Objectives

The primary objective of this tender is to appoint a qualified service provider to supply catering services for 2,500 people attending the IDP Roadshows in Cluster 3, scheduled for April 2026. The successful bidder will ensure the provision of meals that meet the specified standards and requirements for the event.

Scope

The scope of the tender includes:

• Provision of catering services for 2,500 attendees at the IDP Roadshows in Cluster 3.
• Preparation and delivery of meals on the specified dates (07-09 April 2026).
• Provision of specific menu items including rice/samp, meat (chicken/beef), vegetables (cabbage, beetroot, carrot), soft drinks, and bottled water.
• Adherence to the specifications and standards outlined in the tender documentation.

Technical Requirements

The technical requirements for the tender include:

• Provision of meals for 2,500 people, including specific menu items as detailed in the specifications.
• Pricing must be firm and inclusive of all applicable taxes, delivery costs, and levies.
• Compliance with the specifications for food quality, safety, and presentation.
• Submission of all mandatory documents, including valid registration, tax compliance, and proof of black ownership and specific goals (youth, women, disability).
• Adherence to the specified evaluation criteria, including price (80 points) and specific goals (20 points).

Skills Requirements

The skills and qualifications required from bidders include:

• Relevant experience and proven capability in large-scale catering services.
• Ability to meet the nutritional, safety, and quality standards specified.
• Compliance with legal and regulatory requirements, including tax and supply chain management.
• Capacity to deliver the specified menu items within the stipulated timeframe and budget.
• Provision of all mandatory documentation, including company registration, tax clearance, and declarations of interest.