Objectives

The primary objective of this tender is to procure a supplier capable of providing and delivering stationery items, specifically including ring binder files, markers, manuscript books, lever arch files, photocopy paper, and other related stationery products, to Christ the King Hospital under the Department of Health in KwaZulu-Natal. The aim is to ensure a reliable supply of quality stationery that meets specified standards and standards of the Department, supporting hospital operations and documentation needs.

Scope

The scope encompasses:

• Supply and delivery of various stationery items such as:
• Ring binder files (A4, assorted colours, with 2 rings and 2 pockets)
• Blue Koki permanent markers
• Book manuscript A4 quire
• Lever arch files (A4, 50mm)
• Photocopying A4 paper (box of 5 reams, 500 sheets per ream, 80gsm, 210x297mm, 160Cie whiteness)
• Delivery to Christ the King Hospital, IxoPo, KwaZulu-Natal
• Provision of samples upon request for selected items
• Adherence to technical specifications, quality standards, and delivery timelines
• Compliance with procurement policies, including preference points and regulations

Technical Requirements

The technical requirements include:

• Items must conform to the specifications detailed in the annexed specification forms, including size, colour, material, and quality standards (e.g., PVC for binder files, SABS approval for markers and paper).
• Suppliers must provide samples upon request, demonstrating compliance with specifications.
• All stationery must meet the quality standards specified (e.g., SABS approved for markers and paper).
• Delivery must be made within the contract period (once-off), with the supplier responsible for proper packing to prevent damage during transit.
• Items must be supplied with appropriate documentation, including invoices, delivery notes, and any required certificates.
• Pricing must include VAT where applicable, and prices should be firm for the validity period (90 days).
• Suppliers must disclose any interest or relationship with Department of Health employees or related enterprises, in accordance with the declaration requirements.
• Compliance with all applicable procurement policies, including preference points for South African owned enterprises and adherence to the regulations governing government procurement.