloading Temp for
Majuba
May 2018
3
L.F.Barker
Final Rev 3 Document for Authorisation and Publication
March 2015
November 2017
Remarks
6. DEVELOPMENT TEAM
The following people were involved in the development of this document:

LF Barker
-
Chief Engineering Advisor.

J Sproule
-
Senior Engineer.
7. ACKNOWLEDGEMENTS

None.
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APPENDIX A: SIGNIFICANCE OF TEST METHODS
The significance of properties of fuel oils on which limitations are placed by this standard is as follows:
a)
Flash Point: The flash point of the fuel gives an indication of the maximum storage and handling
temperature of the fuel without causing a serious fire hazard.
b)
Pour Point: The pour point gives an indication of the lowest temperature at which a fuel oil can be
stored and still be capable of flowing under minimum pressures. Higher pour point fuels are
permitted for fuel oil systems equipped with tank and /or line heating facilities. An increase in pour
point can occur when residual fuel oils are subject to cyclic temperature variations that may occur in
the course of storage or when the fuel is pre-heated and returned to the tank.
c)
Water and sediment: Appreciable amounts of water and sediment in a fuel oil may cause fouling
and give trouble in burner mechanisms. Sediment may accumulate in storage tanks, on filter
screens or burner parts, resulting in obstruction of oil flows within the fuel oil system. Water can
also promote bacterial growth in storage tanks. Water in distillate fuels may cause tank and
equipment corrosion or the formation of emulsions in residual fuels. Sediment for the purposes of
this specification is defined as material insoluble in toluene.
d)
Carbon Residue: This is a measure of the carbonaceous material left after all the volatile
components are vaporised in the absence of air. It gives a rough approximation of the tendency of a
fuel to form deposits. To obtain measurable values in lighter distillate fuel oils it is necessary in the
Ramsbottom test method to distil the oil to remove 90% of the fuel and then determine the carbon
residue in the remaining 10% bottoms.
e)
Ash: The amount of ash measured represents the quantity of non-combustible material in the fuel
oil. High ash contents may indicate the presence of materials that can cause wear to pumps and
valves, and contribute to deposits on mainly heater surfaces.
f)
Viscosity: The viscosity is a measure of the fuel’s resistance to flow. It indicates both the ease at
which the oil can be pumped and the ability of the oil to atomise. For heavier grades, such as with
residual fuels, heating facilities may be required for pumping and to achieve the correct viscosity for
burner atomisation. For screw pumps, low viscosity, below the minimum required for safe pump
operation, may increase pump wear rates.
g)
Density: Density alone is of little significance as an indication of the burning characteristics of the
fuel oil. It is however of value when calculating the specific energy of a fuel oil in mass-volume
relationships.
h)
Corrosion: The copper strip corrosion test indicates the effect of the fuel on copper, brass and
bronze components in the fuel oil system and is only specified for distillate fuels.
i)
Sulphur: Limits may be placed on sulphur content for environmental considerations and in cases
such as boilers using bag filter dust extraction technologies to extend bag life. Sulphur components
in the fuel are converted to Sulphur oxides during combustion. These can be corrosive in exhaust
gases if the temperature drops below the sulphuric acid dew point.
j)
Vanadium and Nickel: Vanadium occurs as an oil-soluble organometallic compound in crude oils,
varying in concentration from less than 1 mg/kg to over 400 mg/kg depending on the origin of the
crude oil or fuel source. During refining, the vanadium tends to concentrate in the residual oil with
distillates effectively being vanadium free. Vanadium cannot be economically removed from crude
oils or residual fuels to produce vanadium free oils.
During combustion, vanadium is converted to vanadium pentoxide, melting at 675°C. If sodium is
present in the fuel with vanadium, sodium vanadates with melting points as low as 535°C can form.
The melting point of ash can be raised by adding magnesium compounds to the fuel. This is however
counteracted by high sodium contents, therefore, to improve the response of magnesium; lower sodium
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contents are required. Silicon compounds reduce the corrosive action of sodium vanadates by means of
a physical dilution effect.
k)
Aluminium and Silicon (catalyst fines): The main source of potentially abrasive particulates in
residual fuels is catalyst fines. There are significant variations from refinery to refinery in the
proportions of the aluminium and silicon compounds that comprise catalyst fines. The combined
limiting value for residual fuels or blends of 80 mg/kg for aluminium plus silicon typically equates on
average to an aluminium value of 30 mg/kg. Refineries producing high white product yields and
making extensive use of aluminium catalysts may produce residual fuels with values exceeding
these limits.
l)
Asphaltene content of fuel oil: Asphaltene content various in fuel oil batches based on the degree
of refining and the degree of distillate added to the final blend. Asphaltene content in fuel oil below
5% by mass is preferred to prevent sludge formation and blockages in the fuel oil system. Suppliers
are encouraged to make use of fuel oil homogenisers as well as dispersant and stabiliser additives
to keep fuel oil blends homogeneous and to prevent sludge settling in road tanker and fuel oil tanks.
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ANNEXURE C
GRADE 1 & GRADE 2 FUEL OIL
Eskom Facility (Power Station) -
Kriel
Hendrina North
Hendrina South
Eskom Facility (Power Station) -
Arnot
Duvha South (Unit 1 to 3)
Zone
08C
10C
10C
Zone
10C
09C
Required Fuel
Oil Grade
Grade 1
Grade 2
Grade 2
Required Fuel
Oil Grade
Grade 1
Grade 1
Stock Levels(tons)
Eskom Representative
Min Level:
720
Max Level:
1200
Average
Working Level:
960
#017 615 2234
Min Level:
Max Level:
320
400
Jannie Kotzee
Average
Working Level:
360
#013 296 3481
Min Level:
Max Level:
304
380
Jannie Kotzee
Average
Working Level:
342
#013 296 3481
Stock Levels(tons)
Siyabonga Ntshangase
Eskom Representative
Min Level:
Max Level:
720
1200
Winnie Mapitle
Average
Working Level:
960
#013 297 9396
Min Level:
Max Level:
465
1081
Marolien Dreyer
Average
Working Level:
773
#013 690 0196
ANNEXURE C
GRADE 3 FUEL OIL
Eskom Facility (Power Station) -
Kusile
Kendal
Duvha North (Unit 4 to 6)
Eskom Facility (Power Station) -
Majuba
Tutuka
Eskom Facility (Power Station) Cluster E
Medupi
Matimba
Grootvlei
Lethabo
Eskom Facility (Power Station) Cluster F
Matla
Camden
Komati
Zone
09C
09C
09C
Zone
07C
08C
Zone
13C
13C
08C
09C
Zone
08C
08C
08C
Required Fuel
Oil Grade
Grade 3
Grade 3
Grade 3
Required Fuel
Oil Grade
Grade 3
Grade 3
Required Fuel
Oil Grade
Grade 3
Grade 3
Grade 3
Grade 3
Required Fuel
Oil Grade
Grade 3
Grade 3
Grade 3
Stock Levels(tons)
Eskom Representative
Min Level:
Max Level:
897
1381
Rofhiwa Phaswana
Average
Working Level:
1139
#013 699 7677
Min Level:
Max Level:
1190
1530
Hennie Cilliers
Average
Working Level:
1360
#013 647 9405
Min Level:
Max Level:
465
1081
Marolien Dreyer
Average
Working Level:
773
#013 690 0196
Stock Levels(tons)
Eskom Representative
Min Level:
Max Level:
1200
2700
Willie Coetzee
Average
Working Level:
1950
#017 799 3501
Min Level:
Max Level:
1760
3520
Bhekumuzi Gwebu
Average
Working Level:
2640
#017 749 5896
Consignment Stock Levels(tons)
Eskom Representative
Min Level:
Max Level:
316
1199
Molefi Manamela
Average
Working Level:
757.5
#014 762 2201
Min Level:
Max Level:
1201
3002
Mavis Moloantwa
Average
Working Level:
2101.5
#014 763 8461
Min Level:
Max Level:
196
554
Johan Paul
Average
Working Level:
375
#017 779 8748
Min Level:
Max Level:
245
1871
Pieter Muller
Average
Working Level:
1058
#016 457 5668
Consignment Stock Levels(tons)
Eskom Representative
Min Level:
Max Level:
1680
2400
Simphiwe Ntombela
Average
Working Level:
2040
#017 612 9728
Min Level:
Max Level:
697
1162
Mandla Mvusi
Average
Working Level:
929.5
#017 827 8571
Min Level:
Max Level:
92
294
Simphiwe Mazibuko
Average
Working Level:
193
#013 295 9799
SPECIFICATION
Title: Supplier Quality Management:
Specification
Document Identifier:
240-105658000
Alternative Reference
Number:
QM 58
Area of Applicability:
Eskom Holdings SOC Ltd
Functional Area:
Quality Management
Revision:
2
Total Pages:
28
Next Review Date:
October 2021
Disclosure
Classification:
Controlled Disclosure
File name: QM 58_240-105658000 Final Draft 20181011/EDC TN published 24.10.2018
Supplier Quality Management: Specification
Unique Identifier: 240-105658000
Revision:
2
Page:
2 of 28
Content
Page
1. Introduction............................................................................................................................... 3
2. Supporting Clauses .................................................................................................................. 3
2.1 Scope ............................................................................................................................... 3
2.1.1 Purpose ................................................................................................................. 3
2.1.2 Applicability ........................................................................................................... 3
2.1.3 Effective date......................................................................................................... 3
2.2 Normative/Informative References ................................................................................... 3
2.2.1 Normative .............................................................................................................. 3
2.2.2 Informative............................................................................................................. 4
2.3 Definitions ........................................................................................................................ 4
2.4 Abbreviations ................................................................................................................... 6
2.5 Roles and Responsibilities ............................................................................................... 7
2.6 Process for Monitoring...................................................................................................... 7
2.7 Related/Supporting Documents ........................................................................................ 7
3. Pre-Contract Award: Quality Requirements .............................................................................. 7
3.1 Supplier and Sub-Supplier Quality Management System Requirements .......................... 8
3.2 Quality Plan ...................................................................................................................... 9
3.3 Contract Quality Plan........................................................................................................ 9
3.4 Quality Control Plan ....................................................................................................... 11
4. Pre-Contract Award: Quality Requirement .............................................................................. 14
4.1 Supplier and Sub-supplier Categories ............................................................................ 14
4.1.1 Category 1: Quality Requirements ...................................................................... 14
4.1.2 Category 2: Quality Requirements ...................................................................... 15
4.1.3 Category 3: Quality Requirements ...................................................................... 16
4.1.4 Category 4: Quality Requirements ...................................................................... 17
4.2 Supplier and Sub-supplier Site Assessment ................................................................... 17
5. Post-Contract Award .............................................................................................................. 17
5.1 Contract Execution ......................................................................................................... 17
5.2 Supplier Quality Performance Monitoring Phase ............................................................ 18
6. Standard Conditions ............................................................................................................... 19
6.1 Eskom Rights of Access ................................................................................................. 19
6.2 Eskom Rights to Information........................................................................................... 20
6.4 Supplier Quality Audits ................................................................................................... 25
6.5 Management of Nonconformities and Nonconforming Outputs Identified by Eskom ....... 26
6.6 Special Processes .......................................................................................................... 26
7. Acceptance............................................................................................................................. 27
8. Revisions ................................................................................................................................ 28
9. Development Team ................................................................................................................ 28
10. Acknowledgements ................................................................................................................ 28
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Introduction
The intention of this specification is to specify and describe the minimum quality requirements for
all existing and potential Eskom suppliers and define the quality criteria for the selection,
evaluation, vendor registration, management, monitoring, assessment and auditing of suppliers.
Eskom’s position is to partner with suppliers who fully demonstrate commitment to the
development, implementation, and maintenance of a quality management system (QMS) that
conforms to the requirements of ISO 9001 standard. The priority is to encourage suppliers to
continually improve their QMS and enhance service delivery by implementing and conforming to
the standard.
2.
Supporting Clauses
2.1
Scope
2.1.1 Purpose
The purpose of this specification is to outline the requirements according to which suppliers shall

develop,

implement,

maintain, and

continually improve
A quality management system (QMS) based on ISO 9001, which should form the basis for
conformity to Eskom quality requirements, and continually adhere to them.
2.1.2 Applicability
This specification shall apply throughout Eskom Holdings Limited divisions, its subsidiaries,
suppliers, and sub-suppliers and shall form part of all Eskom requests for information (RFI)/
requests for quotation (RFQ)/ requests for proposal (RFP), including contracts for the procurement
of products and services.
2.1.3
Effective date
Date of authorisation of the specification.
2.2
Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] ISO 9001 Quality Management Systems – Requirements
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[2] ISO 10005 Quality Management Systems – Guidelines for Quality Plans
2.2.2 Informative
[3] ISO 9000 Quality Management Systems – Fundamentals and Vocabulary
[4] 32-727: Safety, Health, Environment, and Quality (SHEQ) Policy
[5] ISO 10006 Quality Management Systems – Guidelines for Quality Management in Projects
[6] ISO 9004 Managing for the Sustained Success of an Organisation – A Quality Management
Approach
[7] 32-1033: Eskom’s Procurement and Supply Chain Management Policy
[8] 32-1034: Eskom’s Procurement and Supply Chain Management Procedure
[9] PPPFA: Preferential Procurement Policy Framework Act, 2000 (Act No. 5 of 2000)
[10] CIDB 1004: Best Practice Guideline A4: Evaluating Quality in Tender Submissions
[11] 240-12248652 Supplier Quality Management: List of Tender Returnables
[12] QM-14: Supplier Auditing, Including the Qualification and Requalification of Strategic
Suppliers
[13] IAEA Safety Standard GS-R-3.1 Application of the Management System for Facilities and
Activities
[14] QM-15: Supplier Assessment Procedure
[15] SANS 10845-1 Construction Procurement Part1: Processes, Methods and Procedures
2.3
Definitions
The vocabulary of ISO 9000 and the following definitions apply in the application of this
specification.
2.3.1 Component: a constituent part of the product or sub-assembly of the product. The product
may comprise multiple individual components
2.3.2 Contract Quality Plan: a document of the supplier’s process for delivering the level of
quality required by the contract. It is a framework for the contractor’s process for delivering
quality. Purpose of a CQP is to outline how the results defined in the specifications will be
achieved.
2.3.3 Hold Point: a predetermined stage in the quality control plan (QCP) beyond which work/
manufacturing shall not proceed without the attendance of, and written authorisation of, an
Eskom representative or Eskom inspection agency, whichever is applicable.
2.3.4 Intervention Points: those control points indicated by the various controlling bodies
concerned with the implementation of a specific QCP/ ITP. These can be in the form of
inspection, hold points, surveillances, witnesses, reviews and verifications.
2.3.5 Inspection Agency: an organisation or person appointed by Eskom for the purpose of
performing quality assurance/ quality control, monitoring, inspection and/ or expediting
services.
2.3.6 Level 1 Plant Items: equipment, whose failure has an effect on personnel safety and/ or
health, causes an environmental incident, cause a huge production loss or major equipment
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damage. Equipment that are safety/ redundancy/ protective device or covered by statutory
regulations requirements.
2.3.7 Level 2 Plant Items: equipment, whose failure impacts plant availability and/or reliability,
causes significant costs or secondary damage.
2.3.8 Level 3 Plant Items: equipment that does not impact on personnel safety and/ or health,
environmental, cost, availability and/ or reliability of plant.
2.3.9 Nonconformity: a deficiency in material, composition, characteristic, or performance that
renders the quality of an item, component, or product unacceptable or indeterminate. The
term also covers a deficiency in, or deviation from/non-adherence to, the quality
management system requirements, prescribed production processes, and/or related
documentation such as procedures and instructions.
2.3.10 Quality Plan: document specifying which processes, procedures and associated resources
will be applied by whom and when, to meet the requirements of a specific project, product,
process or contract
2.3.11 Quality Control Plan: a document specifying the activities to be inspected throughout the
execution of the project, inclusive of test methods, procedures, and acceptance criteria.
(This term is equivalent to QIP and ITP.)
2.3.12 Requirement: the need or expectation that is stated, generally implied, or obligatory.
Requirements are generally specified in the purchase order and/or contract documentation,
but may not be limited to these.
2.3.13 Primary Plant (Power Plant): primary plant include High Voltage equipment situated inside
the control room (breakers, bus-bars, CT’s, VT’s and transformers)
2.3.14 Secondary Plant (Control Plant): secondary plant includes all equipment used to control
and protect the HV equipment on the primary plant side. (Protection, metering, AC/DC and
tele-control)
2.3.15 Special Process: is any production or service process which generates products or
services which cannot be measured, monitored, or verified prior to delivery and use.
2.3.16 Supplier: is a current or potential supplier, vendor, contractor, consultant, or service
provider. A supplier may be a natural or legal person and includes any employee acting
within the course and scope of his/her employment or any agent or manager acting for, or
on behalf of, or in the interests of, the person registered as supplier on the Eskom supplier
database.
2.3.17 Sub-supplier: an organisation that provides a product/service to the supplier and/or that
enters into a subcontract and assumes some of the obligations of the supplier or prime
contractor.
2.3.18 Witness Point: a predetermined stage in the quality control plan where and inspection
activity will take place. Work may proceed, provided Eskom or its inspection agency has
been formally notified and confirmed that inspection is waived.
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Abbreviations
Abbreviation
Explanation
AIA
Approved Inspection Authority
CA
Corrective Action
CQP
Contract Quality Plan
FIDIC
Federation Internationale Des Ingenieurs- Conseils
FMECA
Failure Mode, Effects and Criticality Analysis
HAZOP
Hazard and Operability Study
ISO
International Organisation for Standardisation
ITP
Inspection and test plan
NC
Nonconformity
NDT
Non Destructive Testing
NEC
New Engineering Contract
PA
Preventive action
PMI
Positive material identification
QCP
Quality control plan
QMR
Quality management representative
QMS
Quality management system
PQP
Project Quality Plan
RFI
Request for information
RFQ
Request for quotation
RFP
Request for proposal
SHEQ
Safety, health, environment, and quality
SETA
Skills Education Training Authorities
WPS
Welding procedure specifications
WQR
Welder’s qualification record
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Roles and Responsibilities
Eskom representative will select applicable requirements for existing and potential Eskom
suppliers using Form A (Tender and Contract Quality Requirements for QM 58 and Quality
Requirements for ISO 9001 Standard).
The existing and/ or potential suppliers must complete, sign and return Form A with the other
returnables as listed in the List of Tender Returnables document (240-12248652). Other roles
and responsibilities for this standard are defined within the text of this specification.
2.6
Process for Monitoring
The application of this specification throughout Eskom shall be audited as per the audit schedule.
2.7
Related/Supporting Documents
The documents superseded by this specification: all divisional and business unit supplier quality
requirements standards and/or specifications.
Forms and templates:
[1] 240-68099512 Tender and Contract Quality Requirements for QM 58 and Quality
Requirements for ISO 9001 Standard (Form A)
[2] 240-109253698 Template for a Typical Contract Quality Plan
[3] 240-109253302 Quality Control Plan/Inspection and Test Plan
[4] 240-109251490 Corrective Action Request (CAR)
[5] 240-109254030 Concession: Contractor’s Application for Eskom Inspection of the Works/Part
of the Works
[6] 240-109254710 Concession: Application for Defect (Concession) Acceptance
[7] 240-109254324 Defect Notification
3.
Pre-Contract Award: Quality Requirements
The quality assessment criteria and Form A of this specification will be selected and completed by
an Eskom representative who will identify the applicable supplier quality requirements to be met.
Form A of this specification shall be signed by the supplier responding to an Eskom invitation to
tender.
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Supplier Quality Management: Specification
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Unique Identifier: 240-105658000
Revision:
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Supplier and Sub-Supplier Quality Management System Requirements
3.1.1 The supplier and sub-supplier shall develop, implement and maintain a formal quality
management system that conforms to the latest ISO 9001 standard or any applicable
standard of quality management system (latest applicable revision) and in accordance with
the requirements of this specification.
3.1.2 Such a formal system shall consist of the appropriate documentation such as a quality
manual, quality plans, work procedures, work instructions, method statements, work flow
documentation, etc., as the case may be. This requirement constitutes the most basic
quality management system requirements.
3.1.3 Unless specifically excluded from the quality list of tender returnables, as per the categories
of quality requirements (Category 1, 2, 3, or 4), such a quality management system shall
carry a valid ISO 9001 certificate from an accredited certification body, as indicated in the
applicable Eskom invitation (this requirement applies equally to both the supplier and any/
all manufacturing third-party organisations mentioned above).
3.1.4 Unless specifically excluded in the quality list of tender returnables, as per the categories of
quality requirements (Category 1, 2, 3, or 4), the supplier shall have a fully documented,
implemented, and maintained quality management system that complies with the ISO 9001
standard or any applicable standard of quality management system. In the event that the
supplier invariably requires the assistance of a sub-supplier in order to realise its own
supply obligations. The aforementioned requirement applies equally in all cases where any
such sub-supplier’s scope of responsibility includes the provision of any of the following
activities, namely, design and development, manufacturing, testing, storage, delivery,
installation, commissioning, and project management.
3.1.5 Eskom reserves the right to request and perform necessary assessments at sub-supplier
facilities.
3.1.6 The supplier shall be responsible for defining and managing the specific quality control
elements applicable to the respective sub-supplier’s scope of work/supply and ensure that
its sub-supplier(s) quality programmes support Eskom requirements.
3.1.7 The supplier shall inform Eskom of any proposed changes to the quality management
system or staff that will affect the quality system prior to implementation of these changes.
3.1.8 The supplier shall develop and implement a performance management programme for their
sub-supplier. The programme shall include, but not limited to:

Verification of the QMS

Audits and surveillances

Regular assessment of the CQPs and reviews of QCPs.

