Tender Summary: Humidifier Bottle 340ml with Sterile Water

Objectives

The primary objective of this tender is to procure and secure the supply and delivery of 1,000 units of humidifier bottles (340ml capacity) pre-filled with sterile water. The goods are intended for use by hospital wards and clinics within the KwaZulu-Natal Department of Health, specifically for Itshelejuba Hospital. The procurement aims to ensure a consistent and reliable stock of this essential medical consumable to support patient care.

Scope

• Institution: Itshelejuba Hospital, KwaZulu-Natal Department of Health.
• Goods Required: Supply and delivery of 1,000 units of Humidifier Bottle 340ml, with Sterile Water.
• Contract Type: A once-off contract for a single delivery.
• Delivery: The delivery location is Itshelejuba Hospital, situated along the N2 Road between Piet Retief and Pongola. All delivery costs must be included in the quoted price.
• Validity Period: Quotations must remain valid for 90 days after the closing date.

Technical Requirements

The product must strictly comply with the following specifications:

• Item: Humidifier bottle with a capacity of 340ml.
• Contents: The bottle must be pre-filled with sterile water.
• Quality: The product must be of high quality and conform to relevant South African National Standards (SANS/SABS) where applicable.
• Shelf Life: All products supplied must have a minimum validity period of six (6) months from the date of delivery. Expired products will not be accepted.
• Condition: Only new, unused products will be accepted. Used or second-hand items are strictly prohibited.
• Compliance: Bidders must explicitly confirm on the official price page and specification form that their offered product complies with the stated specification. Failure to do so will result in disqualification.

Skills and Administrative Requirements

Bidders must meet the following compliance and administrative criteria:

• Mandatory Documentation: Bidders must submit all required, fully completed forms, including the official price page, SBD 4 (Bidder's Disclosure), and SBD 6.1 (Preference Points Claim Form). The official forms must be used and must not be retyped.
• Central Supplier Database (CSD): Bidders must be registered on the CSD, and their registration must be verified. The department will download CSD to verify information.
• Tax Compliance: Bidders must be tax compliant. A valid SARS tax clearance pin or certificate is required for verification.
• B-BBEE Status: To claim preference points, bidders must submit a valid B-BBEE status level verification certificate or a sworn affidavit (for EMEs & QSEs).
• Declaration of Interest: Bidders must disclose any relationship with employees of the KZN Department of Health, as per the SBD 4 form.

Evaluation Criteria

Quotations will be evaluated in four (4) stages. Failure to pass any stage will render the quotation non-responsive.

1. Stage 1: Administrative Compliance: Verification that all mandatory documents (SBD 4, SBD 6.1, etc.) are submitted and completed.
2. Stage 2: Capacity to Deliver: Assessment of the bidder's past performance. Bidders with a history of failing to deliver on previous orders without acceptable reasons will be disqualified.
3. Stage 3: Specification Compliance: Confirmation that the offered product meets the technical specification.
4. Stage 4: Price and Preference Points: Evaluation based on the 80/20 preference point system. Price accounts for 80 points, and specific goals account for 20 points.

Preference Points

The 80/20 preference point system will be used. The specific goal for this tender is:

• Race (20 points): Full points will be allocated to companies that are at least 100% owned by Black Africans. Proof must be provided via a B-BBEE certificate or sworn affidavit.

Key Terms and Conditions

• Firm Prices: Only firm prices will be accepted. Prices must remain valid for the 90-day period and must include all delivery costs.
• Late Submissions: Late quotations will not be considered.
• Penalties: The department may impose penalties for delayed delivery, calculated using the current prime interest rate per day of delay.
• Termination: The contract may be terminated for default, insolvency, or if the supplier engages in corrupt or fraudulent practices.