Objectives

The primary objective of this tender is to procure 800 units of Maternity Case Records, which are all documents to be hand delivered, for KwaDabeka Community Health Centre (CHC) under the KwaZulu-Natal Department of Health. The aim is to ensure the availability of standardized maternity documentation to support maternal health services and record-keeping during pregnancy, delivery, and puerperium.

Scope

The scope includes the supply and delivery of 800 units of Maternity Case Record books, conforming to specified standards and specifications. The procurement covers the entire process from quotation collection, submission, evaluation, to final delivery at the specified address (04 Khululeka Drive, KwaDabeka Township). The contract is once-off, with a validity period of 90 days from the advertisement date.

Technical Requirements

• The records must be composed of 30 pages per book, conforming to SANS standards.
• Items must be approved according to SANS specifications.
• Samples must be available for viewing before quoting.
• The books should be suitable for recording all patient encounters related to pregnancy, delivery, and puerperium, including personal details, woman's details, birth companion, consent, and other relevant information.
• Items must be delivered in packaging that prevents damage during transit.
• All documents must be hand delivered, with the supplier providing proof of compliance with specifications.

Skills and Competency Requirements

• Proven capacity to supply printed medical records of specified standards and quantities.
• Ability to adhere to technical specifications, including quality standards (SANS approved).
• Experience in delivering medical documentation or similar printed materials to health facilities.
• Knowledge of procurement procedures, including submission of compliant quotations, completion of required forms, and adherence to delivery timelines.
• Capability to provide samples for evaluation and meet the mandatory site inspection requirements.
• Compliance with administrative and legal requirements, including proper registration, disclosure, and tax compliance.