Objectives

The primary objective of this tender is to procure a service for the Gqayinyanga Generator at the Mfundo Arnold Lushaba Community Health Centre (CHC). The service aims to ensure the generator's optimal operation, maintenance, and reliability, supporting the facility's backup power system and operational continuity.

Scope

The scope of the tender includes:

• Supply of all necessary materials, tools, and equipment required for the maintenance and servicing of the generator.
• Carrying out comprehensive major and minor maintenance services on the specified 60 KVA generator (model SINABO), including scheduled inspections, part replacements, and testing.
• Adherence to the specifications outlined in the Bill of Quantities and attached technical schedules (e.g., GS1-006).
• Provision of detailed service reports, including after-service inspection and test reports.
• Site visits and inspections as required, including a compulsory site meeting at Gqayinyanga Clinic.
• Compliance with all relevant health, safety, and occupational regulations, including submission of safety files and adherence to the Occupational Health and Safety Act 85/1993.
• Completion of work within the specified contract period (notably, a two-week timeframe from site handover).

Technical Requirements

The technical requirements for the generator servicing include:

• Performing scheduled maintenance as per the manufacturer's specifications and the Department of Health standards.
• Replacing key components such as fuel filters (Baldwin BF954 or GUD Z131), fuel separator filters (GUD Z9/S), air filters (Baldwin 13311587), radiator caps, drive fan-belts (type as per manufacturer specs), and batteries (Enertec Premium 1250, 12V, 105AH).
• Conducting oil analysis and ensuring the oil and coolant levels are maintained and replaced as necessary, with disposal certificates provided for used oils and fluids.
• Inspecting and testing the generator's operational parameters, including control systems, coolant temperature, oil pressure, and fuel system integrity.
• Providing detailed reports post-service, including test results, inspection findings, and recommendations for further repairs if needed.
• Ensuring all work complies with relevant safety standards, including the use of personal protective equipment (PPE), proper guarding of machinery, and hazard notices.
• Adhering to the specified lead times, with a lead time of one week for procurement and two weeks for completion from site handover.
• Submitting all required documentation, including safety files, certificates of compliance, and detailed invoices.