Tender Summary: Supply and Deliver Kitchen Appliances

Objective

The KwaZulu-Natal Department of Health, through Vryheid Hospital, intends to appoint a supplier for the once-off supply and delivery of kitchen appliances. The objective is to meet the hospital’s operational kitchen requirements in accordance with the specified technical standards, delivery terms, and applicable procurement regulations.

Scope

• Quotation number: ZNQ/VRH 253/26-27
• Procurement type: Goods
• Delivery destination: Vryheid Hospital
• Contract duration: Once-off
• Validity period required: 90 days
• Closing date and time: 24 August 2026 at 11:00
• No compulsory site inspection or briefing session is applicable.
• Estimated value is within the quotation threshold up to R1 million, therefore the 80/20 preferential procurement system applies.

Goods Required

• Electric stoves: 5 units
• Microwave ovens, electronic: 12 units

Technical Specifications

Electric Stoves

• Electric, 4 solid plates
• Cable connection
• Oven capacity: According to detailed specification, 70 litres and above. Note: the pricing page indicates 50–60 litres, but the detailed specification stage states 70 litres and above, which should be confirmed.
• A+ energy efficiency rating
• Glass control panel
• Plate indicator lights
• Function selector and heat switches
• Oven viewing window
• Roast pan and chrome shelf racks supplied
• Colour: any
• Warranty: 2 years minimum, warranty certificate must be handed over to the hospital

Microwave Ovens

• Electronic microwave oven
• Capacity: 30 litres and above
• Power output: 900 watts and above
• Digital display
• Timer and pre-set or pre-cook menus
• Colour: black, white or silver
• Warranty: 2 years minimum, warranty certificate must be handed over to the hospital

Compliance and Evaluation Requirements

• Quotations must be submitted on the official forms and must not be retyped or redrafted.
• The offered items must comply with the specification; Stage 2 requires the bidder to confirm compliance in writing.
• Only offers that meet or exceed the specification will be considered.
• No used or second-hand products will be accepted.
• Products must have a remaining valid shelf life of at least six months.
• Delivery costs must be included in the quoted price.
• Prices must be firm and must include VAT if the bidder is a VAT vendor.
• Late, incomplete or non-compliant quotations will be disqualified.

Preference Points

• Price: 80 points
• Specific goal: 20 points for companies that are at least 51% owned by Black Persons with Disabilities
• Bidders claiming the disability-specific preference points must submit a medical report / doctor’s letter as proof.

Skills and Administrative Requirements

• Bidders must be registered on the Central Supplier Database (CSD); a bidder whose CSD verification has failed will not be considered.
• Tax compliance status must be valid; if required, the bidder must provide a SARS PIN for verification.
• The following documents must be fully completed and submitted: official price page, SBD4, SBD6.1, and B-BBEE certificate or sworn affidavit for EMEs/QSEs.
• A disclosure of interest form (SBD4) must confirm whether any person associated with the bidder is employed by the state or has a relationship with a KZN Department of Health official.
• The discretion false or incomplete disclosure may result in disqualification.
• Samples are not required.
• The successful bidder will be subject to the General Conditions of Contract and the Special Conditions of Contract, including default, delivery, warranty, termination and penalty provisions.

Important Contractual Notes

• In the event of delayed delivery, penalties may be calculated using the current prime interest rate for each day of delay.
• The Department may terminate the contract for default or if the bidder has engaged in corrupt or fraudulent practices.
• The Department is not obliged to accept the lowest or any quotation and may negotiate where prices are unreasonable or conduct checks on bidders.
• Multiple quotations from the same bidder may result only the qualifying quotation being considered, and covering-quoting may lead to disqualification.