Objectives

The primary objective of this tender is to appoint a service provider to perform grass cutting, shrub trimming, litter picking, and related maintenance services within the City of uMhlathuze for a period of four months. The goal is to maintain municipal areas, private stands, and public spaces in a clean, safe, and acceptable condition in line with municipal standards.

Scope

The scope of work includes:

• Provision of grass cutting, mowing, and general maintenance for road verges, open spaces, recreational facilities, and private stands within the municipal jurisdiction.
• Overgrown private stands and municipal areas to be inspected, maintained, and kept in accordance with specified standards.
• Periodic pruning of verges, removal of grass clippings, and disposal at approved facilities on the same day.
• Ensuring safety, environmental compliance, and minimal disruption during operations.
• Deployment of sufficient teams, equipment, and resources to meet the specified timelines and coverage requirements.

Technical Requirements

The technical requirements include:

• Provision of all labour, supervision, materials, fuel, tools, machinery, and transport necessary for service delivery.
• Adherence to approved work schedules and submission of photographic evidence before and after each activity.
• Execution of activities during normal municipal working hours, with prior approval for work outside these hours.
• Maintenance of operational records, safety measures, traffic management, and environmental protection standards.
• Use of approved equipment such as brush cutters, blowers, and hand tools, with proof of ownership or lease.
• Compliance with occupational health and safety legislation, including providing PPE and maintaining safety files.
• Completion of one full grass cutting cycle per designated area within five (5) working days.
• Provision of suitable vehicles and trailers dedicated to specific work areas, with no duplication across areas.

Skills and Skills Requirements

The successful bidder must demonstrate:

• Experience in municipal grass cutting, landscaping, and maintenance services, supported by reference letters or previous contracts.
• Capacity to supply and operate necessary machinery and equipment, with proper maintenance records.
• Qualified and adequately trained personnel, including supervisors and safety officers, equipped with PPE.
• Ability to monitor, report, and manage performance through regular reports and compliance with EPWP guidelines.
• Knowledge of environmental policies, safety standards, and traffic management protocols.
• Registration with relevant databases such as CSD and municipal supplier registers, along with valid insurance and good standing certificates.