Supply and Delivery of Patient Green Folders – Details on the Rfq Document as Advertised/uploaded on Csd and This Platform for Broader Access to Suppliers.

SCMU3-25/26-0140-FRE

See details below or the tender documentation

Tender Closed on: 2026-06-15 11:00

Printing Supplies and Stationery, Supplies: General, Supply and Delivery

East London, Eastern Cape

Eastern Cape - Health

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Eastern Cape - Health Tenders

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Tender Number: SCMU3-25/26-0140-FRE
Department: Eastern Cape - Health
Tender Type: Request for Quotation
Province: Eastern Cape
Closing Date: Monday, 15 June 2026 - 11:00
Place where goods, works or services are required: Connaught/Amalinda Main Road - Amalinda - East London - 5100
Special Conditions: Suppliers are advised this RFQ is placed on this platform to attract sizeable number of responses in addition to CSD posting. Compliance to requirements is encouraged. Submission must be made on this platform.
ENQUIRIES:
Contact Person: Alex Ngqwebo
Email: [email protected]
Telephone number: 043-709-2583
FAX Number: N/A
BRIEFING SESSION:
Is there a briefing session?: NO Is it compulsory? NO
Briefing Date and Time:
Briefing Venue:
eSUBMISSION:
eSubmission Enabled: Submit Tender by eSubmission

This tender is also available from www.etenders.gov.za


Tender Summary

Objectives

The primary objective of this tender is to procure the supply and delivery of green patient folders to Frere Hospital on a rate-based contract for a period of 24 months. The aim is to ensure a consistent supply of standardized patient folders that meet specified design and quality standards, supporting hospital documentation needs.

Scope

The scope includes:

  • Design and manufacture of green patient folders according to specified measurements and layout.
  • Supply of 5,000 folders per month, totaling the required quantity over the contract period.
  • Packaging in bundles of 500 folders.
  • Delivery of the folders to Frere Hospital as per contractual terms.
  • Submission of samples and proof of previous supply experience for evaluation.

Technical Requirements

The technical specifications for the green patient folders are as follows:

  • Design/Layout: Suppliers' own design/layout.
  • Measurements:
    • Width: 64 cm to accommodate a 4 cm concertina fold
    • Length: 33 cm
    • Concertina fold: 14 cm
    • Binding/Fold: 2.5 cm width
  • Packaging: Bundles/boxes of 500 folders.
  • Sample Submission: A sample folder must be submitted with the bid, clearly marked “This folder remains property of Frere Tertiary Hospital”.
  • Samples must be compliant with specifications and form part of the evaluation process.

Skills and Qualifications Requirements

Bidder must demonstrate:

  • Experience in supplying green patient folders or similar bound books/booklets, supported by at least two references not older than 3 years.
  • Provision of proof of previous supply, including sample folders and project references.
  • Capability to meet the technical specifications and deliver the required quantities monthly.
  • Compliance with all administrative and legal requirements, including tax compliance and supplier registration.
  • Ability to deliver within the stipulated timeframe and maintain quality standards throughout the contract period.
This summary is AI generated. Download the tender documents for all the information.

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