Objectives

The primary objective of this tender is to appoint a qualified and compliant service provider to safely fell, remove, and properly dispose of approximately seven trees located at Kilmun Clinic. The procurement is managed by the KwaZulu-Natal Department of Health through St Apollinaris Hospital to maintain a safe clinical environment and manage overgrown vegetation.

Scope of Work

The contract is a single, once-off engagement covering the complete lifecycle of tree removal at the specified clinic. The scope includes:

• Felling and cutting of seven (7) designated trees.
• Clearing all branches, trunks, stumps, and debris from the premises.
• Transporting waste off-site and ensuring environmentally compliant disposal.
• Mobilising for a single logistical trip from the procuring facility (approximately 27 km away).
• Coordinating work schedules with hospital administration prior to commencement.
• Assuming full financial and operational responsibility for repairing or replacing any hospital property, equipment, or infrastructure damaged during the operation.

Technical Requirements

Bidders must demonstrate strict compliance with health, safety, insurance, and industry standards. Mandatory technical prerequisites include:

• Minimum Construction Industry Development Board (CIDB) contractor grading of 1GB.
• Public liability insurance policy with a minimum cover of R2 million.
• Submission and formal approval of a comprehensive safety file before any work begins.
• Provision of an occupational health and safety plan, task-specific risk assessments, documented incident reporting procedures, and valid medical fitness certificates for all field personnel.
• Adherence to all applicable South African National Standards (SANS) and quality benchmarks.
• All-inclusive quotation covering labour, specialised equipment, transport, and disposal fees.

Skills and Experience Requirements

The tender prioritises contractors with verifiable expertise in arboriculture, grounds maintenance, and public sector service delivery. Required credentials include:

• Two certified completion certificates evidencing similar tree removal and disposal projects successfully executed within the public sector.
• Reference letters confirming satisfactory performance on comparable contracts.
• A current letter of good standing from relevant regulatory or industry bodies.
• Valid tax clearance documentation and active, verified registration on the Central Suppliers Database (CSD).
• Corporate registration proof (CIPC) and BBBEE compliance certificates to qualify for preferential scoring.

Explanation of Key Terms

• CIDB Grading (1GB): A South African contractor classification system that verifies a company’s financial capacity, project experience, and technical competence. Grade 1GB indicates entry-level capability suitable for small-scale civil and landscaping projects.
• 80/20 Preference Point System: A government procurement evaluation model where 80% of the total score is awarded based on competitive pricing, while 20% is reserved for socio-economic goals, specifically promoting enterprises operating within KwaZulu-Natal province.
• Safety File: A mandatory compilation of statutory health and safety documentation required under South African labour law. It proves that the contractor meets workplace safety regulations before site access is granted.
• CSD Registration: The Central Suppliers Database, a national government repository that centralises supplier information. Active verification is compulsory for all public sector procurement to ensure transparency and compliance.