NC and Defect Management

Inspections and tests

Risk management
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Quality Plan
The information in this section constitutes the minimum requirements for a quality plan.
3.2.1 Where specified in the Evaluation Criteria and/ or quality list of tender returnables , as per
the categories of quality requirements (Category 1, 2, 3, or 4); all individual products,
services and processes shall have a documented, implemented, and maintained contract
quality plan and/or quality control plan (inspection and test plan).
3.2.2 Where specified in the evaluation criteria and/ or quality list of tender returnables. All
production and/ or service provision shall be carried out in accordance with a documented
and agreed contract quality plan (CQP) and/ or quality control plan (QCP)/ inspection and
test plan (ITP).
3.2.3 The supplier shall plan for the required quality-related activities and interfaces within the
supplier’s quality system in order to demonstrate its ability towards both controlling and
meeting specified Eskom requirements.
3.3
Contract Quality Plan
The supplier shall require sub-suppliers to submit project quality plans (PQPs)/ contract quality
plans (CQPs) and associated documentation in accordance with the requirements of project quality
management system processes applicable to the sub-supplier’s scope of work.
The supplier shall, where applicable, based on scope of work criticality, ensure that procurement
documents clearly and unambiguously require sub-supplier submission of a sub-supplier CQP for
supplier and Eskom review.
The supplier shall ensure that sub-supplier CQPs are developed and implemented in accordance
with the ISO 10005 Quality Management System Guidelines for Quality Plans. In addition to the
elements specified in ISO 10005, the supplier’s and/ or sub-suppliers’ CQPs shall include the
following:
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3.3.1 The management of records, including material tests, positive material identification (PMI)
testing, material certification, etc.
3.3.2 The provision for free and uninhibited access by the supplier and/or personnel at the time of
inspection.
3.3.3 The proposals for submission of final documentation, the final manufacturing data book,
prior to shipment.
3.3.4 The management of the welder’s qualification record (WQR), welding procedure
specifications (WPS), and procedures qualification records (PQR) that will be used in the
performance of work for supplier review and acceptance prior to commencing manufacture.
Welders shall be qualified to the specified Codes of Construction for the applicable
procedures. The requirements for qualification shall be specified by the supplier, and
welder records shall be maintained by sub-suppliers performing the work.
3.3.5 The special installation procedures and other required fabrication or manufacturing
procedures (that is, those required for post-weld heat treatment, tube rolling, coatings, etc.)
that will be used in the performance of work shall require supplier review and acceptance
prior to commencing manufacture. The personnel carrying out special processes (for
example, NDE, welding, coating, heat treatment, etc.) where the results cannot be fully
verified by subsequent inspection and test shall be suitably qualified and, where applicable,
registered with statutory bodies as legally required, that is, as radiographic workers to
conduct radiography. The requirements for the qualification shall be specified, and
personnel records shall be maintained in accordance with the Project Quality Personnel
Qualification Specification and, where applicable, legal requirements.
3.3.6 The personnel required to perform special processes shall be certified competent through a
certificate of competency in accordance with the company’s internal training management
and competency control procedures or an external certification body (for example, NDT)
through an accredited service provider as per Skills Education Training Authorities (SETA)
requirements.
3.3.7 All personnel who perform activities that affect quality shall have their training needs
identified and documented. The required training shall be implemented in accordance with
the company’s training management and competency control procedures. All the training
certificates shall meet the SETA requirements in terms of having the unit standard
completed and the accreditation number of the service providers.
3.3.8 Instructions and requirements for equipment and materials storage, preservation, and
maintenance, including identification of materials required for preservation and
maintenance, are to be provided sufficiently prior to receipt (prior to shipment or earlier) to
ensure that appropriate resources are available at the time of delivery.
3.3.9 Specific quality monitoring and verification activities are to be undertaken on the supplier’s
sub-suppliers by Eskom or it agent.
3.3.10 The CQP information need to include, but not limited to:



Spells out the aspects of the quality management system to be applied within a specific
Eskom project, and the methods to be utilised to ensure quality.
Outline the resources, the communication channels, applicable documents and records to
be generated.
Management Authority and Responsibility from both supplier and client need to outline in
the CQP.
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List of documents and records that will be used and submitted during the execution of the
project.
Communications channels should include contact person and contact details
Monitoring & Measurement procedures for activities need to be indicated.
3.3.11 The Supplier and sub-supplier CQPs shall comply with the Eskom Quality Requirements
Specifications and shall be submitted prior to the initial scope of work kick-off or initial prefabrication meeting and prior to commencement of manufacturing, whichever is earlier.
3.4
Quality Control Plan
The supplier shall develop and implement processes and procedures that efficiently and effectively
monitor, verify, and document the quality of the scope of work for deliverables.
The supplier shall ensure that sub-supplier QCPs/ ITPs are prepared at a level of detail sufficient to
address all quality-control-related activities in chronological order, from contract review through
materials verification, manufacturing, fabrication, assembly, final testing, documentation, and
certification. In addition, the supplier shall ensure compliance with the following requirements:
3.4.1 All stages of manufacturing, fabrication, assembly, and installation shall be controlled by a
supplier’ QCP/ ITP that clearly and unambiguously identifies the quality verifications to be
performed and special attention to controls related to critical products and services.
3.4.2 QCP/ ITP shall be reviewed by Eskom, its inspection authority or agency, and they shall
allow for the insertion of Eskom specific requirements, including hold and witness points
prior to the commencement of work.
3.4.3 Subsequent changes to the Eskom accepted QCP/ ITP shall require Eskom, its inspection
authority or agency’s agreement prior to the commencement of work involving an activity
affected by such changes.
3.4.4 All sub-supplier QCP/ ITP activity shall be performed using an Eskom-accepted supplier
QCP/ ITP.
3.4.5 All applicable codes, standards, and relevant acceptance criteria documents are available
at the work location, and Eskom representatives on site shall have on-going access to this
information. Workplace documentation shall be available in English and in any workforceappropriate language.
3.4.6 Where activities subject to inspection and test procedures are to be undertaken by a subsupplier, the QCP/ ITP shall make reference to this fact and shall include descriptive details
of the sub-supplier’s involvement. A separate QCP/ ITP shall be required for each subsupplier scope of work.
3.4.7 The supplier shall be ultimately accountable and responsible for the development and
proper implementation of all sub-supplier QCPs/ ITPs, including those reviewed or
developed by sub-suppliers.
3.4.8 Eskom reserves the right to select witness and hold points on QCPs/ ITPs for Eskom
oversight of selected functions and to perform surveillance or audits of the work.
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3.4.9 All completed ITPs with the supplier’s intervention points will be submitted to Eskom to
enable the latter to fill in its preferred intervention points. Once signed, the ITPs and CQPs
become addendums to the main contract. These ITPs can be reviewed at Eskom’s
discretion based on its assessment of the supplier’s performance or other risks. The ITPs
should cover materials certification, fabrication works, in-process inspections, final
acceptance tests, packaging and pre- shipment/ transportation, shipping/ transportation
inspections where contracted, preservation, site acceptance tests, construction and erection
works, and pre-commissioning and commissioning tests.
3.4.10 A QCP/ ITP shall contain the following information:

Eskom contract number and title

The supplier’s order number

Identification of the area of works/contract

Description of the work, with components, item number, and activity date

QCP/ITP unique number

The dates on which the activities are due to start and end

A list of the sequence of operations, including inspection and tests

The identification of the specification, drawing number, or procedure for each operation,
with reference to the relevant criticality risk rating

The acceptance criteria, with reference to the technical specification, in-house, national, or
international standard, with the relevant clause number for each operation

The inspection and test activities that the supplier has nominated for its hold and witness
points

Provision for the inclusion of hold and witness points nominated by Eskom and/or its
authority/ agency

Provision for hold and witness point acceptance by date and signature for all parties
having intervention in the plan

Inspection and test records to be generated by the supplier for each operation and an
indication of records to be provided to Eskom (as applicable)
3.4.11 The supplier shall require sub-suppliers to submit QCPs/ ITPs and associated
documentation applicable to the sub-supplier scope of work. Any changes made to the
QCP after submission must be resubmitted to Eskom for further review. The supplier shall
ensure that all sub-supplier QCPs/ ITPs are in compliance with the Eskom Quality
Requirements Specifications, including, but not limited to, the following requirements:

Clear and unambiguous description of the equipment and location(s) at which each
activity will take place, including facility location(s)

Identification of quality verification activity and stage

The details of reference documents, procedures, or method statements to be utilised in
performance of the activity, including specific reference to actual sections and pages of
procedures, standards, instructions, specifications, etc.

Definition of acceptance criteria
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Listing of certifying or verifying documents generated to provide evidence of compliance
with specified requirements; documents are to be provided using the proper Eskom
document numbering requirements

Identification of supplier and sub-supplier (where applicable) third-party/approved
inspection authority (AIA) and Eskom inspection activities defined in terms of witness,
hold, document review, and verification monitoring points and provision for sign-off of
each of the above-mentioned parties for each intervention point

Qualification requirements for quality control inspectors, including any third-party/AIA
inspectors

Listing of all proposed test procedures

Acceptance criteria for each inspection or test in alignment with specified tolerances

A section for signed acceptance of the QC/ITP by the supplier, sub-supplier (where
applicable), and Eskom prior to commencement of work

Inspection or testing witness and hold points, including, but not limited to, factory
acceptance test and package acceptance test, witness, and hold points
3.4.12 A quality kick-off meeting will be held at the start of the contract and, if required, at the start
of each subsequent phase.
• The supplier shall arrange coordination meetings with Eskom prior to placement of orders
for items or equipment to ensure that all technical and commercial requirements are clear
and understood. Fourteen days’ advance notice of meetings shall be given to Eskom.
• Supplier inspection personnel, including inspection agency personnel, shall be competent
and qualified to perform inspection and testing assignments. Mobilisation of all such
personnel shall be in compliance with the Project Quality Personnel Qualification
Specification.
3.4.13 Where QCP/ ITP is applicable, the supplier shall ensure that sub-suppliers are provided
with comprehensive, clearly written, and unambiguous inspection and testing protocols,
including processes, procedures, and methods that shall include, but not be limited to, the
following:
• Requirements for inspection checklists and inspection assignments, with lists of items to
be inspected
• An inspection and testing report format, report content, schedule for report processing and
distribution, and report retention requirements
• inspection and test report results response tracking (log) and resolution of nonconformity
in inspection and test processes, procedures, or methods and nonconformity identified in
inspection and test results
• Associated Failure Mode, Effects and Criticality Analysis (FMECA) reports relating to the
equipment and sub-systems (if applicable)
• Hazard and Operability Study (HAZOP) report, as applicable
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3.4.14 The supplier shall establish processes and procedures for formal assessment of subsupplier inspection and testing programmes. These shall include review of sub-supplier
inspection reports and other quality control documentation. Additional formal assessment of
manufacturing, fabrication, and assembly facility operations shall be conducted by the
supplier to ensure continuing suitability, adequacy, and effectiveness of the sub-supplier’s
inspection and testing programmes. Assessment frequency shall be established in
consideration of the sub-supplier scope of work, criticality of scope of work deliverables, and
performance information. The assessment scope and schedule shall be developed in
consultation with Eskom.
3.4.15 Supplier processes and procedures for verification of supplier and sub-supplier purchased
product compliance with specifications shall obtain document return/review status prior to
implementation.
3.4.16 The objective is to finalise any outstanding procedural or other issues before proceeding to
deliver the works.
3.4.17 Eskom, in consultation with the supplier, develops an agenda for the meeting, and Eskom
will keep minutes of these meetings.
3.4.18 Mandatory pre-inspection meetings will be convened by Eskom or its inspection agency or
AIA to be attended by the supplier’s and sub-supplier’s representatives, including their
quality representatives who will be involved in the works, and records are to be kept.
3.4.19 Eskom reserves the right to appoint resident quality inspectors who can be based at the
supplier’s or sub-supplier’s premises and on site where the work is being performed. The
supplier is expected to provide workspace at no cost to Eskom for the inspector, as
required.
3.4.20 Eskom may appoint any organisation it prefers to perform quality assurance and quality
control activities, either in the capacity as an AIA or inspection agency, on the works
contracted to the supplier, and the supplier or its sub-suppliers may not object, prevent,
hinder, undermine, circumvent, question, discredit, or in any way make it impossible for
such organisation to carry out its work on behalf of Eskom.
4.
4.1
Pre-Contract Award: Quality Requirement
Supplier and Sub-supplier Categories
Eskom supplier quality requirements for all existing and potential suppliers and sub-suppliers are
classified into four categories (category 1, 2, 3 and 4). Suppliers must prepare and submit quality
documentation as per the tender selected category (indicated in Form A) using the list of tender
returnables document. The following are the minimum documentation for Categories 1 to 4:
4.1.1 Category 1: Quality Requirements

The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for QM
58 and ISO 9001).

The supplier shall submit a valid copy of ISO 9001 or any applicable certificate of a quality
management system (the latest applicable revision). The QMS should drive the supplier’s
business management processes to ensure that all of Eskom’s requirements are fully met on a
consistent basis.
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The supplier shall submit the latest copy of an internal and external management system
audit reports. The audit reports must include, if applicable, nonconformity identified, and the
resulting remedial actions (correction and/ or corrective action reports).

The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
ISO 10005.

Where applicable; the supplier shall submit an example of an inspection and test plan (ITP)
or quality control plan (QCP) on similar and/ or previous work done. The plan must address
the minimum requirements as per ISO 10005.

The supplier shall submit documented information for Control of Externally Provided
Processes, Products and Services.

The supplier shall submit a copy of documented information for roles, responsibilities and
authorities.
Note: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
4.1.2 Category 2: Quality Requirements

The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for QM
58 and ISO 9001).

The supplier shall submit objective evidence of a developed and implemented QMS that
complies with ISO 9001 or any applicable standard of quality management system (the latest
applicable revision). The following documents (approved copies) shall be submitted:
Quality Management System manual or a document that have defines and describes the
QMS and its scope
Quality Policy
Quality Objectives
Control of documented information
Records required by ISO 9001 standard (List of Records)
Internal audit procedure
Control of non-conformity outputs
Nonconformity and Corrective action procedure
The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.


The supplier shall submit the latest copy of an internal management system audit reports. The
audit reports must include, if applicable, nonconformity identified, and the resulting remedial
actions (correction and/ or corrective action reports).
The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
ISO 10005.
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Where applicable; the supplier shall submit an example of inspection and test plan (ITP) or
quality control plan (QCP) on similar or previous work done. The plan must address the
minimum requirements as per ISO 10005 (if applicable).

The supplier shall submit documented information for Control of Externally Provided
Processes, Products and Services.

The supplier shall submit a copy of documented information for roles, responsibilities and
authorities.
Note: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
4.1.3 Category 3: Quality Requirements

The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for QM
58 and ISO 9001).

The supplier shall submit objective evidence of a developed QMS that complies with ISO 9001
(or the latest applicable revision). The following documents (approved/signed copies) shall be
submitted:
o
Quality management system manual or a document that have defines and
describes the QMS and its scope
o
Quality Policy
o
Quality Objectives
o
Control of documented information
o
Records required by ISO 9001 standard (List of Records)
o
Internal audit procedure
o
Control of nonconformity outputs
o
Nonconformity and Corrective action procedure
The QMS should drive all the supplier’s business management processes to ensure that all of
Eskom’s requirements are fully met on a consistent basis.

The supplier shall submit a draft contract quality plan that is specific to the scope of work as
described in the tender documents. The plan must address the minimum requirements as per
ISO 10005.

Where applicable; the supplier shall submit an example inspection and test plan (ITP) or
quality control plan (QCP). The plan must address the minimum requirements as per ISO
10005 (if applicable).

The supplier shall submit documented information for Control of Externally Provided
Processes, Products and Services.

The supplier shall submit a copy of documented information for roles, responsibilities and
authorities.
NB: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
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4.1.4 Category 4: Quality Requirements

The supplier shall complete and sign Form A (Enquiry/Contract/Quality Requirements for QM
58 and ISO 9001).

The supplier shall submit a quality method statement based on ISO 9001 and specific to
the scope of work, or a document that have defined the QMS and its scope.
The method statement should address all the supplier’s business management processes to
ensure that all of Eskom’s requirements are fully met on a consistent basis.

The supplier shall submit a signed quality policy.

The supplier shall submit a copy of quality objective.

The supplier shall submit documented information for Control of Externally Provided
Processes, Products and Services.

The supplier shall submit a copy of the documented information for roles, responsibilities and
authorities.
Note: specific requirements per tender will be selected using the List of Tender Returnables
document (240-12248652).
4.2
Supplier and Sub-supplier Site Assessment
Supplier capability and capacity assessments shall be performed prior to contract award on
potential suppliers participating in Eskom Holdings procurement process to:

provide high-risk products and services

work on critical plant and equipment

supply of critical plant items or components

provide special processes
All sub-suppliers and sub-contractors used by the main supplier/ contractor, performing work on
Eskom critical plant equipment, supplying commodities and providing specialised services shall be
subjected to the capability and capacity assessment.
Critical plant includes the following:
5.
5.1

Generation Level 1 & 2 plant

Transmission and Distribution Power Plant & Control Plant
Post-Contract Award
Contract Execution
The supplier shall submit the following documents within 30 days after the contract date, prior to
the commencement of work, for acceptance by Eskom:
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The supplier shall complete a QCP before contract award. This shall be reviewed and
signed off by Eskom within 30 days after contract award.

The supplier shall complete a quality control plan and ITP(s) for review and acceptance by
Eskom prior to the commencement of any work, inclusive of subcontracted work, within 30
days after contract award.

The sub-supplier QCP/ ITP shall be submitted for review and comment by the supplier
and by Eskom within 30 days after the award of the tender. All supplier and Eskom
comments shall be resolved prior to commencing work.

The equipment lists and an indication of pressurised components and systems

Method statements for works (describing how work will be executed)
Note: these plans are to be compiled in line with Eskom’s requirements and will have to be
discussed with, and approved by, Eskom prior to any work commencing.

Correspondence shall be directed to the project manager, and periodic quality review
meetings shall be convened by Eskom with the supplier.

The mandatory quality review meetings are to be convened by the nominated project
quality manager or his/her representative for the contract.

Monthly quality performance and management reports are to be prepared by the supplier
during contract execution. The content of these reports shall be agreed by Eskom when
submitted to Eskom on a monthly basis.
5.2
Supplier Quality Performance Monitoring Phase
During the contract execution phase, suppliers shall be monitored by Eskom for performance on
quality-related aspects.
The outcomes of such monitoring will enable Eskom to take any appropriate actions pertaining to
the supplier.
The monitoring shall be carried out periodically by Eskom or at predetermined intervals during the
execution of a contract.
The monitored key performance areas include the following:

Quality

Delivery

Design

Cost

Management system
Subsequent key performance indicators associated with these areas will include the following:

Nonconformity monitoring

Audit and assessment evaluation scoring
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6.
6.1
Unique Identifier: 240-105658000
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Management system compliance and accreditation

Achievement of delivery targets as per contractual agreements

Process improvements

Corrective and preventive action response and closure
Standard Conditions
Eskom Rights of Access
Eskom:
6.1.1 shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts;
6.1.2 reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as well
as any documentation, materials, or equipment associated with the work, at any time or
project work location; and
6.1.3 reserves the right to carry out assessments and audits on all new suppliers and subsuppliers.
The supplier:
6.1.4 shall support Eskom’s effort to monitor, verify, and/or witness any activities associated with
the work at any time;
6.1.5 shall cooperate with Eskom requests for documentation, records, and inspection and
witnessing. Eskom participation in audits, appraisals, assessment of plans, and verification
shall be conducted at no extra cost to Eskom;
6.1.6 shall ensure that a sub-supplier provides access to Eskom to all work procedures, records,
and supporting documentation through provision of access to view and photocopy, as
required, to support verification of scope of work requirements. Access shall include the
ability to photograph Eskom equipment, systems, system components, materials, etc.;
6.1.7 shall provide access to all quality-related information pertaining to activities performed by
itself or sub-suppliers, where Eskom might not have participated in the witnessing of their
quality assurance or control (this refers to inspections, audits, etc. performed by the supplier
on its own sub-suppliers);
6.1.8 shall allow Eskom to assess, audit, approve, or reject any sub-suppliers employed by
Eskom’s suppliers to assist with the product and/or service delivery to Eskom; and
6.1.9 shall ensure that the above requirements flow down to sub-suppliers.
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Eskom Rights to Information
6.2.1 To expect that the works will be conducted in accordance with the contract between the
parties.
6.2.2 To have access to the supplier’s information as determined by applicable legislation.
6.2.3 Eskom reserves the right to oversee the supplier’s audit programmes by participating in
selected audits as an observer and by assessing the supplier during key work stages.
Eskom will coordinate with the supplier to develop an oversight schedule aligned with the
supplier’s audit schedule.
6.2.4 To obtain access to any audit reports of audits performed by the supplier reflected in the
audit programme.
6.2.5 To conduct independent quality audits during all phases of the contract, and the supplier
shall provide all resources to support these activities.
6.2.6 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
6.2.7 To participate in, and/or lead, investigations related to incidents involving its products.
6.2.8 To require from suppliers to be responsible for the cost of re-inspections.
6.2.9 To withhold payment from suppliers as a result of outstanding nonconformities, irrespective
of the agreed payment schedule and in accordance with the conditions of contract.
6.2.10 Shall be granted electronic and hard-copy access to all quality plans, procedures,
documentation, and other quality records relating to the work, including, but not limited to,
data extracts.
6.2.11 Reserves the right to review, inspect, and audit any or all parts of the supplier’s QMS, as
well as any documentation, materials, or equipment associated with the work, at any time or
project work location.
6.2.12 Shall carry out assessments and audits on all new suppliers and sub-suppliers.
6.2.13 Reserves the right to appoint resident quality inspectors who can be based at the supplier’s
or sub-supplier’s premises and on site where the work is being performed.
6.2.14 Reserves the right to select witness and hold points within all developed supplier QCPs/
ITPs for Eskom oversight of selected functions and to perform surveillance or audits of the
work.
6.2.15 Shall be given access at all reasonable times before, during, and after manufacture and
before delivery, construction, erection, and commissioning to measure, test, and inspect the
products and workmanship, as necessary, at the supplier’s premises and at Eskom sites.
6.2.16 Reserves the right to suspend any pending deliveries by the issuing of a cease delivery
order at any time and for any portion of the work that is not being performed in accordance
with the specified/agreed requirements.
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Supplier Quality Management: Specification
6.3
Unique Identifier: 240-105658000
Revision:
2
Page:
21 of 28
Preservation and Storage
The supplier shall develop and implement a comprehensive preservation programme
consisting of plans, processes, procedures, and actions undertaken for the purpose of
planning for, and maintenance of, material deliverables quality. The supplier preservation
programme scope includes, but is not limited to, the following:
6.3.1 Engagement of personnel suitably qualified for oversight of, and (as required) direct
implementation of, preservation programme requirements
6.3.2 Development and implementation of preservation programme training appropriate to work
need
6.3.3 Eskom may make use of its appointed service provider tasked to provide a full suite of
services encompassing an online monitoring system and asset tracking during at least, but
not limited to, the following stages: inspections, testing, shipping, transportation, storage,
and commissioning. The supplier is to enable full access during all of these stages in order
to allow the installation of the devices on Eskom-identified products and equipment, which
include the sub-supplier’s testing facilities, processing plant, and any other processes
deemed important towards effective and efficient quality control. Eskom seeks cooperation
between the supplier’s designers and those of Eskom’s service provider in ensuring
seamless installation of the device and other associated installations. Moreover, there is
also a need to integrate data flows and systems between Eskom and the supplier. Further
details are included in the Eskom specifications and works information.
6.3.4 Review and tracking of compliance with Eskom and supplier engineering specification of
preservation requirements
6.3.5 Review and tracking of compliance with sub-supplier-provided preservation requirements
and recommendations
6.3.6 Evaluation of prospective temporary and longer-term material storage sites for consistency
with preservation programme expectations
6.3.7 Preservation work plan development and plan execution performance evaluation of all
parties engaged for provision of material transportation, handling, or storage services
6.3.8 Oversight of material quality preservation plan preparation and plan execution performance
at all work locations
6.3.9 Development of a preservation programme records management process, in compliance
with Eskom information management requirements, which comprehensively addresses
generation, maintenance, and ready access by Eskom to all preservation programme
records
6.3.10 The supplier shall deploy a clearly defined documented programme providing for
identification of all physical asset pre-operation preservation of quality requirements. In this
reference, the term “physical assets” should be understood to include bulk materials,
including consumable items, equipment systems, system components, and any other
procured or supplied materials or equipment transferred to project control, but not yet
deployed for operational purposes.
6.3.11 Where the project responsibility for equipment and materials management has been
formally delegated, the supplier’s preservation programme shall ensure clear and
unambiguous communication of pre-operation preservation of goods quality requirements to
sub-suppliers.
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Supplier Quality Management: Specification
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6.3.12 The supplier’s preservation programme shall clearly and unambiguously document
processes and procedures for efficient and effective monitoring of compliance with
programme requirements.
6.3.13 Compliance monitoring shall commence with ensuring comprehensive consideration of
preservation requirements in the engineering instruction and subsequent inclusion of said
instruction in procurement documentation and shall be applicable until such time as
equipment or materials have been incorporated in an operating or operational system or
structure.
6.3.14 Compliance evaluation frequency shall anticipate transfer of tactical-level responsibility for
management of preservation responsibilities between project functional areas, for example,
procurement to logistics, logistics to fabrication, fabrication to logistics, logistics to
construction, etc., and shall, in similar fashion, anticipate transfer of support for tactical-level
responsibility between various subcontracted service providers.
6.3.15 Supplier engineering shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project procurement, logistics, construction management,
quality, security, and other project functional areas, as required, for efficient and effective
implementation of preservation requirements. This shall take the form of a preservation
programme applicable to all systems, system components, equipment, materials, customersupplied materials, and other goods procured or managed under the scope of work.
6.3.16 The supplier’s preservation management programme shall encompass identification,
planning, acquisition of materials and services, and performance monitoring of all
preservation management systems, processes, procedures, methods, work practices, etc.
6.3.17 The supplier’s preservation management programme shall clearly and unambiguously
address temporary, long-term, and in-transit preservation requirements, including, but not
limited to:

