Tender Summary: Home Base Care Kit

Overview

Wentworth Hospital (KwaZulu-Natal Department of Health) invites quotations for the supply of 80 Home Based Care Kits (quotation number WEH: 143/26-27). This is a once-off procurement of goods, with a quotation validity period of 90 days. The tender is subject to the Preferential Procurement Policy Framework Act and the General Conditions of Contract (GCC).

Objectives

• Procure ready-to-use home based care kits for delivery of patient care services.
• Ensure compliance with South African quality standards (SABS/SANS) and relevant health regulations.
• Promote South African owned enterprises through the allocation of preference points.
• Ensure transparent, competitive, and compliant procurement through a multi-stage evaluation process.

Scope

• Goods: Supply of 80 boxes, each containing a specified set of medical and hygiene items as per the attached specification.
• Delivery: All costs must be included in the quoted price; delivery to Wentworth Hospital, 1 Boston Road, Jacobs 4026.
• Contract period: Once off, with a 90-day firm price validity.
• Evaluation stages: Administrative compliance, capacity to deliver, specification compliance, price & preference points, and sample submission.

Technical Requirements

Each kit must contain the following items, all meeting the specified standards:

• Pedal bin bags: 10 units, 20L, clear, 30 recycled microns.
• Petroleum jelly: 1 unit, 250ml, 100% pure, unperfumed.
• Surgical tape: 1 roll, 25mm x 10m, microporous, hypo-allergenic.
• Conforming bandage: 1 pack of 12 rolls, 75mm wide, SABS 1427.
• Gauze swabs: 1 packet of 100, 100mm x 100mm, 8-ply, sterile.
• Cotton wool swabs: 1 packet of 50 balls, absorbent, disposable.
• Wooden spatula: 1 box of 20, hardwood, single-use, 150mm x 17mm.
• Hand disinfectant: 1 bottle, 100ml, chlorhexidine gluconate & alcohol solution.
• Disposable plastic aprons: 20 units, large, white, 30 micron.
• Carbolic soap: 2 units, 200g bars, red, SANS 240/94.
• Toilet paper: 2 rolls, 1-ply, white, 500 sheets, SANS 1887.
• Adult napkins (incontinence diapers): 1 packet each of X-Large, Large, and Medium (14 pcs per packet), ISO 16021.
• Draw sheets: 1 packet of 20, disposable, white, laminated crepe tissue/plastic.
• Gloves (unsterile): 1 box each of Large and Medium (50 pcs per box), natural rubber latex, powder-free, ASTM D3578, EN 455.

All items must be packed in a sealed box with the contents listed on the outside. The specification requires compliance with SABS/SANS standards; proof of compliance must be submitted.

Skills & Compliance Requirements

• Registration: Bidders must be registered on the Central Supplier Database (CSD) and have a valid SARS tax clearance.
• Licensing: A valid SAHPRA license is required for manufacturing, importing, or distributing medical devices.
• Standards: Proof of SABS/SANS approval for all items must be provided.
• Capacity: Bidders must provide proof of prior delivery (order and delivery note) to a public/private health facility.
• Disclosure: Bidders must complete the Bidders Disclosure (SBD4) and declare any relationships with Department of Health employees.
• Preference Points: 20 points are allocated for South African owned enterprises; proof (CIPC certificate, ID copy) is required to claim these points.
• Sample Submission: The top three scoring bidders may be required to submit samples for evaluation; all testing is at the bidder’s expense.
• Pricing: Firm prices only; VAT must be included if registered. Prices must remain valid for 90 days.
• Delivery: All delivery costs must be included; late offers will not be accepted.

Additional Notes

• The tender uses an 80/20 preference point system (price/specific goals).
• Bidders must comply with the Preferential Procurement Regulations 2022 and the General Conditions of Contract.
• Non-compliance with any evaluation stage may result in disqualification.
• The institution reserves the right to negotiate prices if deemed non-market related.