Objectives

The primary objective of this tender is to conduct a comprehensive performance evaluation of the Board members of the Limpopo Tourism Agency. This evaluation aims to examine the roles and responsibilities of the Board, assess the effectiveness of its committees, and review governance aspects to identify areas for improvement. The process seeks to go beyond mere compliance, providing a rigorous and substantive review to determine the Board’s overall performance, health, and dynamic, thereby supporting continuous improvement and effective governance.

Scope

The scope of work includes:

• Board Evaluation: Assessing the entire Board, comprising six independent non-executive Directors, three risk and audit committee members, and two non-voting members (CEO and CFO). The evaluation will cover overall performance and developmental needs.
• Committee Evaluation: Evaluating the contribution and effectiveness of the following committees:
  • Risk and Audit Committee (4 members)
  • Human Resources & Remuneration Committee (4 members)
  • Destination Marketing Committee (5 members)
  • Contracts Committee (4 members, ad hoc)
• Individual Board Members: Conducting peer and self-assessments to gauge competency, engagement, and specific evaluations of the Chairperson and Company Secretary.
• Governance Review: High-level review of governance practices, including Board and committee performance, skills assessments, and overall effectiveness.
• Deliverables: Providing a summary of findings, recommendations, skills assessment results, and evaluation outcomes from questionnaires and peer reviews.

Technical Requirements

The technical requirements for the tender include:

• Evaluation Methodology: The process must include:
  • Administrative compliance verification
  • Functionality assessment with a minimum threshold of 65%
  • Price and preference point evaluation based on the 80/20 system (for bids up to R50 million)
• Experience and Competency: Bidders must demonstrate at least 8 years of proven experience in Board performance evaluation, with references and evidence of previous similar projects.
• Key Personnel: Key team members should have a minimum of five years’ experience in Board evaluations, with proof of registration with recognized professional bodies (IODSA, IIA, SAICA).
• Evaluation Criteria: Bidders must meet mandatory minimum requirements, including registration on the Central Supplier Database, submission of complete bid forms, and compliance with all specified documentation.
• Functionality Assessment: Bidders will be scored based on company experience, references, previous projects, skills and qualifications, and local presence within Limpopo.
• Pricing: Firm prices must be submitted, valid for 80 days, inclusive of VAT, with evaluation based on the prescribed formula for price points.
• Preference Goals: Points will be allocated for specific goals such as Black People, Youth, Women, Persons with Disabilities, and Military Veterans, based on ownership percentages.
• Compliance and Declaration: Bidders must complete all bid forms accurately, declare any conflicts of interest, and certify the correctness of their submissions.