Objectives

The primary objective of this tender is to appoint a qualified service provider to handle the collection and banking of cash for Clairwood Hospital over a contract period of three years. The service aims to ensure secure, efficient, and compliant cash-in-transit operations, including collection, conveyance, storage, and deposit of cash and deposit slips, with proper identification, insurance, and reporting mechanisms in place.

Scope

The scope encompasses:

• Provision of cash-in-transit services from Clairwood Hospital to the designated banking facility.
• Collection, conveyance, storage, and secure deposit of cash and deposit slips using seal bags and sealed envelopes.
• Verification of personnel identity and uniformed cash-in-transit officers.
• Provision of official receipts, timely pickups before 16:00, and immediate deposit after collection.
• Insurance coverage for cash-in-transit, security screening, and armored vehicle transportation.
• Compliance with security, operational, and reporting standards as specified in the technical requirements.

Technical Requirements

The technical specifications include:

• Registration with the Private Security Industry Regulator Authority (PSIRA) and valid PSIRA membership certificate.
• Use of seal bags and sealed envelopes for cash and deposit slips, with costs included in the bid.
• Return of stamped deposit slips within two working days.
• Verification of employee identity via official ID cards, with details and photographs of officers provided.
• Provision of official receipts for each sealed bag/envelope daily.
• Cash pickup before 16:00, immediate deposit, and remaining at the facility until verification.
• Insurance arrangements, with proof attached to the bid.
• Use of armored vehicles for cash-in-transit.
• Security screening by the State Security Agency prior to contract award.
• Adherence to specified security, operational, and reporting standards throughout the contract period.

Skills Requirements

The successful bidder must demonstrate:

• Registered and compliant security personnel with PSIRA certification.
• Experience in secure cash-in-transit operations, including handling, conveyance, and deposit procedures.
• Ability to provide detailed identification, photographs, and official documentation of officers.
• Capability to manage timely pickups, secure storage, and accurate reporting.
• Insurance expertise to ensure full coverage and manage claims related to cash-in-transit.
• Operational capacity to maintain security standards, including armored vehicle transportation and security screening.