Objectives

The primary objective of this tender is to solicit sealed quotations for the supply and delivery of stationery goods and services to the Saldanha Bay Municipality. The process aims to establish a contractual agreement with qualified suppliers to provide the specified stationery items within the stipulated timeframes, ensuring compliance with municipal procurement policies and regulations.

Scope

The scope of this tender encompasses:

• Supply and delivery of various stationery items including pens, tabs, pads, clips, sticky notes, markers, erasers, staples, whiteboards, books, glue sticks, scissors, file pockets, rubber bands, and other related office stationery.
• Delivery of goods within 7 days after official order placement to the Municipality Stores at Marias Industrial, Vredenburg.
• Provision of quotations on business letterhead, conforming to specifications, with prices inclusive of delivery charges.
• Adherence to the evaluation criteria based on total amount and compliance with procurement policies.

Technical Requirements

The technical requirements for the tender include:

• Pricing must be detailed per item or bill of quantities, with all delivery charges included in the unit prices.
• All quotations must be valid for at least 90 days from the closing date.
• Suppliers must submit completed, signed compulsory forms including:
• Declaration of interest (MBD 4)
• Preference Points Claim form (MBD 6.1)
• Certificate for independent bid determination (MBD 9)
• Proof of B-BBEE status and locality claims must be provided, such as certified certificates or affidavits, municipal accounts, or lease agreements.
• Suppliers not registered on the Central Supplier Database (CSD) must ensure active registration and provide proof thereof.
• All documents and packaging must be clearly marked with the RFQ number “Q” and submitted before the closing date and time.
• Delivery charges must be included in the quotation prices.
• Errors in calculations will be corrected, with unit rates regarded as correct for itemized quotes.
• All goods supplied must meet the specifications outlined in the pricing schedule, and non-conforming items may result in additional costs recovery.
• Waste generated during delivery or installation must be properly contained and disposed of at registered landfill sites, with certificates of disposal submitted upon completion.