Objectives

The primary objective is to engage a qualified service provider to deliver consistent, effective, and compliant pest management services across Christ the King Hospital and its ten affiliated satellite clinics. The goal is to maintain a hygienic, safe healthcare environment free from disease-carrying vectors, vermin, and infestations throughout a twelve-month contract period.

Scope of Work

The contractor will conduct comprehensive pest control treatments every four weeks across all hospital wards, departments, and clinic facilities. Services include the eradication and control of flies, mosquitoes, bees, crawling and flying insects, and general vermin. Additionally, the contractor must service eighty-five compact bait stations monthly for rat and mouse control. Corrective treatments for unexpected infestations between scheduled visits must be provided at no additional cost. The scope covers extensive hospital areas (including outpatient departments, theatres, pharmacies, mortuaries, staff residences, and administrative blocks) and ten remote clinics ranging from eight to one hundred thirty kilometres from the main hospital.

Technical Requirements

• All pesticide applications, storage, and handling must strictly comply with South African Bureau of Standards (SABS) codes of practice.
• Bidders must submit complete data sheets for all chemicals used and provide a comprehensive safety file upon contract award.
• On-site personnel must utilize appropriate personal protective equipment.
• The contract prohibits assignment or subletting to third parties.
• Payment is processed monthly upon receipt of invoices following each completed service.
• Mandatory documentation includes updated CIPC registration, a valid Central Suppliers Database (CSD) compliance report, a letter of good standing, and industry certification from either the Pest Control Service Industries Board (PCSIB) or the South African Pest Control Association (SAPCA).
• Attendance at a compulsory site briefing is mandatory for bid eligibility.

Skills Requirements

• Employment of certified technicians holding valid certificates issued by the Department of Agriculture.
• Proven operational experience in delivering pest control services within healthcare or similar institutional settings, verified through official appointment letters and completion certificates from past contracts.
• Strong logistical and project management capabilities to coordinate multi-site operations across significant geographical distances while adhering to strict scheduling.
• Familiarity with healthcare hygiene standards, infection control protocols, and rapid response procedures for acute infestations.

Clarification of Key Terms

• Compact Bait Stations: Secure, tamper-resistant devices containing controlled rodenticide bait. They require monthly inspection, cleaning, and replenishment to safely eliminate rat and mouse populations while minimizing exposure risks to patients, staff, and non-target animals.
• SABS Approved Chemicals: Pesticides must meet rigorous South African quality, efficacy, and safety standards to ensure environmental protection and human health compliance.
• 80/20 Preference Point System: A public procurement evaluation model where eighty percent of scoring is allocated to price competitiveness and twenty percent to designated socio-economic goals, specifically prioritizing South African-owned enterprises.
• Central Suppliers Database (CSD) Compliance: A National Treasury-mandated verification system confirming that bidders are registered, tax-compliant, and legally eligible to contract with the public sector. Failure to validate this status results in automatic disqualification.