requirements for protection against, or insulation from, atmospheric conditions,
sunlight, temperature, soil, dust, humidity, salt spray, corrosive atmospheres, or
other physical environment conditions;

detailed procedures for application, use, monitoring, and maintenance of coatings,
coverings, fasteners, lines, and other components for internal and external weather
proofing;

requirements for electrical grounding or isolation;

requirements for internal or external environment creation, for example, inert gas
charging, heating, cooling, etc., inclusive of gas storage, electric power supply, etc.;

detailed procedures for initial set-up, charging, activation, and maintenance of
internal atmosphere generation, regeneration, monitoring, and relieving systems,
for example, inert gas management systems;

requirements for protection against, or insulation from, vibration or long-period
cyclical motion in transit, for example, wave-generated movement during sea
transport;

internal and external structural integrity protection, for example, internal and
external bracing, padding, framing, chocking, etc.;
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support structure requirements, for example, stools, pads, or other devices,
substrates, or support required to ensure in-storage and in-transit stability of
systems, system components, equipment, and material, or other discrete units or
items;

provision for physical separation and/or barriers to prevent airborne or direct
transmittal of contaminants between work areas or between work areas and
storage areas, for example, prevention of carbon steel grinding or cutting debris
impact on stainless steel elements, airborne drift of blast aggregate into vessels or
machinery, etc.;

provision for, and final disposition of, temporary and longer-term storage or transit
required supports and related binding devices, for example, stools, stands, sea
fasteners, platforms, chocks, spacers, cabling, etc.;

provision of requirements for temporary work platforms or other support structures
required to ensure provision of preservation services, for example, provision of a
self-elevating work platform for periodic access to elevated fittings, gauges, manways, etc.;

requirements for protection against, or insulation from, contact with other objects,
for example, padding or other protection for external tubing, fittings, or other
impact-sensitive structures or components;

clear physical delineation of temporary and longer-term storage areas
supplemented by hard and soft barriers, as required, to maintain a protective
perimeter;

documented agreements with storage facility and transportation provider
management regarding security management, including, but not limited to, facility
access and egress control and control of access to project goods and materials
within facility boundaries or aboard vehicles or vessels; and

detailed procedures for inspection and testing to verify performance of preservation
procedures and to provide for timely notice and corrective action to maintain
preservation status.
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Supplier Quality Management: Specification
Unique Identifier: 240-105658000
Revision:
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6.3.18 The supplier’s preservation management programme scope shall encompass management
of preservation requirements, from initial transfer of ownership or management
responsibility to project scope of responsibility, through any period of temporary or longerterm storage and through any period of transit, including transit for final delivery at point of
active use or installation.
6.3.19 The supplier’s preservation management programme shall clearly and unambiguously
address processes and procedures to ensure that storage and control of materials are
accomplished in accordance with manufacturer recommendations, specifications, and
project-specific requirements.
6.3.20 The supplier’s preservation management programme shall incorporate special precautions
to address preservation and control of valves, electrical motors and components,
mechanical and rotating equipment, piping and fittings, instrumentation, flange faces,
gaskets, coatings, insulation, and other materials. Special precautions include, but are not
limited to, supplier-specified maintenance procedures related to engines, electric motors,
pumps, compressors, etc., such as periodic shaft rotation, engine turnover, lubrication, etc.
6.3.21 The supplier shall ensure that clear and unambiguous requirements for preservation of the
system, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented in purchase orders, work authorisations, and other
communications between the supplier and sub-suppliers.
6.3.22 Where sub-supplier expertise is utilised in determination of the preservation protocol,
supplier procurement processes shall ensure clear and unambiguous documentation of
sub-supplier input into preservation management programme requirements.
6.3.23 Supplier procurement shall ensure that preservation requirements for scope of work
systems, system components, equipment, materials, and other procured goods are clearly
and unambiguously documented and that preservation requirements are efficiently and
effectively communicated to project logistics, construction management, quality, security,
and other project functional areas, as required, for efficient and effective implementation of
preservation requirements.
6.3.24 The supplier shall ensure comprehensive, clear, and unambiguous designation of subsupplier responsibility for execution of all preservation management programme elements,
including, but not limited to, all systems, processes, procedures, methods, ready access to
records, and provision of equipment, tools, or services essential to efficient and effective
execution of the preservation management programme.
6.3.25 The supplier shall ensure that preservation management programme responsibilities are
clearly and unambiguously defined within the project team and efficiently and effectively
implemented at all project scope of work locations. Inclusion of supplier and sub-supplier
scope of work in the development and implementation of a preservation management
programme shall be considered essential to efficient and effective preservation
management programme execution.
6.3.26 The supplier shall ensure clear and unambiguous designation of project team responsibility
for oversight and management of preservation management programme elements during
every stage of project development.
6.3.27 The supplier shall ensure that Eskom has free and unrestricted access to all preservation
records for inspection and audit.
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Supplier Quality Management: Specification
6.4
Unique Identifier: 240-105658000
Revision:
2
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Supplier Quality Audits
6.4.1 Quality audits and related quality performance reviews are intended to provide an objective
evaluation of compliance with performance expectations defined in this specification, in the
supplier contract quality plan (CQP), and in any other project scope of work specification.
6.4.2 Quality audits and related quality performance reviews include, but are not limited to, any
quality or other project functional area audits, assessments, verification of compliance
reviews, surveillance, inspections, or other interim or final assessments of scope of work
deliverables provided by the supplier or sub-suppliers.
6.4.3 Quality audits and related quality performance reviews shall be carried out by trained,
accredited, and experienced personnel in accordance with procedures documented in the
CQP.
6.4.4 The supplier shall submit, for Eskom review, documented processes for conducting project
scope of work quality audits and related quality performance reviews. Supplier quality
audits and related quality performance review processes shall be designed to address
evaluation of progress towards completion of project functional area deliverables as well as
final deliverable quality.
6.4.5 The supplier shall provide a schedule of anticipated quality audits covering all functional
areas and related quality performance reviews at the time of first post-contract award CQP
submission.
6.4.6 The supplier shall maintain an accurate quality audit and related quality performance review
schedule and shall incorporate the current schedule as an attachment to the supplier CQP.
6.4.7 The supplier’s quality audit and related quality performance review schedule development
process shall be designed to incorporate consideration of information generated by
previously conducted audits and reviews, by input from project risk management
evaluations (risk register), or from Eskom or sub-supplier subject matter expertise.
6.4.8 Eskom reserves the right to oversee supplier audit programmes by participating in selected
audits as an observer and by assessing the supplier during key work stages. Eskom will
coordinate with the supplier to develop an oversight schedule aligned with the supplier’s
audit schedule.
6.4.9 Eskom will have the right to obtain access to any audit reports of audits performed by the
supplier reflected in the audit programme.
6.4.10 Eskom reserves the right to conduct independent quality audits, scheduled and
unscheduled, during all phases of the contract. The supplier shall provide all resources to
support these activities.
6.4.11 Eskom shall be given access at all reasonable times before, during, and after manufacture
and before delivery, construction, erection, and commissioning to measure, test, and
inspect the products and workmanship, as necessary, at the supplier’s premises and at
Eskom sites.
6.4.12 The supplier shall obtain access for Eskom to measure, test, witness tests, and inspect
products that are being manufactured by any sub-supplier. This includes surveillances.
6.4.13 The assessments and audits shall be carried out on all new suppliers and their subsuppliers.
6.4.14 Eskom shall have the right to participate in, or request that, a technical investigation be
launched and conducted at the supplier’s and sub-suppliers’ premises or other sites when
risk to Eskom products or service deliverables is identified.
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Supplier Quality Management: Specification
Unique Identifier: 240-105658000
Revision:
2
Page:
26 of 28
6.4.15 Qualification requirements for supplier and sub-supplier personnel engaged in conducting
quality audits and related quality performance reviews shall be defined in the supplier CQP
and shall be in compliance with the Project Quality Personnel Qualification Specification.
6.5
Management of Nonconformities and Nonconforming Outputs Identified by Eskom
6.5.1 Nonconformity reports raised by Eskom and issued against the supplier shall be
investigated by the supplier as a matter of urgency in order to determine the root cause,
corrective action, and preventive measures, as required, with implementation time frames.
6.5.2 A formal response shall be prepared in respect of the defined criteria and submitted to
Eskom for its review, evaluation, and acceptance, within a maximum of 14 calendar days
from the date of issue of the nonconformity, and should be aligned with the site
requirements/procedure.
6.5.3 Eskom may, at its discretion, request a response sooner and, in any case, before the
supplier proceeding with any pending/further intervention or corrective action, as may be
required by Eskom.
6.5.4 Should Eskom or its inspection authority/agency identify any non-conforming products
during the conduct of its audits/surveillances/inspections, the supplier shall be deemed to
be in breach of contract and shall be held liable for any repair, rework, and/or associated
replacement costs. The supplier may, in such instances, also be held liable for the full costs
associated with the conducting of follow-up audits/surveillances/inspections.
6.5.5 The nature, magnitude, and/or frequency of nonconformity and inspection defect/rejection
reports raised by Eskom or its appointed inspection authority/agency shall form the basis of
any action to rescind/withdraw the supplier’s qualification status.
6.5.6 Nonconforming outputs identified by Eskom shall be documented via a NC Report and
issued to the suppliers via the contract communication protocol. The suppliers shall
investigate the matter and respond in writing to Eskom of disposition within seven (7) days
identifying.
6.5.7 Eskom shall identify repeat deficiencies as systematic failures of the supplier’s QMS and
shall notify the supplier of the trends. Eskom can initiate an internal audit to highlight the
system failures. The supplier with raise a Corrective Action Report and undertake Root
Cause Analysis. In such cases, QMS rectification and/ or update measures shall be taken
immediately.
6.6
Special Processes
The following requirements shall be applicable as well as additional requirements as specified in
the scope of work for the provision of the following special process services:
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Supplier Quality Management: Specification
Unique Identifier: 240-105658000
Revision:
2
Page:
27 of 28
6.6.1 The supplier shall ensure that all processes which require that procedures be pre-qualified
or work methods and operators tested and qualified are controlled and all steps followed
before the work can commence.
6.6.2 This typically covers such activities as welding, non-destructive testing, special fabrication
techniques, coating, painting, etc.
6.6.3 All special processes (procedures and processes) shall be submitted for review and
acceptance by Eskom, accredited or certified agency. No work shall commence until these
are accepted.
6.6.4 Where applicable, a relevant Management System for the special process shall be certified
or approved by an accredited body and proof of certification shall be submitted to Eskom for
review. An example for this will be the Welding Management System based on ISO 3834.
6.6.5 Where samples are required for acceptance, these shall be submitted to Eskom for review
and acceptance.
6.6.6 The supplier shall ensure that all operators are suitably qualified for these processes in
accordance with the procedures, processes and/ or applicable standards/ codes.
6.6.7 The records of qualification of procedures, processes and operators shall be maintained by
the supplier in accordance with the applicable procedure or code and these made available
to Eskom at all times.
7.
Acceptance
This document has been seen and accepted by:
Name
Designation
Kerseri Pather
General Manager: Sustainability Systems
Fiona Havenga
Senior Manager: Quality Management & Business Excellence
Pamela Dondashe
Middle Manager: Supplier Quality Management
Meisie Sindane
Middle Manager: SHEQ Procurement and Supply Chain Management
Andy Mabena
Middle Manager: QM Auditing & Support
Suzette Manthe
Senior Advisor: Quality Reporting, Planning and Performance
Lenock Meyer
Middle Manager: Quality Assurance and Quality Control
Lorna Ndlela
Middle Manager: Eskom Document and Records Management
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Supplier Quality Management: Specification
8.
Unique Identifier: 240-105658000
Revision:
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Page:
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Revisions
Date
Rev.
Compiler
Remarks
Specification reviewed to be aligned with the
requirements of ISO 9001:2015
October 2018
2
SA Sambo
March 2016
1
SA Sambo
Specification was due for revision and also to
repackage the requirements and tender
returnable documents into four categories.
December 2011
0
A Hunter
New document
9.
Development Team
The following people were involved in the development of this document:

Thobile Ngalimani

Lesego Garegae

Bongi Tshabalala

Prudence Motloung

Leslie Too

Sivu Faltein

Xolani Zuma

Oupa Fokazi

Khutso Mokuwe

Vuyiswa Katasa

Feziwe Mogamisi

Philisile Munetsi

Andrew Else
10. Acknowledgements

GCD: Sydwell Baloyi

Transmission: Sandesh Bipat

Power Delivery Projects (PDP): Vusumuzi Mthimunye
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SHE SPECIFICATION
General Service Contracts
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-73419711
Rev
2
XXX-XXXXXXX
Rev
X
20 February 2016
February 2021
Project Name: Manufacture, supply, delivery and off-loading of fuel oil to various Eskom’s
coal fired power stations for a period of five (5) months
Project Address: Various Power Stations.
Scope of the project: Manufacture, supply, delivery and off-loading of fuel oil to various
Eskom’s coal fired power stations for a period of five (5) months
Public
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Page 1 of 18
SHE SPECIFICATION
General Service Contracts
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-73419711
Rev
2
XXX-XXXXXXX
Rev
X
20 February 2016
February 2021
Content
Page
1.
Introduction.................................................................................................................................... 3
2.
Supporting Clauses ...................................................................................................................... 3
2.1 Scope .......................................................................................................................................... 5
2.1.1 Purpose................................................................................................................................ 5
2.1.2 Applicability ......................................................................................................................... 5
2.2 Normative/Informative References ......................................................................................... 5
2.2.1 Normative ............................................................................................................................ 5
2.2.2 Informative ........................................................................................................................... 5
2.3 Definitions ................................................................................................................................... 6
2.4 Abbreviations.............................................................................................................................. 9
2.5 Related/Supporting Documents .............................................................................................. 9
3.
Specification .................................................................................................................................. 9
3.1 Scope of work............................................................................................................................. 9
3.2 Legal compliance ....................................................................................................................... 9
3.2.1 Section 37(2) (Legal) Agreement ..................................................................................... 9
3.2.2 Hazardous Work by Children (Child Labour) ................................................................. 9
3.3 Eskom Requirements ..............................................................................................................10
3.4 Personnel Health / Hygiene Facilities ...................................................................................15
3.5 Food Handling Hygiene ..........................................................................................................16
3.6 Occupational Health, Hygiene and Rehabilitation ..............................................................17
3.7 Non – Conformance and Compliance ..................................................................................12
4.
Acceptance..................................................................................................................................18
5.
Revisions .....................................................................................................................................18
Public
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Page 2 of 18
SHE SPECIFICATION
General Service Contracts
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-73419711
Rev
2
XXX-XXXXXXX
Rev
X
20 February 2016
February 2021
1. INTRODUCTION
Eskom’s responsibility and commitment is to ensure a safe working environment is in line
with its safety, health, environmental and quality policy, along with legislative obligations.
This she specification is Eskom the minimum requirements which are required to be met for
the specific contract and for the duration of the contract period by contractors and where
required, the delivery organisation.
The contractor is expected to develop a SHE plan which meets these requirements as
well as all the relevant applicable legislation they conform to.
Eskom in no way assumes the contractor’s legal responsibilities. The contractor is
and remains accountable for the quality and the execution of his/her health and safety
programme for his/her employees and appointed contractor employees.
This SHE specification reflects minimum requirements and should not be construed as all
encompassing.
Note 1: All the requirements listed hereunder are in relation to the contract and do not
supersede or replace any organizational SHE requirements.
Note 2: The Supplier must be aware that each power station has specific SHE
requirements which the supplier must comply with for site access and execution of
the works on site. Therefore a SHE file will have to be submitted at each power
station.
Where requirements listed are already in place, then the organisational requirements must
be taken cognisance of and listed in the respective SHE plans. If there are any additional
Eskom and or legislative requirements listed in the SHE specification, then these must be
addressed.
2. SUPPORTING CLAUSES
2.1 Scope
This SHE specification lists the legislative and Eskom requirements and where applicable,
any requirements pertaining to Local Authorities / Municipal by-laws / Environmental
legislation that must be met by the contractor.
Public
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Page 3 of 18
SHE SPECIFICATION
General Service Contracts
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-73419711
Rev
2
XXX-XXXXXXX
Rev
X
20 February 2016
February 2021
2.1.1 Purpose
This document will provided a standardised approach to the compilation of SHE
specifications throughout Eskom for contracts and standard and NEC 3 contracts
2.1.2 Applicability
This SHE specification is applicable to any contracting organisation who intends tendering
for the contract.
2.2 Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1]
Basic Conditions of Employment Act No 75 of 1997.
[2]
Occupational Health and Safety Act and Regulations No 85 of 1993.
[3]
National Environmental Management Act 107 of 1998.
[4]
National Road Traffic Act 93 of 1996.
[5]
32-37 Eskom Substance Abuse Procedure.
[6]
Civil Aviation Act 13 of 2009.
[7]
Air Services Licence Act 115 of 1990.
2.2.2 Informative
[1]
32-726 Mandatory SHE Requirements for Eskom Procurement and Supply Chain
Management
[2]
240-62196227 Eskom Life Saving Rules
[3]
Tobacco Products Control Act 83 of 1993 (Updated 2011.05.19)
[4]
SANS 1186 Symbolic Safety Signs
[5]
Constitution of the Republic of South Africa No 108 of 1996
[6]
32-95 Eskom Procedure Manual for Performing Occupational Health & Safety
Management & Environmental Management: Conducting EH&S Incident Management.
Public
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Page 4 of 18
SHE SPECIFICATION
General Service Contracts
Template
Identifier
Document
Identifier
Effective Date
Review Date
240-73419711
Rev
2
XXX-XXXXXXX
Rev
X
20 February 2016
February 2021
2.3 Definitions
Definition
Explanation
Appointed contractor
Means a contractor appointed by the principal contractor
Baseline
assessment
(32-520) baseline operational risks refer to the health and safety risks
associated with all standard processes and routine activities in the business
risk
Client
Eskom representative (Internal – Asset Owner), also referred to as the
contract administrator/custodian or agent or project manager (as defined in
the contract). He/she is the person responsible for ensuring that the works or
services are executed in terms of the contract, as well as adherence to
legislation pertaining to the contract.
Competent person
(OHS Act) means any person having the knowledge, training, experience,
and qualifications, specific to the work or task being performed, provided that,
where appropriate, qualifications and training are registered in terms of the
South African Qualifications Authority Act, 1995 (Act No. 58 of 1995)
Contractor – includes
appointed contractor
means an employer as defined in section 1 of the Act who performs contract
work and includes principal contractors
Consultant
means a person providing professional advice
Duty of care
environment
to
the
(32-136) anybody who causes or has caused or may cause significant
pollution or degradation of the environment must take reasonable measures
to prevent such pollution or degradation from occurring, continuing, or
recurring. If such harm to the environment is authorised by law or cannot
reasonably be avoided or stopped, such person must minimise and rectify
such pollution or degradation of the environment
Employee
(OHS Act) means, subject to the provisions of subsection (2), any person
who is employed by or works for an employer and who receives or is entitled
to receive any remuneration or who works under the direction or supervision
of an employer or any other person
Employer
(OHS Act) means, subject to the provisions of subsection (2), any person
who employs or provides work for any person and remunerates that person
or expressly or tacitly undertakes to remunerate him/her, but excludes a TES
(ex- labour broker) as defined in section 1(1) of the Labour Relations Act
1956 (Act No. 28 of 1956)
Eskom requirements
Eskom requirements flowing from directives, policies, standards, procedures,
specifications, work instructions, guidelines, or manuals
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SHE SPECIFICATION
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Identifier
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Definition
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Explanation
Hazard
(OHS Act) means a source of, or exposure to, danger
Hazard identification
(OHS Act) means the identification and documenting of existing or expected
hazards to the health and safety of persons, which are normally associated
with the type of construction work being executed or to be executed
Health and safety file
(OHS Act) means a file or other record, containing the information in writing
required by the construction regulations.
Health and safety plan
(OHS Act) means a site, activity or project specific document plan in
accordance with the client’s health and safety specifications.
Health
and
specification
safety
(OHS Act) means a site, activity or project specific document prepared by the
client pertaining to all health and safety requirements related to construction
work.
Health
and
requirements
safety
means comprehensive health and safety requirements for a contract, project,
site, and scope of work. This specification is intended to ensure the health
and safety of persons, both workers and the public, and the duty of care to
the environment. The health and safety requirements must be specific to
each contract, project, site, and scope of work
Medical
fitness
certificate
of
(OHS Act) means a certificate specific to the work to be performed and
issued by an occupational health practitioner in the form of Annexure 3 of the
construction regulations.
Medical surveillance
(OHS Act) means a planned programme or periodic examination (which may
include clinical examinations, biological monitoring, or medical tests) of
employees by an occupational health practitioner or, in prescribed cases, by
an occupational medicine practitioner
Method statement
(OHS Act) means a written document detailing the key activities to be
performed in order to reduce, as reasonably as practicable, the hazards
identified in any risk assessment
Organisation
may be defined as a group of individuals (large of small) that is cooperating
under the direction of executive leadership in accomplishment of certain
common objects
Pre-job meetings
(34-227) means a meeting that is held prior to the commencement of the
day’s work and that is attended by all the relevant employees associated with
the work task
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SHE SPECIFICATION
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Identifier
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Identifier
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Definition
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Explanation
Principal contractor
(In the text of this document) Means an employer, as defined in section 1 of
the OHS Act, who intends to tender for or has signed a contract with Eskom
for services rendered.
Provincial director
(OHS Act) means the provincial director as defined in Regulation 1 of the
General Administrative Regulations under the Act
Responsible Manager
Is a Manager of a department, section or operating/business unit who has
been appointed as part of the Eskom delegation of authority process with the
aim to assist the applicable 16(2) assigned person in executing his/her duties
in terms of the Occupational Health and Safety Act
Risk assessment
(OHS Act) means a programme to determine any risk associated with any
hazard at a construction site in order to identify the steps needed to be taken
to remove, reduce, or control such hazard.
Site
(34-228) means an Eskom department, unit, complex, building, specific
project, work site, or the site where agents, clients, principal contractors,
contractors, suppliers, vendors, and service providers provide a service to
Eskom, directly or indirectly
Service provider
any private person or legal entity that provides any service(s) to Eskom for
compensation
Task
(34-227) a segment of work that requires a set of specific and distinct actions
for its completion
Toolbox talks
(34-227) where the team leader, after conducting pre-task planning, shares
all the tasks at hand and discusses task allocation, the identified risks, and
the control measures with all his/her team members on site before
commencing a specific task and documenting the agreed strategy. (This
shall be done to ensure common understanding of the tasks, risks, and
control measures required.)
The Act
(OHS Act) means the Occupational Health and Safety Act No. 85 of 1993, as
amended, and the Regulations thereto
Visitor
any person visiting a workplace with the knowledge of, or under the
supervision of, an employer.
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Template
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SHE SPECIFICATION
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2.4 Abbreviations
Abbreviation
Description
BU
Business Unit
CE
COID Act
Chief Executive
CR
Construction Regulations
DMR
DoL
Driven Machinery Regulations
Department of Labour ( Inspection and Enforcement services – Provincial office)
EP
Emergency Preparedness
EAP
Employee Assistance Program
ERfW
Environmental Regulations for Workplaces
GAR
General Administrative Regulations
GSR
General Safety Regulations
HCS
Hazardous Chemical Substances
LDV
Light Delivery Vehicle
MSDS
Material Safety Data Sheets
NEMA
National Environmental Management Act
OHS Act
Occupational Health and Safety Act and Regulations, 85 of 1993
SABS
South African Bureau Standard
SANS
South African National Standard
Compensation for Occupational Injuries and Diseases Act
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SHE SPECIFICATION
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2.5 Related/Supporting Documents
Eskom OHS Act section 37 (2) agreement to be completed by the contract responsible
manager.
3. SPECIFICATION
3.1 Scope of work
Manufacture, supply, delivery and off-loading of fuel oil to various Eskom’s coal fired
power stations for a period of five (5) months.
Note: The contractor who will be awarded this contract will be known as the “principal contractor” and
any contractor appointed by the principal contractor will be known as the “appointed contractor.
3.2 Legal Compliance
3.2.1 Section 37(2) (Legal) Agreement
A section 37(2) agreement must be signed between Eskom and the principal contractor at
the time of awarding the contract. The principal contractor must ensure that a section 37(2)
agreement is compiled between the principal contractor and all their appointed contractors
for the contract.
The original copy of the section 37(2) agreement must be retained by the contractor and a
copy retained by the responsible manager.
A copy all the agreements must form part of the respective contractor’s SHE File.
3.2.2 Hazardous work by children (Child Labour)
The constitution of the Republic of South Africa, in the “Bill of Rights” is clear on the rights of
children, especially when it comes to:
1. being protected from exploitative labour practices;
2. not to be required or permitted to perform work or provide services that
i. are inappropriate for a person of that child’s age; or
ii. place at risk the child’s well-being, education, physical or mental health or spiritual,
moral or social development;
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SHE SPECIFICATION
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and the Basic Conditions of Employment Act, Chapter six Section 43 “Prohibition of
employment of children”.
Before resorting to the use of child labour, due consideration must be given to the rights of
the child in terms of the constitution. Where work is being performed which is not prohibited
in terms of the constitution, then such work must be conducted in terms of the OHS Act
“Regulations on Hazardous Work by Children in South Africa” with emphasis on paragraph 2
Purpose and Interpretation. Eskom does not condone the use of child labour and therefore
all effort must be exercised and child labour should not be used.
3.2.3 OHS Act
The principal contractor and appointed contractors shall have an up to date copy of the OHS
Act and regulations which will be available to all employees.
3.2.4 Legislative compliance
All contractors will comply with all the legislation pertaining to this contract being:
 The Constitution of the Republic of South Africa (particularly Section 24 of the Bill of
Rights).
 Occupational Health and Safety Act 1993 (Act 85 of 1993) and its Regulations.
 Compensation for Occupational Injures and Diseases Act.
3.3 ESKOM REQUIREMENTS
All contractors shall, before commencement of the charter insure that all their employees are
familiar with the relevant Eskom SHE documentation that is applicable to charter services.
3.3.1 Appointment of a contractor
The principal contractor will be appointed by Eskom on the awarding of the contract and will
be responsible and accountable for all legislative and Eskom requirements for the duration of
the contract.
3.3.2 Appointment of sub-contractors
The principal contractor may appoint contractors to assist in the contract. All appointments
shall be done in writing and will form part of the SHE plan that is required to be submitted to
Eskom. Adequate training and instruction must be given to the appointees and the principal
contractor must ensure that all the appointed contractors understand their roles and
responsibilities.
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SHE SPECIFICATION
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Note: Copies of contractor appointments must be kept in the respective SHE file.
3.3.3 SHE policy
A SHE policy is a statement of intent and a commitment by the organisation’s CE and senior
management in relation to the relevant SHE roles and responsibilities, the achievement of
their strategic objectives, values of integrity, customer satisfaction, excellence, and
innovation.
The principal contractor and all appointed contractors, if already not in place, will be required
to compile an organisational SHE policy in line with their SHE responsibilities. The policy
must be signed by the organisation’s CE or the appointed assistant to the CE OHS Act
Section 16(2). The policy must be displayed in a prominent place within the workplace. A
copy of the policy must be filed in the entire contract SHE files and as an annexure the SHE
Plans.
3.3.4 COID
The principal contractor and all his/her appointed contractors shall be registered with an
appropriate employment compensation commissioner and have available a valid letter of
good standing (LoGS) from such commissioner. The obligation lies with the contractors to
ensure that the LoGS remain valid throughout the contract period. A copy of the LoGS must
be filed in the entire contract SHE files and as an annexure the SHE Plans.
3.3.5 Appointments
For the duration of the contract, the principal contractor and all appointed contractors shall
appoint competent employees who will meet the requirements of the OHS Act. Where
appointments are made, contractors shall ensure that the appointees have been suitably
trained and or informed of their responsibilities before getting them to accept such
appointment. The relevant statutory appointments shall be made in accordance with the
requirements of the OHS Act which includes the requirement of a competent person being
appointed in the relevant roles. The statutory appointments should include but not limited to:
Fire Fighter and Evacuation warden, First Aider, 16(2) appointment.
3.3.6 Roles and Responsibilities
All contractors are required to list employee’s roles and responsibilities pertaining to the
contract.
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SHE SPECIFICATION
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3.3.7 Risk Assessments
It is a legal requirement in terms of Section 8 (2)(d) of the OHS Act for an employer to carry
out risk assessments to establish what hazards to the health and safety or persons are
attached to any work which is performed, any article or substance which is, handled, stored,
transported. A risk assessment is defined as an identification of the hazards present in an
organisation and an estimate of the extent of the risks involved, taking into account whatever
precautions are already being taken. It is essentially a three stage process:

