Objectives

The primary objective of this tender is to appoint a suitably qualified service provider to deliver comprehensive project management services, including stipend administration and disbursement, to support the Tourism Youth Skills Development Programme. The program aims to enhance skills and capacity within the tourism sector by providing practical training and employment opportunities to unemployed youth from disadvantaged communities in Mogale City.

Scope

The scope of work includes:

• Sourcing, screening, and selecting eligible unemployed local youth in consultation with the Municipality.
• Facilitating placement of candidates within the tourism and hospitality sector or with host employers.
• Conducting induction sessions for participants prior to the program start.
• Maintaining accurate records of participants, placements, and stipend payments.
• Providing end-to-end project management, including progress tracking and financial reporting.
• Verifying banking details and administering timely stipend payments with transparent processes.
• Submitting monthly attendance registers and reports to the Municipality.
• Hosting virtual monthly update meetings with stakeholders.
• Registering and administering Compensation for Occupational Injuries and Diseases Act (COIDA) for learners.
• Providing a close-out report upon program completion.
• Monitoring stipend payments for compliance and ensuring data security in line with POPIA.

Technical Requirements

• Experience managing youth skills/learner placement projects or stipend/grant payments, supported by reference letters.
• Qualified key personnel with minimum NQF Level 5 in project management or HR management, with at least two years’ experience.
• Demonstrated financial capacity to undertake projects of at least R200,000.
• Compliance with all mandatory documentation, including signed municipal bidding documents, CSD registration, and relevant municipal accounts or lease agreements.
• Adherence to procurement and bidding conditions, including submission of original documents, signed forms, and declarations.
• Ability to provide detailed project and financial reports, including progress and close-out reports.
• Implementation of measures to prevent abuse of the supply chain management system, including declarations of interests and past conduct.

Skills Requirements

• Proven experience in youth development, project management, and stipend administration.
• Strong organizational and record-keeping skills to manage participant data and payments accurately.
• Excellent communication skills for stakeholder engagement and reporting.
• Technical expertise in project coordination, financial management, and compliance with relevant legislation (POPIA, COIDA).
• Capacity to host virtual meetings and provide timely updates to the Municipality and stakeholders.
• Ability to handle confidential data securely and ethically.