Objectives

The primary objective of this tender is to appoint a qualified and registered Cash-in-Transit service provider to transport monies securely from various Department of Health institutions to the Department’s banking facilities for a period of 12 months.

Scope

The scope includes:

• Provision of cash-in-transit services for multiple Department of Health institutions in KwaZulu-Natal.
• Collection, conveyance, storage, and delivery of cash and bank-deposit books using sealed containers and envelopes.
• Adherence to specified operating procedures, including security verification, timely collection (between 08:00 and 11:00), and immediate deposit of cash.
• Provision of identification, receipts, and security screening for officers involved in cash transit.
• Service delivery over a 12-month contractual period with provisions for price adjustments based on CPI or PSIRA rates.

Technical Requirements

The technical specifications mandate that the service provider must:

• Be registered with the Private Security Industry Regulatory Authority (PSIRA) and maintain compliance with the Private Security Industry Regulation Act 56 of 2001.
• Submit a valid PSIRA membership certificate.
• Use sealed containers and envelopes for cash and bank-deposit books.
• Verify employee identity through official ID cards, always in full uniform, and carry relevant identification at all times.
• Provide official receipts for each collection, with scheduled pickups as per institution requirements.
• Remove cash within specified hours (08:00 - 11:00) on weekdays, with immediate deposit after collection.
• Undergo security screening by the State Security Agency prior to contract award.
• Ensure the confidentiality and security of all transaction-related information and documents.

Skills Requirements

The successful bidder must demonstrate:

• Experience in secure cash-in-transit operations, preferably within the healthcare or government sector.
• Compliance with security protocols, including employee vetting, identification, and handling procedures.
• Ability to provide trained, uniformed personnel with valid ID cards and photos for cash transit officers.
• Capacity to manage timely collections and deposits, maintain accurate records, and handle claims related to cash transit.
• Knowledge of relevant legislation, including PSIRA regulations and security standards.
• Capacity to adapt to security screening and compliance requirements set by government agencies.