Objectives

The objective of this tender is to procure a single automatic tablet counting machine for the KwaZulu-Natal Department of Health, specifically for delivery to King Dinuzulu Hospital. The successful bidder must supply, deliver, commission, and install the equipment, and provide a 3-year preventative maintenance and service agreement to commence after the warranty period expires.

Scope

• Goods: One (1) automatic tablet counter machine (medical use).
• Services: A 3-year preventative maintenance and service agreement, commencing after the 24-month warranty period.
• Contract type: Once-off supply with a 90-day validity period for the quoted price.
• Delivery location: King Dinuzulu Hospital, KwaZulu-Natal.
• Closing date: 07 September 2026 at 11:00.

Technical Requirements

The equipment must comply with a detailed technical specification (H.T.S. No. M5), including:

• Suitable for counting all types of tablets, dragees, and capsules.
• Vibrator feed mechanism with variable speed, dust removal (chip sieve and dust chute), and single-row gating.
• Solid-state amplification with a photocell beam width of 14–16 mm.
• Orbit-type batch counter with digital read-out, built-in test system, and resettable container counter.
• Selection control for counts from 1 to 10,000.
• 220–250 V AC, 50 Hz supply, fused in live or both live and neutral, with all metal parts earthed.
• Minimum output speeds: 2,600 tablets/min (5 mm), 1,600 tablets/min (10 mm), and 800 capsules/min (size 1).
• Adjustable scroll feed, seamless funnels matching container neck diameters, and a hopper of non-corrosive material (max 32.5 cm × 25 cm × 25.5 cm).
• Removable hopper, guarded glass top, clockwise-rotating glass disc, and sheltered electronic eye.
• Neutral-spectrum light source with milli-amp indicator for accuracy monitoring.
• 24-month minimum warranty/guarantee period.
• CE certification and compliance with IEC 60601-1 safety standards.
• Must be new, unused, and the latest model available.

Skills and Compliance Requirements

• Bidders must be registered on the Central Supplier Database (CSD) and have a valid SARS tax clearance.
• SAHPRA certification to distribute medical devices is required.
• Radiation Control license (if applicable) or proof of exemption must be submitted.
• Bidders must complete the SBD4 (Bidder's Disclosure) and SBD6.1 (Preference Points Claim Form).
• Preference points: 20 points are allocated to companies that are at least 100% owned by Black Africans (per the Preferential Procurement Regulations 2022).
• Bidders must provide descriptive literature, colour brochures, and technical data sheets for the offered product.
• Must have a local service and repair facility in KwaZulu-Natal, with OEM-trained technicians.
• Must supply complete user and service manuals (2 copies each), software, and calibration tools at no extra cost.
• Must provide training to Health Technology Services technicians to PCB level within 3 months of delivery.
• Spare parts must be available for 10 years from the original equipment manufacturer.
• Bidders must state delivery period, warranty terms, and service response times.

Evaluation Process

The evaluation is conducted in three stages:

1. Stage 1 – Administrative Compliance: Mandatory documents (SBD4, SBD6.1, CSD registration, company registration, SAHPRA certification, OEM brochures, etc.) must be submitted.
2. Stage 2 – Technical Evaluation: The offered product must fully comply with all specification clauses.
3. Stage 3 – Price and Preference Points: The 80/20 preference point system applies (80 points for price, 20 points for specific goals).

Important Notes

• Late quotations will not be considered.
• No e-mailed submissions will be accepted; quotations must be delivered to the designated tender box.
• Prices must be firm and include VAT (if VAT vendor).
• All delivery costs must be included in the quoted price.
• Bidders must disclose any relationship with KZN Department of Health employees; failure to do so may result in disqualification.