Objectives

The primary objective is to procure and deliver 315 new, unused tympanic (ear) thermometers to the stores department at Madadeni Hospital for diagnostic clinical use. The contract is structured as a single, non-renewable supply agreement aimed at equipping healthcare facilities with reliable patient temperature monitoring devices.

Scope

The supplier is responsible for the complete delivery of 315 units to the designated hospital stores. Key contractual parameters include:

• Contract Type: Once-off supply agreement.
• Validity Period: Quotations must remain valid for 90 days.
• Pricing: Firm, all-inclusive pricing covering delivery to the specified destination. Expired or second-hand products are strictly prohibited.
• Shelf-Life: All supplied items must have a minimum remaining validity of six months from the date of delivery.
• Evaluation Process: Four-stage assessment covering administrative compliance, delivery capacity, specification adherence, and price/preference points.

Technical Requirements

Bidders must supply infrared tympanic thermometers that strictly meet the following clinical and operational specifications:

• Sensor & Accuracy: Infrared sensor for ear-based temperature scanning; measurement range of 32°C to 43°C with accuracy within standard clinical body temperature ranges.
• Performance: Response time of 1–2 seconds; display resolution of 0.1°C.
• Operating Conditions: Functional in environments between 10°C and 40°C.
• Power & Battery Life: Powered by two AAA or CR2032 batteries per unit, capable of delivering 1,000 to 15,000 readings.
• Features: Memory function storing 10–32 previous readings; auto shut-off after 60–90 seconds; backlight colour-coded fever indicators (green for normal, red for fever).
• Accessories: Provision of plastic ear probe covers for each thermometer, plus additional patient-use covers.
• Compliance & Testing: Goods must conform to applicable South African National Standards (SANS/SABS). The purchaser reserves the right to request physical samples or conduct inspections/tests, with all associated costs borne by the bidder.

Skills Requirements

No specific personnel certifications are mandated, but bidders must demonstrate operational and administrative capability to:

• Source, regulate, and supply medical devices compliant with national health product legislation.
• Manage end-to-end logistics, warehousing, and timely delivery to a provincial healthcare facility.
• Provide manufacturer warranties (minimum 12 months from acceptance) and execute defect replacement or repair at no cost to the purchaser.
• Maintain active Central Suppliers Database (CSD) verification, ensure tax compliance, and prepare accurate tax invoices.
• Navigate public sector procurement governance, including conflict-of-interest disclosures, anti-collusion declarations, and preference point documentation.

Key Terms & Unusual Requirements

• 80/20 Preference Point System: Evaluation allocates 80 points to competitive pricing and 20 points to socio-economic goals, specifically rewarding fully South African-owned enterprises. Claiming these points requires verified proof of ownership (CIPC certificate and director identification documents).
• SAHPRA Licence: Mandatory regulatory approval from the South African Health Products Regulatory Authority. This ensures the medical device has undergone national safety, quality, and efficacy assessments before being distributed in the public healthcare sector.
• Central Suppliers Database (CSD): A National Treasury-maintained registry that verifies supplier legitimacy, banking details, and tax clearance. Failure to register or verify results in automatic disqualification.
• Delay Penalties: Late delivery triggers financial deductions calculated daily using the current prime interest rate applied to the value of the delayed goods.
• Warranty & Inspection Rights: The supplier warrants goods against design, material, or workmanship defects for 12 months post-delivery or 18 months post-shipment (whichever occurs first). The purchaser retains audit rights over supplier records related to contract performance.