Objectives

The primary objective of this tender is to procure HPRS Books and a Book Attendance Register for East Boom CHC to support health record management and attendance tracking within the Department of Health in KwaZulu-Natal.

Scope

The scope includes the supply and printing of various health record booklets (Child, Female, Male), a Book Attendance Register, and a Book Attendance Register Large. The items are intended for use by the Department of Health at East Boom CHC, with specifications including size, color, material, and quality standards. The procurement covers printing, supply, and delivery of these items, with quantities specified (e.g., 15,000 units for each booklet type and 70 units for attendance registers).

Technical Requirements

• Print and supply HPRS Booklets for children, females, and males, in A4 size, with specific page counts and cover printing in gloss coloured paper.
• Booklets must be printed in black and white, with covers in relevant gloss coloured paper.
• Booklets should be back-to-back, with over 64 pages, and supplied in units of 15,000 each for children, females, and males.
• Book Attendance Registers must be large, printed in a specified size, and conform to attached specifications.
• All printed materials must meet quality standards, including page numbering, initialing, and compliance with specifications.
• An electronic copy of the booklets will be provided for printing purposes.
• Items must be delivered to the specified address (541 Boom Street, Pietermaritzburg) in a timely manner, with proper packing and marking.

Skills Requirements

• Proficiency in printing and production of health record booklets and registers according to detailed specifications.
• Ability to view and verify samples before quoting.
• Capability to produce electronic copies for printing.
• Experience in handling large-volume printing projects with quality assurance.
• Knowledge of compliance standards, including numbering, initialing, and specification adherence.
• Effective logistics and delivery skills to ensure timely supply to the designated location.