Tender Overview

The KwaZulu-Natal Department of Health intends to appoint a suitable supplier for the once-off supply and delivery of two (2) complete, adult, battery-operated laryngoscope sets (fibre optic, Macintosh style) for use at King Dinuzulu Hospital. The procurement will follow a three-stage evaluation process and is governed by South Africa’s preferential procurement regulations.

Objectives and Scope

• Supply and deliver 2 laryngoscope sets, each comprising a stainless steel handle, 2x alkaline "C" batteries, a set of curved McIntosh fibre-optic blades, and a carrying case.
• Deliver, install, commission, and demonstrate the equipment at the specified hospital. Provide end-user training and technical handover to the Health Technology Services (HTS) in-house technicians.
• A once-off contract with delivery as per the issued order.
• A 24-month warranty (minimum) on all equipment, materials, and workmanship, including free spare parts and labour during the warranty period.
• Provide a full service and maintenance framework, including local technical support in KwaZulu-Zulu, 24-hour breakdown response, and loan equipment when units are removed for repair.
• Supply two copies each of complete user and original service/repair manuals, along with all calibration, diagnosis and maintenance software, without extra cost.

Technical Requirements

• Handle fabricated from stainless steel (no other material accepted). Battery-powered by two "C"-size alkaline cells contained within the handle.
• Blades must be one-piece stainless steel, fibre optic (with internal light transmission). Curved McIntosh blade sizes as per the specification (list covers sizes 1, 2, 3, or 2, 3, 4 as stated).
• Blade sets must comply with ISO and STM standards; a certification must be submitted with the bid.
• The offered unit must be CE certified (attach a copy) and, if connected to an electrical supply, comply with IEC 6060 l 60601-1 safety and EMC standards.
• A lid strict prohibition is on refurbished or reconditioned products. Only new, unused, most current models are acceptable.
• Products must have a shelf-life of at least 2 months at delivery. All accessories and consumables must be supplied for immediate use.
• Spares must be available from the original manufacturer for a period of no less than 10 years. The supplier must propose a service plan with at least 99% guaranteed uptime.
• Do not supply traceable battery or cable route; only correct mains plugs with proper colour coding if equip.

Quality, Delivery, and Evaluation Criteria

Offers will be evaluated strictly through three stages:

• Stage 1 – Administrative/Mandatory compliance: fully completed official forms (SBD4 – bidder’s disclosure), a price page, GCC/SCC, SBD6.1, company registration document, Central Supplier Database (CSD) registration or CSD number, B-BBEE status certificate or sworn affidavit (for EMEs / Bank of QSEs), SAHPRA registration/certificate to distribute medical devices, and original descriptive brochures. Missing documents may lead to disqualification.
• Stage 2 – Technical evaluation: the offered product must fully meet or exceed every specification and offer supported by clearly labelled colour brochures/technical data sheets.
• Stage 3 – Price and preference points: an 80/20 preference point system is used. Eighty points are for price, and twenty points for specific goals. The specific goal in this tender is limited to companies that are at least 100% owned by Black Africans. A third-party (CIPC or CSD) certificate must substantiate the claim.

Important Bidding Conditions

• All initiation forms must be completed in full, signed, and submitted as a sealed, hard‑copy submission to the physical address given on the quotation. Late or e‑mailed submissions are automatically rejected.
• The designated service provider must guarantee that its offering is not accompanied by hidden necessary additives; all listed accessories and the carrying case are included in the quoted price.
• Bidders must comply with the requirement of a local repair and service depot; technicians in the province must be factory‑trained and reachable within 24 hours. The technician must possess a certificate of original‑equipment‑ manufacturer training.
• Prices quoted must be firm and valid for 90 days, and must include all taxes (VAT registered providers must include VAT).

A laryngoscope is a bedside instrument used for visualising the larynx and facilitating endotracheal intubation during anaesthesia or emergency airway management. The battery-operated, Macintosh (curved blade) style is commonly used in adult patients. The department is purchasing complete reusable sets in a portable carry case for clinical use at the hospital.