identification of all hazards;

evaluation of the risks;

measures to control the risks.
Risk assessments are required to be maintained. This means that significant changes to a
process or activity, or any new process or activity should be subjected to a risk assessment
and that if new hazards come to light during the work process, then these should also be
subjected to risk assessments. Risk assessments for long term processes should be
periodically reviewed and updated. Method statements or written safe work procedures are
an effective method as information and record of the way jobs / tasks must be performed.
Prior to start of work, risk assessments on every job / task are ideal to allow managers and
employees to assess any inherent risks that could have been overlooked during the initial
risk assessment or any changes that might have occurred in a period of absence. In
particular if a job / task is extended over a day or halted due to inclement weather.
3.3.8 Incident Investigation
All incidents shall be investigated in terms of OHS Act General Administrative Regulations 8
and 9, using Eskom Procedure 32-95 as a reference, and where injuries as contemplated in
sections 24 and 25 have been sustained, be reported to the Department of Labour.
Contractors shall use the standard General Administrative Regulation Annexure 1
“Recording of an Incident” form for all incident investigation reports. The objective of incident
investigation, not only being a legal requirement, is to establish why and how the incident
occurred, but to find out the real causes of the incident and to decide on precautionary
measures that are required to address the causes to prevent any further recurrences of the
same or similar incidents.
3.3.9 Emergency Management
The art of emergency preparedness and response is to minimise the effects of any
emergency and to restore normal activities as soon as practical. The supplier must develop
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SHE SPECIFICATION
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their own emergency response in their work premises. The Eskom employees attending
training must be made aware of the emergency process and the assembly points. Where
any office and or site is located within any Local Authorities area, then the plans must
include their involvement.
3.3.10 SHE communication systems
Principal Contractor/s and their appointed contractors must develop a communication
strategy outlining how they intend to communicate SHE issues to their staff, the mediums
they will employ and how they will measure the effectiveness of their SHE communication.
Below is a brief on how communication should take place. Where project meetings are
conducted on site, SHE shall be included as a standing agenda point and minutes of these
meetings shall be available on site at all times. Minutes of meeting must be compiled and
filed in the relevant SHE files. All employees shall have access to these minutes. Attendance
register shall be kept for all the health and safety meetings.
3.3.11 Flammable and Combustible Liquids
1. Proposals to store fuel on site must have written approval from the Eskom Project
Manager. The volumes of fuel allowed to be stored will depend on site conditions and
Statutory Regulations.
2. A maximum storage of 40 litres of fuel is allowed to be stored. Anything greater than
40 litres to be stored in a flammable/combustible liquid store.
3. Adequate numbers of dry chemical fire extinguishers, each with a minimum capacity
of 4.5 kg, shall be provided, installed and maintained.
4. All fuel storage areas must comply with the following requirements: a. Storage should be well clear of buildings.
b. Storage areas must be kept free from all combustible materials.
c. All Safety signs must be prominently displayed i.e.
 Flammable Liquid.
 No Smoking.
 No open flames.
d. Adequate firefighting equipment must be available.
5. Diesel tanks are to be installed in a bunded area; bunded area must be able to
contain 110% of tank capacity.
6. Bunded area shall be of a concrete or steel construction and lined with a leak proof
sealing material.
7. Bunded area shall have a drain valve.
8. No other material/equipment shall be stored in the bunded area.
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SHE SPECIFICATION
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3.3.12 refuelling on site
With the exception of construction vehicles and mobile equipment, before a machine is
refuelled, the motor must be stopped. Refuelling shall take place at designated safe areas
and appropriate warning signs installed. Suitable drip trays must be used to prevent spillage
at the filling nozzle.
3.3.13 First Aid and Equipment
1. The requirements of the OHS Act GSR 3 must be observed.
2. First aid appointments must be made to meet the requirements, this includes
construction sites. Appointees must be trained to level 2. It is good practice for all
employees to be trained to at least level 1.
3. When appointing employees for work sites, cognisance must be taken into account
the type of work performed, the distance teams are working apart and the terrain to
be covered if an emergency should arise.
4. A list of emergency numbers must be displayed on the notice boards and made
accessible for all employees.
5.
Principal Contractor must ensure that his /her employees and appointed contractor
employees are familiar with the emergency numbers.
6. Contractors shall have one first aid box for the first 5 persons and thereafter one for
every 50 or team of workers on site or part thereof, taking into account the type of
work performed and the distance between teams.
7. More first aid boxes shall be provided in accordance with the risk assessment. Boxes
must be available and accessible for the immediate treatment of injured persons at
the workplace.
8. For offices, signs indicating where the first aid box or boxes are kept as well as the
name and contact details of the First Aider of such first aid box or boxes shall be
erected.
9. The Principal Contractor and appointed contractor shall ensure that alternative
arrangements be made for incidents occurring after working hours.
Boxes and equipment
The following is a list of minimum contents of a first aid box:






