Objectives

The primary objective of this tender is to secure a reliable, cost-effective, and compliant one-off supply of medical-grade containers for intravenous (IV) insertion procedures at Ngwelezane Hospital. The procurement aligns with provincial health supply chain standards and prioritises value for money while supporting local economic development through structured preferential procurement.

Scope

The contract encompasses the delivery of eighty (80) units of 60ml autoclavable plastic gallipots to Ngwelezane Hospital in KwaZulu-Natal. This is a single-delivery arrangement with a ninety-day price validity period. All quoted prices must be firm and inclusive of packaging, transportation, and applicable taxes. The procuring entity retains the right to accept or reject any submission and will evaluate offers across three stages: administrative compliance, technical specification adherence, and a combined price and preference scoring model.

Technical Requirements

• Product must be explicitly identified as autoclavable plastic gallipots with a 60ml capacity.
• Must meet SABS approved quality standards and comply with relevant SANS specifications.
• All items must be brand new, unused, and carry a minimum remaining shelf life of six months upon delivery. Expired or second-hand goods are strictly prohibited.
• Bidders must formally confirm compliance with the attached specification annexure. Failure to indicate compliance results in automatic disqualification.
• The institution reserves the right to request physical samples for independent testing and evaluation prior to contract award.
• Pricing must be fixed for the validity period and must cover all costs associated with delivery to the designated hospital facility.

Skills & Compliance Requirements

No specialised technical or professional skills are mandated beyond standard commercial supply capabilities. However, bidders must satisfy strict regulatory and administrative prerequisites:

• Mandatory registration on the Central Suppliers Database (CSD) with verified tax compliance status.
• A valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Current CIPC company registration documents.
• Completion of the Bidder's Disclosure form (SBD4) declaring any personal or corporate relationships with public sector employees.
• Submission of a Preference Points Claim Form (SBD 6.1) accompanied by proof of South African ownership to qualify for socio-economic scoring.
• Full acceptance of the General and Special Conditions of Contract, including warranty obligations, inspection rights, and penalty clauses for delayed delivery.

Explanation of Key Terms

• Autoclavable: Refers to materials engineered to withstand repeated high-pressure, high-temperature steam sterilisation cycles without warping, cracking, or leaching chemicals, ensuring safe clinical reuse.
• Gallipot: A small, lidded medical container traditionally used in healthcare settings to hold antiseptic solutions, swabs, or instruments during bedside procedures such as cannulation or IV line setup.
• 80/20 Preference Point System: A government procurement evaluation framework where eighty percent of the total score is allocated to competitive pricing and twenty percent to specific socio-economic goals, primarily promoting South African-owned enterprises.
• Cover-quoting: An illegal anti-competitive practice where multiple entities submit competing bids for the same contract under different business names. The tender explicitly prohibits this and mandates immediate disqualification if detected.