Objectives

The primary objective of this tender is to appoint a service provider responsible for the supply and delivery of horticulture-related consumables, including plants propagation and cultivation growth mediums, at the Pretoria National Botanical Garden (PNBG) for a period of three years. The aim is to ensure the consistent provision of high-quality organic and industry-standard horticultural products to support the garden's biodiversity and indigenous wildlife habitat.

Scope

The scope encompasses the supply, delivery, and quality assurance of various horticultural consumables, including:

• Topsoil
• River sand (double washed)
• Compost
• Lawn dressing
• Potting soil (bark based)
• Seedling mix (bark based)
• Kraal manure
• Wood chippings
• Organic mulch
• Perlite
• Vermiculite
• Peat (imported)
• Coir fibre (coco peat)
• Bark chips
• Silica sand
• Pebbles
• Gravels

The products must meet specified quality standards, especially for organic products, and be delivered consistently over the contract period. The supplier must also provide samples for approval prior to contract award and ensure weed-free quality, with testing and replacement if necessary.

Technical Requirements

The technical requirements include adherence to industry standards for most products, with specific standards for organic products such as compost, potting soil, top dressing, and topsoil. Key specifications include:

• Compost: Sterilized, 80% decomposed organic matter, no active decomposition, pleasant smell, weed-free, weed germination testing post-delivery.
• Potting and seedling soil: Sterilized, weed-free, consistent quality, subject to weed germination tests.
• Top dressing: Finely sifted, at least 30% compost mixed with topsoil and sand, weed-free, consistent quality, tested post-delivery.
• Topsoil: Coarsely sifted, loam soil, weed-free, consistent quality, weed germination testing.

All products must be supplied in accordance with the specifications listed in Annexure A, with samples submitted for approval prior to contract commencement.

Skills Requirements

• Ability to supply high-quality organic and industry-standard horticultural products consistently over a three-year period.
• Knowledge of organic and conventional horticultural standards and quality assurance processes.
• Capability to conduct weed germination tests and replace products if weeds are detected.
• Experience in handling and delivering bulk horticultural consumables within specified standards and timelines.
• Compliance with SANBI’s procurement and site regulations, including staff induction and adherence to site rules.
• Documentation and sample submission skills for product evaluation and approval.
• Ability to provide detailed pricing on Annexure A, including VAT calculations and delivery charges.