Objectives

The primary objective of this tender is to procure white copy A4 paper and stationery items through a competitive bidding process evaluated on an 80/20 scoring system. The goal is to select a suitable supplier that meets technical, compliance, and specific goal criteria to fulfill the department’s requirements for stationery and paper supplies.

Scope

The scope includes the supply and delivery of white A4 copy paper and various stationery items such as pens, scissors, rulers, highlighters, staples, paper clips, sticky notes, and index tabs. The procurement is limited to the Cape Town area, with delivery to be made via hand delivery. The tender covers a specified quantity of each item as detailed in the pricing schedule, with the contract to be awarded based on compliance and scoring criteria.

Technical Requirements

• Completion of all tender documentation on official forms, fully completed in ink and signed where required.
• Submission of a valid tax compliance status or PIN from SARS, or proof of registration on the Central Supplier Database (CSD).
• Registration on the National Treasury's Central Supplier Database is mandatory.
• Provision of all required documentation, including bid disclosures, declarations, and preference claim forms.
• Adherence to responsiveness criteria, including attendance at compulsory briefing sessions and submission of all relevant certificates and affidavits.
• Compliance with the specified procurement process, including submission of bids before the closing date and time.

Skills Requirements

• Ability to accurately complete and sign official tender forms and documentation.
• Understanding of procurement and bidding procedures, including compliance with government regulations and responsiveness criteria.
• Knowledge of BBBEE requirements and ability to provide valid certification or sworn affidavits to claim specific goal points.
• Capability to provide proof of registration on relevant databases and compliance with tax obligations.
• Effective communication skills for inquiries and clarifications with the department’s project and SCM officials.
• Capacity to deliver the specified quantities of stationery items within the stipulated timeframe and location.