Item 1: Wound cleaner/antiseptic (100ml).
Item 2: Swabs for cleaning wounds.
Item 3: Cotton wool for padding (100 g).
Item 4: Sterile gauze (minimum quantity 10).
Item 5: 1 Pair of forceps (for splinters).
Item 6: 1 Pair of scissors (minimum size 100 mm).
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Item 7: 1 set of safety pins.
Item 8: 4 Triangular bandages.
Item 9: 4 Roller bandages (75 mm X 5 m).
Item 10: 4 Roller bandages (100 mm X 5 m).
Item 11: 1 Roll of elastic adhesive (25 mm X 3 m).
Item 12: 1 Non-allergenic adhesive strip (25 mm X 3 m).
Item 13: 1 Packet of adhesive dressing strips (minimum quantity, 10 assorted sizes).
Item 14: 4 First aid dressings (75 mm X 100 mm).
Item 15: 4 First aid dressings (150 mm x 200 mm).
Item 16: 2 Straight splints.
Item 17: 2 Pairs large and 2 pairs medium disposable latex gloves.
Item 18: 2 CPR mouth pieces or similar devices.
A content check list must be available with all boxes and boxes shall be checked on a
regular basis, kept clean and dust free.
3.4 PERSONNEL HEALTH / HYGIENE FACILITIES
3.4.1 Dining areas
Where employees are required to consume food and refreshments at the food premises, the
following must be complied with:
1. The contractor must be in possession of the Certificate of acceptability, to comply
with Regulation 916.
2. Undergone Safety Audit as per SANS 10049: Water Sample tests done,
Microbiological tests done, Audit of the food Safety process done.
3. Dining areas shall have suitable and sufficient tables and chairs for seating whilst
eating.
4. Adequate provision for washing, cooking and eating utensils must be provided for.
Dining and kitchen areas shall be kept in a clean, tidy and hygienic manner.
3.4.2 Ablution facilities
At the workplace, where possible, the all contractors must attempt to provide sufficient
portable ablution facilities for the employees. Such facilities must be serviced regularly
3.4.3 Drinking water
All contractors shall provide suitable drinking water for all their employees I (free of charge)
whilst working in the field. Every effort must be made to keep the water as cold as possible.
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3.4.4 Changing areas and lockers
All contractors shall provide suitable changing facilities for employees, irrespective if they
change at the premises or at the workplace. Once again, cognisance must be taken of the
dignity of fellow workers and members of the public.
3.4.5 Camp / office welfare
The following welfare facilities must be provided for in a clean and suitable condition, unless
agreement with the Client/Agent’s representative has been confirmed regarding the use of
existing facilities:
a. Shower facilities.
b. Sanitary facilities.
c. Changing facilities.
d. Eating areas.
e. Drinking water at strategic locations on site.
f. Safe pedestrians walk ways.
1. Water for drinking/consumption purposes shall be drawn only from taps in dining areas
and ablution blocks and at points on Site marked “drinking water”.
2. No equipment or system shall be connected onto the drinking water system without prior
approval of the Client/Agent’s representative.
3. All contractors must supply a sufficient amount of (cool) potable water on each worksite
and in vehicles
4. The Contractor will be required to provide their own accommodation for the workers
3.5 FOOD HANDLING HYGIENE
3.5.1 Storage
Where camps are established, adequate cold storage must be supplied for the storage of
food.
3.5.2 Transportation
Where bulk purchasing is carried out, all food must be transported in appropriate sealable
containers.
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3.5.3 Handling
Where camp cooks are employed the appropriate hygienic conditions within the kitchen and
utensil washing facilities must be maintained.
3.6 OCCUPATIONAL HEALTH, HYGIENE AND REHABILITATION
All contractors are required to develop an Occupational Health, Hygiene and Rehabilitation
program. The program is intended to ensure that the risks to health are identified and
controlled.
3.6.1 Medicals
Note: Eskom will only accept medical surveillances conducted by an Occupational Health Practitioner
who holds a qualification in occupational health.
1. Principle contractors must ensure that their and their appointed contractors have a
medical surveillance program whereby their employees under go entry, periodic and
exit medical fitness examinations.
2. In order for the appropriate medical examinations to be conducted, each employee
must have a person job specification (profile), which must indicate the description of
work, list of hazards and potential occupational exposure limits, physical hazards and
required physical attributes.
3. For employees working on the contract, medical fitness certificates shall be renewed
annually for employees who are not office bound including drivers and once every 3
years for employees that are office bound. This shall be maintained until completion
of the contract.
4. The Principal Contractor must ensure that his / her employees and sub-contractor
employees have undergone pre-entry medical examination before starting work on
the contract, should it be for longer than three (3) days.
5. The principal contractor shall provide a documented process for managing those
employees who are issued with a conditional certificate of fitness.
3.6.2 Health and wellness HIV / Aids
Contractors shall submit details of their Employee Health and Wellness Programme as part
of their Health and Safety Plan which should include awareness training, support for
contracted illness and sharing knowledge with members of the public in the immediate work
environment.
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3.7 NON-CONFORMANCE AND COMPLIANCE
1. Any non-compliance to any health and safety requirement in this SHE specification is
subject to discipline in terms of the Eskom Procurement and Supply Management
Procedure.
2. Principal contractors are required to implement a non-conformance procedure (if not
already in place) for issuing to contractors for transgressions. The procedure can
include “quality” related non-conformance issues. Similarly, appointed contractors
must implement a non-conformance procedure.
3. The procedure for the issuing and closing off of non-conformance reports shall be
strictly adhered to.
4. Contract management must close out non-conformances issued, in not doing so, will
not ensure that any recommendations made have been carried out and or
implemented.
5. Where non-conformances are issued by Eskom, then one of the close-out steps of
the procedure will be for the offender to be called on by the contractor responsible
manager to explain the non-conformance issued and what they intend doing to
prevent a recurrence of the non-conformance.
6. Contractor failure to provide adequate PPE to their employees for the tasks being
performed and/or to visitors and failure to enforce the wearing of such PPE will be
viewed as a transgression of the legislative and Eskom requirements.
4
Acceptance
Nill.
5
Revisions
Date
Rev.
Compiler
Remarks
August 2015
0
F Pooe
This provides the initial SHE
specification requirements that
must be met by the relevant
contractors who have been
awarded a contract for the work to
be performed for Eskom.
Public
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Page 18 of 18
Eskom’s COVID-19 Health and Safety Policy Statement
(Unique Identifier: 240-155373927 Revision 1)
Eskom subscribes to its SHEQ Policy (32-727) which outlines its commitment to safety,
health, environment and quality to its employees, contractors, visitors and members of
the public. To this end, Eskom strives to ensure a COVID-19-free and safe working
environment for all.
As per the requirements of section 8 of the Occupational Health and Safety Act, and
based on a COVID-19 specific risk assessment, Eskom has identified and implemented
control measures to prevent the spread of the Coronavirus. As part of this process,
Eskom has considered various scenarios, taking into consideration the duration of the
lockdown and the impact of COVID-19 on its staff in general, as well as essential
service providers and visitors.
Eskom hereby commits to do everything that is reasonably practicable to ensure
compliance to all relevant COVID-19 legislative and Eskom requirements and guidelines
to strive for Zero Harm to all.
This Policy Statement is applicable throughout Eskom Holdings, its
subsidiaries and in any place where Eskom has a controlling interest, which
includes employees, contractors, visitors and members of the public.
________________________________
André de Ruyter
Eskom Group Chief Executive
12 May 2020
_______________________
Date
Next Review date: May 2025
Standard
Title:
Occupational Health and Safety
Incident Management Definitions
and Classification Parameters
Document Identifier:
240-131838225
Alternative Reference
Number:
N/A
Area of Applicability:
Eskom Holdings SOC Ltd
Functional Area:
Occupational Hygiene and
Safety
Revision:
2
Total Pages:
38
Next Review Date:
June 2024
Disclosure
Classification:
Controlled Disclosure
Occupational Health and Safety Incident Management
Definitions and Classification Parameters
Unique Identifier: 240-131838225
Revision:
2
Page:
2 of 38
Content
Page
1. Introduction............................................................................................................................... 3
2. Supporting Clauses .................................................................................................................. 3
2.1 Scope ............................................................................................................................... 3
2.1.1 Purpose ................................................................................................................. 3
2.1.2 Applicability ........................................................................................................... 3
2.1.3 Effective date......................................................................................................... 3
2.2 Normative/Informative References ................................................................................... 3
2.2.1 Normative .............................................................................................................. 3
2.2.2 Informative............................................................................................................. 3
2.3 Abbreviations ................................................................................................................... 4
2.4 Roles and Responsibilities ............................................................................................... 4
2.5 Process for Monitoring...................................................................................................... 4
2.6 Related/Supporting Documents ........................................................................................ 4
3. Document Content .................................................................................................................... 4
3.1 Definitions ........................................................................................................................ 5
3.2 Classification Parameters ............................................................................................... 19
3.3 SAP EH&S System Types of Contact ............................................................................. 26
3.4 OHS Metrics ................................................................................................................... 28
3.4.1 Incident Consequences Table ............................................................................. 30
3.4.2 Likelihood table ................................................................................................... 31
3.4.3 Priority matrix ...................................................................................................... 31
3.5 Action and Responsibility Requirements......................................................................... 32
3.6 Flow Diagrams ............................................................................................................... 35
3.6.1 Sequence of events ............................................................................................. 35
3.6.2 Steps to be followed in case of a serious incident (employees and contractors) .. 36
3.6.3 Steps to be followed in case of a fatal accident (employees and contractors) ...... 37
4. Acceptance............................................................................................................................. 38
5. Revisions ................................................................................................................................ 38
6. Development Team ................................................................................................................ 38
7. Acknowledgements ................................................................................................................ 38
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Definitions and Classification Parameter
1.
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Introduction
This standard sets out the reference definitions and classification parameters for the Occupational
Health and Safety Incident Management Procedure (32-95).
2.
Supporting Clauses
2.1
Scope
2.1.1 Purpose
This document describes the definitions and classification parameters which will assist in ensuring
the effective management of OHS incidents that occur during the course of Eskom’s business that
result in, or could result in, occupational diseases/illnesses, fatalities, injuries, property damage or
near misses.
2.1.2 Applicability
This document describes the definitions and classification parameters for the effective
management of Occupational Health and Safety (OHS) incidents that occur during the course of
Eskom’s business that result in, or could result in, occupational diseases/illnesses, fatalities,
injuries, property damage or near-miss incidents.
2.1.3
Effective date
This document is effective as from 1 July 2018.
2.2
Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] ISO 9001 Quality Management Systems
[2] 32-95: Occupational Health and Safety Incident Management Procedure
2.2.2 Informative
[1] For informative references, refer to the Occupational Health and Safety Incident Management
Procedure (32-95).
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Occupational Health and Safety Incident Management
Definitions and Classification Parameter
2.3
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Abbreviations
Abbreviation
A&F
Explanation
Audit and Forensic
DoL
Department of Labour
Eskom
Eskom Holdings SOC Limited
HR
Human Resources
ICU
Intensive Care Unit
INO
Initial Notification of Occurrence
LTI
Lost-Time Injury
LTIR
Lost-Time Injury Rate
MHSA
Mine Health and Safety Act
NIHL
Noise-Induced Hearing Loss
OEL
Occupational Exposure Limit
OHS
Occupational Health and Safety
OHS Act
Occupational Health and Safety Act, 1993 (Act No. 85 of 1993)
OU/BU
Operating Unit/Business Unit
PCM
Process Control Manual
PHL
Percentage Hearing Loss
PPE
Personal Protective Equipment
PRFI
Public Recordable Fatality Incident
SAIOH
Southern African Institute for Occupational Hygiene
SAP
Systems, Applications, and Products in Data Processing
SAP EH&S
SAP Environmental Health and Safety (system)
SDIC
Safety Data Integrity Committee
SHEQ
Safety, Health, Environment and Quality
SOC
State-Owned Company
TRIR
Total Recordable Injury Rate
WCL
Workman’s Compensation Letter
2.4
Roles and Responsibilities
Refer to 32-95 Procedure Occupational Health and Safety Incident Management Procedure
2.5
Process for Monitoring
Refer to 32-95 Procedure Occupational Health and Safety Incident Management Procedure
2.6
Related/Supporting Documents
Refer to 32-95 Procedure Occupational Health and Safety Incident Management Procedure
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Occupational Health and Safety Incident Management
Definitions and Classification Parameter
3.
3.1
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Document Content
Definitions
3.1.1 Accident: any unplanned event arising out of, and in the course of, an Eskom or contractor
employee’s employment and resulting in human injury, illness, or death of the employee as
well as death of, or injury to, any member of the public, or damage to property.
3.1.2 Acute stress: acute stress reaction/disorder/psychological shock/mental shock will be a
work-related psychological condition (incident) when diagnosed by a medical practitioner
following a terrifying or traumatic work-related event, for example, but not limited to, an
incident involving assault, hijacking, armed robbery, explosion, being trapped in a confined
space or elevator, or a motor vehicle accident.
3.1.3 Agent: a competent person who acts as a representative for a client.
Note 1: a person or an organisation that acts as a representative for a client in managing
overall construction work with full authority and obligation to act on behalf of the client in
terms of the Construction Regulations.
Note 2: an agent contemplated above must ensure the management of health and safety
on a construction project for a client and, where applicable, through the appointment of a
competent person registered with a statutory body approved by the Chief Inspector.
3.1.4 Athletic activities sponsored by Eskom SOC Ltd: all Eskom-sponsored athletic activities
involving physical exercise. These include any vigorous or energetic actions and any
physical activity or exertion associated with exercise, sport, or games.
3.1.5 Auditing: a systematic, independent, and documented process for obtaining audit evidence
and evaluating it objectively to determine the extent to which audit criteria are fulfilled, and
includes the following:
a) First-tier audit: audit process conducted within the means of the OU/BU and by the
OU/BU.
b) Second-tier audit: audit assurance process conducted at an OU/BU by assurance
providers, for example, Sustainability Systems Department, A&F Auditing, or any other
OU/BU as an internal independent party in Eskom.
c) Third-tier audit: audit process conducted at an OU/BU, group/divisional, or Eskom level
by an independent external function.
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3.1.6 Beyond point of supply: the electrical installation of a user or lessor, terminating in the
point of consumption, from and including the supply cable between the customer “point of
control” and the Eskom designated and provided “point of supply”.
3.1.7
Bursary holder: a temporary worker who works during holidays or according to another
similar arrangement as part of his/her training; also regarded as a casual worker and is
under the supervision and/or direction of an employer.
3.1.8 Business function/event/meeting: any event with the aim of conducting/promoting Eskom
business, including award functions.
3.1.9 Call-out: where an employee responds to a formal request to perform work outside normal
working hours, in terms of the relevant Level 1 Eskom policies.
3.1.10 CARAT principles: principles relating to the quality of data or information, requiring
data/information to be:
C – complete;
A – accurate;
R – relevant;
A – accessible; and
T – timely.
3.1.11 Case study: a management tool for sharing the details of an incident, which include the
incident description, findings, root cause analysis, corrective actions, and lessons learnt.
3.1.12 Classification: a process of determining whether the incident is a near-miss, property
damage, first-aid, medical, lost-time injury, fatality, public injury or public fatality.
3.1.13 Close-out: the final step in the process of verifying that all incidents have been investigated
properly, all root causes have been addressed appropriately, identified corrective/
measures have been implemented effectively, and all relevant information has been
captured, according to CARAT principles, on the SAP EH&S system.
3.1.14 Contributing factor for occupational disease: a condition that influences the effect by
increasing its likelihood, accelerating the effect in time, and affecting the severity of the
consequences (something that is partly responsible for a development or phenomenon).
Eliminating a contributing factor(s) will not eliminate the effect.
3.1.15 Communication: a process that allows an exchange of information by various methods
and that may require feedback.
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3.1.16 Commuting: travelling by any means from the employee’s permanent place of residence to
a regular place of work and back. Commuting ends when an employee enters workplace
boundaries.
3.1.17 Contractor (also referred to as a mandatory as per section 1 of the OHS Act): for the
purpose of this document, any employer formally contracted (directly or indirectly) by
Eskom and who performs work and supplies a service, product, equipment, or material for
the purposes of advancing Eskom’s business or other interests is classified as a contractor.
This includes Eskom Board members, personal contractors (that is, consultants), and thirdparty contractors (that is, vendors, suppliers, agents, joint ventures, principal contractors,
and subcontractors). Further definitions relevant to this include the following:
a) Agent: any person who acts as a representative for Eskom as the client, as defined in
the OHS Act and Construction Regulations.
b) Consultant: any person, whether self-employed or not, who provides advice or a service
in a particular area of expertise.
c) Courier service: any legal entity contracted (directly or indirectly) for the delivery of
messages, packages, and/or mail.
d) Joint venture: an entity formed through a decision and agreement to work together
between/among two or more persons, parties, and/or organisations to undertake an
economic activity together and which entity is managed by means of an agreement. The
parties agree to create a new entity by both/all contributing equity, and they then share in
the revenue, expenses, and control of the enterprise.
e) Principal contractor: an employer that is appointed in a formal agreement or contract
with Eskom for the supply of a product, material, or service. This implies that the
principal contractor has overall control and management of a part or the whole of the
actions and resources required to ensure that contractual obligations are met.
f)
Subcontractor: an employer that is appointed in a formal agreement or contract with an
Eskom principal contractor or another subcontractor and has no direct, formal
contractual agreement with Eskom. The relationship between these entities exists,
however, in order to satisfy an agreement between a principal contractor and a
subcontractor, or a subcontractor and another subcontractor, in order to fulfil the
contractual obligations that form part or are the whole of the agreement or contract with
Eskom for the supply of a product, material, or service for the purposes of advancing
Eskom’s business interests.
g) Supplier: any person or organisation that supplies any product, equipment, or material.
3.1.18 Contractor employee: any employee employed by a contractor (that is, either a principal
contractor or a subcontractor) to perform work for Eskom.
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3.1.19 Controlled disclosure: controlled disclosure to external parties (either enforced by law or
discretionary), that needs to be approved by the Legal Department.
3.1.20 Corrective actions (safety measures): actions identified to correct and/or prevent the
reoccurrence of an incident.
3.1.21 Crime: an illegal/prohibited action (act) or omission that constitutes an offence that may be
prosecuted by the state and is punishable by law.
3.1.22 Employee: a person who has entered into, or works under, a contract of service,
apprenticeship, or learnership with an employer, whether the contract is express or implied,
oral or in writing, whether the remuneration is calculated by time or work done and paid for
in cash or in kind, or tacitly (by tacit agreement), and includes cases where such a person is
under the control, instruction, and supervision of his/her employer, namely, the following:
a) Permanent employee, which includes:
i. full-time employees who work regular/normal working hours on a continuous basis;
ii. part-time employees who work a five-hour period daily on a continuous basis; and
iii. a person referred to as a learner (18.1) or an apprentice in the Conditions of Service
for Bargaining Unit Employees.
b) Non-permanent employee, which includes the following:
i. Any person placed through a temporary employment service, including a labour
broker/personnel agency, on a contractual basis, to perform work and who is
remunerated by the temporary employment service and works under the control,
instruction, and supervision of Eskom as the employer.
Note: medical surveillance of labour broker employees must be conducted by the
labour broker according to the occupational risk exposure profile. Furthermore, the
labour broker must provide a valid fitness for duty certificate to the SHEQ Department.
ii. A bursar: an Eskom Holdings Limited employee who studies at a university, university
of technology, or technical vocational education and training college by means of a fullor part-time further study bursary and is contractually bound to remain in Eskom’s
employment on completion of such studies for a period determined by Eskom.
iii. A casual employee: an individual employee who is a non-permanent worker, works
less than 24 hours in any month, and does not qualify for fringe benefits, who does a
once-off job or comes in occasionally to do work for an employer when required.
iv. Occasional employees: employees who are employed for more than three successive
calendar days for a specific purpose or a period not longer than six months and whose
services will be terminated when the purpose has been accomplished or the period
expires, and shall include persons employed on a temporary basis for relief purposes.
v. A vacation student under the supervision and/or direction of an employer, which
includes university students, university of technology students, and matriculants who
do not hold an Eskom bursary.
Note 1: an apprentice, for the purpose of this document, means a person in training while
on an Eskom site or any other site under Eskom’s supervision.
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Note 2: an employee only has one employer at any given time. The employer is the
person with whom he/she is in a contractual relationship of employment, even when
he/she performs his/her contractual obligations for another person.
Note 3: a pensioner is not regarded as an employee, as the employee-employer
relationship does not exist.
Note 4: for the purpose of the Mine Health and Safety Act, any contractor employee
performing work on a defined mining site is regarded as an Eskom employee.
3.1.23 Event: any observable or extraordinary occurrence. An event could be the product of a
chain of occurrences.
3.1.24 Fatality: an incident occurring at work, or arising out of, or in connection with, the activities
of persons at work, or in connection with the use of plant or machinery, in which, or in
consequence of which, any person (that is, employee, contractor, or member of the public)
dies, regardless of the time between the injury and/or exposure to the cause and death. The
date of the incident will reflect the date on which the incident occurred, irrespective of the
date of death.
Note: this excludes the death of a person (employee or contractor employee) while at the
workplace and on duty who dies as a consequence of any activity not directly related to the
course and scope of the deceased’s employment (for example, death from natural causes,
etc.).
3.1.25 First-aid injury: an incident that results in a work-related injury that requires first-aid
treatment within the scope of a First-Aider and content of a first-aid box and does not
require further treatment by a medical professional. Therefore, the following will be
regarded as first-aid treatment cases:
a)
b)
c)
d)
e)
Where no medication is required.
Where no subsequent medical treatment is required.
First-aid treatment can also be offered by a medical professional as long as it is within
the scope of the First-Aider.
Where an employee was involved in an incident where there was contact with a
person’s body part resulting in a visible or not visible injury (for example, pain), the
employee involved must at least be assessed by a First-Aider/medical professional; at
a minimum, the incident must be classified as a first-aid injury.
The affected employee is able to resume work after the injury has been treated.
Note: classification is based on the level of treatment, not the person administering
treatment. For example, medical practitioners or emergency teams can provide firstaid treatment.
3.1.26 Flash report: a notification document informing the business of an incident that has
occurred and generated by the SAP EH&S system.
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3.1.27 Home/permanent place of residence: a person’s physical address at which legal
proceedings may be instituted. A place of residence utilised by an employee for more than
five days (whether Eskom-sponsored/paid or not).
3.1.28 Horseplay: rough or boisterous play or pranks that occur at the workplace. Horseplay can
be activities such as joking that include physical contact, playing around, racing, grabbing,
foolish vehicle operation, and social pressure to participate in unsafe acts, harassment, and
unauthorised contests. Horseplay incidents are not regarded as work-related, unless it is
clear that the affected/injured party was not aware of the intent of the party that caused the
incident.
3.1.29 Immediate action: steps taken after the incident in order to contain or minimise further
damage/injuries.
3.1.30 Immediate causes: the substandard acts and/or conditions or factors that directly precede
an incident. In most cases, they can be detected by our senses (that is, they can be seen,
heard, smelled, touched, and sometimes tasted). These causes are readily apparent or
evident and immediately precede the contact in a causation sequence/model.
3.1.31 Incident: an event that could or does result in harm to people, property, or processes.
3.1.32 Incident management: an integral function of risk management and is aimed at reducing
the impact of incidents, enabling corrective action to be taken and changed practice to be
introduced. It also allows for learning from the incidents that have occurred to prevent
similar incidents from happening or to mitigate their impact. This includes the effective
communication, reporting, measurement, recording, and investigation of incidents.
3.1.33 Initiate Investigation: This process includes evidence collection and other administrative
duties, for example; establishing an investigation committee.
3.1.34 Irregular place of work: any other workplace, excluding the regular place of work.
3.1.35 Lay-down area: any physical space allocated by Eskom to a contractor or other service
provider for the purpose of storage of material or equipment or development of associated
infrastructure required to supply a service or function.
3.1.36 Lessons learnt: valuable information gathered during the investigation, to be shared in
order to create awareness and to prevent reoccurrence of a similar incident.
3.1.37 Lost-time injury (LTI): A work injury, including impairment and a fatality, that arises out of,
and in the course of, employment and that renders the employee or contractor to be booked
off work or unable to perform his/her regular/normal work longer than seven calendar days
or shifts other than the day or shift on which the injury occurred.
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Note: Normal work refers to any work where a person can perform his/her normal
duties without restriction. Lost-time injury will apply if a person is booked off work by a
medical practitioner due to an incident, including being booked off for acute stress or
post-traumatic stress disorder by a relevant medical practitioner.
A lost-time injury includes the following:
a) Any incident that occurs while an employee is off duty and where he/she, because
of the situation at that time and his/her expertise, puts himself/herself on duty in
order to save a life, or to protect Eskom’s property, or to conduct any duty during an
emergency situation, in this way furthering Eskom’s business. Such an incident will
be regarded as a lost-time injury.
b) All restricted/ light duty incidents longer than seven calendar days will be regarded
as lost-time injuries.
3.1.38 Lost-time injury rate (LTIR): the LTIR is a proportional representation of work-related
fatalities, lost-time injuries, or illness, excluding third-party-at-fault incidents. It is used
internationally as a lagging indicator or measure of health and safety performance. The
figure 200 000 refers to the average number of hours worked by 100 employees in one
year. The LTIR reflects a rough estimate of the percentage of the workforce that suffered a
lost-time injury incident based on a 12-month moving index.
3.1.39 Machinery: any article or combination of articles assembled, arranged, or connected and
that are used, or intended to be used, for converting any form of energy to perform work or
that are used, or intended to be used, whether incidental thereto or not, for developing,
receiving, storing, containing, confining, transforming, transmitting, transferring, or
controlling any form of energy.
3.1.40 Management: management comprises directing and controlling a group of one or more
people or entities for the purpose of coordinating and harmonising that group towards
achieving a goal. Management often encompasses the deployment and manipulation of
human resources, financial resources, technological resources, and natural resources.
3.1.41 Medical injury: an incident that results in a work injury where treatment is rendered by a
medical practitioner or an occupational health nurse practitioner within a 24-hour period,
and medication is prescribed, dispensed, and/or applied. The affected employee is able to
resume work after the injury has been treated.
Note 1: treatment, for the purpose of this document, excludes any diagnostic or
examination procedure or method used in the establishment of the extent of injuries or
illnesses (for example, X-rays or scans).
Note 2: where medication is prescribed and/or dispensed after an injury and it is not obtained
and/or used, the injury shall be classified as a medical injury.
Note 3: where medication is prescribed, dispensed, and/or applied, whether to treat an injury
or prevent an illness or medical condition, after an incident, at a minimum, the incident is to be
regarded as a medical injury.
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Note 4: any work-related noise-induced hearing loss with a PLH shift between 3.2% and
9.9% will be regarded as a medical injury.
3.1.42 Medical observation: medical observation includes observation at a hospital or medical
facility as well as any observation by any other person under the instruction of a medical
practitioner. The following conditions are relevant: a blow to the head, a blow to the
abdomen, the inhalation of harmful gases, and/or any other case where a medical
practitioner deems observation necessary.
Where people are under medical observation, the following applies:
a) If, after medical observation for less than 48 hours from the time of injury (or a
suspected injury known to have a delayed effect), the person is able to resume
regular/normal duties, the case shall not be considered a lost-time injury. The physician
shall verify that the injury was relatively slight and that the person can return to work
without any permanent impairment or temporary total disability; the injury shall be
classified as a medical treatment case.
b) However, if the person is admitted for observation and medical treatment or medication
is administered after the first 24 hours following the incident, the injury shall be
classified/re-classified as a lost-time injury.
c) If the person is unable to continue with his/her regular/normal duties after medical
observation, the condition shall be classified as a lost-time injury.
3.1.43 Member of the public: any person who is not regarded as an Eskom employee or a
contractor employee in any manner, including visitors and minors.
3.1.44 Metrics: the calculation methodology for a key performance for a specific discipline.
3.1.45 Minor: a person who is under the age of 18, at which age one legally assumes adulthood
and is legally granted the rights afforded to adults in society. According to the South African
Constitution (section 28), “child” (that is, a minor) means a person under the age of 18
years.
3.1.46 Motor vehicle accident: an accident involving mobile equipment used for furthering
Eskom’s business. This excludes incidents where the vehicle was stationary and
unoccupied or any incidents of windscreen chips with no serious or potential
consequences.
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3.1.47 Noise-induced hearing loss (NIHL) incident: where an individual experiences a bilateral
sensorineural hearing loss with a confirmed percentage hearing loss of 10% or more
measured from the baseline, which must be based on two diagnostic audiograms, as per
Instruction 171 issued by the Compensation Commissioner.
3.1.48 Number of days lost through lost-time injury: the total number of full calendar days that
an injured person is unable to perform his/her regular/normal duties as a result of a work
injury. The total does not include the day on which the injury occurred or the day on which
the injured person returned to work, but it does include the Saturdays, Sundays, public
holidays, or plant-shutdown days in-between. In a case where the injured person’s service
was terminated, the number of days lost would be determined by the medical practitioner
involved.
3.1.49 Occupational health and safety incident: an unplanned event that could, or does, result
in human injury or illness or property damage, excluding:
a) crime-related incidents where there was no potential for injuries; and
b) windscreen or glass-related incidents with low potential for injury.
Note: For recording and performance purposes, when there is an incident where multiple
divisions/groups are involved, divisions/groups must capture the incident for their
involved/injured.
3.1.50 Occupational impairment: partial or total loss of bodily function or part of the body
attributed to exposure at the workplace.
3.1.51 Occupational hygiene near-miss incident: an OHS event where a person is exposed to a
single or combination of occupational hygiene hazards, which occurs in the work
environment, due to failure/insufficient/absence of control measures for that/those
hazard(s), which could result in medical treatment, impairment, or an occupational
disease/illness.
3.1.52 Occupational safety near-miss incident: any OHS event that did not result in human
injury, illness, or damage, but had the potential, under different circumstances, to cause
human injury, illness, or damage.
3.1.53 Occupational disease/illness: any confirmed disease/illness arising out of, and in the
course of, an employee’s employment and that is listed in Schedule 3 of the COID Act or
any other condition as determined by an occupational medical practitioner. In the case of
employees placed through a labour broker, the onus is on the relevant OU/BU to ensure
that the pre-employment medical examinations are done.
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3.1.54 Operating unit/business unit: any defined unit in the Eskom environment operating as an
operational unit. In the context of this document and in terms of health and safety, any
reference to an OU/BU includes a defined unit in any Eskom group or division and its
subsidiaries.
3.1.55 Operating/business unit manager: The Responsible Manager at an operating/business
unit.
3.1.56 Pensioner: a person who has retired and now collects a pension. It is, accordingly, implied
that the person has stopped employment completely.
3.1.57 Plant: this includes fixtures, fittings, implements, equipment, tools, appliances, and anything
that is used for any purpose in connection with such plant.
3.1.58 Planned overtime: the prearranged overtime authorised and scheduled by the manager
before the commencement of the overtime according to business requirements. Incidents
happening during planned overtime will be regarded as work-related.
3.1.59 Post-traumatic stress disorder/syndrome: a mental disorder/syndrome certified by a
relevant medical practitioner following exposure to an extreme traumatic work-related event
or stressor.
Note: where a person is booked off or placed on restricted duty, the medical certificate must
be issued by a relevant medical practitioner.
3.1.60 Pre-existing medical condition/medical impairment: an incident arising out of, and in the
course of, employment shall be considered:
a) non-work-related if the incident arises solely as a result of a pre-existing medical
condition/medical impairment and if a worker without such a condition/medical impairment
would not have suffered such an incident; or
b) work-related if the incident arises where the pre-existing condition/medical impairment
may have been a contributing factor.
Note 1: the decision with regard to the impact/implication of such pre-existing medical
condition/medical impairment must be confirmed by an Eskom Doctor.
Note 2: contractors are to follow their own processes and procedures for classification. At a
minimum, the decision with regard to the impact/implication of such pre-existing medical
condition/medical impairment must be confirmed by an occupational medicine practitioner
(as defined in the OHS Act, section 1).
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3.1.61 Preliminary brief on OHS incident: face-value information that is obvious. Preliminary key
learning points/initial incident information gathered at the incident scene, to be shared in
order to create awareness and to prevent reoccurrence of a similar incident. The learning
points may not necessarily be related to that specific incident, but they are valuable
information to be kept in mind. Add photos, where possible.
Note: these are not findings, but information that is immediately available.
3.1.62 Property damage: damage to Eskom’s assets.
3.1.63 Public fatality: the death of a member of the public.
3.1.64 Public incident: direct or indirect exposure to Eskom’s product or activities caused by
substandard acts and/or conditions that result in, or have the potential to cause physical
harm to members of the public, damage to property, or interruption of business.
If an Eskom vehicle is used for commuting (the employee is not on standby, nor has he/she
been called out for work) and the employee is involved in an MVA resulting in injuries
either to himself/herself or a member of the public, this incident should be classified as not
work-related, but the injuries to the member of the public will be kept as part of the statistics.
3.1.65 Public Recordable Fatality Incident (PRFI)
a) A PRFI is an incident resulting in the electrocution of a member of the public by coming
into contact with Eskom apparatus within the point of supply, but excluding electrocution
resulting from criminal activities. A minor being electrocuted as a result of criminal
activity will be regarded as a public recordable fatality incident.
b) Any work-related incident where an Eskom employee or contractor is responsible for the
death of a member of the public, excluding incidents where a member of the public is
solely at fault.
3.1.66 Recordable incident: any injury that must be recorded in Annexure 1 in terms of the OHS
Act (General Administrative Regulations, section 9) as well as section 23 of the MHSA.
3.1.67 Recording: the process of capturing data or translating information into a format stored on
a storage medium (often referred to as a record) for the collection of data.
3.1.68 Regular place of work: that part of the workplace where the employee’s office/workstation
is, and/or he/she will, for example:
a) report for duty and/or regularly attend meetings;
b) receive his/her job cards and/or principal work instructions;
c) perform his/her administrative functions; and
d) perform work/receive training at the same venue for more than five consecutive working
days.
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3.1.69 Repeat incident: any incident where there is clear evidence that the incident is of the
same type and with the same root cause(s) as a previous safety incident. A repeat
incident applies to incidents involving employees, contractors, and/or members of the
public that reoccurred within at least a three-year period:
a) All incidents in the same OU/BU
b) All lost-time injuries in the same Eskom group/division or subsidiary
c) All fatalities at all Eskom sites, including subsidiaries
3.1.70 Reportable incidents: an incident, as defined in section 24(1) and section 25 of the OHS
Act, as well as section 23 of the MHSA, but excluding a traffic incident on a public road.
This includes the uncontrolled exposure of persons to occupational hygiene stress factors.
3.1.71 Restricted duty: a work-related injury or illness that results in an employee/contractor
being unable to fully perform one or more of his/her routine functions for a full working day
from the day after the injury or illness has occurred and certified by a qualified medical
practitioner. All restricted-duty incidents longer than seven calendar days will be regarded
as lost-time injuries.
Note 1: where the term “light duty” is used, it will be regarded (by implication) as restricted
duty, and therefore, the injured is regarded as not fit for normal duty as specified in the first
medical or any other medical report.
Note 2: in cases where an individual is on restricted duty for a period of 14 days or more,
the OU/BU to ensure that such cases are reported to the Department of Labour.
3.1.72 Responsible Manager: any person appointed as a manager in terms of the Roles and
Responsibility Procedure (240-62582234).
3.1.73 Risk management: risk management is the human activity that integrates the recognition
of risk, risk assessment, development of strategies to manage it, and mitigation of risk using
managerial resources, with the objective of reducing different risks to an acceptable level.
3.1.74 Root cause (basic or underlying cause): the underlying cause(s) of an incident, which
include human and workplace factors.
3.1.75 Secondment: any employee performing work (including training, lecturing/facilitating) at
another OU/BU or external company, which is part of a formal written arrangement.
3.1.76 Serious incident:
a) Any incident that results in a person being admitted to ICU for four days or more.
b) All OHS Act Section 24(1)(a) incidents.
c) Any incident involving persons where there was electrical contact, uncontrolled release of
energy (for example steam release, electrical flashover, etc.).
Note: OU/BU must inform Sustainability Systems immediately regarding the incident for
advice on the activation of an independent Subject Matter Expert.
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3.1.77 Severity rate: the severity rate provides a proportional representation of the calendar days
lost through lost-time and restricted-duty injuries as a percentage of the number of working
hours worked (based on a 12-month moving index). It is an indication of the seriousness of
the fatalities and injuries experienced in terms of days lost, according to COID Act
schedules, where the number of days lost for a fatality equals 6 000 days.
3.1.78 Site: the location of an event, structure, or object, whether actual, abandoned, or an
archaeological site or decommissioned site present or planned, and whether it has defined
boundaries or not. (Refer to the definition of workplace boundaries.)
3.1.79 Supervision: an action, by a competent person appointed in the role of supervisor, this
action is necessary to ensure that work is performed and that plant or machinery is used
under the general supervision of a person trained to understand the hazards associated
with it and who have the authority to ensure precautionary measures taken by the employer
are implemented.
3.1.80 Team-building or sports days: any event with the aim of promoting the enhancement of
working relationships and/or employee well-being that has been organised by Eskom, a
contractor, or a stakeholder, and permission to attend the event has been granted by the
employer prior to the event.
3.1.81 External events: incidents involving external events that do not have business with Eskom
and/or when the cause of the incident was outside Eskom’s control; those incidents should
not be counted as part of the Eskom performance measures.
3.1.82 Telework or working from home: work performed by an employee at his/her home, in the
course and scope of his/her employment, for the employer as formally agreed and/or
directed by the employer. During the time that such work is performed, the appropriate area
(either predefined or the house and/or property as a whole) will be regarded as the
“workplace”. The onus is on the Responsible Manager to ensure a safe working
environment, and he/she is obligated to conduct an assessment in order to ensure, as far
as reasonably practicable, the identification of obvious potential hazards related to telework.
Note: the supervisor is to conduct a risk assessment of the “workplace” in any suitable
manner as appropriate for the particular circumstances at that time.
3.1.83 Temporary disability: a disability that is of a temporary nature.
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3.1.84 Temporary place of residence: a non-permanent place of residence utilised by an
employee while on Eskom business for five consecutive days or less.
3.1.85 Third-party-at-fault incidents: these are incidents ascribed solely to another party being at
fault, and they are limited to motor vehicle and crime-related incidents. This excludes crimerelated incidents involving Security personnel when they are executing their duties.
3.1.86 Total recordable injury rate (TRIR): the TRIR is a proportional representation of workrelated fatalities, occupational diseases/illnesses, lost-time and medical injuries, excluding
third-party-at-fault incidents. It is used internationally as an indicator or measure of health
and safety performance. The figure 200 000 refers to the average number of hours worked
by 100 employees in one year. The TRIR reflects a rough estimate of the percentage of the
workforce that suffered a recordable incident based on a 12-month moving index.
3.1.87 Type of contact: the primary exposure, source of energy, or substance that resulted from
an incident or a near-miss incident. This includes the identification of the manner in which
the contact occurred, that is, general agency.
3.1.88 Visitor: Is any person visiting a workplace with the knowledge of, or under the supervision
of, an employee. This could include a minor.
3.1.89 Work: work as an employee or as a self-employed person, and for such purpose, an
employee is deemed to be at work during the time that he/she is in the course of his
employment, and a self-employed person is deemed to be at work during such time as
he/she devotes to work as a self-employed person.
3.1.90 Work injury: injury to Eskom and/or contractor employees, arising out of, and in the course
of, employment, including occupational diseases/impairment/illnesses.
3.1.91 Work-related incident: any incident occurring at any workplace, arising out of, or in
connection with, the activities of persons at work (whether authorised or unauthorised), or in
connection with the use of plant or machinery, or any incident referred to that has to be
investigated under section 12 of the Aviation Act, 1962 – Civil Aviation Regulations, 2011.
Incidents happening within the workplace boundaries as a result of hazards present in the
workplace should be regarded as work-related.
Note 1: whether the incident is work-related or not, it must be reported to the Compensation
Commissioner.
Note 2: Eskom will regard a contractor incident as work-related to Eskom should the activity
be within the scope of work and on an Eskom-provided site.
3.1.92 Working hours of exposure: calculation of working hours must be consistent with 200
hours per employee per month.
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3.1.93 Workplace: any premises or place where a person performs work in the course of his/her
employment. This includes a private home or portion of it (telework), a campsite, a lay-down
area, a vehicle, an aircraft, a train, a boat, or a vessel.
3.1.94 Workplace boundaries: on Eskom property, the boundaries of the workplace include the
area where a person enters through any defined first point of entry, for example, entrance,
gate, boom, etc. The actual point of entry/exit will be the point where Eskom actively
exercises control over such site, entrance/exit area, gate, or boom.
In the case of a lease agreement, the first access point where a person enters through any
defined first point of entry, for example, entrance, gate, boom, etc. will be regarded as the
boundary of the leased premises.
In the absence of the above, the workplace boundary will be where the employee enters or
leaves his/her vehicle or public transport to commence work.
3.1.95 Work-related travel: when an employee is travelling for, or on behalf of, Eskom.
3.2
Classification Parameters
The following criteria will assist the reader with interpreting certain incident classifications and other
information:
a) Occupational diseases
i.
Any contractor diagnosed with an occupational disease/illness, where this is proven to be
due to exposure on an Eskom site, must be recorded and included in Eskom’s
performance measures.
ii.
In the case of a pensioner diagnosed with an occupational disease/illness, such
disease/illness must be reported in terms of section 25 of the OHS Act. Any medical
practitioner who examines or treats a person for a disease/illness described in the COID
Act or any other disease/illness that he/she believes arose out of, or in connection with,
that person’s employment shall, within the prescribed period and in the prescribed
manner, report the case to the person’s employer and to the chief inspector and inform
the person accordingly; the incident must be recorded, but not included in Eskom’s
performance measures.
iii. If an employee, during the exit medical assessment, is diagnosed with an occupational
disease/illness, the incident will be recorded against the last OU/BU in which he/she was
employed.
b) Secondment
An incident that involves an employee seconded to another OU/BU in Eskom and/or its
subsidiaries will be recorded based on the employee’s organisational structure at the time of the
incident. Working hours will be allocated to the OU/BU that employs the employee, unless the
individual’s organisational structure is amended by agreement and processed in the SAP HR
system to reflect the OU/BU to which he/she has been seconded.
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An incident that occurred during regular/normal work while the employee was
transferred/seconded to organisations external to Eskom (including Eskom Enterprises (Pty)
Ltd) will be recorded against the OU/BU from which that person was transferred.
c) Travel-related incidents
i.
Commuting includes the following:
a) Travel, by any means, from the permanent place of residence to a regular place of work
and/or back, and shall not be regarded as work-related travel.
b) When an employee makes use of a pool or rented vehicle during commuting or for private
use, it is not regarded as work-related travel.
c) Where the employer provides transport and the vehicle is driven by an Eskom-authorised
person to drive in order to transport employees, and the incident occurs between the time
when an employee boards the provided vehicle at the point of departure and the time when
he/she arrives at the destination, it will be regarded as work-related for the driver, but in the
case of the passengers, it will be regarded as non-work-related for performance measures.
d) Work-related incidents will be investigated in terms of the action and responsibility
requirements table.
ii.
Work-related travel
The following will be regarded as work-related travel:
a) An Eskom employee travelling between the employee’s permanent place of residence and
an irregular place of work.
b) An Eskom employee travelling between a temporary place of residence and regular place
or irregular place of work.
c) Employees travelling between a regular or an irregular place of work for the purpose of
buying food within a reasonable distance (as determined by the supervisor) and where an
Eskom canteen is not available.
d) If an Eskom employee is involved in an incident while travelling on personal business or for
personal reasons to and from a regular or an irregular place of work, or deviates from an
accepted regular/normal work-related route, an incident that occurs on the deviated part of
the trip/route will not be regarded as work-related.
d) Temporary accommodation: all incidents related to an Eskom employee while on a business
trip that occurred at the hotel or temporary accommodation (Eskom-owned or not) will be
regarded as work-related. These incidents should not be included when calculating Eskom
performance measures, unless the premises were used for official work activities at the time of
the incident. Whether the incident is included in the performance measure or not, it must be
reported to the Compensation Commissioner. Each incident that results in a fatality or a
serious incident must be investigated, findings and lessons learnt identified, and the incident
presented to the applicable divisional SHEQ committee. The lessons learnt must be
communicated throughout the division and the investigation report forwarded to the Eskom
Sustainability Systems and Legal Departments.
If an incident occurs where an employee is staying in temporary accommodation, which does
not provide meal(s), and the employee is required to go and purchase a meal, the incident will
be regarded as work-related. This is not applicable to contractor employees.
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Note: whether the incident is work-related or not for performance measures, it must be reported
to the Compensation Commissioner.
e) Call-out travel-related incidents: any incident that occurs while an employee is responding to
a call-out duty:
i. Travelling directly to the workplace either from home or from another place, as
circumstances may dictate, will be regarded as work-related. (This must be interpreted
within the requirements of the Level 1 HR policies/procedures.)
ii. On the return journey, travelling directly from the workplace going home will be regarded
as work-related; however, traveling to any other destination will be regarded as private
and, therefore, classified as not work-related.
f) Eskom employees without a regular place of work: an incident involving an Eskom
employee who has no regular place of work shall be considered work-related if the incident
occurred between his/her permanent place of residence and return from his/her duties for the
day, excluding deviation of route or activities of a private nature. This is not applicable to
contractor employees.
g) An incident involving an Eskom employee who travels abroad for business purposes,
occurring while on the journey, shall be considered work-related, except if it occurred during
personal activities, during deviations, for personal reasons, from a reasonably direct route of
travel, or in the course of activities neither necessitated by the journey nor in the interest of the
employer.
Note: the rule of temporary place of residence and commuting does not apply when travelling
abroad.
h) Contractor travel incidents: all incidents occurring on an Eskom site involving a contractor
will be regarded as an Eskom-related contractor incident and recorded as such if it is within
the scope of work. For contractor vehicle incidents occurring outside Eskom sites or between
Eskom sites where travelling is not included in the contract, these incidents will not be
classified as an Eskom-related contractor incident. Each incident that results in a fatality or a
serious incident must be investigated by the contractor, who will be requested to present the
investigation findings and lessons learnt to the applicable group/divisional SHEQ committee.
The lessons learnt must be communicated throughout the division and the investigation report
forwarded to the Eskom Sustainability Systems and Legal Departments.
i) Incidents occurring in parking areas: any incident occurring in any parking area provided by
Eskom shall be considered work-related (including on route from the parking to the work
offices) only if the hazard is in Eskom’s control.
j) Entertainment by, or as, a customer/client: an incident involving an employee while formally
entertaining or being entertained as a customer/client in the interest of the employer, for
example, for the purposes of receiving, discussing, or promoting business, shall be regarded
as work-related.
k) Rules with regard to work-relatedness/non-work-relatedness of other general incidents:
i. Voluntary work: this will include any activity performed by any person on a voluntary
basis, provided that the voluntary work is conducted in the interests of Eskom or its
subsidiaries as part of its community development programme, and shall be regarded as
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work-related.
Note: section 22 of the COID Act provides that an incident shall be deemed to have arisen
“out of and in the course of employment” if the employee was acting for the purposes of, or
in the interests of, or in connection with, the business of his/her employer.
ii. Business function/event/meeting: an incident occurring during any formal, prearranged
business function/event/meeting paid for by Eskom, even if it was held outside the
regular/normal workplace and/or working hours, will be regarded as a work-related incident.
Note: whether the incident is work-related or not, it must be recorded on SAP EH&S and
reported to the Compensation Commissioner.
iii. Incidents arising from team-building or sports days: any incident that arises from
participating in formally arranged team-building or sports days, including travelling, whether
intended to be a team-building event or not, will be regarded as a non-work-related
incident. However, an incident involving an individual who, in the course of performing
his/her duty, organised or facilitated such an event will be regarded as work-related for
performance measures.
Note: whether the incident is work-related or not, it must be recorded on SAP EH&S and
reported to the Compensation Commissioner.
iv. Athletic activities sponsored by Eskom: an incident resulting from participation in
athletic activities will not be regarded as a work-related incident. However, an incident
involving an individual who, in the course of performing his/her duty, organised or facilitated
such an event will be regarded as work-related.
v. Incidents from biokinetic exercises: an incident resulting from official biokinetic exercises
where a person has been referred to the biokineticist as part of an authorised programme
shall be classified as work-related if the incident occurred during working hours.
vi. Shower room/ablution facility incidents: an incident that occurs while an employee is
proceeding to or from a shower or ablution facility or that occurs while he/she is taking a
shower or otherwise using washroom facilities on the premises before, during, or after
working hours shall be regarded as work-related if the use of such facilities was
necessitated by the employee’s work. However, if the incident occurred in respect of
washing facilities relating to the person’s place of residence, for example, a camp, the
incident will be considered non-work-related.
vii.Incidents occurring during lunch and rest breaks: an incident that occurs during an
employee’s specifically defined lunch break or other specifically defined off-duty period
shall be considered non-work-related, unless it arises as a result of hazards in Eskom’s
control in the work area.
Note: a specifically defined lunch or rest break is either a set time or a time reasonably
deemed to be a lunch or rest break by a manager or supervisor. If a horseplay (see
definition) incident occurred during a lunch or rest break, the incident will be regarded as
work-related.
viii.Physical violence at work: all incidents of violence at work must be investigated to
establish whether the violence was work-related or related to personal issues. If the
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incident is related to personal issues, it should be classified as non-work-related.
ix.Playing around (horseplay) at work: horseplay incidents are not regarded as work-related,
unless it is clear that the affected/injured party was not aware of the intent of the party that
caused the incident. If a horseplay incident occurred during a lunch or rest break, the same
rules apply.
x. Purposely inflicted and/or premeditated incidents: an incident where a person
purposely inflicted harm or injury to himself/herself shall be considered work-related if it
arises out of, and in the course of, employment. If the incident is unrelated to the injured
person’s work, it shall be considered a non-work-related incident.
xi.Exposure to temperature extremes: an incident resulting from exposure to temperature
extremes (heat or cold) that could or did lead to the symptoms of a related condition is a
work-related incident if it arises out of, and in the course of, employment.
xii.Skin irritation and infections: skin lesions, allergic reactions, sensitisation, atopic
dermatitis, or infection-related incidents are classified as work-related if they arise out of,
and in the course of, employment. This will include skin cancer where an employee was
exposed to the sun or any other stress factor that, according to a medical practitioner, could
have been the cause of the cancer.
xiii.Inguinal hernia: an inguinal hernia (right, left, or bilateral hernia in the groin) shall be
considered a work-related injury only if it is precipitated by an impact, sudden effort, or
severe strain and meets all of the following conditions:





