Objectives

The primary objective of this tender is to secure a qualified supplier for the one-off provision of essential forensic and surgical consumables to support healthcare and mortuary operations within the Harry Gwala District Office and Kokstad Mortuary, KwaZulu-Natal Department of Health.

Scope

The scope covers the supply, packaging, and delivery of the following items to the designated provincial facility:

• Body Bags (X-Large): 360 units
• Body Bags (2XL): 375 units
• Surgical Blades No. 22: 27 boxes

The contract is structured as a once-off supply agreement. Quotations must remain valid for 90 days, and all delivery costs must be factored into the quoted price.

Technical Requirements

Bidders must strictly comply with the following specifications:

• Body Bags (Both Sizes): Manufactured from ultra-spun bound polypropylene laminate, ensuring waterproof, leakproof, and highly water-resistant properties. Required dimensions are 2400mm × 1000mm (X-Large) and 2600mm × 1200mm (2XL). Each bag must feature a 340-micron strength, 200kg breaking strength, double-stitched and heat-bonded seams, a U-shaped nylon zip closure, three 50mm webbed handles per side, internal ties at the top/middle/bottom, an absorbent pad spanning head to knees, and a transparent luggage label sleeve. Packaging must be in bales/packs of 20 units.
• Surgical Blades No. 22: Carbon steel blades designed to fit No. 22 scalpel handles, individually sterile-packed for single-use, and supplied in boxes of 100 units.
• General Conditions: All items must be new, unused, and possess a minimum shelf life of six months upon delivery. Prices must be firm and inclusive of applicable VAT. Products must conform to relevant SANS/SABS standards where applicable.

Skills and Experience Requirements

While extensive project history is not mandated, bidders must demonstrate operational readiness and regulatory compliance through:

• Valid registration and verification on the Central Suppliers Database (CSD).
• A current licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices.
• Logistical capacity to meet strict delivery timelines and transport goods to the specified location.
• Ability to produce and submit physical product samples when requested during evaluation.
• Financial capability to provide a performance security (bank guarantee or certified cheque) within thirty days of contract award.

Key Procurement Terms & Evaluation Notes

The tender follows a five-stage evaluation process prioritising administrative compliance, delivery capacity, specification adherence, pricing, and sample verification. The procurement utilises the standard 80/20 preference point system, where 80 points are awarded for competitive pricing and 20 points for specific socio-economic goals, exclusively favouring enterprises owned by youth. Claiming these points requires submission of CIPC certificates, ID copies, and CSD reports. Additionally, the top three scoring bidders will be required to submit physical samples for quality verification; failure to comply may result in disqualification or a restart of the procurement process. Standard general conditions apply, including daily penalty deductions for delayed deliveries calculated at the prime interest rate, termination rights for default or fraudulent practices, and dispute resolution through mutual consultation, mediation, or South African courts.