Objectives

The primary objective of this tender is to procure Poly Tops – Plastic Vials of various sizes for use in medication packaging at Port Shepstone Hospital, KwaZulu-Natal. The process aims to ensure the supply of quality, compliant, and certified plastic vials that meet specified standards and specifications, supporting medication safety and hospital operational needs.

Scope

The scope encompasses the supply and delivery of plastic vials with Poly Tops in the following sizes and quantities:

• 20ml – Pack of 100
• 30ml – Pack of 100
• 50ml – Pack of 100
• 75ml – Pack of 50
• 100ml – Pack of 50

The procurement includes compliance with technical specifications, certification standards, and delivery to Port Shepstone Hospital’s SCM Department. The contract is a once-off supply, with delivery during office hours and no weekend or public holiday deliveries accepted.

Technical Requirements

• Items must be used for medication in pharmacy settings.
• Sizes and dimensions must conform to specified measurements:
  • 20ml: Height 56mm, Diameter 26mm
  • 30ml: Height 56mm, Diameter 31mm
  • 50ml: Height 56mm, Diameter 39mm
  • 75ml: Height 56mm, Diameter 46mm
  • 100ml: Height 56mm, Diameter 54mm
• Material: Plastic, compliant with SABS/SANS standards or equivalent certification.
• Items must have a specified shelf life, clearly stated in the quotation.
• Items must be supplied with appropriate packaging, marked, and accompanied by relevant documentation.
• Samples are required for evaluation, with a 3-day submission window upon request.
• Samples not opened or used may be collected within 3 working days after evaluation.

Skills and Competency Requirements

• Proven ability to supply medical-grade plastic vials that meet technical and quality standards.
• Certification of compliance with SABS/SANS or equivalent standards for medical packaging.
• Valid licensing and authorization from the South African Health Products Regulatory Authority (SAHPRA) for manufacturing, wholesaling, or distributing medical devices.
• Experience in delivering medical supplies to healthcare facilities within KwaZulu-Natal or similar environments.
• Capability to provide technical documentation, product datasheets, and proof of certification upon request.
• Adherence to procurement policies, including disclosure of interests and compliance with the Preferential Procurement Regulations 2022.