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Appointment of a Service Provider for Appraisal and Disposal of Records of Non-archival Value Throughout Sanparks for a Period of One (01) Year

GNP-080-25

See details below or the tender documentation

Tender Closed on: 2025-10-09 11:00

South African National Parks

Cape Agulhas Municipality Tenders

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GNP-080-25

Addo Elephant National Park, Agulhas National Park, Augrabies Falls National Park, Bontebok National Park, Camdeboo National Park, Garden Route National Park, Golden Gate Highlands National Park, Groenkloof National Park (Head Office), Karoo National Park, Kgalagadi Transfrontier Park, Kruger National Park, Mapungubwe National Park, Marakele National Park, Meerkat National Park, Mokala National Park, Mountain Zebra National Park, Namaqua National Park, Table Mountain National Park, Tankwa Karoo National Park, West Coast National Park, |Ai-|Ais/Richtersveld Transfrontier Park

Documents

  • GNP-080-25

Enquiries

Bidding Enquiries

Technical Enquiries

How To Apply

Bid Submission

Bid submission at 643 Leyds Street, Muckleneuk, Pretoria

Closing Date

09 October 2025 at 11:00 AM

Tender Summary

Objectives

The primary objective of this tender is to appoint a qualified service provider to undertake the appraisal and disposal of records of non-archival value across all SANParks national parks. The aim is to efficiently shred or destruct outdated records in various formats, ensuring proper management, compliance with relevant standards, and environmental responsibility.

Scope

The scope of work includes:

  • Assessment and appraisal of records of non-archival value at multiple national parks managed by SANParks.
  • Disposal or shredding of records in accordance with standards set by the National Archives and Records Service of South Africa (NARSSA) and the Protection of Personal Information Act (POPIA).
  • Supervised destruction of documents, with SANParks officials present during disposal processes.
  • Disposal of records across all designated parks, as per the locations mapped out in the tender documentation.
  • Provision of disposal equipment that is not moveable, with supervision by SANParks officials.
  • Handling of documents to recyclers and proper documentation of the disposal process.

Technical Requirements

The technical requirements for the successful bidder include:

  • Experience and Qualifications:
    • Team leader with a minimum of 5 years’ experience in archives and records management.
    • Qualification in Information Science or equivalent, such as a Master’s degree.
  • Project Plan:
    • Comprehensive project plan demonstrating compliance with NARSSA and POPIA standards.
    • Clear methodology for appraisal and disposal of records.
    • Provision of at least four reference letters from previous clients attesting to disposal services rendered.
  • Vehicle and Equipment:
    • Availability of suitable vehicles (closed vans with compartments) for transporting documents.
    • Relevant disposal and shredding equipment aligned with the scope of work.
  • Compliance and Certification:
    • Registration on the Central Supplier Database (CSD).
    • Submission of valid B-BBEE status level verification certificate or sworn affidavit.
    • Compliance with tax obligations, evidenced by SARS PIN or CSD registration.
  • Methodology:
    • Supervised destruction process with SANParks officials present.
    • Adherence to environmental standards for recycling and disposal.
    • Provision of detailed project plan, reference letters, and equipment list.
This summary is AI generated. Download the tender documents for all the information.

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