Objectives

This quotation-advert seeks to procure protective clothing / personal protective equipment for Vryheid Hospital, KwaZulu-Natal Department of Health. The objective is to supply and deliver compliant protective clothing and PPE items to protect hospital and maintenance staff from physical, chemical, welding, electrical, and infection-related hazards. The contract is intended to be a once-off supply; the tenderer must also fulfil all administrative and regulatory compliance requirements.

Scope

The scope covers the supply and delivery of protective clothing/PPE to Vryheid Hospital. Key elements are:

• Supply of single-use disposable coveralls, white, long-sleeved, long-hem, with zipper and storm flap, in sizes Large, XLarge, XXLarge, XXXLarge and XXXXLarge.
• Supply of disposable surgical hoods, non-sterile, designed to cover the head, shoulders and neck, with an eye opening.
• A range of maintenance department PPE items: chemical-resistant gloves, PVC elbow-length gloves, hard hats, anti-fog goggles, respirator half-masks, A1 respirator cartridges, electrical insulated gloves, corded ear plugs, welding goggles/glasses, leather aprons, heat-resistant and leather gloves, ankle spats and carpentry gloves.

The supplier must arrange safe and complete delivery in one compliance with the specified quantities and delivery/leasing instructions. Prices must include delivery; the quotation must remain valid for 90 days.

Technical Requirements

The tender is driven mainly by specification-specified items. Bidders must comply strictly with the attached specification sheets and complete the required compliance declarations. Examples of specific required features are:

• Disposable coveralls must be white, long-sleeved, single-use, with a zipped front and storm flap with zip dart cover.
• Surgical hoods must be disposable, non-sterile, and cover head, shoulders and neck with an eye opening.
• Gloves must meet South African standards and be made from materials suitable for chemical, heat, electrical, casualty/mechanical and/or allergic risk: e.g. red PVC chemical-resistant gloves, elbow-length heat-resistant gloves, “weld prime” leather gloves, goat-skin gloves, electrical insulated gloves, and carpentry gloves.
• Hard hats must be white and meet the specified impact-protection standard.
• Respirator half-masks and cartridges must be compressible with SANS standards and suitable for respiratory protection against dust, gas and fumes.
• Welding goggles/glasses must provide adequate shade and impact/eye/spark protection.
• All products must be new, not second-hand, and must not be rejected: supplied items must have a minimum remaining validity of six months where applicable.

Where a quality standard is specified, each item must conform to that standard, e.g. SANS 388, SANS 50149, SANS 1397, SANS 50366, SABS and NRCS requirements where applicable.

Skills and Eligibility Requirements

No specific formal skills or staffing levels are stipulated in the tender; the main contractual capability requirements are:

• Valid Central Supplier Database (CSD) registration with a compliant tax status; the procurement process will use CSD data to validate your company compliance.
• Submittal of a valid B-BBEE status level verification certificate (or sworn affidavit for EMEs/QSEs).
• Correct, fully completed official tender forms, including the pricing page, SBD 4 disclosure form, GCC/SCC documentation, and SBD 6.1 preference points claim form.
• Completion of all administrative and compulsory stages as set out in the evaluation criteria.
• Sound ability to source/expedite goods timeously and deliver the correct quantities of specification-compliant PPE.

Bidders must indicate whether they are VAT vendors and provide SARS PIN/tax compliance details in the standard documents. The “Bidder’s Disclosure” also captures any relationship with employees of the KZN Department of Health; a false declaration may lead to disqualification.

Evaluation Criteria

Quotations are evaluated in three stages:

1. Stage 1 – Administrative and mandatory requirements: official quotation documents, disclosure forms, general and special conditions, preference points claim form, B-BBEE certificate/affidavit and other required returns must be complete; failure to submit gives a non-responsive offer.
2. Stage 2 – Specification compliance: the bidder must confirm that the proposed products fully comply with the attached specification.
3. Stage 3 – Price and preference points: the 80/20 system applies. Price earns a maximum of 80 points; a specific goal earns a maximum of 20 points for companies that are at least 100% owned by Black African women. Claims must be supported by appropriate proof (e.g. ID copies) and CSD verification.

Important Terms and Conditions

• 80/20 preference point system: A preferential procurement scoring method where the price is worth 80 points and “specific goals” are worth 20 points.
• Specific goals: For this tender, the only specific goal is gender ownership — full preference points go to companies that are 100% owned by Black African women.
• CSD registration: Central Supplier Database; the government’s registration for suppliers used to verify tax and business compliance.
• GCC/SCC: The General Conditions of Contract apply, supplemented by the KZN Health Special Conditions of Contract; the special conditions override the general conditions where they conflict.
• Abuse / cover-quoting: the Department investigates multiple quotes and may use cover quoting for the same/similar goods; those found on that basis will be disqualified.
• Validity period: the quotation must remain valid and prices must be fixed for 90 days, unless any extension is agreed.
• Delivery: all quoted prices need to be inclusive of delivery to the correct hospital destination.