Objectives

The primary objective of this tender is to procure a state-of-the-art urodynamics machine that meets specified technical standards, ensures reliable and accurate diagnostic measurements, and provides comprehensive training and support to end-users. The machine should facilitate assessment of lower urinary tract functions, including uroflowmetry, pressure studies, and pelvic musculature evaluation, to enhance diagnostic capabilities at Greys Hospital.

Scope

The scope encompasses the supply, delivery, installation, commissioning, and demonstration of a fully functional urodynamics system. It includes providing necessary accessories, optional components, training for hospital staff, maintenance, and support services. The procurement covers all related hardware, software, accessories, optional extras, and documentation required for immediate operation and ongoing support, with a focus on compliance with technical, safety, and quality standards.

Technical Requirements

• System Functionality: The system must measure and record urine flowmetry, cystometrogram, urethral pressure profilometry, electromyography (EMG), infused volume, and pressure parameters with high accuracy and reliability.
• Hardware Specifications:
  • PC-based system with specialised urodynamics software.
  • PC must be Pentium 4 or higher, minimum 2.4 GHz, with 512MB RAM, 15" TFT display, internal network card, and CD-RW/DVD drive.
  • System must include a serial, USB2.0, and parallel interface for connectivity.
  • System must include an infusion pump module with a minimum range of 1ml to 100ml/min.
  • Pressure measurement channels (minimum 4 channels) with a range of 50 to 350cm H2O.
  • Electromyography (EMG) with one channel, range 0.5Hz to 12kHz, electrode impedance check.
  • A puller device with adjustable spindle speed (minimum 0.5 to 6.0mm/sec).
  • Video suite with image capture, processing, and report integration.
  • Audio suite with voice annotation and feedback capabilities.
  • System must include a trolley, automated urodynamic table/chair with motor adjustments, and accessories for immediate operation.
• Software & System Support:
  • Specialised urodynamics software must be integrated, automated, modular, and user-friendly.
  • System software must include Windows XP Pro, MS ODBC drivers, MS Office XP Pro, and specialised urodynamics application software.
  • Remote diagnostics and system updates must be enabled via modem.
  • System must be upgradeable with future software updates at no additional cost.
  • Guarantee period of at least 24 months, with specified uptime (minimum 99%), and comprehensive maintenance including spare parts, repairs, and calibration.
• Accessories & Optional Extras: The bid must include all essential accessories, cables, transducers, and optional components listed in the schedule, with prices inclusive of VAT.
• Documentation & Manuals: Complete user operation manuals, service/repair manuals (original, bound, and digital copies), calibration guides, and software keys must be supplied at no extra cost.
• Compliance & Standards: Equipment must conform to IEC 60601-1 and 60601-1-2 standards, CE certification, and local/international quality standards. All electrical components must be hospital-grade and comply with relevant safety and occupational health regulations.
• Training & Support: The successful bidder must provide full training to hospital technicians and end-users, including calibration, maintenance, and repair down to PCB level, within three months of delivery.
• Service & Maintenance: The bidder must have a well-established service facility in KwaZulu-Natal, with qualified manufacturer-trained technicians, and provide ongoing support, including spare parts availability for at least 10 years.