Objectives

The primary objective of this tender is to procure office stationery required for professional services within the Department of Public Works & Infrastructure. The procurement aims to ensure the department has adequate and suitable stationery supplies to support its operational and administrative functions.

Scope

The scope encompasses the purchase of various office stationery items, including but not limited to exam pads, pens, calculators, and clips, as specified in the technical specifications. The procurement covers the entire process from issuing the tender, evaluating responses, to awarding the contract for the supply of office stationery to meet the department's needs.

Technical Requirements

• Itemized Quantities and Specifications: The stationery items must meet the specified quantities and sizes, such as:
  • Exam pads punched (80 pages) – 5 units
  • Medium black pens – 50 units
  • Blue pens (box of 12) – 3 boxes
  • Calculator (model EL 334W, 12-digit) – 3 units
  • Fold back clips (32 mm black) – 7 boxes
  • Fold back clips (15 mm black) – 7 boxes
• Quality Standards: All stationery items must conform to relevant standards and be suitable for office use.
• Pricing and VAT: The pricing must be inclusive of all applicable taxes, with a clear breakdown of total costs, VAT, and total amount in words.
• Delivery: Items must be delivered to the specified department address in Polokwane, with costs included in the bid price.
• Compliance: Bidders must comply with the bidding procedures, registration on the Central Supplier Database (CSD), and provide necessary documentation such as BBBEE certificates, tax compliance, and relevant resolutions.
• Validity Period: The quotation must remain valid for 84 calendar days.
• Additional Requirements: Bidders must submit a declaration of interests, disclosure forms, and special resolutions where applicable, along with the bid response.

Summary

The technical requirements specify the need for quality, compliant, and accurately specified office stationery items, delivered within the stipulated timeframe, with all legal and procedural documentation duly completed and submitted as part of the tender process.