A clear record exists of an incident such as a slip, trip, fall, sudden effort, or overexertion.
Actual pain was experienced in the hernia region at the time of the incident.
The immediate pain was so acute that the injured was forced to stop work for long enough
to draw the attention of his/her supervisor or fellow employees.
The attention of a physician was secured within 12 hours.
There is no evidence of a congenital hernia defect.
xiv.Back injuries and strains: a back injury or strain shall be considered a work-related injury if
it meets all of the following conditions:



It was caused by an incident such as a sudden effort or overexertion or blow to the back or
a slip, trip, or fall that was clearly and formally recorded.
The incident that caused the back condition was reported to the supervisor immediately or
not later than at the end of the shift on which it occurred.
The physician treating the case is satisfied, after a complete review of the circumstances of
the incident, that the injury could have arisen from said incident and that the disability did
not exist prior to the incident.
xv.Muscular disability: muscular disabilities such as bursitis, tenosynovitis, etc. are workrelated injuries if they arise out of, and in the course of, employment.
xvi.Illness from antitoxin, vaccines, or drugs: illness resulting solely from a reaction to an
antitoxin, vaccine, or drugs during the treatment of an employee shall be classified as a
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non-work-related incident, excluding any individuals exposed as part of their duty, for
example, sewerage workers, medical staff, first-aiders, or proto team members.
xvii.Vector-borne/transmitted diseases/illnesses or death: when an employee contracts a
vector-borne disease/illness that is endemic to his/her regular/normal place of residence
and workplace, the disease/illness will be regarded as non-work-related. When an
employee, whose regular/normal place of residence is not located in a defined endemic
area, is deployed in an endemic area where he/she contracts the disease/illness, the
disease/illness will be regarded as work-related. The Compensation Commissioner could
apply the same criteria when considering compensation claims.
xviii. Animal and insect bites: incidents involving animal bites, insect or reptile bites/stings are
regarded as work-related when they arise out of, and in the course of, employment. These
incidents should not be included when calculating Eskom performance measures, but must
be reported to the Compensation Commissioner.
Note 1: animal bites will be included in the performance measures when those animals are
used to perform Eskom work (for example, horses and dogs).
xix. Death from undetermined origin: where a fatality occurs where the death of the person
may have resulted either from an illness or from an incident following the illness, the
incident shall be considered work-related only if it is the opinion of the attending medical
practitioner (for example, medical practitioner engaged or authorised by the employer) that
the illness arose out of, or in connection with, the deceased’s duties or was aggravated by
the deceased’s work.
xx. Food and water poisoning: incidents resulting from poisoning, where the food and/or
water was provided free of charge or subsidised by the employer to the employees from
internal sources or external sources managed by means of a formal agreement, shall be
considered work-related, unless proven that the individual was negligent.
xxi. Security incidents: incidents involving contractor security personnel involved in any
incident unrelated to their scope of work or guarding their own assets at the contractordedicated site will not be classified as Eskom-related incidents. Each incident that results in
a fatality or a serious incident must be investigated by the contractor, who will be requested
to present the investigation findings and lessons learnt to the applicable group/divisional
SHEQ committee. The lessons learnt must be communicated throughout the division and
the investigation report forwarded to the Eskom Sustainability Systems and Legal
Departments.
xxii.Subcontractor or principal contractor incidents involving external service providers:
incidents involving subcontractors or principal contractors’ external service providers will
not be regarded as work-related incidents for Eskom.
xxiii. In cases where the employee has been booked off after an incident and the employee
or the employee’s manager feels that the employee is fit for work: the employee or
manager must consult the treating doctor to reassess the employees medical fitness, if the
treating doctor deems the employee fit for work, an amended first medical report must be
issued by the treating Doctor before the employee can resume work.
Note: The only source document to be considered for classification where the employee
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has been seen by the Doctor is the first medical report from the treating Doctor, where
there are difficulties in getting hold of the treating Doctor, an Eskom Doctor must be
contacted for assistance to get hold of the treating Doctor.
xxiv.Doubtful degree of disability: if in doubt about the degree of disability, the classification of
an injury shall be based on the decision of the attending medical practitioner.
xxv.Eskom Doctor’s opinion regarding the mechanism of an incident: the responsible
manager is entitled to seek the Eskom Doctor’s opinion regarding the mechanism of an
incident in relation to the severity of the injury (not the classification of the incident). The
responsible manager must refer the employee to the Eskom Doctor in writing within 72
hours of the occurrence of the incident. The line manager to ensure that the Eskom Doctor
provides a written feedback within 7 calendar days of the date of referral.
Note: The only source document to be considered for classification where the employee
has been seen by the Doctor is the first medical report from the treating Doctor, where
there are difficulties in getting hold of the treating Doctor, an Eskom Doctor must be
contacted for assistance to get hold of the treating Doctor.
xxvi. External events: an injury that results directly from an external event beyond the control of
the employer such as tornadoes, hurricanes, earthquakes, floods, etc. shall be classified as
a work injury only if the employee or contractor was assigned duties that expose him/her/it
to such events.
• An incident due to an activity or response necessitated by an external event, for
example, fire fighting, cleaning up debris, or repairing equipment, shall be classified as
work-related, provided that it arises out of, and in the course of, the employee’s duties.
• Lightning: an injury resulting from lightning shall be classified as a work injury if the
conditions of employment are such as to anticipate exposure to such hazards as a
matter of duty.
Note: the person must be fully trained in performing that activity, and it must be in line with
the employee’s appointed duties.
l) Scanning and attaching relevant documentation: scan and attach all relevant
documentation (for example, the initial notification report, SAP EH&S system-generated Flash
report, Eskom internal investigation form/report and/ or contractors investigation report, OHS
Act Annexure 1, corrective action implementation supporting evidence, WCL2 and 4,
photographs) on SAP EH&S, the disclosure of these documents is controlled as per Eskom’s
Data Loss Prevention process, these documents are classified as “controlled disclosure” with
the exception of Annexure 1. WCL forms must be uploaded within three days of the date of the
form and the investigation reports must be uploaded within 14 calendar days from the date of
the final signature of the report. The onus is on the OU/BU to provide evidence for the reasons
why the information was not uploaded.
m) Previous Group/Division/OU/BU: with regard to incidents that occurred during employment
in another group/division/OU/BU where the current employer has sufficient proof or historical
information that the employee involved was injured/exposed prior to starting employment at
the current OU/BU, he/she must communicate the incident to the previous OU/BU and
Sustainability Systems Department.
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The following must be noted:
a) If the previous Group/Division/OU/BU still exists, the incident must form part of its OHS
performance measure.
b) If the previous Group/Division/OU/BU no longer exists, the incident must be included in the
OH&S performance measure of the Group/Divisional head office of the previous
Group/Division/OU/BU.
c) If the previous employer is an external company, the incident must be recorded, but not
included, in Eskom’s performance measures.
d) If there is no proof or no historical information available to determine the
Group/Division/OU/BU responsible for the exposure, the current Group/Division/OU/BU
must report the incident as part of its own performance measures.
n) Previous Eskom employees: in the case of incidents involving previous Eskom employees,
where no relevant medical records exist, such person(s) must be recorded and included in
Eskom’s performance measures.
The following must be noted:
If this person’s previous group/division/OU/BU in Eskom still exists, the previous
group/division/OU/BU must include the incident in the SAP EH&S system and report on it; and if
this person’s previous group/division/OU/BU in Eskom no longer exists, the incident must be
included in the performance measures of the previous group/divisional head office of the
previous employer.
o) Previous incidents: if an incident develops into a more severe incident at a later stage, such
an incident must be reclassified based on the current available information and proof (for
example, a medical becomes an LTI), and it must be recorded against the employee’s OU/BU
that was relevant at the time when the incident occurred.
p) Training: an incident that occurred on site at a training facility or in transit to a training facility
(whether internal or external) must be recorded against the OU/BU that employs the person.
q) Telework: an incident involving an employee working from home (telework) on a temporary or
permanent basis will be recorded against the OU/BU that employed such a person, provided
that the work was performed with the formal approval of the applicable supervisor and that
proof is given that the work actually performed at the time of the incident arose out of, and in
the course of, his/her duties.
3.3
SAP EH&S System Types of Contact
i. Caught between or under (crushed/amputation): an incident in which a person has been
pinched, crushed, or otherwise caught between both a moving object and a stationary object
or between two moving objects.
ii. Caught in (pinch and nip points): an incident in which a person is trapped in some type of
enclosure or a part of a person’s body is caught fast in some type of opening, and the person
cannot get out, at least not immediately.
iii. Caught on (snagged/hung): an incident in which a person (or some part of his/her clothing)
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has become caught on some protruding object.
iv. Contact with: an incident in which a person has made contact with some substance or object
capable of producing injury on the basis of mere non-forceful contact.
v. Damage to property: damage to Eskom’s assets.
vi. Drowning: death due to asphyxia caused by immersion in fluid, usually water.
vii. Ergonomics: change to poor ergonomic condition or practice.
viii. Explosion: an explosion is a sudden, violent burst of energy, for example, one caused by a
bomb.
ix. Fall from elevation to lower level: a fall from elevation to a lower level in which a person falls
below the level on which he/she was standing or walking; for example, he/she falls below foot
level, which is, falling down stairs, from a ladder, off a scaffold.
x. Fall on same level (slip and fall, trip over): an incident in which a person falls to the same
level on which he/she is standing or walking; for example, he/she falls to foot level. This type
of incident almost invariably involves either slipping or tripping as the initial unexpected
occurrence.
xi. Fire-related types of contact
a)
Building: where combustion, including smouldering or consumption of fuel, occurring in
such a way as to give off heat, gases, and possibly flames, takes place and where built
structure(s) or building(s) are involved.
b)
Equipment: where combustion, including smouldering or consumption of fuel, occurring
in such a way as to give off heat, gases, and possibly flames, takes place, and where
any type of equipment is involved without having an impact on any built structure or
building. (When equipment burns inside a building and the building burns as well, the
type of contact must be a building fire.)
c)
Veld/forest: where combustion, including smouldering or consumption of fuel, occurring
in such a way as to give off heat, gases, and possibly flames, takes place where
vegetation, for example, veld or forest areas, is involved.
d)
Vehicle: where combustion, including smouldering or consumption of fuel, occurring in
such a way as to give off heat, gases, and possibly flames, takes place where any roadgoing, aircraft, or watercraft is involved.
e)
Other: where combustion, including smouldering or consumption of fuel, occurring in
such a way as to give off heat, gases, and possibly flames, takes place where something
other than buildings, equipment, veld/forest, or vehicles is involved.
xii. Food poisoning: illness/sickness arising from consumption of food/water.
xiii. Handling (lifting-pushing-pulling): a handling incident is one in which a person suffers injury
as a result of handling items that require lifting, pushing, or pulling.
xiv. Snake bite: when a person is injured by a snake.
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xv. Snake encounter: when a person, other than a professional trained to deal with snakes that is
called upon to handle the snake, comes across a snake.
xvi. Struck against: an incident in which a person, abruptly and with force, makes contact with
some object in his/her surroundings. The defining principle is that the person is in motion and
forcefully makes contact with the object.
xvii. Struck by: an incident in which some object in motion abruptly and forcefully makes contact
with a person. The person struck may be standing still or may also be moving. The defining
principle is that some object, for example, a tool, machine, equipment, etc., is in or gets into
motion and, with force, makes contact with the person.
xviii. Motor vehicle accident: an accident involving mobile equipment used for furthering Eskom’s
business. This excludes incidents where the vehicle was stationary and unoccupied or any
incidents of windscreen chips with no serious or potential consequences.
xix. Occupational diseases exposure: an exposure incident is one in which a person suffers
injury of illness as a result of exposure to harmful conditions. It is common practice to sub
classify such incidents according to the type of agent that caused the injury or illness.
xx. Post-traumatic stress disorder: a mental disorder/syndrome certified by a relevant medical
practitioner following exposure to an extreme traumatic work-related event or stressor.
3.4
OHS Metrics
Metrics
Fatalities (employee
contractor)
Calculations
and Total number of fatalities as a result of work-related incidents
that occurred in a 12-month period measured against a set
target of zero.
Note: the fatalities figure includes occupational diseases and
excludes third-party-at-fault incidents (refer to definition). Thirdparty-at-fault incidents must be confirmed by the Safety Data
Integrity Committee (SDIC) at Group Risk and Sustainability.
Lost-time injury rate (LTIR)
LTIR = (total number of lost-time injuries x 200 000) / (total
number of employee work hours). The figure 200 000 refers to
the average number of hours worked by 100 employees in one
year, where:

