Upgrade of Mayfield Bulk Outfall Sewer

Bidders are required to submit the following documents:

• Founding Statement (CK / Company Registration Certificate) or certified copy must be submitted, if a sole proprietor provide affidavit confirming ownership.
• Bidders to submit a valid SARS Tax status report Issued with a Pin.
• Completed and signed declaration of interest MBD4, (MBD 5 for tenders above 10M), MBD 6.1, MBD 6.2, MBD 8 & MBD 9, Failure to submit will result in disqualification.
• BBBEE Certificates original / certified copies must be submitted and failure to do so will result in loss of points.
• Original certified copy Directors/Owners/Partners Identity documents.
• Billing clearance / lease agreement signed by both parties the lessor and the lessee, if expired extension of the lease must be attached or statement of municipal accounts not more than 3 months old and not more than 3 months in arrears, if arrangements have been made proof must be attached to and be returned with the Tender documents, failure to submit will result in disqualification.
• Tenderers must be registered as a supplier/service provider on Makana Local Municipality supplier/service provider database and Central Supplier Database (CSD) proof of registration (Makana Database Confirmation Letter; CSD Registration report) on both databases must be submitted.
• For a tenders above 10M bidders must submit 3 year Audited Annual Financial Statements if exempted proof of exemption must be attached. Failure to do so will result in disqualification
• MFMA Circular 90 will apply
• Tenders which are late, incomplete, unsigned or submitted by fax or electronically, will not be accepted.
• Documents to be filled with black ink.
• Tenders submitted are to hold good for a period of 90 days.

PREFERENTIAL PROCUREMENT POLICY FRAMEWORK ACT NO 5, 2017 (PPPFA) POINTS WILL BE AWARDED AS FOLLOWS:-

Received Responsive proposals will be evaluated based on the following two stages, namely:

• Stage 1 – Functionality
• Stage 2 – Price and Preferential Points

A bidder that scores less than 70% in respect of “functionality” will be regarded as submitting a non-responsive bid and will be disqualified and will be not evaluated further, i.e. for price. Only bidders who score 70% or more would be evaluated further and therefore eligible for the award.

FUNCTIONALITY EVALUATION CRETERIA IS DETAILED ON EACH TENDER DOCUMENT

• Tenderers should comply with all the applicable legislation in relation to Occupational health and safety.
• 30% of the works must be subcontracted to SMMEs through a separate competitive bidding process as per the approved SCM policy.

• Local Content is applicable as per DTI designated sector

• Tenderers must submit a preliminary Occupational Health and Safety Plan with their Tender. Failure to submit will render the Tender non-responsive.
• Tenderers must submit a preliminary works program with their Tender. Failure to submit will render the Tender non-responsive.

• Bids must only be submitted on the bid documentation provided by the municipality.

One envelopes system will be followed. 

Bid documents will be available at Makana Finance offices upon payment of R1 410.00 non -refundable cash fee for each tender document from site briefing date meeting and is payable to Makana Municipality cashiers only.

Closing Date: Completed bid documents in a sealed envelope, clearly marked “ BID NAM ”  and “BID No” should be deposited in the tender box situated at ground floor Makana Local Municipality: Finance Department at 86 High Street Grahamstown not later than 25 November 2019 @ 12H00

Makana Local Municipality does not bind itself to accept the lowest or any bid and reserves the right to accept the whole or part of the bid.

All Technical Enquiries are to be directed to PMU Manager, Ms S Ponoshe, Tel 046 6370 424 and all SCM queries are to be directed to Ms. T Mvane 046 603 6222

Issued by office of the Municipal Manager: Mr Mene_

____________

 MR M. MENE

 MUNICIPAL MANAGER