Objectives

The primary objective of this tender is to invite qualified suppliers to supply and deliver stationery items to the HAST Unit under the Department of Health in KwaZulu-Natal. The process aims to ensure the procurement of quality stationery products through a fair, transparent, and competitive bidding process, adhering to the Department's procurement policies and regulations.

Scope

The scope of the tender encompasses the supply and delivery of various stationery items as specified in the detailed schedules, including office supplies such as exercise books, pens, folders, binders, and other related stationery products. The procurement is for a once-off contract with a validity period of 90 days, covering the requirements of the HAST Unit at the specified physical address in Pietermaritzburg.

Technical Requirements

• Compliance with the detailed specifications provided in the annexure, including size, colour, material, and quality standards.
• Items must meet the specified standards and be new, unused, and current models.
• Samples may be required for certain items, and must be provided upon request for quality verification.
• All products must be valid for a minimum of six months from the date of delivery.
• Delivery must be made to the specified address within the agreed timeframe, with all packaging and documentation in accordance with the contract requirements.
• Prices must be firm and inclusive of VAT (if applicable), with delivery costs included in the quotation.
• Quotations must be submitted on official forms and in sealed envelopes, with no e-mail submissions accepted.

Skills and Competency Requirements

• Proven experience in supplying office stationery and related products to government or large organizations.
• Ability to meet technical specifications and quality standards as outlined in the annexure.
• Capacity to deliver the required items within the stipulated timeframe and in accordance with the specified packaging and documentation standards.
• Knowledge of procurement policies, including adherence to the Preferential Procurement Regulations, 2022, and compliance with relevant legislation.
• Capability to provide samples for quality assurance and to meet the technical requirements specified in the tender documentation.
• Demonstrated financial stability and ability to supply the required quantities at firm prices.