total number of lost-time injuries is the sum of all the losttime injuries that occurred over a 12-month period; and

total number of employee work hours is the sum of all
employee work hours over a 12-month period and
measured against a set target.
Note: the LTIR figure includes occupational diseases and
excludes third-party-at-fault incidents (refer to definition). Thirdparty-at-fault incidents must be confirmed by the Safety Data
Integrity Committee (SDIC) at Group Sustainability.
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Definitions and Classification Parameter
Unique Identifier: 240-131838225
Revision:
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Note: the inputs into the calculation of LTIR are subject to
change. Changes will be communicated every financial year.
Metrics
Public recordable
incidents (PRFI)
Severity rate
Total public fatalities
Calculations
fatality The total number of PRFIs (public recordable fatality incidents)
that occurred in a 12-month period measured against a set
target of zero.
Severity rate = (the number of calendar days lost x 200 000) /
(total number of employee work hours), where:

the number of days lost is the sum of all the calendar
days lost and restricted days over a 12-month period;
and

total number of employee work hours is the sum of all
employee work hours over a 12-month period.
The total number of public fatalities that occurred in a 12-month
period measured against a set target of zero.
Total recordable injury rate TRIR = (total number of recordable incidents x 200 000) / total
(TRIR)
number of employee work hours). The figure 200 000 refers to
the average number of hours worked by 100 employees in one
year, where:

total number of recordable incidents is the sum of all
recordable incidents that occurred in a 12-month period;
and

total number of employee work hours is the sum of all
employee work hours over a 12-month period and
measured against a set target.
Note: the TRIR figure excludes third-party-at-fault incidents
(refer to definition). Third-party-at-fault incidents must be
confirmed by the Safety Data Integrity Committee (SDIC) at
Group Sustainability.
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Definitions and Classification Parameter
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3.4.1 Incident Consequences Table
Consequences
Low/minimum
Minor
Moderate
Major
Critical
Fatalities/injuries
to Eskom
employees and/or
contractor
employees
First-aid Injury
Medical Injury
Lost-time Injury
A serious
incident (see
definition of
serious incident)
An incident resulting
in a single or
multiple fatalities
Occupational
Hygiene related
Incidents
Resulted in
irritation or
nuisance
Resulted in
reversible
occupational
impairment
Resulted in a
single confirmed
occupational
disease/illness
(as per 3.1.54)
Resulted in
*multiple
confirmed
occupational
disease/illness
(as per 3.1.54)
Resulted in a fatality
due to occupational
disease/illness (as
per 3.1.54)
*more than one
person in the
same OU/BU
within the same
month
All NIHL cases
where the PLH
shift of between
3.2% and 6.3%
will be regarded
as an
occupational
impairment and
need to be
investigated in
terms of SANS
10083.
Fatalities/injuries
to members of the
public
Property damage
(loss in terms of
financial values)
Eskom and/or
contractor
employee nearmiss incidents (in
the same OU/BU)
All NIHL cases
where the PLH
shift of 6.4% to
9.9% will be
regarded as
incidents and
need to be
investigated in
terms of SANS
10083.
NIHL case with
a PLH shift of
10% and above.
This will be
regarded as an
incident and
need to be
investigated in
terms of SANS
10083.
*Multiple NIHL
cases with a
PLH shift of 10%
and above.
These will be
regarded as
incidents and
need to be
investigated in
terms of SANS
10083.
____
*more than one
person in the
same OU/BU
within the same
quarter
First-aid Injury
Medical Injury
Incidents that
resulted in
hospitalisation
(not ICU)
Incidents that
resulted in
hospitalisation
(ICU)
An incident resulting
in a single or
multiple fatalities
Value: R1-10k
Value: R10-100k
Value: R100k1m
Value: R1-10m
Value: > R10m
Could have
resulted, or
previously did
result, in a first-aid
injury
Could have
resulted, or
previously did
result, in a
medical injury
Could have
resulted, or
previously did
result, in a losttime injury
Could have
resulted, or
previously did
result, to a
serious incident
Could have
resulted, or
previously did
result, in a single or
multiple fatalities
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Definitions and Classification Parameter
Unique Identifier: 240-131838225
Revision:
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Note 1: where there are multiple injuries in the same incident with the same injury classification,
the next consequence level needs to be adopted.
Note 2: where there are multiple injuries in the same incident with different injury classification, the
most serious injury classification will determine the consequence level to be adopted.
Note 3: (The given PLH shift of 3.2% is the summation of the contributions to the PLH of 0.8% at
2 kHz, 0.3% at 3 kHz, and 0.1% at 4 kHz, plus 2% as listed in Table 1 of SANS 10083:2013 and
Instruction 171, plus 2%.)
3.4.2 Likelihood table
Probability
Categories
(within a
Group/Division)
Frequent,
almost certain
Likelihood or recurrence of
event
(within a Group/Division)
Description
One or more times per month
It is expected to occur again either immediately or in a
short period of time (that is, in the next few weeks)
Likely
Occurs once per month
Will probably occur in most circumstances (several
times a year)
Possible
Occurs once per year or every
two years
Possibly will recur or may occur at some time (may
happen every one to two years)
Unlikely
Occurs more than once in 10
years
Possibly will recur or could occur at some time (may
happen every three to 10 years)
Rare
Occurs once after 10 years or
once in a lifetime
Unlikely to occur or may occur only in exceptional
circumstances (may happen every 10 to 100 years)
3.4.3 Priority matrix
Consequence/severity
Likelihood
Frequent,
almost certain
Low/
minimum
Minor
Moderate
Moderate
Moderate
High
Major
Extreme
Extreme
Critical
Extreme
Likely
Low
Moderate
High
Extreme
Possible
Low
Moderate
Moderate
High
Extreme
Unlikely
Low
Low
Moderate
High
Extreme
Rare
Low
Low
Moderate
High
Extreme
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3.5
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Action and Responsibility Requirements
Low
Moderate
High
Extreme
Levels of
management to be
informed
Need to inform middle
manager.
Need to inform OU/BU
management.
Immediately inform
Group Executive and
his/her direct reports for
OHS incidents and
Sustainability Systems
Department.
Immediately inform the
Chief Executive, Group
Executive, and
Sustainability Systems
Department for OHS
incidents.
Note: for occupational
diseases, inform the
Group Executive.
Levels of
management to be
informed of nearmiss incidents
Inform immediate
supervisor or
Responsible Manager.
Inform immediate
supervisor or
Responsible Manager.
Inform immediate
supervisor and OU/BU
Responsible Manager
Employer
investigation
requirements
(injury,
Occupational
Diseases and
property damage)
Initiate investigation
process within 48
hours. Complete
investigation within 30
calendar days or as
soon as reasonably
practicable.
Initiate investigation
process within 48 hours.
Complete investigation
within 30 calendar days
or as soon as
reasonably practicable.
Initiate investigation
process within 48 hours.
Complete
investigation within 30
calendar days or as
soon as reasonably
practicable.
Immediately inform
OU/BU Responsible
Manager and
Sustainability Systems
Department.
Initiate investigation
process within 24 hours.
Complete
investigation within 30
calendar days or as soon
as reasonably practicable.
Employer
investigation
requirements for
near-miss incidents,
including
occupational
hygiene near-miss
incidents
(Note: Life-saving
Rule violation will be
investigated as per
the Life-saving Rule
Procedure)
No investigation
required; remedial
corrective action must
be implemented. OHS
responsible manager in
the OU/BU shall
analyse trends and
investigate negative
trends of concern.
No investigation
required; remedial
corrective action must
be implemented. OHS
responsible manager in
the OU/BU shall analyse
trends and investigate
negative trends of
concern.
Initiate investigation
process within 48 hours.
Complete employer
investigation within 30
calendar days or as
soon as reasonably
practicable.
Initiate investigation
process within 48 hours.
Complete employer
investigation within 30
calendar days or as soon
as reasonably practicable.
Chairperson of nearmiss investigation
No investigation
required; remedial
corrective action must
be implemented. OHS
responsible manager in
the OU/BU shall
analyse trends and
investigate negative
trends of concern.
No investigation
required; remedial
corrective action must
be implemented. OHS
responsible manager in
the OU/BU shall analyse
trends and investigate
negative trends of
concern.
Chaired by an
immediate Responsible
Manager who is at least
MPS17.
Chaired by direct report to
the OU/BU manager (that
is, power station, regional,
or grid manager) – at least
E Band.
For occupational
hygiene incidents, a
completed OH
investigation guidance
form should be
evaluated by at least a
SAIOH-registered
occupational hygiene
technologist prior to the
investigation.
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Reg No 2002/015527/30.
Occupational Health and Safety Incident Management
Definitions and Classification Parameter
Low
Chairperson of
employer
investigation
Unique Identifier: 240-131838225
Revision:
2
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33 of 38
Moderate
High
Chaired by a person
who is at least at
Supervisor level.
Chaired by a person
who is at least at MPS14
level.
Chaired by a person
who reports directly to
the OU/BU manager
who is at least at
M17level.
For occupational
diseases, there must
be at least a SAIOHregistered occupational
hygiene technologist
on the committee.
For occupational
diseases, there must be
at least a SAIOHregistered occupational
hygiene technologist on
the committee.
For occupational
diseases, there must be
at least a SAIOHregistered occupational
hygiene technologist on
the committee.
Extreme
1. For serious incidents:
the OU/BU responsible
manager to appoint, in
writing, an independent
chairperson (from another
OU/BU) to chair the
investigation (who is at
least M17 level).
Note 1: the OU/BU to
liaise with Sustainability
Systems on:
a. the independent subject
matter specialist(s);
b. attendance by a
Sustainability Systems
representative.
2.For fatalities: the most
senior manager in the
OU/BU (i.e. Senior
Manager or GM) to chair
the employer
investigation;
Note 2: the OU/BU to
liaise with Sustainability
Systems on:
a. the independent subject
matter specialist(s);
b. attendance by a
Sustainability Systems
representative.
and
c. the legal investigation
process that is to follow.
For occupational
diseases: the
chairperson for
occupational diseaserelated incident
investigations must be a
senior manager from the
same OU/BU. There must
be at least a SAIOHregistered occupational
hygiene technologist on
the committee.
Classification
and recording
requirements
Initial classification and
recording of incidents
must be done on SAP
EH&S within 48 hours.
Any change in
classification must be
done immediately
when new information
is available. Confirm
classification during the
investigation process.
Initial classification and
recording of incidents
must be done on SAP
EH&S within 48 hours.
Any change in
classification must be
done immediately when
new information is
available. Confirm
classification during the
investigation process.
Initial classification and
recording of incidents on
SAP EH&S must be
done within 48 hours.
Any change in
classification must be
done immediately when
new information is
available. Confirm
classification during the
investigation process.
Initial classification and
recording of incidents on
SAP EH&S must be done
within 48 hours. Any
change in classification
must be done immediately
when new information is
available. Confirm
classification during the
investigation process.
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Occupational Health and Safety Incident Management
Definitions and Classification Parameter
OHS injury,
occupational
disease and
property damage
incident
communication
Revision:
2
Page:
34 of 38
Low
Moderate
High
Extreme
Notify the relevant
SHEQS/Risk and
Assurance
Department and local
line management in
writing immediately or
no later than 24 hours.
Communicate the SAP
EH&S Flash report to
OU/BU management
within 48 hours.
Notify the relevant
SHEQS/Risk and
Assurance
Department and local
line management in
writing immediately or
no later than 24 hours.
Communicate the SAP
EH&S Flash report to
Sustainability Systems
Department and to
management of the
applicable
Group/Division within 48
hours.
Notify the relevant
SHEQS/Risk and
Assurance Department
and local line
management in writing
immediately or no later
than 24 hours.
Communicate the SAP
EH&S Flash report to
Sustainability Systems
Department and to
management of the
applicable
Group/Division within 48
hours.
Notify the relevant
SHEQS/Risk and
Assurance Department,
local line management,
and Sustainability in
writing immediately or no
later than 24 hours.
Communicate the SAP
EH&S Flash report to
Sustainability Systems
and management of the
applicable Group/Division
within 48 hours.
Communicate the
preliminary brief in the
OU/BU within three
working days.
Communicate the
preliminary brief in the
Group/Division (through
SHEQ/Risk and
Assurance Managers)
within three working
days.
Communicate the case
study
in
the
Group/Division(through
SHEQ/Risk
and
Assurance Managers)
within five working days
after finalising the report
(that
is
date
of
signature).
Near-miss incident
communication
Unique Identifier: 240-131838225
No communication of
Flash report required.
No communication of
Flash report required.
Create awareness
based on trends.
Create awareness
based on trends.
Communicate the
preliminary brief in the
Group/Division (through
SHEQ/Risk and
Assurance Managers)
within three working
days.
The OU/BU must, within
48 hours of the incident
occurring, ensure that the
preliminary brief is
compiled and forwarded to
Sustainability Systems in
order to be distributed
Eskom-wide within 5
calendar days from the
date of the incident.
Communicate the case
study in the
Group/Division (through
SHEQ/Risk and
Assurance Managers)
within five working days
after finalising the report
(that is date of
signature).
The OU/BU must, within
seven working days after
the initial presentation of
the incident at the
executive committee,
compile and forward the
case study to
Sustainability Systems.
Notify the relevant
SHEQS/Risk and
Assurance Department
and local line
management in writing
immediately or no later
than 48 hours.
Notify the relevant
SHEQS/Risk and
Assurance Department,
local line management,
and Sustainability in
writing immediately or no
later than 24 hours.
Communicate the SAP
EH&S Flash report to
Sustainability Systems
Department and in the
group/division within 48
hours.
Communicate the SAP
EH&S Flash report to
Sustainability Systems
Department and in the
group/division within 48
hours.
Communicate the
preliminary brief in the
Group/Division (through
SHEQ/Risk and
Assurance Managers)
within three working
days.
Communicate the
preliminary brief in the
Group/Division (through
SHEQ/Risk and
Assurance Managers)
within three working days.
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Reg No 2002/015527/30.
Occupational Health and Safety Incident Management
Definitions and Classification Parameter
3.6
Unique Identifier: 240-131838225
Revision:
2
Page:
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Flow Diagrams
3.6.1 Action to be taken after an incident
INCIDENTS WITH INJURIES
NEAR MISS
Initiation and execution of emergency response
Initiation and execution of emergency response
• Activate emergency response immediately where required,
inform Supervisor/Line Manager and/or SHE representative as
soon as practicable, but before end of shift or within 24 hours.
• Supervisor or Line Manager to notify the OHS Department within
24 hours.
Activate first-aider and/or emergency response/inform supervisor/ Line
manager and Safety Department.

