Objectives

The primary objective of this tender is to procure and deliver office stationery to the KwaZulu-Natal Department of Health, specifically for the HAST Unit, ensuring compliance with specified standards, specifications, and procurement policies. The process aims to establish a qualified supplier capable of providing quality stationery items within the stipulated timeframe and conditions.

Scope

The scope encompasses the supply, delivery, and potential technical support for a range of stationery and office supplies, including but not limited to paper, writing instruments, binders, dividers, and miscellaneous office accessories. The procurement covers both the initial purchase and subsequent related services, such as sample provision, site inspections, and adherence to specified standards, for a contract period classified as 'Once Off'.

The tender applies to all eligible suppliers capable of meeting the technical and administrative requirements outlined in the documentation, with a focus on compliance with government procurement regulations and policies.

Technical Requirements

• Item Specifications: Items must meet detailed specifications provided in Annexure A, including size, color, material, and quality standards (e.g., self-ink rubber stamps, exercise books, scissors, binder clips, pens, folders, etc.).
• Quality Standards: All supplies must conform to the specified standards and be compliant with relevant national and departmental specifications.
• Sample Submission: Suppliers may be required to submit samples for certain items, with provisions for storage and disposal if not selected.
• Delivery Conditions: Delivery must be made in accordance with the specified terms, including packaging, labeling, and documentation requirements.
• Pricing and Documentation: Quotes must be submitted on official forms, with clear unit prices, total amounts, and VAT where applicable. The total quotation must include VAT at 15% if the supplier is VAT registered.
• Preference Points: The evaluation will consider price (80 points) and specific goals such as ownership by Black Africans (20 points), supported by valid documentation (e.g., ownership certificates, CSD reports).
• Compliance: Bidders must comply with all administrative, legal, and procedural requirements, including disclosure of interests, tax compliance, and adherence to procurement regulations.
• Additional Conditions: The supplier shall provide performance security, warranties, and undertake to adhere to the contractual obligations, including penalties for delays or non-performance.

In summary, the technical requirements focus on quality, compliance, documentation, and adherence to procurement policies to ensure the delivery of suitable office stationery within the specified parameters and standards.