Objectives

The tender aims to procure and supply various stationery items, including printed and unprinted stationery such as TB, HPV, MMC, outreach materials, registers, posters, and related documentation, to support health programs at the Ilembe District Office. The objective is to ensure the timely availability of quality stationery and printed materials necessary for health service delivery, record-keeping, and health promotion activities.

Scope

The scope covers the design, printing, supply, and delivery of a wide range of stationery and printed materials, including:

• Patient cards, registers, and treatment books
• Educational leaflets and posters in multiple languages
• Program-specific registers and SOPs
• Outreach and household records
• Specialized items such as TB treatment prescription books, adherence registers, and vaccination cards
• Materials for TB, HIV, HPV, outreach, and school health programs

The materials are intended for use in clinical, outreach, educational, and record-keeping activities within the health district.

Technical Requirements

• Design and print materials according to specified standards and specifications, including size, color, paper quality, and finishing.
• Use of approved specifications, with samples provided for review and approval prior to bulk production.
• Printing in full color or black and white as specified, on appropriate paper types (e.g., gloss, bond, NCR, Kraft).
• Packaging and delivery must adhere to specified conditions, including shrink-wrapping, binding, and timely delivery to designated addresses.
• All printed items must meet the quality standards and conform to the specifications attached in the tender documents.
• Samples must be submitted for approval before final printing; late or non-submission may lead to disqualification.
• Materials must be delivered within the agreed timeframe, with provisions for extensions or penalties in case of delays.

Skills Requirements

• Proficiency in graphic design and layout to produce materials that meet specifications and branding standards.
• Experience in high-quality printing processes, including color printing, lamination, binding, and finishing techniques.
• Knowledge of printing materials and paper types suitable for health communication and record-keeping.
• Ability to produce samples for review and incorporate feedback effectively.
• Logistics and supply chain management skills to ensure timely delivery and proper packaging of printed materials.
• Compliance with health and safety standards during printing and handling of materials.