First-aid injury
First-aider to administer first-aid treatment.
Notification and reporting to relevant stakeholders
Notification and reporting to relevant stakeholder
• The Line Manager to notify the relevant stakeholders
(Responsible Manager and OHS Department) in writing of the
incident no later than 24 hours.
• Communicate the SAP EH&S Flash report to relevant
stakeholders within 48 hours for high and extreme incidents.
• The Line Manager to notify the relevant stakeholders (Responsible
Management and OHS Department) in writing of the incident no
later than 24 hours.
• Communicate the SAP EH&S Flash report to relevant stakeholders
within 48 hours.
Prioritisation, Classification and Recording
Prioritisation, Classification and Recording
• Responsible Manager, advised by OHS Professional, must
prioritise and classify the incident
• Responsible manager, advised by OHS Professional must prioritise
and classify the incident.
• Medical/LTI injury
Supervisor / Line Manager should ensure that the injured is
accompanied for medical treatment and complete the necessary
COID forms for the injured to be treated.
Incident Investigation
Incident investigation
• For low and moderate, the Responsible Manager to ensure that
corrective measures are implemented, no investigation required.
• For high and extreme, the Responsible Manager to ensure that
the investigation process is initiated within 48 hours and
concluded within 30 calendar days.
• For low, moderate and high, the Responsible Manager to ensure
that the investigation process is initiated within 48 hours and
concluded within 30 calendar days.
• For extreme, the Responsible Manager to ensure that the
investigation process is initiated within 48 hours and concluded
within 30 calendar days.
Management of corrective actions
Management of corrective actions
• Responsible manager to ensure that corrective actions are
closed effectively.
• Responsible manager to ensure that corrective actions are closed
effectively.
Incident close-out
Incident close-out
• Responsible manager to ensure that incidents are presented at
the OHS Statutory Committee meeting.
• Ensure that corrective actions have been effectively
implemented and case studies have been effectively
communicated and all relevant documents have been attached
on SAP EH&S
• Responsible manager to ensure that the incidents are presented at
the OHS Statutory Committee meeting.
• Ensure that corrective actions have been effectively implemented
and case studies have been effectively communicated and all
relevant documents have been attached on SAP EH&S
Investigation Committee
Applicable incident investigation reports and documents
Annexure 1
Root cause analysis report
WCL forms (WCL1 – Occupational Diseases/WCL2 –
Incident/Accident)
Medical reports
First medical: WCL4
Progress/final medical: WCL5
Resumption report: WCL6
Evidence records, e.g. photos, sketch, documents, statements, etc.
Chairperson (to be appointed)
Line manager
SHE Representative
Union Representative; &
OHS Advisor
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Occupational Health and Safety Incident Management
Definitions and Classification Parameter
Unique Identifier: 240-131838225
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3.6.2 Steps to be followed in case of a serious incident (employees and contractors)
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Occupational Health and Safety Incident Management
Definitions and Classification Parameter
Unique Identifier: 240-131838225
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3.6.3 Steps to be followed in case of a fatal accident (employees and contractors)
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Occupational Health and Safety Incident Management
Definitions and Classification Parameter
4.
Unique Identifier: 240-131838225
Revision:
2
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Acceptance
This document has been seen and accepted by:
OHS Steering Committee
Risk and Sustainability Management Committee
5.
Revisions
Date
Rev.
Compiler
Remarks
June 2018
2
M Zondi
Aligning the
procedure
February 2018
1
M de Kock
A new standard with reference
number 240-131838225 has been
developed and published
6.
standard
to
the
Development Team
The following people were involved in the development of this document:

Mthoko Zondi

Mara de Kock
7.
Acknowledgements
GROUP/DIVISION
NAME
GROUP/DIVISION
NAME
Risk and Sustainability
Alex Stramrood
Group Capital Division
Ndiaphe Modau
Group Customer Services
Amanda Qithi
Risk and Sustainability
Nirasha Rajdeo
Union Representative
Bertie de Jager
Risk and Sustainability
Nosipho Noveve
Risk and Sustainability
Bryan McCourt
Eskom Rotek Industries
Paul Faloona
Distribution
Donald Kekana
Group IT
Pumeza Mabunda
Human Resources
Duke Lebethe
Transmission
Revive Nkuna
Corporate Affairs
Elthea Magodla
Risk and Sustainability
Robin Pillay
Union Representative
Khabo Mhlahlo
Generation
Ronnie Behr
Distribution
Lenny Babulall
Group Finance
Sekete Pule
Assurance and Forensics
Lesley Motshelanoka
Group Capital Division
Sheryl Isaacs
Transmission
Luvengo Ndlovu
Risk and Sustainability
Sibongile Masipa
Group Commercial
Meisie Sindane
Risk and Sustainability
SN Middel
Group Commercial
Mikateko Chauke
Risk and Sustainability
Sue Fourie
Risk and Sustainability
Mara de Kock
Generation
Tendani Mukhuba
Risk and Sustainability
Mike Townsend
Group Finance
Theresa Nuthall
Risk and Sustainability
Mpapadi Monyela
Corporate Affairs
Wandile W Katoo
Risk and Sustainability
Mthoko Zondi
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Standard
Title: Life Saving-Rules
Document Identifier:
240-62196227
Alternative Reference N/A
Number:
Area of Applicability:
Eskom Holdings SOC Ltd
Functional Area:
Sustainability SystemsOHS
Revision:
6
Total Pages:
11
Next Review Date:
April 2023
Disclosure
Classification:
Controlled Disclosure
Document Template 32-4 Rev 9
Life Saving-Rules
Unique Identifier: 240-62196227
Revision:
6
Page:
2 of 11
Content
Page
1. Introduction............................................................................................................................... 3
2. Supporting Clauses .................................................................................................................. 3
2.1 Scope ............................................................................................................................... 3
2.1.1 Purpose ................................................................................................................. 3
2.1.2 Applicability ........................................................................................................... 3
2.1.3 Effective date......................................................................................................... 3
2.2 Normative/Informative References ................................................................................... 4
2.2.1 Normative .............................................................................................................. 4
2.2.2 Informative............................................................................................................. 4
2.3 Definitions ........................................................................................................................ 5
2.4 Abbreviations ................................................................................................................... 5
2.5 Roles and Responsibilities ............................................................................................... 5
2.5.1 Sustainability Systems Department ....................................................................... 5
2.5.2 All Groups/Divisions/Operating Units/Business Units ............................................. 6
2.5.3 All employees (Eskom and contractors) ................................................................. 6
2.6 Process for Monitoring...................................................................................................... 6
2.7 Related/Supporting Documents ........................................................................................ 6
3. Document Content .................................................................................................................... 7
3.1 Eskom Life-Saving Rules ................................................................................................. 7
3.1.1 RULE 1: OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE
BEFORE TOUCH .................................................................................................. 7
3.1.2 RULE 2: HOOK UP AT HEIGHTS ........................................................................ 7
3.1.3 RULE 3: BUCKLE UP ........................................................................................... 8
3.1.4 RULE 4: BE SOBER............................................................................................. 8
3.1.5 RULE 5: ENSURE THAT YOU HAVE A PERMIT TO WORK ............................... 8
3.2 Consequences of violating a Life-Saving Rule .................................................................. 9
5. Revisions .................................................................................................................................. 9
6. Development Team ................................................................................................................ 11
7. Acknowledgements ................................................................................................................ 11
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Life Saving-Rules
1.
Unique Identifier: 240-62196227
Revision:
6
Page:
3 of 11
Introduction
Eskom and its subsidiaries will conduct business with respect and care for people to ensure that no
operating condition or urgency of service endangers the life of anyone or causes injury or damage
to the environment. Eskom is committed to preventing all work-related injuries. In fulfilling this
commitment to protect people, the environment and property, management will provide and
maintain a safe and healthy work environment, in accordance with industry standards and in
compliance with legislative requirements.
At-risk behaviour leads to incidents. Life-saving Rules are safety rules that have been created to
enforce zero tolerance for serious at-risk behaviours. These rules have been determined in terms
of the consequences of the behaviours they describe, that is, if a particular set of behaviours or
actions has a very high probability of causing disabilities or fatalities when performed.
The Eskom Life-saving Rules complement our existing safety best practices and are safety rules to
be followed at all locations.
The Life-saving Rules apply to all Eskom employees, agents, consultants, and contractors. Visitors
to Eskom should also respect and adhere to these rules as applicable and could be instructed to
leave the Eskom premises with immediate effect should they refuse to do so.
2.
2.1
Supporting Clauses
Scope
This standard shall apply at all Eskom sites with the intention to promote a safe working
environment for all Eskom employees, agents, consultants, and contractors. Visitors to Eskom
should also respect and adhere to these rules, as applicable.
2.1.1 Purpose
This standard clarifies the five most prominent causes of serious injuries and fatalities within
Eskom, and Eskom’s intention to enforce “ZERO TOLERANCE” with respect to non-adherence to
these rules, due to the potential consequences of serious injury or fatality at the workplace.
2.1.2 Applicability
This standard shall apply throughout Eskom Holdings SOC Limited, its divisions, subsidiaries, and
entities wherein Eskom has a controlling interest and/or Eskom contractors, unless specifically
exempted by Sustainability Systems, where the business transacted may be of a completely
different nature to the core business of Eskom.
2.1.3 Effective date
This document will be effective from the date of authorisation.
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Unique Identifier: 240-62196227
Life Saving-Rules
2.2
Revision:
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Normative/Informative References
Parties using this document shall apply the most recent edition of the documents listed in the
following paragraphs.
2.2.1 Normative
[1] ISO 9001 Quality Management Systems
[2] 32-37: Substance Abuse Procedure
[3] 32-95: Environmental, Occupational Health and Safety Incident Management Procedure
[4] 32-136 Contractor Health and Safety Requirements
[5] 32-345 Eskom Vehicle Safety Specification
[6] 32-407 Behavioural Safety Observations
[7] 32-418: Working at Heights Standard
[8] 32-477 Safety, Health and Environment Training and Development Procedure
[9] 32-520 Occupational Health and Safety Risk Assessment Procedure
[10] 32-524 Developing a SHE Specification
[11] 36-681: Plant Safety Regulations
[12] 32-726 SHE requirements for Eskom Commercial Process
[13] 32-727: Safety, Health, Environment and Quality Policy
[14] 32-848: Operating Regulations for High Voltage Systems
[15] 32-1112: Disciplinary Code
[16] 32-1113: Disciplinary Procedure
[17] 240-44175132 Eskom Personal Protective Equipment Specification
[18] 240-62946386: Vehicle and Driver Safety Management Procedure
[19] 240-43848327: Right to Refuse Employees’ Right of Refusal to Work in an Unsafe Situation
Procedure
[20] 240-84733329: Medical Surveillance Procedure
[21] 240-100979499 Personal Protective Equipment for Working at Heights Specification
2.2.2 Informative
[22] National Road Traffic Act 93 of 1996
[23] Occupational Health and Safety Act 85 of 1993
[24] 34-104 Earthing Standard
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Unique Identifier: 240-62196227
Life Saving-Rules
2.3
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Definitions
2.3.1 Contractor: Any person (juristic/individual) formally contracted (directly or indirectly) by
Eskom and who performs work; supplies a service, product, equipment or material for the
purposes of advancing Eskom’s business and other interests. This includes consultants,
and third party contractors i.e. vendors, suppliers, agents, joint ventures, fixed term
contractors, principal contractors and subcontractors.
2.3.2 Life-saving Rule: Rules that, if not adhered to, have the potential to cause serious harm to
people. The consequences of a person knowingly and wilfully violating this rule will result in
a disciplinary process in accordance with the Eskom Disciplinary Code and Procedure.
2.3.3 Visitors: Any person who visits an Eskom site/office during working hours to attend a
meeting or for any reason whatsoever. This could include a minor.
2.3.4 Work at height: Means any work performed above a stable work surface or where a
person puts himself/herself in a position where he/she exposes himself/herself to a fall from
or into. Work at height is, as a result, work in any place (except a staircase in a permanent
workplace ), including a place at, above or below ground level, where a person could be
injured if he/she fell from that place. Access and egress that present a risk of fall can also
be classified as work at height.
2.3.5 Zero Tolerance: The standard that provides for the imposition of severe consequences for
a proscribed offence or behaviour without making exceptions for the extenuating
circumstances.
2.4
Abbreviations
Abbreviation
Explanation
OHS
Occupational Health and Safety
ORHVS
Operational Regulations for High Voltage Systems
PPE
Personal Protective Equipment
PSR
Plant Safety Regulations
PTW
Permit to Work
SHEQ
Safety, health, environment and quality
2.5
Roles and Responsibilities
2.5.1 Sustainability Systems Department
The sustainability Systems Department shall:
a) Compile and review the Life-saving Rules for Occupational Health and Safety;
b) Develop awareness material;
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c) Ensure that the rules are communicated throughout the business;
d) Ensure compliance is monitored; and
e) Ensure that violations and sanctions are consolidated and communicated by Sustainability
Systems to the organisation.
2.5.2 All Groups/Divisions/Operating Units/Business Units
The management at Group/Divisional/Operating Unit/Business Unit level shall be responsible for:
a) Implementing the Eskom
Units/Business Units.
Life-saving
Rules
in
their
Groups/Divisions/Operating
b) Communicating to all their employees, contractors, contractor employees and visitors the
importance of compliance with the Eskom Life-saving Rules and the consequences of noncompliance therewith.
This includes communicating Life-saving Rules to all new
employees and new contractors.
c) Ensuring that the awareness material is made available, distributed and displayed at all
units.
d) Ensuring all employees sign confirmation that the rules have been discussed with them,
that they understand the rules and the consequences of violating these rules, and retain
copies thereof.
e) Investigating any violation of a Life-saving rule and initiate the disciplinary process within
five (5) working days.
f)
Ensuring consistency in the application of appropriate sanctions on employees, contractors
and contractor employees.
2.5.3 All employees (Eskom and contractors)
a) Always observe and adhere to the Life-saving Rules.
b) Avoid taking shortcuts when executing tasks. Always do the right thing even when no-one
is watching.
c) Only perform work that you are authorised to do.
d) All employees to exercise the right to refuse to perform work in an unsafe situation, or when
required to ignore a Life-saving rule.
2.6
Process for Monitoring
Groups/Divisions/Operating Units/Business units are responsible for ensuring the understanding
of, and compliance with, Life-saving Rules. Line management shall monitor compliance and report
on analysis and trending through performance reporting. The amendments to the revised standard
shall be implemented with immediate effect and may be audited after a period of six (6) months
from date of implementation.
2.7
Related/Supporting Documents
[1] 240-62196227 - Life-saving Rules – revision 5 (superseded).
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Revision:
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[2] 240–63942960 - Life-saving Rule Acknowledgement Form Document Content.
3.
Document Content
Life-saving Rules are safety rules that, if not adhered to, have the potential to cause serious harm
to people. The consequences of a person knowingly and wilfully violating these rules will result in a
disciplinary process in accordance with the Eskom Disciplinary Code and Procedure.
The objective of this standard is to clarify Eskom’s intention to enforce “ZERO TOLERANCE” with
respect to behaviour resulting in serious risk to an individual at the workplace.
It must be noted that the content of this standard does not detract from the requirements for safe
behaviour for all other work-related activities or other safety requirements, but emphasises the
importance thereof.
3.1
Eskom Life-Saving Rules
3.1.1 RULE 1: OPEN, ISOLATE, TEST, EARTH, BOND, AND/OR INSULATE BEFORE
TOUCH
With the aim to ensure a safe electrical work environment, no person may work/operate on, around
or near any electrical network, line or apparatus, electrically connected to the power system and/or
electrically charged and/or not electrically charged unless:
a)
He/she is trained and authorised as competent for the task to be done;
b)
There is a valid permit to work, where required;
c)
A pre-task risk assessment to identify all risks and hazards has been conducted prior to any
work commencing;
d)
He/she follows the requirements on OPEN, ISOLATE, TEST, EARTH, BOND and/or
INSULATE BEFORE TOUCH, correctly based on applicable/related standards, procedures
and outcome of risk assessment fit for the type of work or task to be performed;
e)
The authorised person (team leader) has certified and physically shown all team members that
the apparatus is safe to work on;
f)
He/she makes the specific electrical environment safe prior to performing the work; and
g)
All the appropriate PPE (including face shield and insulated gloves for low voltage work) are
worn.
3.1.2 RULE 2: HOOK UP AT HEIGHTS
Working at height is a significant part of work in Eskom Holdings and is regarded as a high-risk
activity, and as a result all precautions must be taken to prevent incidents while working at height.
Wherever reasonably practicable, preference must be given to the performance of work at ground
level as opposed to work in an elevated position. Where work in an elevated position is necessary,
the requirements in this document shall apply.
No person may work at height where there is a risk of falling unless:
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user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Unique Identifier: 240-62196227
Life Saving-Rules
Revision:
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Page:
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a)
He/she is medically fit to work at height;
b)
A pre-task risk assessment to identify all risks and hazards has been conducted prior to
commencing any work of this nature;
c)
He/she is appropriately trained as determined by the risk assessment;
d)
He/she is appropriately secured during ascending and descending; and
e)
He/she is using an Eskom approved fall arrest system where applicable.
3.1.3 RULE 3: BUCKLE UP
Where required, the proper wearing of seat belts for any driver, operator and passenger is
mandatory in all vehicles/equipment when driving and/or travelling for Eskom business purposes.
The driver is obligated to ensure that he/she as well as all passengers are properly seated and
wearing their seatbelts at all times while being transported in the vehicle, as per Eskom
specifications.
Note: This rule is applicable on any road or parking lot, irrespective of the speed, and when the
vehicle moves in a forward or backward direction.
3.1.4 RULE 4: BE SOBER
No person who is under the influence or who appears to be under the influence of intoxicating
liquor or drugs will be permitted to enter, or remain on an Eskom site or conduct Eskom business
or drive/operate a vehicle/equipment for Eskom business purposes.
This includes any level of alcohol or the presence of any drugs, controlled substances, and/or
illegal substances in the body that impairs or could impair mental and physical functioning,
irrespective of when the substance was used.
3.1.5 RULE 5: ENSURE THAT YOU HAVE A PERMIT TO WORK
Where an authorisation limitation exists, no person shall work without the required Permit to Work
(PTW), which is governed by for example the:
a) Plant Safety Regulations; or
b) Operating Regulations for High Voltage Systems (ORHVS); or
c) Any other activity where a permit is required.
No plant is to be returned to service without the cancellation of all permits on that plant in
accordance with procedure, unless permission is granted for a particular plant to be returned to
service with permits still open, like in the case of redundant systems.
NOTE: In the case of live work, a “live work declaration form” is to be completed by the authorised
person, who is the person responsible for the safe execution of work according to relevant
CONTROLLED DISCLOSURE
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Unique Identifier: 240-62196227
Life Saving-Rules
Revision:
6
Page:
9 of 11
standards and procedures. Outline the key principles or rules to support the implementation of the
standard statement.
3.2
Consequences of violating a Life-Saving Rule
In terms of general health and safety in Eskom, if any of the Life-saving Rules are violated, it will
be treated as a serious misconduct, and result in a disciplinary process in accordance with the
Eskom Disciplinary Code and Procedure.
It must be highlighted that Eskom takes a ZERO TOLERANCE stance to violation of these rules.
Depending on the circumstances, Eskom reserves the right, where a contractor
manager/supervisor allows the violation of a Life-saving Rule, to suspend the contractor’s activities
while determining an appropriate sanction.
In the light of a contractor employee allegedly violating a Life-saving Rule, the contractor shall
immediately remove the employee from site and initiate the disciplinary process. The contractor
shall investigate any violation of a Life-saving Rule and initiate the disciplinary process within five
(5) working days of the violation. The contractor shall after the disciplinary process furnish Eskom
with a copy of the sanction.
4.
Acceptance
This document has been seen and approved by:
Name
Designation
Thava Govender
Group Executive – Generation and (Acting) Risk and Sustainability
Divisions
Kerseri Pather
General Manager – Sustainability Systems
Jace Naidoo
Senior Manager – Sustainability Systems – OHS
Alex Stramrood
Senior Manager – Sustainability Systems – OHS
Risk and Sustainability
Management Committee
Members of the Risk and Sustainability Management Committee
HR Policies and Procedures
Committee
Members of the HR Policies and Procedures Committee
5.
Revisions
CONTROLLED DISCLOSURE
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Unique Identifier: 240-62196227
Life Saving-Rules
Date
Rev.
Revision:
6
Page:
10 of 11
Compiler
Remarks
January 2017
6
A Stramrood
Substituted the words “Disciplinary
hearing” with Disciplinary process.
Updated
the
Purpose
and
Applicability to specify that this
Standard
is
applicable
to
contractors. Updated Normative
and
Informative
References.
Updated Definition section by
removing Agent and Consultant as
these have been incorporated into
the definition of Contractor.
Updated the definition of Work at
Height and Zero Tolerance.
Reviewed and updated the Roles
and Responsibilities section and
Process for Monitoring. Added
permit requirement to Rule 1,
updated Rule 2 - Removed the
words “psychologically fit to work”
as this is no longer a requirement
in terms of the Construction
Regulations, 2014 and updated
Rule 3 – Removed the words “(for
example transporting people on
the back of trucks in a cabin)”
Updated
Consequences
of
violating a Life-saving Rule with
regard to contractors.
October 2015
5
A Stramrood
Revision date needed to be
extended. Content still valid and
same.
May 2012
4
S Govender
Amended
Section
3.6
Consequences of Violating a Lifesaving Rule to align with EXCO
decision.
March 2013
3
S Govender
Changed Cardinal Rules to Lifesaving Rules, and amended
content
to
ensure
better
understanding of the intent and
requirements.
September 2010
2
K Terblanche
Content of Rev 1 was incorporated
into the new Policy template.
Content was revised and updated.
December 2008
1
K Terblanche
Annexure 1: Acknowledgement of
Eskom Life-saving Rules of this
document was removed. The
references made to Annexure 1 in
paragraphs 3.5.2 and 3.8 were
also removed.
CONTROLLED DISCLOSURE
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Unique Identifier: 240-62196227
Life Saving-Rules
Date
August 2008
6.
Rev.
0
Revision:
6
Page:
11 of 11
Compiler
K Terblanche
Remarks
The document with reference
number 32-421 was developed
and approved.
Development Team
The following people were involved in the development of this document:

Alex Stramrood

Kerseri Pather

Loraine Smit

Marc Lebea

Mike Townsend

Nosipho Noveve

Sheryl Isaacs

Sivi Govender
7.
Acknowledgements
SN Middel
CONTROLLED DISCLOSURE
When downloaded from the document management system, this document is uncontrolled and the responsibility rests with the
user to ensure it is in line with the authorized version on the system.
No part of this document may be reproduced without the expressed consent of the copyright holder, Eskom Holdings SOC Ltd,
Reg No 2002/015527/30.
Specification
Title: Eskom Vehicle Safety
Specification
Document Identifier:
32-345
Alternative Reference Number: N/A
Area of Applicability:
Eskom Holdings SOC Ltd
Functional Area:
Sustainability Division
Revision:
4
Total Pages:
11
Next Review Date:
August 2020
Disclosure Classification:
Controlled Disclosure
Document Title: Eskom Vehicle Safety Specification
Unique Identifier: 32-345
Revision:
4
Page:
2 of 11
Content
Page
1. Introduction............................................................................................................................... 3
2. Supporting Clauses .................................................................................................................. 3
2.1 Scope ............................................................................................................................... 3
2.1.1 Purpose ................................................................................................................. 3
2.1.2 Applicability ........................................................................................................... 3
2.1.3 Effective date......................................................................................................... 3
2.2 Normative/Informative References ................................................................................... 4
2.2.1 Normative .............................................................................................................. 4
2.2.2 Informative............................................................................................................. 4
2.3 Definitions ........................................................................................................................ 5
2.4 Abbreviations ................................................................................................................... 6
2.5 Roles and Responsibilities ............................................................................................... 6
2.6 Process for Monitoring...................................................................................................... 6
2.7 Related/Supporting Documents ........................................................................................ 6
3. Vehicle Safety Specifications .................................................................................................... 6
3.1 Standard minimum specifications ..................................................................................... 6
3.2 Light Delivery Vehicles (LDVs) – Medium Commercial Vehicles

Tender Documents:

Invitation to Tender - Fuel Oil
Eskom - Standard Conditions of Tender
NEC 3 Supply Short Term Contract
NDA - Fuel Oil
Authority to submit a Tender - CORP 5282
Annexure M - SDL & I strategy for Fuel Oil
Annexure I - Technical Requirements for Fuel Oil Scoring
Annexure I - Eskom Fuel Oil specification
Annexure I - Eskom Facilities and Minimum Stock Levels
Annexure J - Fuel Oil Pricing Schedule with CPA
Annexure L -QM 58 2018 240-105658000
Annexure L - 240-12248652 Category1- List of Tender Returnables Documents Rev 6
Annexure L -240-68099512 Form A 2020 Cat-1 Rev 8
Annexure L -240-109253698 CQP Template 2016 Rev 2
Annexure K - SHE Specification for the Manufacture Supply of Fuel Oil
Annexure K - Acknowledgement Form for Eskom SHE Rules
Annexure K - 240-155373927 Eskom Covid-19 Policy
Annexure K - 240-131838225 Occupationa Health and Safety Incident Mnagement Definitions and Classification Parameters
Annexure K - 240-62196227 Procedure Life Saving Rules
Annexure K - 240-44175132 Eskom PPE Specification
Annexure K - 32-727 Safety, Health Environmental and Quaity Policy
Annexure K - 32-345 Vehicle Safety Specification
Annexure K - 32-136 Contractor Health and Safety Requirements
Annexure K - 32-95 Occupational Health and Safety Incident Management Procedure
Annexure K - 32-37 Management of Substance abuse
Annexure K - Annexure C 2 - Fuel Oil
Signed clarification meeting minutes - The supply delivery and off-loading of fuel oil to various Eskoms coal fired power statio
CORP 5282 -Tender clarification questions and Eskom responses 01 February 2021

Joint Ventures, Consortia and Subcontracting:

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To assist companies with finding tender partners and subcontractors, you can now submit your contact details and company information on this page, so other interested parties can contact you for purposes of forming Joint Ventures and subcontracting

You will need to supply your details on every tender you are interested in tendering for

NOTE: This is not a tender application form, it is meant to facilitate the meeting of partners to form a Joint Venture or Subcontractor relationship for this tender only


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