Objectives

The primary objective is to procure a reliable, compliant supplier for a single delivery of healthcare-grade disinfectant to support infection prevention, sanitation, and environmental hygiene protocols at RK Khan Hospital.

Scope

• Item: Supply of OPA Cleaning Solution Disinfectant
• Quantity: 80 units
• Delivery Destination: RK Khan Hospital, KwaZulu-Natal
• Contract Duration: One-off supply
• Quotation Validity: 90 days from closing date

Technical Requirements

• Product must be formulated for daily cleaning of taps and high-touch surfaces in clinical environments
• Must meet applicable South African National Standards (SANS/SABS); bidders must confirm compliance
• Requires a sworn affidavit or laboratory test certificate displaying the SANAS (South African National Accreditation System) logo to verify product safety and efficacy
• All delivered stock must retain a minimum shelf life of six months from the delivery date; expired or refurbished goods are strictly prohibited
• Quoted prices must be all-inclusive, covering delivery to the hospital site
• Prices must remain firm throughout the contract period
• Purchaser reserves the right to request physical samples for verification; analytical testing costs are borne by the bidder

Skills & Qualification Requirements

• Mandatory active registration on the Central Suppliers Database (CSD) with verified status
• Tax compliance validation via SARS PIN or CSD tax clearance confirmation
• Current Broad-Based Black Economic Empowerment (BBBEE) certificate
• Completed SBD 4 declaration disclosing any employment relationships or controlling interests involving KwaZulu-Natal Department of Health personnel
• Ability to substantiate socio-economic claims with documentary evidence for preference point allocation

Key Terms & Clarifications

The tender operates under standard provincial health procurement frameworks with specific operational conditions:

• OPA Cleaning Solution: Refers to a specialized institutional disinfectant formulation designed for routine tap and surface decontamination in healthcare facilities
• 80/20 Preference Scoring: Evaluation allocates 80 points based on competitive pricing and 20 points for socio-economic transformation, specifically awarded to enterprises with ≥51% black ownership
• Delay Penalties: Late delivery triggers financial deductions calculated at the prevailing prime interest rate per calendar day until full performance
• Warranty Period: Covers 12 months post-delivery acceptance or 18 months from shipment origin, whichever expires first
• Anti-Collusion & Cover-Quoting: Strict prohibition against multiple affiliated companies submitting bids for this quote; detected cover-quoting results in immediate disqualification and potential public sector exclusion
• Document Integrity: Official quotation forms cannot be digitally retyped; photocopies are acceptable only when signed with original wet ink signatures