Objectives

The primary objective is to appoint a compliant service provider to supply and deliver four complete laptop setups along with essential accessories to support the operational requirements of IWS.

Scope

The scope covers the procurement, supply, and delivery of the following items:

• Four (4) 2-in-1 laptops meeting strict performance specifications.
• Four (4) wireless mice.
• Four (4) two-wheeled, waterproof rolling laptop bags.

All items must be delivered in accordance with the municipality’s stipulated timeline and submission protocols.

Technical Requirements

Bidders must provide equipment that meets the following exact specifications:

• Laptop: Intel Core i7 processor, 16GB RAM, 512GB SSD storage, Windows 11 Pro operating system, 14-inch Full HD touch display, backlit keyboard, active pen compatibility, integrated graphics, Wi-Fi 6 (802.11ax), and Bluetooth.
• Accessories: Four wireless mice and four durable, waterproof rolling laptop bags with a dual-wheel design.
• Quotation Formatting: Documents must be fully completed, accurately priced, and initialed on every page. Any alterations require full signatures. Electronic, telegraphic, or facsimile submissions are strictly invalid.

Skills Requirements

No specialized technical or professional certifications are explicitly mandated. The tender focuses on standard commercial supply, inventory management, and logistics capabilities. However, bidders must possess the administrative capacity to accurately compile and submit all mandatory municipal compliance and financial documentation.

Explanation of Unusual or Complicated Terms

• MBD Forms (4, 8, 9, 6.1): Standard South African municipal bid documentation used to verify bidder eligibility, tax clearance, preferential procurement claims, and Broad-Based Black Economic Empowerment (BBBEE) status.
• CSD Summary Report: An official Central Supplier Database report issued by the National Treasury, confirming a supplier’s valid registration and compliance standing for public sector procurement.
• Preferential Procurement Scoring: A mandatory evaluation framework allocating 80 points to price competitiveness and 20 points to socio-economic transformation targets (including demographic representation, women and disability ownership, youth participation, and local economic development), aligned with the 2022 Regulations.
• Strict Physical Submission Protocol: Bids must be manually sealed, correctly labeled, and physically deposited in a designated municipal tender box before the exact cutoff time. Late arrivals, uninitiated pages, or non-compliant packaging result in automatic disqualification.