Objectives

The primary objective of this tender is to procure and supply white photocopy paper in A4 and A3 sizes to Hlabisa Hospital, ensuring the availability of quality paper for printing and related needs. The process aims to establish a reliable supplier capable of delivering the specified quantities within the stipulated timeframe, adhering to technical and quality standards, and complying with procurement policies.

Scope

The scope of the tender includes:

• Supply and delivery of white photocopy paper in A4 and A3 sizes.
• Provision of a total quantity of 610 boxes of paper (with specific quantities for A4 and A3 sizes).
• Delivery to Hlabisa Hospital's main tender box at 60 Saunders Street, Hlabisa.
• Compliance with technical specifications, quality standards, and procurement regulations.
• Adherence to the contract period, which is once-off delivery.

Technical Requirements

The technical specifications for the photocopy paper are as follows:

• Colour: White
• Size: A4 (210 x 297 mm) and A3
• Paper weight: 80 g/m²
• Sheets per ream: 500
• Packaging: Five reams per box
• Quantity: 600 boxes for A4 and 10 boxes for A3
• Compliance with SANAS/SABS standards and attached specifications
• Must include a BBBEE certificate or sworn affidavit for preference points

Skills Requirements

The skills and capabilities required from bidders include:

• Proven experience in supplying and delivering office paper or similar goods.
• Ability to meet technical specifications and quality standards.
• Capacity to deliver the specified quantities within the stipulated timeframe.
• Knowledge of procurement policies, including compliance with the Preferential Procurement Regulations 2022.
• Ability to provide necessary documentation such as BBBEE certificates, tax clearance, and CSD registration.
• Effective communication and coordination skills to ensure timely delivery and compliance with contractual obligations.