Objectives

The primary objective of this tender is to appoint a compliant and cost-effective supplier to provide and deliver a standardized range of cleaning materials to the Dannhauser Local Municipality. The municipality aims to secure reliable stock replenishment for its operational facilities through a transparent, regulated quotation process.

Scope of Work

The successful bidder will be responsible for supplying and delivering fourteen (14) distinct cleaning products and equipment to designated municipal premises. All delivery costs must be fully incorporated into the quoted prices. The required items and quantities are:

• Thick Bleach (similar to Domestos) 750ml – 100 units
• Dishwashing Liquid (similar to Sunlight) 750ml – 50 units
• Multipurpose Cleaning Cream (similar to Handy Andy) 750ml – 100 units
• Pine Gel 5L – 30 units
• Air Fresheners 300ml – 100 units
• Household Gloves Short – 100 units
• Hand Wash Soaps 500ml – 100 units
• Window Cleaner (similar to Windowlene) 750ml – 100 units
• Toilet Cleaner (similar to Harpic) 250ml – 100 units
• Contact Glue 5L – 12 units
• Mops – 30 units
• Feather Dusters (Long and Short) – 20 each
• Soft Brooms – 30 units
• Kitchen Dish Cloths (Long and Short) – 2 packs each

Technical Requirements

• Firm Pricing: Bidders must submit fixed prices valid for ninety (90) days from the closing date. Variable or conditional pricing will be rejected.
• Mandatory Documentation: Submission of proof of residence (or signed lease agreement plus municipal utility bill), tax compliance verification (TCS PIN or CSD number), and completed statutory declaration forms regarding conflicts of interest, past supply chain conduct, and independent bid determination.
• Compliance Framework: All bids must strictly follow the municipality's standard Municipal Bidding Document (MBD) templates. Failure to satisfy any mandatory administrative criterion results in automatic disqualification.
• Evaluation Method: Contracts will be awarded using an 80/20 preference point system, balancing price competitiveness against socio-economic goals.
• Contract Execution: The awarded supplier must sign a formal written contract (MBD7) upon notification of award.

Skills Requirements

This is a goods-supply contract rather than a specialized service engagement, so no advanced technical or professional certifications are mandated. However, bidders must demonstrate core commercial and logistical competencies, including:

• Reliable inventory sourcing and stock management capabilities
• Efficient transportation and last-mile delivery infrastructure to municipal sites
• Proficiency in completing standard public procurement documentation and adhering to strict submission deadlines
• Basic financial administration and record-keeping to support invoicing, tax compliance, and contract reporting

Notes on Unusual or Complicated Terms

• 80/20 Preference Point System: A standard South African public procurement scoring model where 80 points are allocated to price and 20 points to specific socio-economic goals. Points are awarded based on enterprise ownership demographics (black people, women, youth, and persons with disabilities exceeding 51% ownership) and geographic proximity to the municipality, district, or province.
• Firm Prices: Quoted rates must remain unchanged regardless of market fluctuations, exchange rate variations, or inflation during the 90-day validity period.
• CSD & TCS: The Central Supplier Database (CSD) is the national registry for supplier details, while the Tax Compliance Status (TCS) PIN confirms a bidder's standing with the revenue authority. Both are legally required for participation in South African government procurement.
• MBD Forms: Standardized bidding templates mandated by South African municipalities to ensure uniformity, legal compliance, and transparent evaluation across all procurement processes.