The South African Polar Research Institute (sapri) Seeks a Service Provider for the Supply and Delivery of a High-density Server Solution, Redundant Networking, and Backup Power to Host the Marion Island Marine Mammal Program (mimmp) Database.

RFQ/SAEON/SAPRI/SERVERS/176-01/2025

See details below or the tender documentation

Tender Closed on: 2026-02-27 11:00

Computer Networks Installation and Maintenance, Computer, Server and Networking Equipment, ICT Hardware, Software And Network Support Services, Information and Communications Technology, Network Cabling Supplies, Installation and Maintenance, UPS, Inverters and Battery Backup Systems Supply and Maintenance

Gauteng, Pretoria, Western Cape

National Research Foundation

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Tender Number: RFQ/SAEON/SAPRI/SERVERS/176-01/2025
Department: National Research Foundation
Tender Type: Request for Quotation
Province: Western Cape
Closing Date: Friday, 27 February 2026 - 11:00
Place where goods, works or services are required: 211 NANA SITA STREET - PRETORIA - PRETORIA - 0001
Special Conditions: N/A
ENQUIRIES:
Contact Person: Siphokazi Shude
Email: [email protected]
Telephone number: 012-534-3618
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to procure a high-density server solution, redundant networking infrastructure, and backup power systems to host and support the Marion Island Marine Mammal Program (MIMMP) database. The solution aims to modernize existing infrastructure, ensure high availability, hardware resilience, and data security in a remote, extreme sub-Antarctic environment, minimizing risks of data loss and downtime.

Scope

The scope of work includes:

  • Supply and delivery of the specified hardware components, including server chassis, compute nodes, storage drives, network switches, transceivers, fibre leads, patch leads, power supplies, rail kits, and UPS systems.
  • Hardware procurement and logistical delivery to the designated site in Cape Town.
  • Onsite installation and configuration will be handled by SAPRI technical personnel; the bidder's responsibility is limited to hardware supply and delivery.
  • Provision of a 5-year parts-only warranty for all hardware components.
  • Delivery must meet strict timelines due to the critical departure schedule of the April 2026 Marion Island Relief Voyage.

Technical Requirements

The technical specifications for the hardware include:

  • Server chassis: ThinkSystem D3 or equivalent.
  • Compute nodes: ThinkSystem SD550 V3 servers with:
    • 2 Intel Xeon Silver 4514Y processors (16-Core, 150W, 2.0GHz)
    • 64GB TruDDR5 5600MHz memory
    • 2 internal NVMe drives (mirrored/RAID 1)
  • Data storage: 6x 3.84TB enterprise SSD drives.
  • Networking: 2x Intel X710-T2L 10GBASE-T 2-port Ethernet adapters, 4 SFP+ transceivers, 4 fibre leads, 12 Cat6 patch leads.
  • Power supply: Hot-swappable, 3 units.
  • Network switches: 24-port 10Gbase-t switches with at least 2 SFP+ 10Gb ports each, 2 units.
  • UPS System: Lithium battery 3kVA online double-conversion UPS with 3-year warranty.
  • Support: Minimum 5-year parts-only warranty, with replacement shipping to the mainland facility.

Skills Requirements

The successful bidder should possess:

  • Proven experience in supplying and delivering high-density server infrastructure in remote or challenging environments.
  • Technical expertise in hardware procurement, logistics, and remote installation support.
  • Knowledge of enterprise networking equipment, including switches, transceivers, and fibre optic cabling.
  • Ability to provide comprehensive warranty support and parts replacement services for a minimum of 5 years.
  • Familiarity with maritime and extreme environment logistics to ensure safe and timely delivery.
  • Compliance with all relevant health, safety, and procurement regulations as specified in the tender documentation.
This summary is AI generated. Download the tender documents for all the information.

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