Objectives

The primary objective of this tender is to select a qualified service provider to design, print, supply, and deliver marketing, branding, and promotional materials for the Umzimkhulu Local Municipality on a once-off basis. The project aims to enhance the municipality's visibility and communication through various branded items and promotional tools, aligning with municipal goals and specific community development objectives.

Scope

The scope encompasses the comprehensive provision of branding and promotional materials, including but not limited to:

• Design, printing, and supply of items such as gazebos, flags, banners, tablecloths, backdrops, and other promotional materials.
• Delivery of branded items to designated municipal departments and locations.
• Provision of specific branding elements, including logos, department names, mission and vision statements, and community goals in multiple languages.
• Adherence to detailed specifications for each item, including sizes, materials, and branding requirements.
• Participation in a compulsory briefing session and submission of all required documentation for compliance and evaluation.

Technical Requirements

The technical requirements include:

• Provision of items as per detailed specifications, including quality standards, sizes, and branding details.
• Use of durable, water-resistant materials suitable for outdoor and event use.
• Branded items must feature the Umzimkhulu Municipality logos, department names, and specific messages in English and isiZulu.
• Items such as gazebos, flags, banners, tablecloths, backdrops, and other promotional materials must meet the specified dimensions and quality standards.
• All items must be delivered within the stipulated timeframe, with a price validity of 180 days.
• Compliance with municipal branding guidelines and inclusion of specific community development goals.

Skills Requirements

The successful bidder must demonstrate:

• Relevant experience in designing, printing, and delivering marketing and promotional materials, with at least six completed projects in the past five years.
• Capability to produce high-quality branded items that meet technical specifications and branding standards.
• Ability to provide proof of registration on the Central Suppliers Database (CSD), SARS PIN, and relevant municipal compliance documents.
• Capacity to adhere to project timelines and deliver within the specified period.
• Experience in working with municipal or government entities, demonstrating understanding of branding and community engagement requirements.
• Provision of all necessary documentation, including affidavits, company registration certificates, and signed certificates of authority.