Objectives

The primary objective of this tender is to procure Stationary Registers for Harry Gwala Regional Hospital to support administrative and clinical documentation processes.

Scope

The scope includes the supply of Stationary Registers, such as:

• Stationery Register
• Paediatric and clinical records (e.g., clinical notes, outpatient records, growth charts, triage and observation charts, grant support letters, etc.)
• Related documentation for paediatric wards and outpatient services at Harry Gwala Hospital and associated clinics

The procurement covers various types of registers and forms required for patient management, clinical assessment, and administrative purposes within the hospital setting.

Technical Requirements

The technical specifications for the required stationery include:

• Printed in full colour on 80 MG bond white A4 pages, flip on long side
• 100 leaves padded at short edge with 235 MG kraft backing board
• 2 holes punched centrally on the long side
• Unit of issue: individual pads
• Dispatch shrink-wrapped and boxed

Specific forms include:

• Paediatric growth charts (boys and girls)
• Paediatric observation charts (PEWS)
• Clinical records and outpatient records
• Long-term health condition follow-up forms
• Letter in support of grant applications
• Patient records cover and admission forms

All items must meet the specified quality standards, conform to the required size, colour, and material specifications, and be approved by designated hospital personnel.

Skills Requirements

While the tender primarily focuses on the supply of stationery, bidders should demonstrate:

• Experience in producing high-quality printed medical and administrative stationery
• Ability to meet detailed technical specifications and quality standards
• Capability to deliver within specified timeframes and quantities
• Compliance with procurement policies, including preference points and legal requirements

Furthermore, bidders must complete all relevant forms, provide proof of compliance, and adhere to the submission deadlines and procedures outlined in the tender documentation.